ASSIGNMENT NO 2

Minor Details of INTERVIEW

Communication & Professional Development
Submitted to: Professor Naheed Waqar
Submitted by: Amna Masud (L4F11MCOM0278) 21-May-12

Synopsis:
Interview Definition Kinds Job interview Responsibilities of interviewer & interviewees Dress for interview Dos & Donts Interview of a personality

Interview
Introduction:
A formal meeting in which one or more persons question, consult, or evaluate another person. A meeting or conversation in which a writer or reporter asks questions of one or more persons from whom material is sought for a newspaper story, television broadcast, etc. To have an interview with in order to question, consult, or evaluate: to interview a job applicant; to interview the president. For e.g. she interviewed with eight companies before accepting a job.

Definition:
A procedure designed to obtain information from a person through oral responses to oral inquiries. There are two types of interview formats: Structured Unstructured Structured interview: An interview following a set sequence of questions. Unstructured Interview: An unstructured conversational-style interview in which the interviewer pursues points of interest as they come up in response to questions.

Kinds of Interview:
There are several types of interview. Few are given below. Selection interview Appraisal interview Exit interview Face-to-face interview Panel interview Telephone interview Group interview

Selection interview: A selection procedure designed to predict future job performance on the basis of applicants oral responses to oral inquiries. Appraisal interview: A discussion, following a performance appraisal, in which supervisor and employee discuss the employees rating and possible remedial actions.

Exit interview: An interview to elicit information about the job or related matters to the employer some insight into whats right or wrong about the firm. Face-to-face interview: This may be one-to-one between you and the interviewer, or you may sometimes find that there are two interviewers, such as a functional specialist and a member of the resourcing or HR team. Panel interview: These involve several people sitting as a panel, usually with a chairperson to coordinate the questions. This type of interview is popular in the public sector. Telephone interview: Telephone interviews are increasingly used by companies as an integral part of the recruitment process, often at an early stage of selection. If you are offered a telephone interview, the most important fact to remember is that the employer wants to find out the same information as they would face-to-face, so your preparation needs to be just as thorough. Group interview: Several candidates are present and will be asked questions in turn. A group discussion may be encouraged and you may be invited to put questions to the other candidates.

Job Interview:
A job interview is a process in which a potential employee is evaluated by an employer for prospective employment in their company, organization, or firm. During this process, the employer hopes to determine whether or not the applicant is suitable for the role. Role of Job Interview: A job interview typically precedes the hiring decision, and is used to evaluate the candidate. The interview is usually preceded by the evaluation of submitted rsums from interested candidates, then selecting a small number of candidates for interviews. The job interview is considered one of the most useful tools for evaluating potential employees. It also demands significant resources from the employer. An interview also allows the candidate to assess the corporate culture and demands of the job.

Responsibilities of interviewer and interviewees:

Interviewer: The interviewer should not interrupt unnecessarily. The interviewer must be thoroughly prepared for the questions that are likely to be asked. The interviewer must focus attention on the interviewee. He should use positive gestures when conducting the interview. Ensure that the interviewee clarifies the question he has. When selected a candidate should not feel he was not told about a certain aspect of the job. Ensure that there is no or minimal distraction where the interview is being conducted. A phone ringing all the time in the background can distract the interviewer and interviewee. Interviewee: To make your answer impressive you should be honest and focused. Tell them about your responsibilities relating it to the job for which you are interviewed. Try to explain the employer your background work history by connecting it to the new job description which you are seeking for. Be positive and to the point while answering. If you succeed in doing this, the interviewer will know that you have the capabilities required for the new job. Do not overdo it and be true with your words because your hiring manager or the interview might be checking it with someone in absence of your awareness.

Dress for interview:

How you dress for an interview can convey a lot of information to a potential employer. Remember that is it always better to be overdressed than the alternative. Follow these simple guidelines and you will be dressed to impress!

For women:
SUIT: Suits should be a dark, neutral color such as gray, black, brown, or navy and can have a small, delicate pattern. Your skirt should be at or just below the knee. Your jacket should be tailored to fit, and sleeves should end at the joint of the wrist and the hand.

SHIRT: Your shirt should be white or a shade that complements your natural coloring and the color of your suit, in a material that does not look shiny or unnatural. FOOTWEAR: The best shoes are simple, classic pumps with a 1- to 2-inch heel, and of high-quality leather in black or the color of the suit. They should be dark, clean, and polished. The main criterion is that you can walk quickly and steadily. ACCESSORIES: Less is best! Your jewelry should consist of no more than post earrings, one ring at most per hand, and a simple necklace. Make sure your jewelry doesnt jingle when you gesture or move. Wear a classic watch with a leather or metal band. MAKE-UP, ETC.: Make-up should be used to enhance your natural features and should not detract from the professionalism of your outfit. Steer clear of frosted or bright lipstick, eye shadow, or nail polish. Avoid long, acrylic nails. Keep your hair neat and out of your face. If it is long, you may want to pull it back. If you use mousse or hairspray, keep it very light. Avoid perfume because the recruiter might be allergic to it.

For men:
SUIT: A two-piece matched suit is always the best and safest choice. Don't combine a suit jacket with pants that don't match. TIES: Tie styles come and go. Select good quality silk ties. SHIRTS: Long-sleeved shirts, even in summer. Choose white or light blue solid. FOOTWEAR: Dark socks, mid-calf length so no skin is visible when you sit down. Leather, lace-up or slip-on business shoes, preferably black or cordovan. BELT: Black or cordovan leather, to match your shoes. JEWELRY: Wear a traditional watch. If you choose to wear other jewelry, be conventional. Removing earrings is safest. For conformist industries, don't wear earrings.

Dos and Donts for an interview:

Here are the keys to successful job interviewing. Job-seekers who follow these simple rules and guidelines should achieve success in the phase of job-hunting. Do: Sit up straight, and lean slightly forward in your chair. In addition to projecting interest and engagement in the interaction, aligning your body's position to that of the interviewer's shows admiration and agreement.

 Show your enthusiasm by keeping an interested expression. Nod and make positive gestures in moderation to avoid looking like a bobble head. Establish a comfortable amount of personal space between you and the interviewer. Invading personal space (anything more than 20 inches) could make the interviewer feel uncomfortable and take the focus away from your conversation. Limit your application of colognes and perfumes. Invading aromas can arouse allergies. Being the candidate that gave the interviewer a headache isn't going to do anything in your favor. If you have more than one person interviewing you at once, make sure you briefly address both people with your gaze (without looking like a tennis spectator) and return your attention to the person who has asked you a question. Interruptions can happen. If they do, refrain from staring at your interviewer while they address their immediate business and motion your willingness to leave if they need privacy. Stand up and smile even if you are on a phone interview. Standing increases your level of alertness and allows you to become more engaged in the conversation. Don't: Rub the back of your head or neck. Even if you really do just have a cramp in your neck, these gestures make you look disinterested. Rub or touch your nose. This suggests that you're not being completely honest, and it's gross. Sit with your armed folded across your chest. You'll appear unfriendly and disengaged. Cross your legs and idly shake one over the other. It's distracting and shows how uncomfortable you are. Lean your body towards the door. You'll appear ready to make a mad dash for the door. Slouch back in your seat. This will make you appear disinterested and unprepared. Stare back blankly. This is a look people naturally adapt when they are trying to distance themselves.

Interview of a personality:
Mr.s Isma Lonne. She was my teacher of management in 1st semester. I interviewed her on Friday May 18, 2012 at Punjab Group of Colleges, M.com Campus. I selected her because she is a very cooperative and friendly teacher, and always understand our problems and give relevant solutions for that. 1. Tell me about yourself. I am an ACCA member, was associated with banking profession before getting married. 2. Why did you decide to become a teacher? I was having a professional qualification, really wanted to endorse knowledge to new generation and teaching was only best available option. 3. Are you a positive and energetic person? (Give an example to back up your answer.) I am energetic and positive too. Whenever I take up any task, I try to keep my morals high in completing that task unless I am too physically tired. 4. If a student said she thought you were the worst teacher she ever had, how would you react and what would you say? I always tried my best to come up to the levels of students but I believe nobody is perfect, and I appreciate positive criticism and always tell my students that Ill try to overcome my loopholes. 5. If I were your principal and we were setting goals for next year, what would they be? Being a principal, I would like to start some activities that would enhance hidden talents in student and give them opportunities to improve their personalities. Grooming sessions are always necessary to improve the educational and professional career of an individual. 6. What is the last book you read? Management by Steve Robbins. 7. Some people say you should demand respect. Do you agree or disagree? Respect is one of the essentials for anybodys personality and everybody who gives respect should expect respect. Material things subsides or respect surpasses everything.

8. How would you rank these in importance and why? Planning, discipline, methods, evaluation. Planning is an initial step in every task to be completed, then you have to choose methods to get it done. Then if you are not disciplined you lose the charm in completing the task. Last but not least evaluation is the step which brings improvement in your methods and approach. 9. If a student came to you and said, "None of the other students like me," what would you tell him/her? I would like to provide that student some counseling and let him overcome complexes if they exist and let him bring some positive changes in his personality desirable by others. 10. Are you an empathetic person? Give an example. I believe I am empathetic because people especially few friends and even students discuss their problems with me. 11. How can you tell that a person is a good listener? Whenever a person comes up with a suggestion or provides with right track or gives you a consoling hand at the end of conversation, you can say that he is a good listener. 12. What do you want to do with your life? Be positive and bring up my children and students in a way so that they prove assets for the nation. 13. How do you feel if a student does not meet a deadline? I always listen to their problems and do give them margins but even then they provide me their stuff I once do make them realize that life is tough their lousy attitude will bring them to disaster. 14. It is the first day of class, you are writing something on the board and a paper wad hits you in the back, what would you do? Later the same day, if all the students drop their pencils, what do you do? Such situations arise when teacher is not impressive. Alhamdulillah had not had that kind of experience but I would certainly ask the class the reason for such

kind of attitude and will try to improve and even then if they are not satisfied Ill drop that session from next classes onward. 15. What was the most frustrating thing that happened to you as a student teacher? Sometimes professional students, these days do think of themselves too high. Once one student tried to let me down by putting forward a silly question after bit of a discussion, I got frustrated and let that student out of my class. 16. What was the best thing? Best thing that happened in my last session when students acknowledged my efforts and even now I feel honored when the associate themselves with me. 17. Do you believe you should build rapport with students? If yes, how? Students idealize their teachers good rapport develops a confidence in students and they feel at ease with teacher and try to bring their best in class. 18. How do you give your students recognition? Do you think a student can have too much recognition? Every student has his own position in the class, recognition depends on their performance, better they perform better their work and their personality recognized. 19. How do you encourage students to learn? Can a student be forced to learn? Being a teacher one has to encourage students by motivating them through different means, even teachers personality itself is an encouraging factor. No one can make students learn by force. 20. How do you handle a child who seems gifted, but is a discipline problem? There is sometimes lack of strategic planning that creates sometimes an attitude problem. Such situation needs counseling and one to one session with the student. 21. How do you present a new word to a class? Its always good to relate anything unfamiliar or new thing to some example or any reference. 22. What are your strengths? What are your weaknesses?

I am hardworking, good listening, good counselor and accommodation. My weaknesses are that I take too much on myself, really time too much over my negative criticism. 23. Describe your student teaching experience. I had a quite smooth teaching career but my last session with M.com students was amazingly refreshing.