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LIBRARY MANAGEMENT SYSTEM

HARIS ZAHOOR AWAN Roll #-----------------------

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Table of Content Sr. No. 1. 2. 3. Contents Current System Limitation of Current System Proposed System 4. 5. 6. 7. Advantages Features Limitation Page No.

Context Level Diagram Context Analysis Diagram System Flow Chart Screen Shots

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PROBLEM DEFINITION

This case study of library management system gives us the complete information about the library. We can enter the record of the new books & retrieve the details of books available in the library. We can maintain records and can also check weather books are available or not. If books are available then where it is located in the library. Throughout the case study, the focus has been on presenting information and comments in an easy and an intelligible manner. The case study is very useful for those who want to know about library management system.

CURRENT SYSTEM

All librarians currently operate all its administrations using handwritten forms or slips stored in drover (files). The handwritten information may also cause some clashes in the records such as missing a particular slip or maintaining the records in large librarian. It is also difficult to search a particular record from a bunch of records. So to avoid the problem arises, we need an automated system that keeps a track of all the records & related information.

DRAWBACKS OF CURRENT SYSTEM

Lack of immediate information retrieval Lack of immediate information storage Lack of prompt updating Lack of storing large information Redundancy information Fast report generation is not possible Tracing a book is difficult No central database can be created, as information is not available in database

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PROPOSED SYSTEM

We want to develop library management system a comprehensive library management solution that is suitable for both large &small libraries which has flexible design & which enables library management system to be installed in a range of library organizations ranging from public libraries through to academic joint use & special libraries. Proposed system provides with following solutions: It provides better & efficient service to members. Reduce the workload of employee. Faster retrieval of information about the desired book. Provides facility for proper monitoring reduce paper work & provide data security. All details will be available on a click.

The system is to be developed is intended to support day-to-day operations of library management system by improving various processes such as Search a book Find location of book Provide all details of book Sort books Deal with queries Show reports Print reports Update info.

ADVANTAGES OF PROPOSED SYSTEM

Quick retrieval of information

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FEATURES OF THE PROPOSED SYSTEM

Library management system has been design to automate, manage, and look after the overall processing of very large-scale libraries. This software is capable of managing book issues returns, magazines or newspaper subscription, calculating or managing fine and balances of payments due from members.

Moreover, this software is fully compatible with barcodes based management. Use of bar codes for library management eases the everyday tasks of big libraries, where the number of transaction exceeds several thousands in number.

The key features of system are

Book and reader record management with the help of barcodes Customizable grouping of members under various categories and classes Customizable fine setting for various category of members Members fine balance management capacity Powerful search facility for book and member search based on various search criteria Magazine or newspaper subscription facility Complete management of records of book donor, vender, publisher, author, locations, subject, categories, rack shelf etc.

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LIMITATIONS OF PROPOSED SYSTEM The system will run under Windows98 or later operating system Access database should be installed for database handling.

CONTEXT LEVEL DIAGRAM

The context level diagram is the most abstract data flow representation of system. It represents the entire system as a single bubble. The main function of the system is mentioned in the bubble and the external entities with which this system interacts is represented. The incoming data and outgoing data are represented as arrows. The context level diagram for library management system includes six external entities as shown in figure given below.

Reserve book STUDENT

Student receives

BOOKS

Display info Search book Maintain reader info Add/delete info Library managemen t system Executes SYSTEM DISPLAY

FINE SYSTEM

Authentication

Issue book LIBRARY STAFF Return book

Display REPORTS

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CONTEXT ANALYSIS DIAGRAM

Ask book
Issue book LIBRARY READER Ask for reserving books
MANAGEMENT

Find book
Show status LIBRARY Check availability

SYSTEM

Permits the reservation of book

If present then show details

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SYSTEM FLOW CHARTS

System flow charts are very similar to data flow charts.A system flowchart explains how a system works using a diagram. The diagram shows the flow of data through a system. A systems flowchart shows the key inputs and outputs associated with the program. The shapes of the symbols indicate the types of input or output devices. System flowcharts are a way of displaying how data flows in a system and how decisions are made to control events.The symbols are linked with directed lines (lines with arrows) showing the flow of data through the system.

Reader database Reader enters REPORT

READER TRANSACTION CALCULATE FINE LIBRARY SERVICES BOOKS Update Update

REPORT

Book details

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SCREEN SHOTS Student Information Table

Staff Information Table

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Book Information Table

Book Form

Staff Form

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Reports (Print Preview)

Queries

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