Volume III, Section 4 – Pell

Grant Phase-In Participant

Edit Codes and Descriptions

Introduction
This section provides a table to help you interpret the various edit codes that are used and their related
comments. The information is grouped according to the following column headings:

• Edit Code – the number that is assigned if the edit condition(s) is met. This column also lists
one of the three edit types. They are:

W Warning and/or Corrected

E Rejected

D Duplicate

• Message – the explanation that displays for the prescribed edit condition.

• Condition and Action – a description of the situation that caused the edit and the action taken
either to resolve it and/or to notify the school of the potential error.

• What It Means – further explanation of the message in an effort to make the cause of the edit
clearer.

• How to Fix It – what the user must do to resolve the mistaken condition.

• COD Web Site Edit Code – the edit code that the user will see on the COD web site; web site
edit codes are translated to the Pell Phase-In edit code on the SAIG Acknowledgment files.

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Volume III: Pell Grant Phase-In Participant Technical Reference
 The following comparison operators are used in performing these edits:

Equals =
Less than <
Greater than >
Less than or equal to <=
Greater than or equal to >=
Not equal to <>
A parameter value that @
can be changed between
cycles, this is the data
that comes from the
ALGORITHM and
AWARD YEAR tables
and can be made year-
specific.

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Batch Edit/Reject Codes
Edit
COD Web
Code
Condition and Action What It Means How to Fix It Site Edit
and Message
Codes
Type
201 “Missing/ If ANY of the following are Occurs when there Resubmit the batch 801
E Mismatched Grant true: is no Grant Batch with a new batch
Batch Header” • Grant Batch Header Header, when the number in the Grant
Record is missing Batch Number in Batch Header and
• Batch Number in the header and Trailer.
Header Record does not trailer do not match,
match Batch Number in or when the
Trailer “GRANT HDR” is
• Literal “GRANT HDR” misspelled or not in
is misspelled or not all uppercase.
uppercase

REJECT BATCH
Set edit code 201
202 “Missing/ If ANY of the following are Occurs when there Resubmit the batch 802
E Mismatched Grant true: is no Grant Batch with a new batch
Batch Trailer” • Grant Batch Trailer Trailer, when the number in the Grant
Record is missing Batch Number in Batch Header and
• Batch Number in the header and Trailer.
Trailer Record does not trailer do not match Verify “TLR” is
match Batch Number in or when the spelled correctly.
Header “GRANT TLR” is
• Literal “GRANT TLR” misspelled or not in
is misspelled or not all uppercase.
uppercase

REJECT BATCH
Set edit code 202
203 “Duplicate Grant If the Batch Number already Occurs when the Resubmit the batch 003
E Batch Header” exists on the database Batch Number has with a new Batch
been used before Number in the
REJECT BATCH either with the same Grant Batch Header
Set edit code 203 batch or a different and Trailer.
batch.

206 “Data Record If Data Record Length is Occurs when the Resubmit the batch 803
E Length must be nonnumeric record length in the with a new batch
numeric” Grant Batch Header number in the Grant
REJECT BATCH and Trailer is Batch Header and
Set edit code 206 missing or has a Trailer and the
nonnumeric correct record
character. length.

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 Edit
COD Web
Code
Condition and Action What It Means How to Fix It Site Edit
and Message
Codes
Type
207 “Reported Number If reported number of Occurs when the Resubmit the batch 804
E of Records must be records is nonnumeric Reported number of with a new batch
numeric” records in the Grant number in the Grant
REJECT BATCH Batch Trailer is Batch Header and
Set edit code 207 missing or has a Trailer and the
nonnumeric correct number of
character. records.

208 “Reported Total of If Reported Total of Batch Occurs when the Resubmit the batch 805
E Batch must be in the Trailer record is dollar Total of the with a new batch
numeric” nonnumeric Batch is either number in the Grant
missing or has a Batch Header and
nonnumeric Trailer and a new
REJECT BATCH character. Reported Total of
Set edit code 208 Batch in the Grant
Batch Trailer.

209 “Invalid/Missing If Batch Number does not Occurs when: Resubmit the batch 806
E Batch Number” have a length of 26 • the batch with a new Batch
number is Number in the
REJECT BATCH missing, Grant Batch Header
Set edit code 209 • is not the and Trailer.
proper length of
26 characters,
or
• is not properly
formatted.
210 “Year must be If ANY of the following are Occurs when the Correct the award 807
E numeric” true: year is missing or year and resubmit
• Positions 3 to 6 of the nonnumeric. the batch with a new
Batch ID are Batch Number in
nonnumeric the Grant Batch
• Positions 3 to 6 of the Header and Trailer.
Batch ID do not equal a
valid Award Year @

REJECT BATCH
Set edit code 210

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 Edit
COD Web
Code
Condition and Action What It Means How to Fix It Site Edit
and Message
Codes
Type
211 “Pell ID must be If Positions 7 to 12 of the Occurs when the Resubmit the batch 998
E numeric” Batch ID are nonnumeric Pell ID is missing or with a new Batch
nonnumeric. Number in the
REJECT BATCH Grant Batch Header
Set edit code 211 and Trailer and also
correct or include
the Reporting
Campus Pell ID in
the Batch Number.

212 “Pell ID invalid or If Pell ID is not found in the If Pell ID is Resubmit the batch 004
E not found” institution table incorrect or missing, with a new Batch
the batch cannot be Number in the
REJECT BATCH returned to the Grant Batch Header
Set edit code 212 school. and Trailer and also
correct or include
the Reporting
Campus Pell ID in
the Batch Number.

213 “Creation date must If ANY of the following are Occurs if date is Correct the date in 808
E be numeric” true: missing or the Batch Number
• Positions 13 – 14 of the nonnumeric. and resubmit the
Batch ID do not equal batch with a new
19 or 20(century) Batch Number in
• Positions 15 – 16 of the the Grant Batch
Batch ID do not equal Header and Trailer.
00 to 99 (year)
• Positions 17 – 18 of the
Batch ID do not equal
01 to 12 (month)
• Positions 19 – 20 of the
Batch ID do not equal
01 to 31(day), based on
the Month value

REJECT BATCH
Set edit code 213

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 Edit
COD Web
Code
Condition and Action What It Means How to Fix It Site Edit
and Message
Codes
Type
214 “Creation time If ANY of the following are Occurs if time is Correct the time in 809
E invalid” true: missing or the Batch Number
• Positions 21 – 22 of the nonnumeric. and resubmit the
Batch ID do not equal batch with a new
00 to 23 (hours) Batch Number in
• Positions 23 – 24 of the the Grant Batch
Batch ID do not equal Header and Trailer.
00 to 59 (minutes)
• Positions 25 - 26 of the
Batch ID do not equal
00 to 59 (seconds)

REJECT BATCH
Set edit code 214
215 “Batch Type If Batch Type is not valid Occurs if record Correct the batch 810
E Invalid” for the award year @ in the type is invalid or type code and
Batch ID of the incoming missing. resubmit with a new
record Batch Number in
the Grant Batch
REJECT BATCH Header and Trailer.
Set edit code 215
216 “Grantee DUNS If ALL of the following are Occurs if “Grantee Warning Message – 811
W does not match the true: DUNS Number No Correction
institution’s • DUNS Number is Does Not Match” Necessary.
Reporting Pell ID in nonblank for award years
Batch Number for • DUNS Number is not 2000-2001 and
Award Years prior assigned to that prior. It is reserved
to 2001-2002” Reporting Campus for future use as of
(position 46-51) Award Year 2001-
• Award Year portion of 2002.
batch number <=2001

Set edit code 216

217 “Discrepancy The Record Length on the Occurs when the Review Grant Batch 812
E between different header record does not Grant Batch Header Header and Trailer
records with match the Record Length on detail information and correct any
identical batch the trailer record does not match the discrepancies.
number” Grant Batch Trailer
REJECT BATCH detail information
Set edit code 217 for a batch.
218 “Reported Number The “Reported Number of Occurs when the Warning message – 008
W of Records does not Records” in the Trailer does reported Number of no correction
equal count of detail not equal the actual number Records does not necessary.
records” of detail records in the batch match the actual
total of records
Set edit code 218 received.

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 Edit
COD Web
Code
Condition and Action What It Means How to Fix It Site Edit
and Message
Codes
Type
219 “Total of Batch The “Reported Total of Occurs when the Warning message – 090
W does not equal Batch” in the Trailer does reported Total of no correction 102
computed total of not equal the actual total of Batch does not necessary. 814
detail record the batch match the actual
amounts” total of batch.
If Type is #O:
• Use Origination Award
to determine the total of
the batch

If the Type is #D (or prior

to 2001 – 2002 cycle)
• Use the disbursement
amount to determine
the total of the batch

Set edit code 218

220 “Reported Sign If Reported Sign Indicator is Occurs when the Warning message, 815
W Indicator must be a not a “P” or “N” Positive (P) or correction applied –
valid indicator” Negative (N) no further action
Set the Sign Indicator to ‘P’ indicator is not necessary.
Set edit code 220 present.
221 “Reporting Campus The Institution’s Campus Occurs when the Change the branch 002
E Pell Institution ID is Type is 3 (School is a Non- Pell ID number in campus Pell ID to 858
a branch” funded Branch campus) Grant Batch Header the Reporting
is a branch campus. Campus Pell ID
REJECT BATCH number. If there is
Set edit code 221 no other campus ID
number, contact the
Federal Pell Grant
Hotline.

222 “School is currently The Institution’s Eligible Occurs when the Warning message, 854
W ineligible upon Flag is < > “Y” Pell ID in the Grant contact Federal Pell
receipt of batch at Batch Header is Grant Hotline.
the Pell Processor” Set edit code 222 ineligible.

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 Edit
COD Web
Code
Condition and Action What It Means How to Fix It Site Edit
and Message
Codes
Type
224 “Invalid Message If the message class does Occurs when wrong Resubmit the batch 816
E Class” not exist on the database message class is with a new Batch
selected by the user Number in the
REJECT BATCH when submitting a Grant Batch Header
Set edit code 224 batch through and Trailer and send
SAIG. in the correct SAIG
message class.
OR
When Non-Express
users assign an
incorrect message
class name to the
batch.
225 “Data Record If Data Record Length is not Occurs when wrong Resubmit the batch 817
E Length is not valid valid for message class message class is with a new Batch
for Message Class” selected by the user Number in the
REJECT BATCH when submitting a Grant Batch Header
Set edit code 225 batch through and Trailer and send
SAIG. in the correct SAIG
message class.

226 “Batch type code in If Batch type code in Batch Occurs when wrong Resubmit the batch 818
E Batch Number must Number is not equal to message class is with a new Batch
equal record type record type for Message selected by the user Number in the
for Message Class” Class when submitting a Grant Batch Header
batch through and Trailer and send
REJECT BATCH SAIG. in the correct SAIG
Set edit code 226 message class.
OR
Occurs when a non-
Express User
assigns the wrong
batch type code in
the Batch ID.
227 “Batch Create Date If the Batch Create Date is Occurs when a Resubmit the batch 006
E is greater than greater than current system future date is with a new Batch
current system date” date entered in the Batch Number in the
Number or when the Grant Batch Header
REJECT BATCH date on the PC and Trailer and a
Set edit code 227 where that batch corrected date.
was created has a Verify the date on
future date. your PC is current
and correct.

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 Edit
COD Web
Code
Condition and Action What It Means How to Fix It Site Edit
and Message
Codes
Type
228 “Batch Number If the Message Class is not Occurs when the Verify the batch was 819
E indicates you have valid for the Award Year @ Award Year in the created with
included a batch in the Batch ID of the Batch Number is software for the
with data from a incoming record incorrect. correct award year
different Award or if the wrong
Year” REJECT BATCH Award Year was
Set edit code 228 entered in error.
Resubmit the batch
with a new Batch
Number in the
Grant Batch Header
and Trailer and a
corrected Award
Year.

229 Not in use N/A

E
230 Not in use N/A
E
231 Not in use N/A
E
232 “No detail records No detail records in batch Occurs if the batch Resubmit the batch 007
E in Batch” had only a Grant detail records with a
REJECT BATCH Batch Header and new Batch Number
Set edit code 232 Grant Batch Trailer in the Grant Batch
with no data Header and Trailer
records. and a corrected
date.

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 Edit
COD Web
Code
Condition and Action What It Means How to Fix It Site Edit
and Message
Codes
Type
233 “Invalid Destination If Destination Mailbox ID Occurs if the TG Verify that the 005
E Mailbox ID” does not exist on the number is invalid or correct TG number 852
database for the Award Year not assigned to send was used by 853
@ from the Batch ID of the Pell data from the contacting SAIG.
incoming record school. Some
schools have
REJECT BATCH multiple TG
Set edit code 233 numbers but only
one TG number is
assigned to send
Pell data. If another
number is used in
error, the batch will
be rejected. Also if
the batch is sent
from a TG number
assigned to an
attended campus the
batch will be
rejected. The batch
must be sent from
the TG number
assigned to the
reporting campus.
234 Not in use N/A
235 Not in use N/A
W
236 “Trailer Message If Trailer Message Class Occurs when the Resubmit the batch 821
E Class does not does not match the Header SAIG Transmission with a corrected
match the Header” Message Class Header message message class in the
class does not match SAIG Transmission
REJECT BATCH the SAIG Header and Trailer
Set edit code 236 Transmission and a new Batch
Trailer message Number in the
class. Grant Batch Header
and Trailer.
238 “Trailer Destination If Trailer Destination Occurs when the Resubmit the batch 822
E Mailbox ID does Mailbox ID does not match SAIG Transmission with a new Batch
not match the the Header Destination Header Destination Number and same
Header” Mailbox ID Mailbox ID does mailbox in the
not match the SAIG SAIG Transmission
REJECT BATCH Transmission Header and Trailer
Set edit code 238 Trailer Destination after Disbursement
mailbox ID. Start-up date.
239 Not in use N/A
W

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 Edit
COD Web
Code
Condition and Action What It Means How to Fix It Site Edit
and Message
Codes
Type
240 “OPE ID Number If ALL of the following are Occurs when the Correct the OPE ID 823
W does not match the true: OPE ID is incorrect number or leave
School’s Reporting • OPE ID Number is or does not match blank.
Pell ID in the Batch nonblank the reporting
Number for Award • OPE ID Number is not campus ID number.
Years after 2000- assigned to that
2001” Reporting Campus
(position 46 – 51)
• Award Year portion of
batch number >= 2002

Set edit code 240

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Origination Edit/Reject Codes
Edit
COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
301 “Invalid Origination If the Award Year portion of Occurred for the 826
E ID” the Origination ID is 2000-2001 Award 998
<=2001 and any of the Year when the
following are true: Origination ID was
• The SSN is nonnumeric incomplete, invalid
• The Pell ID is or missing.
nonnumeric for six
positions It is reserved for
• The Award <> the future use as of the
Award Year @ of the 2001-02 Award
Batch Year.
• The Sequence Number
is not “00”
• The SSN is not
>=001010001 and
<999999999
• The Name Code is not
A-Z or “.” or “’” or “-”
or “ “ or “`”

REJECT RECORD
Set edit code 301
302 Not in use N/A
E

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 Edit
COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
303 “Invalid Original If Award Year >= 2002 and Occurs when the Verify that the SSN 996
E SSN resulting in if ANY of the following are SSN cannot be in the Origination 998
COD being unable true: found on the ID is correct; verify
to match with the • The Original SSN does applicant file. that the student is
Applicant record for not have a matching Pell eligible.
Award Year 2002 Applicant record Codes 311 and 312
and beyond” • The Original SSN does are usually reported Correct the record
not match the SSN at the same time. and resubmit if the
portion of the student is eligible.
Origination ID
“Invalid Original
SSN or Name Code If Award Year <=2001 and
resulting in the Pell if ANY of the following are
Processor being true:
unable to match • If Original SSN or
with the Applicant Original Name Code do
record for Award not have a matching
Year 2001 and Applicant record
before. • The Original SSN does
not match the SSN
portion of the
Origination ID
• The Original Name
Code does not match
the Name Code portion
of the Origination ID

REJECT RECORD
Set edit code 303

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 Edit
COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
304 “Attending and If ANY of the following are Occurs when the 034
E Reporting/Funded true: Pell reporting Resubmit the
campus mismatch or • Attended Pell ID does campus in the Grant student Origination
Origination not match the Pell ID Batch header record record with the
Identifier Pell ID portion of the has no relationship correct Pell
mismatch with Origination ID with the Attended Reporting Campus
Attending campus • The Pell ID does not Campus in the ID in the Grant
Pell ID” exist in the database student Origination Batch Header.
• Attended Pell ID is record. If the Pell
nonnumeric Reporting Campus
• Attended Pell ID is not ID in the Grant
a Branch of Pell ID in Batch Header is
the Batch Number different than the
located in the Grant Pell Attended
Batch Header and the Campus ID in the
Attended Pell ID is not student Origination
a Reporting Campus ID then COD
checks that there is
REJECT RECORD a relationship in the
Set edit code 304 COD database
between the two
campuses. If there
is not, the record is
rejected.
305 “Invalid Award If ANY of the following are Occurs when COD Verify that the 039
W Amount/Correction true: corrects the student’s EFC,
Applied” • Award amount is non- calculation for the COA, Attendance,
numeric Origination award and the School’s
• Award amount is not in amount. COD Payment
valid range (0 – calculates the Methodology and
maximum award @) Award Amount Academic Calendar
• Award amount is based on the are correct and
greater than calculated/ student’s EFC, resubmit.
recalculated award COA, Attendance,
amount and the School’s If no new
Payment Origination record
Methodology and is submitted, the
Set the Accepted Award Academic Calendar. accepted award
amount to the amount will remain
Calculated/Recalculated the amount that
Award Amount. If the COD calculated.
pennies are greater than 0
set to 0

Set edit code 305

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 Edit
COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
306 “Invalid If ANY of the following are Occurs when the Warning Message – 995
W Disbursement true: Estimated correction applied, 997
Date/Correction Disbursement Date no action necessary.
Applied” • If Estimated is out of range and
Disbursement Date 1 is COD corrects the
blank or date.
• If Estimated
Disbursement Date 1 is
not in range
((Disbursement Start
Date @ – N Days @) to
Disbursement End Date
@)

Set it to the Minimum

Estimated Disbursement
date if the Estimated
Disbursement date is less
than the range

Set it to the Maximum

Estimated Disbursement
Date if the Estimated
Disbursement date is greater
than the range.

• If Estimated
Disbursement Dates 2 –
15 are not in range
((Disbursement Start
Date @ – N Days @) to
Disbursement End Date
@)

Set the Estimated

Disbursement Date to
Blank.

Set edit code 306

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 Edit
COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
307 “Invalid Enrollment If ANY of the following are Occurs when the Warning Message – 995
W Date/Correction true: enrollment date is correction applied, 997
Applied” • Enrollment date is out of range and no action necessary.
nonnumeric COD corrects it to
• Enrollment date is not the batch processed
in valid range date.
(Enrollment Start Date
@ to Enrollment End
Date @)

The enrollment dates will

come from the
ALGORITHM table

If Origination record is a
change record then set
Accepted Enrollment Date
to previously accepted value

Otherwise, set Accepted

Enrollment Date to Creation
Date in Batch ID located on
Pell Grant Batch Header

Set edit code 307

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 Edit
COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
308 “Invalid Low If the following is true: Occurs when a Warning Message – 023
W Tuition & Fees school indicates that correction applied,
Code/Correction • If LTF is not in valid they qualify for low no action necessary.
Applied” range (1 – 4 or blank) tuition but
conflicting If the school truly is
Then set Accepted LTF to information (such as a low tuition school,
previously accepted value if EFC and COA the Origination
Origination record is a information) record must be
change; indicates they are resubmitted with
not eligible. corrected EFC and
Otherwise set Accepted LTF COA information.
to Blank

If ANY of the following are

true:
• Accepted EFC > LTF
minimum EFC amount
for the Award Year @
• Accepted Cost of
Attendance < LTF
maximum COA amount
for the Award Year @
Award Year
Set Accepted LTF to Blank

Set edit code 308

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COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
309 “Invalid If ANY of the following are Occurs when the The Origination 995
W Verification Code/ true: Verification Code record must be
Correction Applied” has been corrected resubmitted with a
• Verification Status by the Pell new Verification
codes are V, W, S or Processor. This Code if COD
BLANK occurs when corrected the
• A code other Verification Code to
Set Accepted Verification than V, W, S or “W.”
Status to previously BLANK has If the Verification
accepted value if been submitted, Code was corrected
Origination is change and the student to S or BLANK by
record; was not the Pell Processor,
selected. no further action is
Otherwise set Accepted necessary.
Verification Status to W if
Student is Selected for
Verification by CPS;

Otherwise, set Verification

Status to Blank.

If Verification Status is set

to W and student is not
selected for Verification by
CPS

A V status code must be

sent to update the record

Set edit code 309

310 “Invalid If Incarcerated Federal Pell Occurs when the Warning message – 995
W Incarcerated Federal Recipient Code is not Y, N Incarcerated Pell correction applied,
Pell Recipient or Blank Recipient code has no further action is
Code/Correction been corrected necessary.
Applied” Set Accepted Incarcerated because something
Federal Pell Recipient Code other than Y, N or
to Blank blank was
submitted.
Set edit code 310

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 Edit
COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
311 “Invalid Transaction If ANY of the following are Occurs when the 024
E Number” true: Transaction Number Verify that the 994
• Transaction Number is and EFC do not Transaction 996
nonnumeric match, an incorrect Number, EFC, 998
• Transaction Number is or invalid Original SSN and
not in valid range (01 to Transaction Number Original Name
99) is provided or when Code are correct
• Transaction Number the SSN number is and that the student
does not exist on not on the applicant is Pell eligible.
Applicant record file. Often sent with Correct and
303 and 312. resubmit the
REJECT RECORD Origination record.
Set edit code 311
312 “Invalid Expected If ANY of the following are Occurs when the 824
E Family true: EFC does not match Verify that the 996
Contribution” • EFC is nonnumeric the Transaction Transaction 998
• EFC is not in valid Number, an Number, EFC, SSN
range (0 to maximum incorrect or invalid and Name Code are
for Award Year @) EFC is provided, or correct and that the
• EFC does not match on when the SSN is not student is Pell
Applicant record for the on the applicant file. eligible.
accepted transaction Often sent with 303 Correct and
number and 311. resubmit the
• If Edit 311 is hit Origination record.
• If Accepted Secondary
EFC code is S and
Secondary EFC does
not match on applicant
record for the accepted
transaction number
Award Year

REJECT RECORD
Set edit code 312

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COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
313 “Invalid Secondary If the following is true: Occurs when Warning message – 026
W Expected Family • If Secondary EFC Code something other correction applied, 996
Contribution/ is not O, S or Blank than O, S, or Blank no further action is
Correction Applied” has been submitted necessary.
Set Accepted Secondary and COD corrects
EFC code to previously the record.
accepted value;

Otherwise, set accepted

secondary EFC code to
Blank.

If ANY of the following are

true:
• If Secondary EFC Code
is S and the Applicant
record for the accepted
transaction number
does not have a
Secondary EFC
• If Secondary EFC Code
is O and previous value
is not S

Set Accepted Secondary

EFC code to blank

Set edit code 313

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 Edit
COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
314 “Invalid Academic If AC is not 1 to 6 Occurs when the Verify that the 028
W Calendar/ Academic Calendar corrected Academic
Correction Applied” If Origination is change is invalid (not 1-6) Calendar is correct.
record set Accepted AC to or missing and If it is correct, no
previously accepted value COD corrects. further action is
necessary.
Otherwise, if Attended Pell If the Academic
ID default value is Calendar is
populated and valid, then set incorrect, resubmit
accepted AC to default the Origination
value record with the
correct Academic
Otherwise, if Reporting Pell Calendar and make
ID default value is sure the Payment
populated and valid, then set Methodology
accepted AC to default matches the
Academic Calendar.
Otherwise, if Payment
Methodology = 4, then set
accepted AC to “5”

Otherwise, set accepted AC

to “3”

Set edit code 314

315 “Invalid Payment If ANY of the following are Occurs when the Verify that the 027
W Methodology/ true: Payment corrected Payment
Correction Applied” • AC = 1 and PM <> 3 or Methodology is Methodology is
5 invalid (not 1-5) or correct.
• AC = 2 – 4 and PM = 4 missing and COD If it is correct, no
• AC = 6 and PM <> 4 corrects. further action is
• AC = 5 and PM = 5 necessary. If the
Payment
If Origination is change Methodology is
record and Accepted PM is incorrect, resubmit
valid with current AC then the Origination
set to previously accepted record with the
value correct Payment
Methodology.
Otherwise, if Accepted AC
= 1 – 4, then set Accepted
PM to 3

Otherwise set Accepted PM

to 4

Set edit code 315

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COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
316 Not in use N/A
W
317 “Invalid Cost Of If ANY of the following are Occurs when there Warning message, 995
W Attendance/ true: is an invalid or no further action is 997
Correction Applied” • COA is nonnumeric missing Cost of necessary unless
• COA is not in the valid Attendance and corrected COA is
range (minimum for the COD corrects. too high.
Award Year @ to COD will correct to
maximum for the the maximum COA If this occurs,
Award Year) for the Award Year. resubmit the record
with the correct
Award Year COA.

If Origination is change
record, set Accepted COA
to previously accepted value

Otherwise, set the Accepted

COA to the maximum COA
for the Award Year @

Set edit code 317

318 Not in use N/A
W

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COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
319 “Invalid Weeks of If the following is true: Occurs when invalid Verify that the 029
W Instructional Time or missing Weeks of Payment
in Program’s • If WKSPROG is not in Instruction is Methodology and
Definition of valid range (30 – 78) included and Academic Calendar
Academic Year/ and PM is 2 – 5 CODcorrects. are correct and the
Correction Applied” Usually this occurs CODcorrection is
Set accepted WKSPROG to when the Payment correct.
default value if Attended Methodology and If this is correct, no
Pell ID default value is Academic Calendar further action is
populated and valid; indicate a term- necessary.
based program.
Otherwise, set accepted Credit/Clock Hour If it is not correct,
WKSPROG to default if schools populate correct the Payment
Reporting Pell ID default this field only. Methodology and
value is populated and valid; Academic Calendar
and Weeks of
Otherwise set accepted Instructional Time
WKSPROG to “30” and resubmit.

If the following is true:

• If WKSPROG is not
Blank and PM = 1

Set accepted WKSPROG to

blank

Set edit code 319

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COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
320 “Invalid Weeks of If the following is true: Occurs when invalid Verify that the 030
W Instructional Time or missing Weeks of Payment
used to Calculate If WKSCALC is not blank Instruction is Methodology and
Payment/ and Accepted PM = 1 included and Academic Calendar
Correction Applied” Set accepted WKSCALC to CODcorrects. This are correct and the
Blank usually occurs when COD adjustment is
the Payment correct.
If the following is true: Methodology and
Academic Calendar If correct, no further
If WKSCALC is not blank indicate a term- action is necessary.
and not in valid range (00 – based program. If it is not, correct
78) and Accepted PM <> 1 This field is only the Payment
populated by Methodology,
Set Accepted WKSCALC to cr/clock hour Academic Calendar
previously accepted value if schools. and Weeks of
Origination is change Instructional Time
record; and resubmit.

Otherwise, set the Accepted

WKSCALC to the Accepted
WKSPROG.

If the following is true:

If WKSCALC is not 00 – 29
and Accepted PM = 2

Set Accepted WKSCALC to

29.

If the following is true:

If (WKSCALC is not 00 –
78 or greater than Accepted
WKSPROG) and Accepted
PM = 3 to 5

Set Accepted WKSCALC to

Accepted WKSPROG

Set edit code 320

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COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
321 “Invalid Credit or If the following is true: Occurs when Clock Verify that the 031
W Clock Hours in Hours are invalid or Payment
program’s definition If HRSPROG is not Blank missing and COD Methodology and
of academic year/ and Accepted AC = 1 – 4 corrects. Usually Academic Calendar
Correction Applied” this occurs when the are correct and the
Set Accepted HRSPROG to Payment COD correction is
Blank Methodology and correct.
Academic Calendar If this is correct, no
If the following is true: indicate a term- further action is
based program and necessary.
IF (HRSPROG is < 900 or > this field is only If it is not correct,
3120) and Accepted AC = 5 populated by correct the Payment
cr/clock hour Methodology and
Set accepted HRSPROG to schools. Academic Calendar
default value if Attended and Cr/Clock Hours
Pell ID default value is and resubmit.
populated and valid;

Otherwise, set accepted

HRSPROG to default
If Reporting Pell ID default
value is populated and valid;

Otherwise, set Accepted

HRSPROG to 900

If (HRSPROG is < 24 or >

100) and Accepted AC = 6

Set accepted HRSPROG to

default value if Attended
Pell ID default value is
populated and valid;

Otherwise, set accepted

HRSPROG to default
If Reporting Pell ID default
value is populated and valid;

Otherwise, set Accepted

HRSPROG to 24.

Set edit code 321

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COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
322 “Invalid Credit or If the following is true: Occurs when invalid Verify that the 032
W Clock Hours in all If HRSCALC is not blank or missing Clock Payment
payment periods and Accepted AC is 1 – 4 hours are included Methodology and
expected to and CODcorrects. Academic Calendar
Set Accepted HRSCALC to
complete this school Usually this occurs are correct and the
Blank
year/ when the Payment CODcorrection is
Correction Applied” If the following is true: Methodology and correct. If this is
If (HRSCALC is NOT Academic Calendar correct, no further
between 0000 AND indicate a term- action is necessary.
Accepted HRSPROG) and based program. If it is not correct,
(Accepted AC is 5 or 6) Only cr/clock hour correct the Payment
Set Accepted HRSCALC to schools populate Methodology and
Accepted HRSPROG this field. Academic Calendar
Set edit code 322 and CR/Clock
Hours and resubmit.
323 “Origination is If ALL of the following are Occurs when a new Send a negative 040
W “Over Paid” and true: Origination record disbursement for the
Negative • Origination is change for a lower award overpaid amount.
Disbursement is record amount is submitted
Expected” • Student has previous and the amount In the future, when
disbursements already disbursed to the award amount
• Recalculated accepted the student exceeds decreases, adjust the
Origination award the new award disbursement record
amount is less than the amount. School not the Origination
total amount disbursed must submit record.
Set the Negative negative
Disbursement Amount to disbursement within
(Recalculated Accepted 30 days or COD
Origination Award Amount will send a system-
– Total Amount Disbursed) generated negative
disbursement.
If ALL of the following are
true:
• Origination is change
record
• Student has previous
disbursements
• Student has negative
pending disbursement
amount < 0
• Recalculated award
amount is less than or
equal to the total
amount disbursed
Set the Negative
Disbursement Amount to
(Recalculated Accepted

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COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
Origination Award Amount
– Total Amount Disbursed)
If ALL of the following are
true:
• Origination is change
record
• Student has previous
disbursements
• Student has negative
pending disbursement
amount < 0
• Recalculated award
amount is greater than
or equal to the total
amount disbursed
Set the Negative
Disbursement Amount to 0

Set edit code 323

324 Not in use N/A

E
325 “Invalid Origination If ALL of the following are Occurs when the Correct the 826
E ID - Pell ID is non- true: Origination ID has a Origination ID and 830
numeric for Award • Award Year portion of Pell ID that is resend the record.
Year 2002 and the Origination ID is >= nonnumeric.
beyond” 2002
• The Pell ID is
nonnumeric for six
positions

REJECT RECORD
Set edit code 325

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COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
326 “Invalid Origination If ALL of the following are Occurs when the 826
E ID – Invalid Award true: Origination ID has Resubmit the record 831
Year for the Batch • The Award Year an Award Year that with a corrected
for Award Year portion of the is different from the Origination ID.
2002 and beyond” Origination ID is >= Award Year in the
2002 Batch Number.
• The Award Year <> the
Award Year @ of the
Batch

REJECT RECORD
Set edit code 326
327 “Invalid Origination If ALL of the following are Occurs when the 826
E ID -Sequence true: Origination ID has a Resubmit the record 832
Number is not “00” • The Award Year sequence number with a corrected
for Award Year portion of the that is not ‘00’. Origination ID.
2002 and beyond. Origination ID is >=
2002
• The Sequence Number
is not “00”

REJECT RECORD
Set edit code 327
328 “Invalid Origination If the Award Year portion of Occurs when the 826
E ID - SSN is non- the Origination ID is >= Origination ID has a Resubmit the record 833
numeric, or is not 2001-2002 and subsequent SSN that is with a corrected
>=001010001 and years and ANY of the nonnumeric or is not Origination ID.
<= 999999999 for following are true: within the allowable
Award Year 2002 • The SSN is nonnumeric SSN range.
and beyond” • The SSN is not >=
001010001 and <=
999999999

REJECT RECORD
Set edit code 328

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COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
329 “Invalid Origination If ALL of the following are Occurs when the 826
E ID - Name Code not true: Origination ID has a Resubmit the record 834
A-Z or • The Award Year Name Code that is with a corrected
“ . ” or portion of the not valid. Origination ID.
‘‘ ’ ” or Origination ID is >=
“ - ” or 2002
“ ” • The Name Code is not
for Award Year A-Z or “ . ” or “ ’ ” or
2002 and beyond” “ - ”, or “ ”

REJECT RECORD
Set edit code 329
330 Not in use N/A
W

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COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
331 “Duplicate If ALL of the following are Occurs when the This is a duplicate 827
D Origination for true: record sent has been record. No further
Award Year 2002 The Award Year portion of previously action is necessary.
and beyond” the Origination ID is >= submitted and
2001-2002 and subsequent accepted.
years and ALL of the
following fields on the input
Origination record match
the values on the database:
• Origination ID
• Original SSN
• Original Name Code
• Attended Pell ID
• Award Amount
• Estimated
Disbursement Dates (1
– 15)
• Enrollment Date
• Incarcerated Code
• Low Tuition and Fees
Code
• Verification Status
Code
• Transaction Number
• Secondary EFC Code
• Expected Family
Contribution (EFC)
• Enrollment Status
• Cost of Attendance
(COA)
• Academic Calendar
(AC)
• Payment Methodology
(PM)
• Weeks of Instructional
Time in Program’s
Definition of Academic
Year (WKSPROG)
• Weeks of Instructional
Time Used to Calculate
Payment (WKSCALC)
• Credit/Clock Hours in
Program’s Definition of
Academic Year
(HRSPROG)
• Credit/Clock Hours in
all Payment Periods
Expected to Complete
(HRSCALC)
Set Action Code = ‘D’
Set edit code 331
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COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
332 Invalid Reported If the Award Year is >= Occurs when the Verify on the ISIR 011
E Current SSN for 2003 and the following is Current SSN is the correct Current 012
Award Year 2003 true: incorrect on the SSN and submit the 996
and beyond. Origination record corrected Current 998
• The Current SSN does SSN for processing.
not match the Current If the SSN is
SSN on the applicant incorrect on the
table for the same ISIR, a correction
transaction number. should be done on
the ISIR with CPS
REJECT RECORD
Set edit code 332.

333 Invalid Reported If the Award Year is >= Occurs when the Verify on the ISIR 011
E Date of Birth for 2003 and the following is Date of Birth is the correct Date of 012
Award Year 2003 true: incorrect on the Birth and submit the 996
and beyond. Origination record corrected for 998
• The Date of Birth does processing. If the
not match the Date of Date of Birth is
Birth on the applicant incorrect on the
table for the same ISIR, a correction
transaction number. should be done on
the ISIR with CPS
REJECT RECORD
Set edit code 333.
334 Invalid Reported If the Award Year is >= Occurs when the Verify on the ISIR 011
E Last Name for 2003 and the following is Last Name on the the correct Last 012
Award Year 2003 true: Origination record Name and submit 020
and beyond. does not match the the corrected Last 996
• The Last Name does last name on file on Name for 998
not match the Last the ISIR. processing. If the
Name on the applicant Last Name is
table for the same incorrect on the
transaction number. ISIR, a correction
should be done on
REJECT RECORD the ISIR with CPS
Set edit code 334.

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COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
335 Invalid Reported If the Award Year is >= Occurs when the Verify on the ISIR 020
E First Name for 2003 and the following is First Name on the the correct First
Award Year 2003 true: Origination record Name and submit
and beyond. does not match the the corrected First
• The First Name does First name on file Name for
not match the First on the ISIR. processing. If the
Name on the applicant First Name is
table for the same incorrect on the
transaction number. ISIR, a correction
should be done on
REJECT RECORD the ISIR with CPS
Set edit code 335.
336 Invalid Reported If the Award Year is >= Occurs when the Verify on the ISIR 996
E Middle Initial for 2003 and the following is Middle Initial on the the correct Middle
Award Year 2003 true: Origination record Initial and submit
and beyond. • The Middle Initial does does not match the the corrected Last
not match the Middle Middle Initial on Name for
Initial on the applicant file on the ISIR. processing. If the
table for the same Middle Initial is
transaction number. incorrect on the
REJECT RECORD ISIR, a correction
Set edit code 336. should be done on
the ISIR with CPS
337 Student Not Pell If Award Year >= 2003 and 038
E Eligible for Award if the following is true:
Year 2003 and • If Original SSN does
beyond. not have a matching
Applicant record.
REJECT RECORD
Set edit code 337.
338 Duplicate Match on 025
E CPS for Award REJECT RECORD
Year 2003 and Set edit code 338.
beyond.
339 Origination Record If Award Year >= 2003 and The Award Amount Resubmit the record 042
E Reported with Zero if ANY of the following are must be greater than with an Award
Award Amount for true: Zero on a new Amount greater than
Award Year 2003 origination record. zero. If the student
and beyond. • If the Award Amount is is not eligible for a
= 0000000. Pell Grant, the
record should not be
REJECT RECORD submitted for
Set edit code 339. processing by the
Pell Processor.

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COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
398 SSN, Date of Birth School submitted a change COD can not No action required. 116
W and/or Last Name to a student identifier and process the student Record has
have NOT been either of the following is identifier change. processed, but
updated in the COD true: student identifier
System has not been
The award year submitted updated in COD
on the change record is System.
lower than the highest award
year for the student

OR

For the same award year, if

the CPS transaction number
on the change record is
lower than or equal to the
highest transaction number
for that award year for that
student.
399 “New Origination If ALL of the following are Occurs when a new Contact the Federal 043
E Award or increase true: Origination record Pell Grant Hotline
received after end of • The Batch Date is > the or an Origination for assistance.
processing year and Award Year Processing record for an
institution has not Cycle End Date@ increased Award
been granted • The school has not been Amount was
Administrative granted administrative submitted after the
Relief” relief based on the processing deadline
Administrative relief for the Award Year
table or has not been and the school has
granted an audit not been granted
adjustment administrative
• The Origination record relief.
is currently not in COD
or the Origination
Award amount is an
increase to the amount
in COD
REJECT RECORD
Set edit code 399

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Disbursement Edit/Reject Codes
Edit
COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
401 “Invalid Origination If the Award Year portion of Occurred for Award 998
E ID” the Origination ID is Year 2000 – 2001
<=2001 and ANY of the when the
following are true: Origination ID was
• The Pell ID is not formatted
nonnumeric for six correctly or was
positions missing data.
• The Award Year <> the
Award Year @ of the
Batch
• The Sequence Number
is not “00”
• The SSN is not
>=001010001 and
<=999999999
• The Name Code is not
A-Z or “.” or “’” or “-”
or “ ” or “`”.

@ Award Year processing

comes from the
AWARD_YEAR table

REJECT RECORD
Set edit code 401
402 “Origination ID does If the Origination ID is not Occurs when the Before 848
E not match on the Pell found on the Pell Processor Disbursement record resubmitting the
Processor” database or the Award Year is received before Disbursement
<> the Award Year of the the Origination is record, verify that
Batch accepted or when the Origination
there is a record has been
REJECT RECORD Reporting/Attended accepted.
Set edit code 402 Campus mismatch. Verify before
submitting that the
proper Pell ID is in
the Grant Batch
Header record.

403 Not in use N/A

E

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COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
404 “Debit/Credit If the Debit/Credit Indicator Occurs if a value Resubmit the 842
E Indicator Flag Not Flag is not ‘P’ or ‘N’ other than P-Positive disbursement
Valid” or record with a “P”
REJECT RECORD N-Negative is sent. or “N.”
Set edit code 404
405 “Disbursement If the Disbursement Amount Occurs if Resubmit the 996
E Amount Not Valid is nonnumeric Disbursement Disbursement 998
because amount is amount is not record with a 062
non-numeric” REJECT RECORD numeric. numeric amount.
Set edit code 405
406 “Disbursement If ALL of the following are Occurs if the full Verify, on the 067
W Amount Is Not in true: amount of the Origination record,
Valid Range” • The Debit/Credit flag is disbursement is not the total award
‘P’ allowed because the amount.
• The Disbursement Origination award If the amount is
Amount + the Total amount has been incorrect, verify
Amount Disbursed for reached. that the Payment
the Origination ID is > Methodology,
Award Amount on the Academic
Origination Record Calendar, COA,
EFC and
Set the Accepted Attendance are
Disbursement Amount to the correct, and correct
Award Amount – the Total if necessary.
Disbursed Amount Submit the
corrected
Set edit code 406 Origination record
and then submit a
new Disbursement
record with a new
disbursement
reference number.
407 “Disbursement Date If the Disbursement Date is Occurs if a Resubmit the 998
E is Not Valid Date nonnumeric nonnumeric date is Disbursement
because date is non- submitted, the date record with a
numeric” REJECT RECORD is not in the numeric date.
Set edit code 407 CCYYMMDD
format or the
Calendar day is
invalid for the
month. For
example, 20000931
is not a valid date.

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COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
408 “Disbursement Date If ANY of the following are Occurs if a School Resubmit the 051
E is Not Valid for true: sends a date prior to Disbursement 053
Processing Date, not • The COD processing June 21st of the first record with a 996
in Valid Range, or date is less than N days year of the Award corrected
not a valid Date prior to the Year or a date over disbursement date.
format” disbursement date 30 days in advance
• The disbursement date of the batch creation
is not a valid COD date date.
format
• The disbursement date
is not in the valid range

* N is 5 days for JIT, 30

days for Advance Funding,
and 0 days for
Reimbursement

REJECT RECORD
Set edit code 408
409 Not in use N/A
410 “Potential If ALL of the following are Multiple Reporting Warning Message. 069
W Concurrent true: Records that are sent Review the MRR
Enrollment – • The Disbursement separately occur record for details
Multiple Reporting. record is not rejected when at least one concerning the
Sent separately” • Other Origination other school has other school(s)
records exist for the submitted a involved.
student at different Disbursement record
attended campuses for for the same student
the current Award Year and the enrollment
• The total amount periods are within
disbursed for any of the 30 days of each
other Origination other. A MRR is
records is > 0 sent to the school in
• The Enrollment dates addition to this edit
on any two Origination code on the
records with Total Disbursement
Disbursement amounts Acknowledgement
> 0 are less than 30 record.
days of each other
Generate “CE” Multiple
Reporting Records to all
Attended campuses involved

Set edit code 410

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 Edit
COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
411 “Potential If ALL of the following are Occurs when COD Warning message. 068
W Overaward Project – true: receives student Review the
Multiple Reporting. • Disbursement record is disbursement disbursement
Sent separately” not rejected records from two or amount for changes
• Other Origination more schools that and the MRR
records exist for the exceed the Award record for details
student at different Amount for the concerning the
attended campuses for Entire year. other school(s)
the current Award Year involved.
• Total amount disbursed An MRR is sent to
for any of the other the school in
Origination records is > addition to this edit
0 code on the
• Total of the Percentage disbursement
Used is > 100.00 acknowledgement
record.
Refer to Total Percentage
Calculations to determine
Total Percentage Used

Set the Accepted

Disbursement Amount so
that the Total Percentage
used is 100.00, rounded to
the nearest penny

Generate appropriate
Multiple Reporting Records
(PB, PR, BC or RC) to all
attended campuses involved

Set edit code 411

412 “Negative If ALL of the following are Occurs whenever a 843
E Disbursement cannot true: school sends a Resubmit the
be accepted without • The Debit/Credit flag = negative Disbursement
a previous positive ‘N’ disbursement and record with a
disbursement” • No positive accepted there is no accepted positive
disbursement exists positive disbursement
disbursement on file amount.
REJECT RECORD at the Pell
Set edit code 412 Processor.

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 Edit
COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
413 “Insufficient If ALL of the following are Occurs if an updated Submit a new 065
W Negative true: Origination is sent negative
Disbursement • The Origination record that reduces the disbursement in the
amount. Negative has an “Over Paid” award to an amount amount of the over
Disbursement is status that is less than payment. In the
expected for • The Debit/Credit Flag Total Accepted future, do not send
difference amount” is ‘N’ Disbursements. update Origination
• The disbursement records with lower
amount is < the award amounts.
negative pending Send a new
disbursement amount negative
disbursement to
Update the negative adjust the award
disbursement amount with paid to the student.
reported negative
disbursement amount

Set edit code 413

414 “Origination is in If ALL of the following are A school has 066
E “Overpaid” status. true: submitted a Send a Negative
Positive • The school is Advance disbursement for a Disbursement
Disbursement cannot Funded or Just in Time record that is in record for the
be accepted” (JIT) Overpaid status. overpaid amount.
• The Debit/Credit flag is In the future, do
‘P’ not adjust the
• Disbursement Amount award amount
is > 0 down by updating
• The Attended campus is the Origination
Eligible Award Amount;
• The Origination record instead send a
has an “Over Paid” Disbursement
status record to adjust the
amount paid.
REJECT RECORD
Set edit code 414
415 Not in use N/A
E

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 Edit
COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
416 “Negative If the following is true: The amount of the Warning Message - 844
W Disbursement negative No further action is
adjusted to reflect If the negative disbursement disbursement has necessary.
accepted Previous amount on the input record been reduced to the
Disbursement is greater than the total lower amount
Balance” amount disbursed to date for already accepted on
the current Origination the disbursement
records.
Decrease the Disbursement
Amount to equal the YTD
Disbursement Amount on
the Origination record

If ALL of the following are

true:
• The Origination record
has an “Over Paid”
status
• The Debit/Credit Flag
is ‘N’
• The Reported
Disbursement amount is
> (the negative pending
disbursement amount +
the YTD disbursement
amount for that
Origination record)
Reduce the Disbursement
Amount to the Difference
between (Negative Pending
Disbursement Amount + the
YTD amount) – (the
Reported Disbursement
Amount).

Set edit code 416

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COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
417 “Disbursement If ALL of the following are Occurs if the Contact Federal 071
E submitted after end true: Disbursement is sent Pell Grant Hotline
of processing year • The Debit/Credit Flag after the Award concerning
and institution has is ‘P’ Year deadline. requesting
not been granted • The Processing Date is Administrative
Administrative > the Award Year Relief/Extended
Relief” Processing Cycle End Processing.
Date@
• The school has not been
granted administrative
relief based on the
Administrative relief
table
• This is not an audit
adjustment
• POP Flag <> ‘U’ or
Blank

REJECT RECORD
Set edit code 417
418 “Origination If ALL of the following are This occurred during 064
W indicates true: the 2000-2001
Verification Status • Award Year is prior to Award Year for
‘W’, Disbursement or equal to 2000 – 2001 Verification Status
adjusted to the • The Verification Status of “W”.
Origination Award is ‘W’ on the
Amount or 50% of Origination record It is reserved for
the Scheduled • Disbursement Amount future use as of the
Award Amount, is >50% of the 2001-2002 Award
whichever is lesser, Scheduled Award Year
and Award Year is Amount
2000 – 2001 or
prior” Set the Accepted
Disbursement Amount to the
lesser of either the
Origination Award amount
or 50% of the Schedule
Award Amount

Set edit code 418

419 Not in use N/A
W

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COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
420 Verification W If ALL of the following are REJECT RECORD Update 114
true: Set edit code 420. Verification Status 061
• Award Year is not 2000 field on origination
– 2001 and resubmit
• The Verification Status disbursement.
is ‘W’ on the
Origination Record
• The Debit/Credit Flag
is ‘P’
• The Batch Date is
<=the Award Year
Verification Date @
• This is not the first
disbursement

@ The Verification W
Decrease date is defined as
the date the program is run
to reclaim the money for
records who still have a
Verification W status. See
Verification W specification
for more information.

421 Not in use N/A

E
422 “Institution is If ALL of the following are The school has sent This is warning 995
W eligible, Payment true: a value in the message, COD as 996
Period Start Date is Payment Period corrected the date 997
invalid or not in a • Award Year is 2001 – Start Date field that to blank because an
valid range and 2002 or beyond is not valid or not in invalid value was
Award Year is 2001 • School is eligible the valid date range. submitted.
– 2002 or beyond” • Payment Period Start
Date@ is invalid or not
within the range defined
in the ALGORITHM
table

Set the Accepted Payment

Period Start Date to blank

Set edit code 422

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COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
423 “Institution is not If ALL of the following are The school is Resend the record 996
E eligible, Payment true: ineligible and has with a corrected
Period Start Date is Award Year is 2001 – 2002 sent a date in the Payment Period
invalid or not in a or beyond Payment Period Start Date.
valid range and School is NOT eligible Start Date field that
Award Year is 2001 Payment Period Start Date@ is not valid or not in
– 2002 or beyond” is invalid or not within the the valid date range.
range defined in the
ALGORITHM table

REJECT RECORD
Set edit code 423
424 “Institution is not If ALL of the following are The school is Resend the record 048
E eligible, Payment true: ineligible and has with a corrected 079
Period Start Date is Award Year is 2001 – 2002 sent a date in the Payment Period
not in the eligible or beyond Payment Period Start Date.
range and Award School is NOT eligible Start Date field that
Year is 2001 – 2002 Payment Period Start Date is is not in the range of
or beyond” not in the range of eligibility eligibility.

REJECT RECORD
Set edit code 424
425 Not in use N/A
E
426 “Invalid Origination If ALL of the following are Occurs if the 998
E ID - Invalid Award true: Origination ID has Correct the
Year for the Batch • The Award Year an Award Year that Origination ID and
for Award Year portion of the is different from the resubmit the
2002 and beyond” Origination ID is >= Award Year in the disbursement
2002 Batch Number. record.
• The Award Year <> the
Award Year @ of the
Batch

REJECT RECORD
Set edit code 426

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COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
427 “Invalid Origination If ALL of the following are Occurs if the 998
E ID - Sequence true: Origination ID has a Correct the
number is not “00” • The Award Year Sequence number Origination ID and
for Award Year portion of the that is not “00.” resubmit the
2002 and beyond” Origination ID is >= disbursement
2002 record.
• The Sequence Number
is not “00”

REJECT RECORD
Set edit code 427

428 “Invalid Origination If ALL of the following are Occurs if the 998
E ID - SSN is not true: Origination ID has a Correct the
>=001010001 and • The Award Year SSN that is Origination ID and
<= 999999999 for portion of the nonnumeric or is not resubmit the
Award Year 2002 Origination ID is >= within the allowable disbursement
and beyond” 2002 SSN range. record.
• The SSN is not >=
001010001 and <=
999999999 or is non
numeric

REJECT RECORD
Set edit code 428
429 “Invalid Origination If ALL of the following are Occurs if the 998
E ID - Name Code not true: Origination ID has a Correct the
A-Z or • The Award Year name code that is Origination ID and
“ . ” or portion of the invalid. resubmit the
‘‘ ’ ” or Origination ID is >= disbursement
“ - ” or 2001-2002 and record.
“ ” subsequent years
for Award Year • The Name Code is not
2002 and beyond” A-Z or “ . ” or “ ’ ” or “
- ” or
“ ”

REJECT RECORD
Set edit code 429

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COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
430 “Duplicate If ALL of the following are Occurs when a This is a duplicate, 841
D Disbursement true: duplicate the record has
reference number. • Award Year is >= disbursement has already been
Reference number 2001-2002 and been sent on a processed, and no
already at the Pell subsequent years record, usually when further action is
Processor” • Disbursement a batch is processed necessary.
Reference number more than once.
already exists

Set the record to a Duplicate

status.

Set the Action Code to ‘D’

and create the full
acknowledgement record
with the data stored on
RFMS.

Set edit code 430

431 “Award Year is If Award Year is >= 2001- Occurs if the Correct the 996
E 2002 or greater and 2002 and subsequent years Disbursement Disbursement 998
the Disbursement and ANY of the following Reference Number Reference Number
Reference number is are true: is not valid. to a number 01-90
nonnumeric or not Disbursement Reference that has not been
between 01 to 90” Number is nonnumeric previously used for
Disbursement Reference this Origination ID.
Number is NOT between 01
and 90

REJECT RECORD
Set edit code 431

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COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
432 “Disbursement If ALL of the following are Occurs if the school Verify the total 097
E amount would have true: has submitted a award amount on 067
been corrected to The Award Year is >= disbursement record the Origination
zero by 2001-2002 and subsequent that COD has record.
CODcalculations so years corrected to $0. If the amount is
the disbursement Reported Disbursement Usually occurs when incorrect, verify the
record was rejected” Amount does <> Accepted the amount on this Payment
Disbursement Amount Disbursement record Methodology,
Accepted Disbursement and the amount Academic
Amount = 0 already paid to this Calendar, COA,
Origination ID EFC and
REJECT RECORD exceed the Attendance and
Set edit code 432 Origination Award correct if
Amount. necessary. Submit
the corrected
Origination record;
then submit a new
disbursement
record with a new
disbursement
reference number.
440 “CMO rejected this CMO rejected this student Occurs if Contact the CMO 083
E student for for inadequate/missing insufficient data is for additional
inadequate/missing eligibility documentation / submitted to the information about
eligibility information CMO. correcting this
documentation/ record.
information” REJECT RECORD
Set edit code 440
441 “CMO rejected this CMO rejected this student Occurs if Contact the CMO 084
E student for for inadequate/missing insufficient data is for additional
inadequate/ eligibility documentation / submitted to the information about
missing fiscal information CMO. correcting this
documentation/ record.
information” REJECT RECORD
Set edit code 441
442 “CMO rejected this CMO rejected this student Occurs if Contact the CMO 085
E student for for inadequate/missing insufficient data is for additional
inadequate/ eligibility documentation / submitted to the information about
missing award or information CMO. correcting this
disbursing record.
documentation/ REJECT RECORD
information” Set edit code 442

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 Edit
COD Web
Code
Message Condition and Action What It Means How to Fix It Site Edit
and
Codes
Type
443 “CMO rejected this CMO rejected this student Occurs if Contact the CMO 086
E student for not for inadequate/missing insufficient data is for additional
meeting reporting eligibility documentation / submitted to the information about
requirements” information CMO. correcting this
record.
REJECT RECORD
Set edit code 443
444 “CMO rejected this CMO rejected this student Occurs if Contact the CMO 087
E student for failure to for inadequate/missing insufficient data is for additional
comply with eligibility documentation / submitted to the information about
requirements” information CMO. correcting this
record.
REJECT RECORD
Set edit code 444
445 “CMO rejected this CMO rejected this student Occurs if Contact the CMO 088
E student for for inadequate/missing insufficient data is for additional
inadequate or eligibility documentation / submitted to the information about
missing information CMO. correcting this
documentation” record.
REJECT RECORD
Set edit code 445
499 “Student referred to Actual disbursement Occurs if when a Student must 115
E DCS but repayment received by the COD school submits submit payment for
schedule not System for a student in a disbursements for a the Pell Over-
established, no Pell Over-award situation student that has been award in order to
further with a Pell Collections referred to DCS for change the Pell
disbursements can Status Indicator of repayment Collections Status
be accepted for this ‘R’eferred Indicator to
student for this ‘P’ayment.
award year” Resubmit
disbursement

Data Request Edits/Reject Codes

Note: Please refer to the Data Request topic within Volume VIII, Section 8 – COD Reports for the Pell data
request edits/reject codes.

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Volume III: Pell Grant Phase-In Participant Technical Reference