INTERNAL AUDIT PROCEDURE

Document No. : PROMK3L.03.QHSE Effective Date : February 28, 2009 Revision Pages : 3 : 1 of 7

INTERNAL AUDIT PROCEDURE

PT XYZ

Prepared

Checked

Approved

Team

Management Rep. ntative

President Director

INTERNAL AUDIT PROCEDURE

Document No. : PROMK3L.03.QHSE Effective Date : February 28, 2009 Revision Pages : 3 : 2 of 7

REVISION HISTORY Rev. No. Date Revision Contents Integrasi ISO 9001:2000, OHSAS 18001, dan ISO 14001:2004. Prosedur Audit Mutu Internal (PRO.04.MM) menjadi Prosedur Audit Internal (PROMK3L.03.QHSE) Pages Prepared Approved

31/07/06

Team

Pres. Dir.

(Due to integration of ISO 9001:2000, OHSAS 18001:1999, and ISO 14001:2004, Name revised to Internal Audit Procedure)
2 22/10/07 Translate into English Due to up date ISO 9001:2000 to ISO 2008 and OHSAS 18001:1999 to OHSAS 18001:2007. Dan Tambahan standar ISO/IEC 17020:1998 All Team Pres. Dir.

28/02/09

All

Team

Pres. Dir.

1.

Tujuan

INTERNAL AUDIT PROCEDURE

Document No. : PROMK3L.03.QHSE Effective Date : February 28, 2009 Revision Pages : 3 : 3 of 7

1.1. Memberikan
keselamatan lingkungan.

pedoman kesehatan

pelaksanaan kerja dan

1.1. This procedure serve as guideline of internal audit implementation in the quality 1.2 health safety and environmental managament system. To make sure that the execution of internal audit consistent to quality health safety and environmental managament system requirements.

audit internal sistem manajemen mutu

1.2. Menjamin pelaksanaan audit internal

konsisten terhadap implementasi persyaratan dalam sistem manajemen mutu keselamatan kesehatan kerja dan lingkungan. 2. Referensi

2.

Reference ISO 9001:2008Clause 8.2.2 ISO 14001:2004 Clause 4.5.5 OHSAS 18001:2007 Clause 4.5.5 Scope

2.1. ISO 9001:2008 Klausal 8.2.2

2.2. ISO 14001:2004 Klausal 4.5.5

2.1.
2.2.

2.3. OHSAS 18001:2007 Klausal 4.5.5

3. Ruang Lingkup

2.3.
3.

3.1. Prosedur ini mencakup semua aktivitas

dalam perencanaan, dan pelaksanaan, perbaikan pelaporan tindakan

3.1. This procedure is cover all activities in the plan, implementation, reporting, and corrective and preventive action on the internal audit of quality health safety and environmental managament system. 3.2. This procedure is cover internal audit execution related to quality health safety and environmental management system at all levels and function internally.

serta pencegahan dalam audit internal sistem manajemen mutu keselamatan kesehatan kerja dan lingkungan. 3.2. Prosedur ini mencakup pelaksanaan audit internal yang berkaitan dengan sistem manajemen mutu kesehatan keselamatan kerja dan lingkungan pada semua tingkatan dan fungsi secara internal.

1.

Purpose

4. Definisi

INTERNAL AUDIT PROCEDURE

Document No. : PROMK3L.03.QHSE Effective Date : February 28, 2009 Revision Pages Audit : 3 : 4 of 7 is systematic and

4.1. Audit adalah pengujian sistematik dan

independen untuk menetapkan apakah aktivitas dan hasil yang berkaitan sesuai dengan dan aturan apakah yang aturan direncanakan

4.1.

independent examination for obtaining whether activities and related results suitable with planning and whether planning implemented effectively and suitable with defined objectives. 4.2. Auditor is someone who has qualification for execute the audit which proved by a auditor certificate.

diterapkan efektif dan sesuai tujuan yang ditetapkan. 4.2. Auditor adalah seseorang kualifikasi yang untuk mempunyai

melaksanakan audit yang dibuktikan dengan sertifikat sebagai auditor.

4.3. Lead Auditor adalah auditor yang

mengatur tata laksana pelaksanaan audit.

4.3.

Lead auditor is an auditor who manage activities. audit is programe(s) somebody and or

4.4. Auditee 4.5. NC

adalah

seseorang

atau adalah

4.4. 4.5.

Auditee

organisasi yang diaudit. (Non conformity) ketidaksesuaian terhadap persyaratan.

organization audited. NC (nonconformity) is non fulfillment of a requirement. OFI (opportunity for

4.6. OFI (Opportunity for Improvement)

adalah bukan kategori NC tetapi tetap diangkat kesehatan lingkungan. sebagai keselamatan adalah peningkatan kerja bukti dan audit atau sistem efektifitas sistem manajemen mutu

4.6.

improvement) is not NC category, but still exposed to improve effectiveness of quality health safety and environmental management system.

4.7. Bukti
baik

Objektif

4.7

Objective evidence is an evidence such as quantitative or qualitative information, records, or statement of auditee related to the implementation of an element of QHSE management system that obtained by observation, keselamatan kerja dan lingkungan observasi, yang diperoleh melalui

berupa fakta kuantitatif dan kualitatif informasi, suatu catatan, elemen pernyataan yang bersangkutan dengan pelaksanaan manajemen mutu kesehatan 4. Definition

INTERNAL AUDIT PROCEDURE

Document No. : PROMK3L.03.QHSE Effective Date : February 28, 2009 pengukuran, evaluasi dan dapat Revision Pages measurement, examination verified. and : 3 : 5 of 7 evaluation, validity can and be

diverifikasi keabsahanya.

5. Prosedur / Procedure

INTERNAL AUDIT PROCEDURE

Document No. : PROMK3L.03.QHSE Effective Date : February 28, 2009 Revision Pages : 3 : 6 of 7
DO K UM EN TERKAIT / R EL ATED DO CU MENT

D IAG RAM ALIR AKT IVITAS / FLOW PRO CESS

PEN AN GG U NG JAW AB PIC /

PEN JELASAND/ESCR IPTIO N

M ulai / Start

M enyusun Jadwal Audit eterm ine D/ Internal Audit Schedule

Jadwal audit dan frekuensinya ditentukan berdasarkan status dan tingkat kepentingan yang akan diaudit / M anagem ent Schedule and frequency of audit determine by status Jadwal Audit Internal / Representative and urgency of audit departm ent . Internal Audit Schedule

No

Setuju/ Agree ? Yes

Jadwal Audit Internal / audit ke Top Manajem en. / Managem ent representative Top Managem ent Internal Audit Schedule propose internal audit schedule to top m anagem ent.
Jadwal audit internal dikom unikasikan ke sem ua pihak

Managem ent representative m engajukan jadw al internal

Mengkomunikasikan Jadwal Audit Internal / Com municate Schedule

M anagem ent terkait jika sudah disetujui oleh top m anagem ent. / Jadwal Audit Internal / Representative Internal audit schedule will be com m unicate to all Internal Audit Schedule
related parties after approved by Top Management.

Managem ent representative dan lead auditor m enyusun M anagem ent program audit dan m enyam paikannya kepada pihak Menentukan Tanggal Pelaksanaan Audit / Internal Audit Program yang m au diaudit satu m inggu sebelum pelaksanaan Representative & Defined Date of Audit & Internal Auditor Matrix Lead Auditor audit. /MR and lead auditor arrange audit program and com m unicate the program to auditee 1 w eek before.

Persiapan Audit / Audit Preparation

Lead Auditor m elakukan persiapan pelaksanaan audit antara lain, refresm ent training untuk auditor, Internal Audit Program, Lead Lead Auditor m enyiapkan check list audit, dan form CAR. / Check List, and CAR auditor preparing for perform audit, such as : refreshm ent training for auditor, Check List, and CAR 1. Opening Meeting, dihadiri oleh sem ua pihak terkait, seperti MR, Auditor, dan auditee. / Opening m eeting attended by all related parties such as, MR, Auditor, and auditee : Tujuan opening m eeting antara lain / purpose T he of opening m eeting are : a. Menjelaskan ruang lingkup dan tujuan audit (To explaine scope and purpose of audit) b. Menjelaskan m etode audit (To explain audit m ethods) c. M enjelaskan kategori tem uan audit

Pelaksanaan Audit / Execution of Audit

Attendance List, (To explain audit findings category) M R, Lead Auditor, Internal Audit Program, Pelaksanaan Audit sesuai jadwalPerform Audit / Auditor and Checklist, Internal 2. as per schedule Auditee Auditor M atrix, Audit R eport, and CAR 3. Closing Meeting, dihadiri oleh sem ua pihak terkait,
seperti MR, Auditor, dan auditee. / Closing m eeting attended by all related parties such as, MR, Auditor, and auditee : Tujuan Closing Meeting adalah / purpose of The closing meeting are :

a. Menjelaskan & verifikasi tem uan audit Explain and verify of audit finding Menetapkan rencana perbaikan b. M enjelaskan m etode audit tem uan audit / Determ ine action plan for solve audit findings

INTERNAL AUDIT PROCEDURE

Document No. : PROMK3L.03.QHSE Effective Date : February 28, 2009 Revision Pages : 3 : 7 of 7

Ada NCR Any / NCR ? Yes

Mem buat Laporan Tem uan Audit / Arrange Report of Audit Findings

No Auditor

Kategori tem uan audit dibagi m enjadi / Findings Audit category divide into : Non Conform ity (NC) Opportunity for Im provem ent (OFI)

Audit Report & C AR

Auditor

Auditor m encatat sem ua hasil tem uan audit berikut buktibukti objektif - nya, kem udian m enyam paikannya pada auditee untuk di verifikasi / Auditor noted all audit Audit Report & C AR findings and objectives evidence, then auditor com m unicate to auditee for verification. Jika tem uan audit sudah disetujui oleh pihak auditee, auditor m em buat Corrective Action Request (CAR) yang harus diselesaikan oleh auditee / If audit findings Audit Report & C AR approved by auditee, auditor issued CAR should be com pleted by auditee. Auditor m elaporkan CAR yang dibuat ke Lead Auditor / Audit Report & C AR Auditor m ake a report of issued CAR to Lead Auditor. - Manager m asing-m asing fungsi bertanggungjawab untuk m enyelesaikan CAR sesuai jadwal / Related m anager shall ensure that corrective action request is com pleted before due date.

No

Disetujui oleh auditee / Approved by auditee ?

Auditor dan Auditee

Yes M em buat CARIssued CAR / Auditor

Tindakan Perbaikan dan Pem antauan / Corrective Action & Monitoring

Related Manager Audit Report & C AR and Lead Auditor - Lead auditor m elakukan m onitoring status CAR /
Lead auditor perform m onitoring CAR status - Lead auditor m em astikan efektivitas tindakan perbaikan yang diam bil / auditor ensure Lead effectiveness of corrective action taken Lead auditor m enilai apakah tindakan perbaikan yang diam bil sudah efektif atau belum . Jika belum efektif m aka akan diberikan CAR yang baru. / auditor Lead Lead Auditor Audit Report & C AR assess whether corrective action taken already effective or not. In case of action taken not effective, new CAR will be issued.

No

Effective? Yes
Update Laporan Audit / Audit Report Updated

Lead Auditor & CAR. Dan m elaporkannya kepada MR. / auditor Lead MR update audit report and status of CAR to MR.

Lead auditor m elakukan update audit report dan status

Audit Report & C AR

Melaporkan Hasil Internal Audit dan dan Status CAR Reporting Audit Result and / CAR Status

MR

MR m elaporkan hasil internal audit dan status CAR ke Top Managem ent dalam m anagem ent review. / MR Audit Report & CAR reported results of internal audit and atatus of CAR to Top Managem ent at M anagem ent Review Lead auditor m enyim pan dan m em elihara sem ua

Selesai / Stop

Lead Lead Auditor catatan yang terkait dengan audit internal / auditor keep and m aintain all related record of internal audit.

Audit R eport