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FORM24

This document is a form for a first and final bill, which is used when a single payment is made for a job or contract upon its completion. The form provides sections to record: 1) Details of the work or supplies provided including quantity, unit rate, and amount. 2) A memorandum of payments made, including the total value of work done, any amounts recovered from the contractor or credited to other works, and the final payment amount by cheque. 3) Signatures and dates from the contractor, preparing and authorizing officers, and accounts personnel to verify and audit the bill.

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Fayaz Khan
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4K views

FORM24

This document is a form for a first and final bill, which is used when a single payment is made for a job or contract upon its completion. The form provides sections to record: 1) Details of the work or supplies provided including quantity, unit rate, and amount. 2) A memorandum of payments made, including the total value of work done, any amounts recovered from the contractor or credited to other works, and the final payment amount by cheque. 3) Signatures and dates from the contractor, preparing and authorizing officers, and accounts personnel to verify and audit the bill.

Uploaded by

Fayaz Khan
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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FORM 24 FIRST AND FINAL BILL (Referred to in paragraphs 10.2.12 and 10.2.13) Division . ..

Sub-Division (For contractors and supplier-to be used when a single payment is made for a job or contract i.e. only on its completion) Name of work (in the case of bills for work done)..Cash Book Voucher No. ..dated . Name of contractor or supplier . Date Agreement/work order/supply order No. . dated . Reference to recorded measurements and date Page No Page No **Date of written order to commence work . Date of actual completion of work .. I Account of work executed No. # Name of work or supplies Quantity Unit Rate Amount Payees dated signature in Dated Reamrks token of signature of (i) Acceptance of bill and (ii) witness acknowledgement of payment 1 2 3 4 5 6 7 8 9 1) .. Dated Signature of Contractor

Stamp Dated Signature of officer preparing .. the bill (Rank)... Dated Signature of officer authorising ... the payment (Rank)...

2) Signature of Contractor Witness Total value of work done upto-date (A)

II Memorandum of Payments Rs. 1. Total Value as per Account I Col 6 Entry (A) .. 2. Payments now to be made as detailed below :By recovery of amounts credited to this work(a) ... (a) ... ... Total 2 (a) .. Total 1- 2(a) .(c)

* Pay Rs. (by cheque)

.. Dated initials of disbursing officer .. Paid by me vide cheque No.. dt..

By recovery of amounts credited to other work or head of accounts(b) 0021-Taxs Rs 8443-Civil Deposit (Part-I) Rs. (b)... Security Deposit.. Rs... Other recoveries Rs Total 2 (b) .. (c) By Cheque . Total 2(b) +(c) .(G)

Dated initials of person actually making the payment For use in Divisional Office Checked Accounts Clerk Divisional Accountant For use in Pay & Accounts Office Audited Reviewed . Acctt./Jr.A.O./A.A.O Pay & Accounts Officer

# In the case of payments to suppliers a red ink entry should be made across the page, above the entries relating thereto, in one of the following forms, applicable to the case : (1) Stock, (2) Purchases for Stock, (3) Purchases for direct issue to work . (4) Purchase for the work .. for issue to contractor .. **Not required in the case of works done or supplies made under a piece-work agreement. Payment should be attested by some known person when the payees acknowledgement is given by a mark, seal or thumb impression. The person actually making the payment should initial (and date) in this column against each payment. (This signature is necessary only when the officer authorizing payment is not the officer who prepares the bill.) * This figures should be tested to see that it agrees with the total of items (a+b+c)-1.

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