Course Code # 5539

ACKNOWLEDGEMENT

We are really humble persons and would unable to complete this presentation without the help and grace of almighty Allah. We would like to acknowledge the efforts of our parents they made for our education and it is their continuous encouragement and support that we are able to complete our presentation successfully. We would like to acknowledge the efforts of our teacher Sir Qalandar who provides us the opportunity to explore the nuts and bolts of Project management. Only that education deserves emphatically to be termed cultivation of the mind which teaches young people how to begin to think.

Abstract

In this report I have discussed, what project management life cycle is and I have discussed what the stages are in project life cycle .I briefly describe the stages of project life cycle which include initiations,planning,execution and closure. Purpose of making cash flow statement and what are the cash flow activities involved in it and I briefly describe about the project life cycle and how much the project life cycle is important for any organization. Study the organization Buraq integrated solution. And Draw a conclusion on the topic assigned on the basis of information gathered through different ways. I personally visit the organization to collect information from their management. At the end I give some recommendation.

Table of Contents
Introduction Project life cycle Initiation Planning Execution closure Case study Introduction to the organization SWOT analysis Conclusion Recommendations References 5 5

Literature: Project Management Life Cycle:

The project management life cycle consists of five stages: Initiation, Planning, Execution, Control, and Closure. It is important not to skip any of these stages if you want to keep. For example, if you skip from initiation to execution without effectively planning the project, mistakes can be made, the project will be too disorganized, and it will fall apart. Likewise, if you, like many project managers skip the closure phase of the project management life cycle, you could risk making similar mistakes in future projects, not properly sealing the project, and more. Initiation involves starting up the project, by documenting a business case, feasibility study, and terms of reference, appointing the team and setting up a Project Office. Planning involves setting out the roadmap for the project by creating the following plans: project plan, resource plan, financial plan, quality plan, acceptance plan and communications plan. Execution involves building the deliverables and controlling the project delivery, scope, costs, quality, risks and issues. Closure involves winding-down the project by releasing staff, handing over deliverables to the customer and completing a post implementation review

Project Initiation:

Project Initiation is the first phase in the Project Life Cycle and essentially involves starting up the project. You initiate a project by defining its purpose and scope, the justification for initiating it and the solution to be implemented. You will also need to recruit a suitably skilled project team, set up a Project Office and perform an end of Phase Review. The Project Initiation phase involves the following six key steps:

Before you can get to plan a project, the project has to be initiated. Project initiation consists of the following steps: 1. Create a document outlining the product or project. This initial document is informal compared to the project charter. It simply describes what will be created. 2. A project feasibility report will need to be completed. Before investing too much time in a project, you must check to see whether or not it is feasible that you will be able to complete the project, product, or process with the available resources. 3. Once you have determined the project is feasible, and then a project manager and team will be assigned to the project. 4. The project scope statement is the next deliverable. This deliverable outlines what will be done (the project scope), how it will be done, and why it will be done. Finally, a project charter is created that will demonstrate who is in charge of the project, the project's scope, and the project's critical success factors

Project Planning
After defining the project and appointing the project team, you're ready to enter the detailed Project Planning phase. This involves creating a suite of planning documents to help guide the

team throughout the project delivery. The Planning Phase involves completing the following 10 key steps:

Project Execution:
With a clear definition of the project and a suite of detailed project plans, you are now ready to enter the Execution phase of the project. This is the phase in which the deliverables are physically built and presented to the customer for acceptance.While each deliverable is being constructed, a suite of management processes are undertaken to monitor and control the

deliverables being output by the project. These processes include managing time, cost, quality, change, risks, issues, suppliers, customers and communication. Once all the deliverables have been produced and the customer has accepted the final solution, the project is ready for closure The project management life cycle phase, execution, begins when team members actually begin working on the tasks assigned them by the project manager. During this phase, if a product is

being created, then the product is put together. During the project execution phase, the following tasks are completed:

Time management - the project manager checks to ensure that the project is being completed on schedule.

Cost management - the PM ensures that all expenses are accounted for and necessary Quality management - is the quality of the product or process to the specifications of the stakeholders?

Change management - should something change in the stakeholder's specifications or schedule the project manager may need to change the plans for the project accordingly.

Issue management - during the execution phase, issues should be carefully tracked so that the project manager and other team members are aware of any problems that come up during execution.

Project Closure:
Project Closure involves releasing the final deliverables to the customer, handing over project documentation to the business, terminating supplier contracts, releasing project resources and communicating project closure to all stakeholders. The last remaining step is to undertake a Post Implementation Review to identify the level of project success and note any lessons learned for future projects. Project closure is one of the most oft-overlooked phases of the project management life cycle and yet it's no less important than any other phase of the life cycle. Project closure involves the following steps: 1. Writing a project closure report. This report includes information such as the project sign off, releasing of the staff, cost management and schedule management strategies, lessons learned through the project, and what the results of the project were. 2. Redistributing resources that were assigned to the project 3. Filing any administrative paperwork regarding the project's completion. 4. Preparing any stepping stones for the next project.

Practical study of the organization:

BURAQ INTEGRATED SOLUTION:
Buraq Integrated Solutions (BIS) has been heavily involved in Consultancy, Software Development, Networking, Hardware Supply and Manpower Training. Since then it has remained on the centre stage of information technology, providing effective computing strategies and solutions to business and government. An institution cannot be successful without its people. Our biggest asset is our people. So BIS finds it lucky and privileged to have highly qualified professionals on the board. Current development team, training and technical marketing staff is well experienced and hold Doctorate and Honor Degrees. Over the years, people at BIS have successfully completed a wide range of projects for different industries and business sectors. The projects differ in their scope and duration. For all of the projects, we do our best to remain cost-competitive vendors, leveraging our technical expertise to provide outstanding services and deliver high quality solutions in time.

BIS deals in following sectors i.e.

Government Semi government Private Military Ngos.

Their specialty in the field of

Office Automation Workflow File Management

System developed by Buraq Integrated Solutions:

OpenControl is specialized software designed for Industrial Automation to provide real-time visualization to the Executives, Management, Operators and Maintenance Staff. OpenControl is state-of-the-art software developed by Buraq Integrated Solutions for Industrial Automation and real-time Control. OpenControl Software is based on industrial standards such as OPC (OLE for Process Control) and TCP/IP for rapid and secure connectivity to multiple PLCs (Programmable Logic Control) and Industrial Controllers. OpenControl provides a central control room monitoring environment, ideally suitable where multiple brand of hardware is deployed. OpenControl software provides true client server architecture with choice of multiple operating systems thus using existing hardware and protecting existing investment. Using OpenControl Industrial Automation software, you will be able to improve product quality, Reduce downtime, increase performance and provide cost savings. Fault finding and rapid diagnostics become easy with OpenControl Suite. OpenControl system is suitable for all industries where the requirement of monitoring and

controlling is critical. Benefits: OpenControl software is very flexible and can be used in any type of industry. The software is easy to learn, can be rapidly deployed and maintained in-house by the end users. System Integrators prefer products that offer re-usability, less programming and rapid customization,

OpenControl offers all of these added benefits.

The deployment of OpenControl facilitates to achieve:

Increased Production Improved Quality Low Production and Operating Costs Increased Safety and Security Reduced Downtime Quick Diagnostics and Maintenance

The additional business benefits of OpenControl are:

Better Return on the Investment Improved Decision Making Meeting International Standards Real-time Reporting Instant Performance Indicators Equipment Efficiency & Downtime Analysis Finding true cost of Production Early Warning Alarm System Right Information to Right People And much more

SOME OTHER SYSTEM DEVELOPED BY BURAQ INTEGRATED SOLUTION:

EOffice EDoX EFaX ECollege Biometric

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Task & Activity Management System Engagement Management System Application Management & Tracking System Digital Library System Correspondence Management System Human Resource and Payroll Management System Budget and Account System

Project lifecycle stages:

Phase 1: Planning
Stage 1: Initiate Project Scope of the project is defined along with the approach to be taken to deliver the desired outputs. The project manager selects team members based on their skills and experience. The most common tools or methodologies used in the initiation stage are Project Charter, Business Plan, Project Framework (or Overview), Business Case Justification, and Milestones Reviews. Business objectives are defined after determining the nature of the project opportunity, identifying strategic alternatives, and identifying the potential risks and benefits. . Stage 2: Feasibility Study A Feasibility Study is an initial step in the development of a proposed project to test its fundamental economic soundness and business/technical viability. During this stage, the project's objectives/purpose and general scope are defined. Engineering, estimating, and other studies are carried out on the proposed project, or various alternatives, to determine whether to proceed. This stage also involves: Feasibility Study Preparation of budgets and cost plan Preparation of project execution plan

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Phase 2: Design
Stage 3: Concept Design During Concept Design, the preliminary design options are reviewed to determine which options to pursue. The preferred options are developed progressively in architectural, engineering, and cost estimating terms until a single option is selected as the basis for Scheme Design. This should include a detailed identification and assignment of each task until the end of the project. It should also include a risk analysis and a definition of criteria for the successful completion of each deliverable. This stage also involves:

Identification of early procurement and long lead items Identification of any requirement for specialist advice or resource relative to the specifics of the project

Supplier / contractor pre-tender selection evaluation and recommendation Administer tender procurement activities

Stage 4: Scheme Design The Scheme Design stage is the architectural and engineering design effort required to support the remainder of the project.

Phase 3: Implementation
Stage 5: Detailed Design Detailed Design entails the production of drawings, specifications, and other information needed for the procurement of equipment and services, demolition and site preparation, construction, testing, commissioning, and plant operation and maintenance. Stage 6: Construction This stage involves:

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Management and control of the construction Implementation process Change control management and assessment of the impact of changes to the project including schedule and cost Financial management and reporting Detailed programme and progress control liaison Early warning of project problems and risk management Identify, assess and control project risks and issues Monitoring and management of co-ordination between project and construction team Quality control Clear, consistent and regular easy to understand reporting on each project

Phase 4: Startup:
Stage 7: Commissioning & Handover

Commissioning is the process at or near construction completion when a facility is tested to see if it functions as designed. Mechanical, electrical, and other systems are activated, and the site's operating and maintenance staff are trained to use them. Commissioning documentation is produced, and the data collected from systems is recorded.
Stage 8: Closeout

In this last stage, the project manager must ensure that the project is brought to its proper completion. A written formal project review report is produced containing the following components: a formal acceptance of the final product by the client, Weighted Critical Measurements (matching the initial requirements specified by the client with the final delivered product), rewarding the team, a list of lessons learned, releasing project resources, and a formal project closure notification to higher management. No special tool or methodology is needed during the closure phase. The Closeout process wraps up all loose ends, such as final snag list items and record documents, closes out any contractual obligations, and provides for the final financial accounting of the

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project. Closeout also involves assessment of the project, including surveying Customer satisfaction and capturing project learning.

SWOT ANALYSIS Strengths:

It has developed a customer base of many people. Continuous growing software developer Current development team, training and technical marketing staff is well experienced BIS have successfully completed a wide range of projects for different industries and business sectors Buraq Integrated Solutions (BIS) has been heavily involved in Consultancy, Software Development, Networking, Hardware Supply and Manpower Training

Weakness:
The lack of a customer service center would erode the integrity and quality perceived by costumers on products Buraq lacks a solid client and service support center

Opportunities:
Have vast infrastructure and real estate assets which can be leveraged further. Partnership with new entrants in a deregulated environment. Scope for efficient/cost effective operations.

Threats
Increased competition in long distance continues to exert pressure.. Exposure to market competition Ability to Attract & Retain Quality Professionals.

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Conclusion and suggestion Buraq Integrated Solutions (BIS) has been actively involved in Consultancy, Software Development, Networking and Manpower Training since 1990. BIS is growing at an accelerated rate, primarily because of forward-looking vision and exceptional leadership Nowadays, the proportion between software and hardware is changing. Hardware prevails at past And software now. According to forecast from authority institution, software industry will become the largest industry of IT market and it is a sunrise industry with the fastest speed to develop already. Bill Gates believes that there is no so called limit in developing of software industry. The cake of software industry enlarge gradually, we must pay much attention on it.

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