Swift Foundation - PowerPoint

Objectives

In this session, you will learn to:

Create a Presentation Save a Presentation Add Slides to a Presentation Use the PowerPoint Galleries Work with Themes Use the Various Presentation Views Insert Clip Art and Pictures Create a Table Insert a Table from Microsoft Word

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Swift Foundation - PowerPoint

Create a Presentation

Template:
Is a predefined presentation that includes backgrounds and color schemes. Can be customized for individual use.

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Swift Foundation - PowerPoint

Demo : Creating a New Presentation Using a Template

Problem Statement:
You have to make a presentation to a group of company stakeholders, but you do not have enough time to create a totally new presentation.

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Swift Foundation - PowerPoint

Demo : Creating a New Presentation Using a Template (Contd.)

Solution:
To solve the preceding problem, you need to perform the following tasks:
Display the available templates in PowerPoint 2007. Apply the Introducing PowerPoint 2007 template.

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Swift Foundation - PowerPoint

Save a Presentation

The Save Command

Is used to save a newly created presentation or to save the changes you make to an existing presentation.

The Save As Command

Is used to save an existing presentation with a new file name or a new file format or to save it to a new location.

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Swift Foundation - PowerPoint

Save a Presentation (Contd.)

File Formats:
Presentation File Formats:
PowerPoint Presentation (.pptx) PowerPoint Macro-Enabled Presentation(.pptm) PowerPoint 97-2003 Presentation(.ppt)

Template File Formats:

PowerPoint Template (.potx) PowerPoint Macro-Enabled Template (.potm) PowerPoint 97-2003 Design Template (.pot)

Slide show File Formats:

PowerPoint Show (.ppsx) PowerPoint Macro-Enabled Show(.ppsm) PowerPoint 97-2003 (.pps)

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Swift Foundation - PowerPoint

Demo: Saving Presentations

Problem Statement:
You want to create a backup of the existing presentation and then make changes to the copy that you created.

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Swift Foundation - PowerPoint

Demo: Saving Presentations (Contd.)

Solution:
To solve the preceding problem, you need to perform the following task:
Make a copy of the presentation that was created from an existing presentation. Make a copy of the presentation that was created from the Word outline. Save the presentation that was created from an existing template.

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Swift Foundation - PowerPoint

Add Slides to a Presentation

Slide Layout:
Is a predefined template that determines the placement of text and content on a slide. Contains placeholders for text, picture, and other slide content. Can be used to create a new slide or can be applied on an existing slide.

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Swift Foundation - PowerPoint

Add Slides to a Presentation

The following figure shows the Default Slide Layouts.

Default layouts

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Swift Foundation - PowerPoint

Demo: Adding New Slides to a Presentation

Problem Statement:
You want to create a presentation about the annual financial overview of your company. You want to add a slide for the agenda for the presentation. You also want to do a year-onyear comparison of the financial data of the last two years. You want to use this opportunity to introduce the new manager who is taking charge of the finance department. You have a copy of his resume with his photograph. Although you might not fill all of this information in immediately, you want to have placeholders.

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Swift Foundation - PowerPoint

Demo: Adding New Slides to a Presentation (Contd.)

Solution:
To solve the preceding problem, you need to perform the following task:
Insert a Title And Content slide in the financial overview.pptx file. Insert a Comparison slide and a Picture With Caption slide. Save the presentation.

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Swift Foundation - PowerPoint

Use the PowerPoint Galleries

Galleries:
Are libraries that contain a set of predefined styles. Are available for most of the functional groups on the Ribbon.

Quick Styles gallery

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Swift Foundation - PowerPoint

Work with Themes

Themes:
Are design templates that provide a consistent visual look and feel for presentations. Can be applied to all slides or only to the selected slides in a Presentation. Affect the background color of a slide and also that of a diagram, table, or any other component in the slide. Have three formatting components: Theme Colors, Theme Fonts, and Theme Effects. Can be applied using the options in the Themes gallery.

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Swift Foundation - PowerPoint

Work with Themes (Contd.)

The following figure shows the Default Themes.

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Swift Foundation - PowerPoint

Work with Themes (Contd.)

Background Styles:
Are built-in background fill variations that affect only the background of a presentation slide. Are available as thumbnails in the Background Styles Gallery.

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Demo: Applying a Theme and Background Style to a Presentation

Problem Statement:
You have a look at a PowerPoint presentation created by your colleague and are going to make changes before finalizing it. You find that the presentation has been designed with different color combinations. You want to enhance the presentation so that the color schemes have a consistent look across all the slides and so that it is visually appealing.

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Swift Foundation - PowerPoint

Demo: Applying a Theme and Background Style to a Presentation (Contd.)

Solution:
To solve the preceding problem, you need to perform the following task:
Apply the Equity theme. Modify the Equity theme elements. Apply the Style 6 background style. Save the presentation.

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Use the Various Presentation Views

Types of Presentation Views:

Normal:
Is the default view in PowerPoint. Is used to create and edit slides.

Slides Sorter:
Enables you to view all slides in your presentation at the same time. Is used to move, copy, delete, and hide slides.

Notes Page:
Enables you to view the contents of the Notes pane in full page format. Is used to edit the notes content.

Slide Show:
Shows a presentation on-screen, one slide at a time.

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Insert Clip Art and Pictures

Clip Art:
Is a collection of pictures, photographs, movies, and sounds. Is available in PowerPoint as Clip Art gallery. Can be inserted using the Clip Art button in the illustration group of Insert tab.

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Insert Clip Art and Pictures (Contd.)

The following figure shows a Clip art inserted from the Clip Art gallery.
Clip Art button

Clip Art Clip Art gallery

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Demo: Inserting Clip Art and a Picture

Problem Statement:
Your companys financial consultant has provided you with the companys current financial status. As part of finalizing the financial presentation you have created, you have decided to add a few final touches. You would like to add the financial consultants photo on slide 1 of the presentation. Also, you want to add a visual element on slide 4 to make the slide more appealing.

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Demo: Inserting Clip Art and a Picture (Contd.)

Solution:
To solve the preceding problem, you need to perform the following task:
On slide 4, insert a party-themed clip art image. On slide 1, insert the financial consultants image under her name. Save and close the presentation.

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Swift Foundation - PowerPoint

Create a Table

PowerPoint enables you to create tables in two ways:

Using the Insert Table button from the Tables group on the Insert tab:
Enables you to create tables dynamically by selecting the number of rows and columns.

Using the Draw Table button from the Tables group on the Insert tab:
Enables you to draw tables manually.

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Swift Foundation - PowerPoint

Create a Table (Contd.)

The following figure shows a dynamically created table.

Selected number of rows and columns

Insert Table button Draw Table button

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Swift Foundation - PowerPoint

Demo: Inserting a Table

Problem Statement:
The finance department has given you to insert the latest revenue details and asked you to include them in a presentation you are working on. You need to create a table to display the organizations revenue details. Quarter Q1 Q2 Total Projected $125K $180K $305K Actual $200K $250K $450K

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Demo: Inserting a Table (Contd.)

Solution:
To solve the preceding problem, you need to perform the following task:
On slide 3, insert a table that contains four rows and three columns. Enter the data in the table. Save and close the presentation.

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Swift Foundation - PowerPoint

Insert a Table from Microsoft Word

External objects can be used in an application in two ways:

Linking:
Data is physically stored in the source file, which is the file that originally contains the object.

Embedding:
A copy of the data is physically embedded in the destination file and does not change if you modify the source file.

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Swift Foundation - PowerPoint

Demo: Inserting a Table from a Word Document

Problem Statement:
You are preparing a presentation on the financial highlights of your organization. As you were collecting some old data, you found that some of the information that you need to present is stored as a table in a Word document. You want to get the information into your presentation without having to manually enter it.

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Demo: Inserting a Table from a Word Document (Contd.)

Solution:
To solve the preceding problem, you need to perform the following task:
On slide 5, insert a table from a Microsoft Word document. Save the presentation.

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Swift Foundation - PowerPoint

Test Your Understanding

In which file format you will save your presentation to use it as a template? Which tab on the Ribbon contains the options to insert a table? Which view enables to change the position of a slide in a presentation?

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Swift Foundation - PowerPoint

Summary

In this session, you learned that:

A Template is a predefined presentation that can be customized. A PowerPoint presentation can be saved as a presentation, a template, or a slide show. A Slide Layout is a predefined template for a slide. Themes are design templates that provide consistent background styles, fonts, and effects in a presentation. A PowerPoint presentation can be viewed in four views: Normal, Slide Sorter, Notes Page View, and Slide Show. You can add pictures in your presentation using the ClipArt gallery. In a PowerPoint presentation a table can be inserted dynamically or manually.

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Summary (Contd.)

An application can use an external object by linking it or by embedding it. PowerPoint uses external objects by embedding them.

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