Southlands Elementary School PAC Annual General Meeting Minutes December 4, 2012 7:00 pm Location: Southlands Elementary School

Library Attendees: Kim Nemeth (Principal), Michelle Kokan (Co-chair), Andrea Bishop (Co-chair), Dawn Olinek (Treasurer), Heidi MacLean (Fundraising), Amalia Cook (Co-chair Fundraising), Averill GroeneveldMeijer (Secretary), Jennifer Thornley, Gayle McLeod. 1. Chair Welcome (Michelle Kokan) Heidi MacLean accepted the minutes from November 2, Jennifer Thornley seconded. 2. Principals report (Kim Nemeth) School and IB Update: Ms. Cho and her class illustrated the IB concept Open-Minded at the assembly on December 3rd. The IB Matter to be Addressed Plan has been submitted to IB International for review. May thanks to Fiona Stroh for all her work preparing this document. At Fridays Pro-D staff visited other IB PYP schools: Stratford Hall and Capilano. Staff was pleased to find that Southlands compares well to these 2 schools. The schools will continue to visit each other and share information. Registration for 2013-2014: We are hosting many tours and receiving many phone calls from prospective families. Please encourage any families that are interested in our program to contact the school and register before the deadline of January 31st. Many thanks to the PAC for the new playground. The students are enjoying playing on the new equipment. The installation staff also

Copies of the finalized Southlands PAC Meeting Minutes are posted on the Southlands PAC blog.

extended kudos to those involved with selecting such versatile equipment for all ages. Southlands Student Council and students raised $889.48 for people impacted by Hurricane Sandy. The students were proud to recognize the IB PYP learner traits: caring, principled, and thinker in this special initiative. Special recognition goes to Div. 3 and 4 for raising the most money. They enjoyed hot chocolate made by the student council members. Well done! Foodbank collection has begun. The goal is 2 boxes/division which we should meet easily. All food and funds will be donated to the Vancouver Food Bank before the Winter Break. Dates: December 3rd IB Assembly (Open Minded) Div. 6 December 5th Band Concert 6:00 pm (invitations have been sent out) December 5th Div.6 & 7 Field Trip to Vancouver Art Gallery December 6th Div. 3 Field trip to Genome Science Centre December 7th Band Concert for school. @1:30 Report Cards Home December 14th Sing-a-Long 1-1:45 15pm and 6:00 pm) st December 21 Last Day of school before Winter Holidays Blueberries Concert 10:45 am January 7th First Day Back to School after Winter Holidays January 21st Pro D Day for all Vancouver Schools: No school for students 3. Treasurers Report (Dawn Olinek) Financial statements are attached. Net profit year-to-date: $13, 658.25 Income: $50, 822.68 Cost of Sales: $37, 168.54 Total Operating Profit: $13,656.14

Copies of the finalized Southlands PAC Meeting Minutes are posted on the Southlands PAC blog.

 Kim Redston has a copy of our budget and is overseeing expenditure of PAC funds on our behalf, in consultation with Kim Nemeth and Dawn Olinek. 4. Fundraising Report (Heidi McLean) We made a $263 profit on the recent Subway Day (many families participated). Purdys: $831 profit (due to several very large orders). Giftwrap: $493 (better than expected). School TShirts: Currently 52 school t-shirts have been ordered. Southlands Holiday Revue: the children will perform songs, dance and skits for parents/families during two performances. o PAC will sell coffee, tea and juice. o Teachers and students are making wreaths for auction. o Bake Sale in the library. o Grade 7 fundraising will put on a used book and dvd sale, will raffle two baskets (spa and gourmet), and will sell hire-a-student vouchers for housework and chores. o Ticket info will be sent home tomorrow in backpack mail. Heidi McLean and helpers will sell tickets Tuesday Dec 11, 2-3:30. 2 tickets for $5. Leftover tickets will be sold later. 5. Other Business Teacher Wishlists Based on a survey of teachers, and with agreement from Ms. Nemeth and input from Mr. Jung regarding the specifics, the teachers have chosen projecting capability as their primary request for a technology upgrade. Taking direction from VSB technology experts, AB makes the motion: With the school upgrade budget that was agreed to at the 2012 Southlands PAC Annual General Meeting (approximately $15,000) the PAC Executive, in accordance with teachers' wishes, recommends
Copies of the finalized Southlands PAC Meeting Minutes are posted on the Southlands PAC blog.

that the Southlands PAC purchase a projector and screen for each classroom as well as an extra set for the library (11 sets at approximately $800/set = ~ $9000). We further recommend that 2 laptops and 2 camera projectors be purchased that can be shared by the teachers for a total of about $3,000. With the remaining funds (about $3,000), parents recommend that the school purchase (awesome!) new singlets and/or shirts and/or uniforms for the school sports teams, and then split the remaining funds equally between new novel sets and junior manipulatives (likely to net out at just over $1,000 each). Moved: AB moves. Seconded: Gayle McLeod seconds. Motion: Carried. All are in favour. Band Concert: Arrive at 5:30. AB will get flowers for Ms. Siedleki. Cookies and coffee/tea to be sold. Admission by donation to the Vancouver Foodbank at Ms Siedlekis request. Traffic Safety: If we undertake to continue our complaints to the City, the traffic police have offered to write letter of support. Jennifer Thornley asked how the traffic volunteer kids will be acknowledged this year. In the past they have had a trip to the PNE sponsored by the VPD. JT will look into options including Playland discounts or movie night and will report back at February meeting. Airband: KN will look into the history of Airband performance at the school and the possibility of having an airband performance this year. HM is putting up sign up sheets for volunteers for the Holiday Revue. She will also send a copy to Liping Wu for translation.

Swingset: The issue of funding the balance of the accessible swingset (after individual fundraising by parents) will be considered at the June AGM. KN asks that we consider a swing that can be converted back in the future if there is no immediate need for it.
Copies of the finalized Southlands PAC Meeting Minutes are posted on the Southlands PAC blog.

Grade 7 Gift: The grade 7s are thinking about their leaving gift to the school this year and are considering an automatic sign, however it might be beyond their budget. Also there is no outdoor electrical source so the VSB will need to install that at an unknown cost. MK will supply KN with plans and KN will investigate VSB installation costs. It was also suggested that this could be a VSB incurred expense in order to market IB at Southlands and could perhaps be bundled with other electrical upgrades including wifi to save costs.

Copies of the finalized Southlands PAC Meeting Minutes are posted on the Southlands PAC blog.