Thursday,

February 7, 2002

Part IV

Department of
Education
Privacy Act of 1974; System of Records;
Notice

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 5908 Federal Register / Vol. 67, No. 26 / Thursday, February 7, 2002 / Notices

DEPARTMENT OF EDUCATION this notice in room 4E121, U.S. Document Format (PDF) on the Internet
Department of Education, 400 Maryland at the following site: http://www.ed.gov/
Privacy Act of 1974; System of Avenue, SW., Washington, DC, between legislation/FedRegister.
Records the hours of 8 a.m. and 4:30 p.m., To use PDF you must have Adobe
AGENCY: Office of Chief Financial
Eastern time, Monday through Friday of Acrobat Reader, which is available free
Officer, Department of Education. each week except Federal holidays. at this site. If you have questions about
ACTION: Notice of a new system of Assistance to Individuals With using PDF, call the U.S. Government
records. Disabilities in Reviewing the Printing Office (GPO), toll free, at 1–
Rulemaking Record 888–293–6498; or in the Washington,
SUMMARY: In accordance with the DC area at (202) 512–1530.
Privacy Act of 1974, as amended, the On request, we supply an appropriate Note: The official version of this document
Department of Education (the aid, such as a reader or print magnifier, is the document published in the Federal
Department) publishes this notice of a to an individual with a disability who Register. Free Internet access to the official
new system of records entitled Travel needs assistance to review the edition of the Federal Register and the Code
Manager System. The system will comments or other documents in the of Federal Regulations is available on GPO
public rulemaking record for this notice. Access at: http://www.access.gpo.gov/nara/
contain information on employee
If you want to schedule an appointment index.html.
official travel and related expenses. The
system is designed to prepare, edit, and for this type of aid, please contact the Dated: February 4, 2002.
manage travel documents including person listed under FOR FURTHER Mark Carney,
travel authorizations, travel vouchers, INFORMATION CONTACT.
Deputy Chief Financial Officer.
and local travel vouchers. It supports FOR FURTHER INFORMATION CONTACT:
The Office of the Chief Financial
the capability to facilitate electronic Jeanne Johnson. Telephone: (202) 401–
Officer of the U.S. Department of
signatures, automatic document routing, 8512. If you use a telecommunications
Education publishes a notice of a new
tracking, auditing, and importing and device for the deaf (TDD), you may call
system of records to read as follows:
exporting of data. Travel Manager the Federal Information Relay Service
interfaces travel authorization and (FIRS) at 1–800–877–8339. 18–03–05
voucher information with the Individuals with disabilities may
Department’s core accounting system. obtain this document in an alternative SYSTEM NAME:

DATES: The Department seeks comment format (e.g., Braille, large print, Travel Manager System.
on the new system of records described audiotape, or computer diskette) on
request to the contact person listed SECURITY CLASSIFICATION:
in this notice, in accordance with the
requirements of the Privacy Act. We under FOR FURTHER INFORMATION None.
must receive your comments on or CONTACT.
SYSTEM LOCATION:
before March 11, 2002. The Department SUPPLEMENTARY INFORMATION:
filed a report describing the new system Office of Financial Management
of records covered by this notice with Introduction Operations, Office of the Chief Financial
the Chair of the Senate Committee on The Privacy Act (5 U.S.C. 552a) Officer, U.S. Department of Education,
Governmental Affairs, the Chair of the (Privacy Act) requires the Department to 400 Maryland Avenue, room 4W202,
House Committee on Government publish in the Federal Register this Washington, DC 20202.
Reform, and the Administrator of the notice of a new system of records See the Appendix at the end of this
Office of Information and Regulatory managed by the Department. The system notice for additional system
Affairs, Office of Management and Department’s regulations implementing locations.
Budget (OMB) on February 4, 2002. This the Act are contained in the Code of
new system of records will become Federal Regulations (CFR) in 34 CFR CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
effective at the later date of: (1) The part 5b.
expiration of the 40-day period for OMB The Privacy Act applies to This system contains records on
review on March 15, 2002 or at the information about individuals that employees, former employees and other
expiration of a 30-day OMB review contain individually identifiable individuals authorized to travel at
period on March 5, 2002 if OMB grants information and that are retrieved by a government expense for the Department
the Department’s request for a ten day unique identifier associated with each of Education (the Department).
waiver of the review period, or (2) individual, such as a name or social
CATEGORIES OF RECORDS IN THE SYSTEM:
March 11, 2002, unless the system of security number. The information about
records needs to be changed as a result each individual is called a record and The system contains a variety of
of public comment or OMB review. the system, whether manual or records related to travel expenditures
ADDRESSES: Address all comments about computer-based, is called a system of and related expenses in order to
the proposed routine uses to Jeanne records. The Privacy Act requires each reimburse employees, former employees
Johnson, Office of the Chief Financial agency to publish notices of systems of and other individuals authorized to
Officer, U.S. Department of Education, records in the Federal Register and to travel at the expense of the government
400 Maryland Avenue, SW., room prepare reports to the Office of for the Department. This system also
4E121, Washington, DC 20202–4445. If Management and Budget (OMB) includes names, social security
you prefer to send comments through whenever the agency publishes a new numbers, residential addresses, office
the Internet, use the following address: system of records. locations, phone numbers, itineraries,
[email protected]. mode of travel, purpose of travel, dates
Electronic Access to This Document of travel, amounts claimed and amounts
You must include the term Travel
Manager in the subject line of the You may view this document, as well reimbursed.
electronic message. as all other Department of Education
During and after the comment period, documents published in the Federal AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
you may inspect all comments about Register, in text or Adobe Portable 5 U.S.C. Chapter 57.

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 Federal Register / Vol. 67, No. 26 / Thursday, February 7, 2002 / Notices 5909

PURPOSE(S): (a) Introduction. In the event that one contract, or the issuance of a license,
The records in this system are used to of the parties listed below is involved in grant, or other benefit.
provide the Department with (1) litigation or ADR, or has an interest in (b) For Decisions by Other Public
necessary information on the travel and litigation or ADR, the Department may Agencies and Professional
transportation costs and (2) management disclose certain records to the parties Organizations. The Department may
information reports for expense control described in paragraphs (b), (c), and (d) disclose a record to a Federal, State,
purposes. The records in this system of this routine use under the conditions local, or foreign agency or other public
also will be used to ensure that travel specified in those paragraphs: authority or professional organization,
reimbursements are appropriately (i) The Department of Education, or in connection with the hiring or
processed. any component of the Department; or retention of an employee or other
(ii) Any Department employee in his personnel action, the issuance of a
ROUTINE USES OF RECORDS MAINTAINED IN THE security clearance, the reporting of an
SYSTEM, INCLUDING CATEGORIES OF USERS AND
or her official capacity; or
(iii) Any Department employee in his investigation of an employee, the letting
THE PURPOSE OF SUCH USES:
or her individual capacity if the of a contract, or the issuance of a
The Department may disclose license, grant, or other benefit, to the
information contained in a record in Department of Justice (DOJ) has been
requested to or has agreed to provide or extent that the record is relevant and
this system of records under the routine necessary to the receiving entity’s
uses listed in this system of records arrange for representation for the
employee; decision on the matter.
without the consent of the individual if (6) Employee Grievance, Complaint or
the disclosure is compatible with the (iv) Any Department employee in his
or her individual capacity where the Conduct Disclosure. The Department
purposes for which the record was may disclose a record in this system of
collected. These disclosures may be Department has agreed to represent the
employee; or records to another agency of the Federal
made on a case-by-case basis or, if the Government if the record is relevant to
Department has complied with the (v) The United States where the
one of the following proceedings
computer matching requirements of the Department determines that the
regarding a present or former employee
Act, under a computer matching litigation is likely to affect the
of the Department: complaints,
agreement. Department or any of its components.
grievances, discipline or competence
(1) Contractor Disclosure.If the (b) Disclosure to the DOJ. If the
determination proceedings. The
Department contracts with an entity for Department determines that disclosure
disclosure may only be made during the
the purposes of performing any function of certain records to the DOJ is relevant course of the proceeding.
that requires disclosure of records in and necessary to litigation or ADR, the (7) Labor Organization Disclosure. A
this system to employees of the Department may disclose those records component of the Department may
contractor, the Department may disclose as a routine use to the DOJ. disclose records to a labor organization
the records to those employees. Before (c) Administrative or Judicial if a contract between the component
entering into a contract, the Department Disclosures. If the Department and a labor organization recognized
shall require the contractor to maintain determines that disclosure of certain under Title V of the United States Code,
Privacy Act safeguards as required records to an adjudicative body before Chapter 71, provides that the
under 5 U.S.C. 552a(m) with respect to which the Department is authorized to Department will disclose personal
the records in the system. appear or to an individual or entity records relevant to the organization’s
(2) Disclosure for Use by Other Law designated by the Department or mission. The disclosures will be made
Enforcement Agencies. The Department otherwise empowered to resolve or only as authorized by law.
may disclose information to any mediate disputes is relevant and (8) Freedom of Information Act
Federal, State, local, or foreign agency necessary to the litigation or ADR, the (FOIA) Advice Disclosure. The
or other public authority responsible for Department may disclose those records Department may disclose records to the
enforcing, investigating, or prosecuting as a routine use to the adjudicative Department of Justice and the Office of
violations of administrative, civil, or body, individual, or entity. Management and Budget if the
criminal law or regulation if that (d) Parties, counsels, representatives Department concludes that disclosure is
information is relevant to any and witnesses. If the Department desirable or necessary in determining
enforcement, regulatory, investigative, determines that disclosure of certain whether particular records are required
or prosecutorial responsibility within records to a party, counsel, to be disclosed under the FOIA.
the receiving entity’s jurisdiction. representative or witness is relevant and (9) Disclosure to the Department of
(3) Enforcement Disclosure. In the necessary to the litigation or ADR, the Justice (DOJ). The Department may
event that information in this system of Department may disclose those records disclose records to the DOJ to the extent
records indicates, either on its face or in as a routine use to the party, counsel, necessary for obtaining DOJ advice on
connection with other information, a representative or witness. any matter relevant to an audit,
violation or potential violation of any (5) Employment, Benefit, and inspection, or other inquiry related to
applicable statute, regulation, or order Contracting Disclosure. the programs covered by this system.
of a competent authority, the (a) For Decisions by the Department. (10) Research Disclosure. The
Department may disclose the relevant The Department may disclose a record Department may disclose records to a
records to the appropriate agency, to a Federal, State, or local agency researcher if an appropriate official of
whether foreign, Federal, State, Tribal, maintaining civil, criminal, or other the Department determines that the
or local, charged with the responsibility relevant enforcement or other pertinent individual or organization to which the
of investigating or prosecuting that records, or to another public authority disclosure would be made is qualified to
violation or charged with enforcing or or professional organization, if carry out specific research related to
implementing the statute, Executive necessary to obtain information relevant functions or purposes of this system of
order, rule, regulation, or order issued to a decision concerning the hiring or records. The official may disclose
pursuant thereto. retention of an employee or other records from this system of records to
(4) Litigation and Alternative Dispute personnel action, the issuance of a that researcher solely for the purpose of
Resolution (ADR) Disclosures. security clearance, the letting of a carrying out that research related to the

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 5910 Federal Register / Vol. 67, No. 26 / Thursday, February 7, 2002 / Notices

functions or purposes of this system of individuals within the Department to and personnel systems maintained by
records. The researcher shall be access the database. Furthermore, the the Department of the Interior.
required to maintain Privacy Act designated individual’s access to
safeguards with respect to the disclosed personal computers, the network, and SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
records. the system of records will require OF THE ACT:
(11) Congressional Member personal identifiers and unique None.
Disclosure. The Department may passwords, which will be periodically
disclose records to a member of changed to prevent unauthorized access. Appendix to 18–03–05
Congress from the record of an The building in which the system of Additional System Locations
individual in response to an inquiry records is housed is monitored by
from the member made at the written Capitol Place, 555 New Jersey Avenue,
security personnel during business and
request of that individual. The NW, Washington, DC 20208.
non-business hours. Federal Building No. 6, 400 Maryland
Member’s right to the information is no
RETENTION AND DISPOSAL: Avenue, SW Washington, DC 20202.
greater than the right of the individual
All records are to be retained for six L’Enfant Plaza, 2100 Corridor, Washington,
who requested it. DC 20202.
(12) Disclosure to the Office of years after which time they will be
Mary E. Switzer Building, 330 C Street,
Management and Budget (OMB) for destroyed in accordance with the SW, Washington, DC 20202.
Credit Reform Act (CRA) Support. The National Archives and Records 1990 K Street, NW, Washington, DC 20006.
Department may disclose records to Administration’s General Records Regional Office Building, 7th and D
OMB as necessary to fulfill CRA Schedule (GRS) 9, Item 3. Streets, SW, Washington, DC 20202.
requirements. 2100 M Street, NW, Washington, DC
SYSTEM MANAGER(S) AND ADDRESS:
20037.
DISCLOSURE TO CONSUMER REPORTING Deputy Chief Financial Officer, Office 1775 I Street, NW, Washington, DC 20006.
AGENCIES: of the Chief Financial Officer, U.S. 1255 22nd Street, NW, Washington, DC
Disclosures pursuant to 5 U.S.C. Department of Education, 400 Maryland 20037.
552a(b)(12): The Department may Avenue, SW., Washington, DC 20202 400 Virginia Avenue, SW, Washington, DC
disclose to a consumer reporting agency 20202.
information regarding a claim by the NOTIFICATION PROCEDURE: 800 North Capitol Street, NW, Washington,
Department which is determined to be Any individual may request DC 20001.
valid and overdue as follows: (1) The information regarding this system of 525 School Street, SW, 6th Street Entrance,
name, address, taxpayer identification records, or information as to whether Washington, DC 20407.
number and other information necessary the system contains records pertaining Union Center Plaza, 830 First Street, NE,
to establish the identity of the to him/her from the system manager. A Washington, DC 20202.
request for information pertaining to an Region I McCormack PO & Ct Hs, Boston,
individual responsible for the claim; (2)
MA 02109–4557.
the amount, status, and history of the individual should be in writing and
Region II 65 Court St., Brooklyn, NY
claim; and (3) the program under which should contain: name, address, social 11201–4916.
the claim arose. The Department may security number and particulars Region II Federal Building 150 Carlos
disclose the information specified in involved. Chardon Avenue Hato Rey, Puerto Rico
this paragraph under 5 U.S.C. 00918–1721.
RECORD ACCESS PROCEDURE:
552a(b)(12) and the procedures Region III 100 Penn Square East, Suite 505,
contained in subsection 31 U.S.C. If you wish to gain access to your Philadelphia, PA 19107.
3711(e). A consumer reporting agency to record in this system, provide the Region IV 61 Forsyth Street, SW, Atlanta,
which these disclosures may be made is system manager with your name, date of GA 30303.
defined at 31 U.S.C. 3701(a)(3). birth, and social security number. Your Region IV 7890 Peters Road, Suite G–100,
request must meet the regulatory Plantation, FL 33324.
POLICIES AND PRACTICES FOR STORING, requirements of 34 CFR 5b.5, including Region V 600 Superior Avenue, E
RETRIEVING, ACCESSING, RETAINING, AND proof of identity. Cleveland, OH 44114.
DISPOSING OF RECORDS IN THE SYSTEM: Region V 111 North Canal Street, Chicago,
CONTESTING RECORD PROCEDURE: IL 60606.
STORAGE:
If you wish to contest the content of Region VI 1999 Bryan Street, Suite 2700,
Records are maintained on a database Dallas, TX 75201.
server and in file folders in the Principal a record, contact the system manager.
Your request must meet the regulatory Region VII 10220 N. Executive Hills Blvd,
Offices of the traveler. Suite 720, Kansas City, MO 64153–1367.
requirements of 34 CFR 5b.7, including
Region VIII Federal Building, 1244 Speer
RETRIEVABILITY: proof of identity.
Blvd. Suite 310, Denver, CO 80204–3582.
Records are retrieved by social Region IX 50 United Nations Plaza, San
RECORD SOURCE CATEGORIES:
security number and by name of Francisco, CA 94102–4987.
individual. Information in this system comes
Region X Jackson Federal Bldg. 915 Second
primarily from individuals who submit
SAFEGUARDS:
Avenue, Seattle, WA 98174–1099.
travel vouchers for reimbursement after
The system of records will be secured travel is performed. Some of the [FR Doc. 02–2995 Filed 2–6–02; 8:45 am]
by permitting only designated information is obtained from the payroll BILLING CODE 4000–01–U

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