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Document Control Procedure Manual

This document outlines the formatting requirements for all quality system procedures at a company. It specifies that procedures must be printed on sky blue paper and include an identification table on each page with the procedure number, revision level, date, author, and approver. Procedures must use section headings numbered in a legal style scheme to help users locate information. It also describes the coding system used to identify procedures by site, type, responsible department, and unique number.

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Eric Shah
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© Attribution Non-Commercial (BY-NC)
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Download as PDF, TXT or read online on Scribd
3K views

Document Control Procedure Manual

This document outlines the formatting requirements for all quality system procedures at a company. It specifies that procedures must be printed on sky blue paper and include an identification table on each page with the procedure number, revision level, date, author, and approver. Procedures must use section headings numbered in a legal style scheme to help users locate information. It also describes the coding system used to identify procedures by site, type, responsible department, and unique number.

Uploaded by

Eric Shah
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 4

NUMBER REVISION DATE AUTHOR APPROVAL PAGE

: : : : : :

B 08/01/98 DCR # 1 of 1

QUALITY SYSTEM DOCUMENT

TITLE:
1.0 PURPOSE 1.1

QUALITY SYSTEM DOCUMENTATION FORMATS

The purpose of this document is to ensure that all Quality System procedures are maintained in a systematic and recognizable format that allows easy identification and employee use while providing efficient management of revision and distribution control.

2.0

REFERENCES 2.1 None

3.0

RESPONSIBILITIES 3.1 All employees are responsible for following this procedure for the creation and revision of Quality System procedures.

4.0

PAGE LAYOUT 4.1 All procedures shall be printed on sky blue paper. The ISO Coordinator or Quality Assurance Manager shall supply this paper. A document identification table shall appear in the upper right hand corner of each page of each procedure. The identification table contains the procedure number, revision level, issue date, author, approver, and page number.

4.2

4.3

5.0

SECTION HEADINGS 5.1 5.2 Major concepts will be identified with section headings. These headings will be numbered using a legal style section numbering scheme as demonstrated in this document. Section headings will allow users to quickly locate required information. The following section headings are required for use by procedure writers:

5.3 5.4

NUMBER REVISION DATE AUTHOR APPROVAL PAGE

: : : : : :

B 08/01/98 DCR # 2 of 2

QUALITY SYSTEM DOCUMENT


1.0 2.0 Purpose: References: Lists purpose or objective of the procedure. Contains a list of other Quality System documents affected by this procedure. Identifies the users of the procedure. The number of sections included in the is limited only by the actual number of major factors that need to be detailed. The title of Procedure is intended to be replaced by the factor being described. Detail major document changes. (This will be the last section in the Work Instruction.

3.0 4.0

Responsibilities: Procedure:

X.0

Revision Control:

6.0

DOCUMENT IDENTIFICATION CODES 6.1 The identification numbering system will consist of four parts. 6.1.1 Site Code 6.1.2 Type Code 6.1.3 Responsibility Code 6.1.4 Unique document identifier The site code for Company X is CWI. The type code will be used to identify the type of procedure, which identifies the ISO 9000 element. The type code will allow location of relevant procedures across departmental lines. Type codes are listed below.
Procedure Type Management Responsibility Quality System Contract Review Design Control Document Control Purchasing Customer Supplied Material Product Identification and Traceability Code 01 02 03 04 05 06 07 08

6.2 6.3

6.4

NUMBER REVISION DATE AUTHOR APPROVAL PAGE

: : : : : :

B 08/01/98 DCR # 3 of 3

QUALITY SYSTEM DOCUMENT


Process Control Inspection and Testing Inspection Measuring and Test Equipment Inspection and Testing Status Control of Non Conforming Material Corrective and Preventive Action Handling, Packaging, Storage, and Delivery Quality Records Internal Quality Audits Training Servicing Statistical Techniques Safety Environmental Preventive Maintenance 09 10 11 12 13 14 15 16 17 18 19 20 30 40 50

6.5

The department responsible for the maintenance of the procedure is identified with a three-character responsibility code. These codes are listed below.
Responsible Area Quality Department Process Engineering Human Resources Maintenance Materials Casting Pasting Assembly Formation Shipping Technical Services Safety Environmental Code QAD PED HRD MNT MTL CST PST ASY FRM SHP TSD SFT ENV

6.6

A four-digit number shall serve as a unique identifier for each work instruction. The four-digit sequence will begin at 0000 and continue to 9999. The Document Number shall consist of and be formatted as follows: Site Code -Type Code - Responsibility Code - Unique Identifier Example: A work instruction for in-process inspection of product on the casting line could be numbered CWI-10-CST-0001.

6.7

7.0

REVISION CONTROL

NUMBER REVISION DATE AUTHOR APPROVAL PAGE

: : : : : :

B 08/01/98 DCR # 4 of 4

QUALITY SYSTEM DOCUMENT


7.1 Revision B Format changes. Redefine responsibility and section headings.

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