USER MANUAL ON COLLEGE INFORMATION DATA UPLOADING ONTO AFRC WEBSITE Ver 1.

01

ADMISSION & FEE REGULATORY COMMITTEE,

GAGAN VIHAR, FIRST FLOOR (SOUTH WING), M.J.ROAD, NAMPALLY, HYDERABAD-500 001

TABLE OF CONTENTS
1. New User Registration form 2. Login Screen for Uploading data 3 6 7 10

2.1 Entry of Names of Institutions / Colleges in the Society

2.2 Information about Appendices 2.2.1 Steps to be followed in filling up of Schdules in Appendices - I to VIII 2.2.2 Information about Schedules

11 11

1.

New User Registration Form:

The whole process is Society based. If there is more than one College under a Society, then details of all those Colleges are to be filled-in with that Society User id only. Colleges are requested not to create user-ids through registration individually... The colleges are requested to furnish data through their Society User id only. Click on 'Click here' in the Login page for new user Registration.

Login Screen

Before registering for an username account of your society. Please ensure that you have the copy of the Registration of the Society. Society Name: ___________________ (As per your Society's Registration Document) Address :______________ (Complete postal address with Pin code)

District

:_______________ (District in which the Society is located)

Registration No: __________________ (Registration No. as per the Registration document) Secretary Name:___________________ (Secretary Name of the Society) Mobile No :___________________ (10-digit Mobile Number of the Secretary) Phone No :___________________ (Landline number of the Society with STD Code) Email-id :___________________ (Email-id of the Contact Person / User Name) Username :___________________

(Username may be of your choice or relevant to your Society name of 8 characters. If valid user account is given, 'available' text in green color appears besides the Text-Box) Password :___________________

(Password should be of minimum 8 characters with atleast one numeric value in first 8 characters of it. Using strong passwords lowers overall risk of a security breach and ensure that it is not disclosed to anyone and known only to you.)

Confirm Password: _________________ (Give the same above given Password again.) Enter the word as shown in Image: Enter the 6 letter word as shown in the image in the web page

Sample Society Registration Page If no remarks / asterix in RED appears on any of the Text-boxes in the webpage, then Click on Submit Button. On successful Registration of User name, a Message Box appears User Registration successfully completed as below:

The User is given an option to cancel the information given in this registration page by clicking Cancel button and another option to go to Login page without Registration of Society. 2. Login Screen for Uploading data:

Give Correct User name & Password in User name and Password

On successful Login, you will be directed to the following web page The Login Name and Society Name will be displayed.

2.1

ENTRY OF NAMES OF INSTITUTIONS / COLLEGES IN THE SOCIETY: The Sequence of tasks shall be as follows:

Click on the link Select your Institutions under the Society

Select Appendix number and the relevant Institution pertaining to it. Click on Submit Button.

Likewise, all the institutions pertaining to the Society are to be selected depending upon the Appendices. Click Here with Ctrl Key pressed

(More information regarding on Appendices)

Selecting relevant Appendix and College under Select your Institutions under the Society After finishing of the first step completely, then click on Home button

Click on Current Programmes offered by your Institution.

(There can be more than one institution in a single Appendix and also some of the institutions may be under different Appendices. Please refer information about Appendixes given under "INFORMATION ABOUT APPENDICES" or

http://afrc.ap.nic.in/downloads.htm before uploading the below information ) All the programmes offered by the institutions of the Society are to be
selected according to Appendices.

 Appendix Number College Name Programme Submit The Processing fee field will be automatically updated depending upon the
Programme choosen.

Ensure that all the programmes offered by all the institutions of the Society
are selected one after the other. There is a possibility of having different Programmes offered in the same institution. After furnishing all the information about Programmes pertaining to an institution is over, then only select another institution of your Society and the same process has to be repeated. Utmost care has to be exercised while selecting the institutions and programmes offered. Confirmation check box is available at the bottom of the web page is to be checked.

After Confirmation,Current Programmes offered by your Institution.

will be disabled for your Society - user account. Click on View Processing Fee Details : To view the Processing Fees to be paid by the institutions under your Society.

Only after entering the details of payment of processing charges, as

mentioned above, is done, the access to upload the data of Schedules is given. Otherwise, the Societies will not be able to enter the data of Schedules.

 The Bank details for paying the procesing charges are as follows:
S.B. Account No. 62267545701 IFSC Code: SBH Y 0020077 of State Bank of Hyderabad, Secretariat Branch, Hyderabad 500 022.

The non payment of procesing charges will be construed as NOT SUBMITTED

information / data to AFRC for the purpose of fixation of fees for the institutions under the Society.

Only upon payment of processing charges and entry of the details regarding,
the user is permitted to upload the data pertaining to the institution in different Schedules under relavant Appendixes can to be done before the stipulated date as given in the instructions by AFRC. 2.2 INFORMATION ABOUT APPENDICES: The Society may be having more than one institution offering different programmes in each of the institutions. There is a possibility of some institutions (of the Society) data have to be filled in Appendix-1, Appendix-2... etc. Therefore, only after having thorough information about the courses of all the institutions of the Society are furnished in the required Appendixes, Check box available at the bottom of the web page have to be clicked. (i) Utmost care has to be ensured here, adding of colleges belonging to your Society (ii) In this webpage, you are directed to choose all the colleges relevant to your Society at appropriate- Appendix links . (iii) Select appropriate link based upon:

Appendix - I (To be furnished by the institutions running B.E/B.Tech. programme

and other programmes including M.E/M.Tech (Regular and 2nd.Shifts), M.B.A,M.C.A and Polytechnic (2nd.Shift), if any)

Appendix - II (To be furnished by the institutions running B.Pharmacy programme

and other programmes including M.Pharmacy(Regular and 2nd.Shifts), Pharma-D, if any)

Appendix - III (To be furnished by the institutions running B.Arch., B.Planning

programmes and other programmes including M.Arch, M.Planning, if any)

 Appendix - IV (To be furnished by the institutions running B.L/LLB. programme and

other programmes including M.L/LLM, if any)

Appendix - V (To be furnished by the institutions running B.Ed. and M.Ed

programme)

Appendix - VI (To be furnished by the institutions running L.P.T. programmes) Appendix - VII (To be furnished by the institutions running B.P.Ed. programme and
other programmes including U.G.D.PEd, if any)

Appendix - VIII (To be furnished by the Stand-alone institutions running

M.B.A/M.C.A programmes) NOTE: The Engineering institutions offering MBA/MCA along with B.E/B.Tech, M.E/M.Tech have to be furnished Appendix-1 whereas institutions offering either MBA or MCA or both without Engineering Programmes have to be furnished in Appendix-8.

2.2.1 STEPS TO BE FOLLOWED IN FILLING UP OF SCHDULES IN

APPENDICES I TO VIII: (I) Select relevant Appendix Number and (II) Different Schedules relevant to the Appendix in a drop down menu appears (III) Select relevant Schedule Number and upload the data. Select the schedules in an order to avoid mistakes.

2.2.2. INFORMATION ABOUT SCHEDULES: 1. After choosing the relevant Appendix, the user is advised to start from the Schedule-1 to Schedule-20 in a sequence. 2. The Schedules 2, 4,5,6,7,8,10,13,20 are in two links separately with same schedule Number A & B respectively. These two links have to be filled in for the respective Schedules.

3.

To enter the data about fees ensure that data is for the 9 months indicates June to December and 3 months indicates January to March at appropriate fields.

4. 5.

The correctness of the data is utmost important. Wherever, there are pull-down menu options available, ensure that data is submitted for each option one after other.

6.

The user is advised to select options in an order so as to avoid mistakes/ confusion.

TABLE OF SCHEDULES
SCHEDULE SCHEDULE-1 DETAILS TO BE FURNISHED IN THE SCHEDULE Programme wise (which includes year wise & category wise) Fee Collections of the institution: Details of fee collections for the financialyear 2012 - 2013 Apportionable Other Income of the institution:Statement of apportionable other income of the institution for the financial year 2012-13 Non Apportionable Other Income of the institution: Statement of non apportionable other income of the institution for the financial year 2012-13

SCHEDULE-2A & 2B

SCHEDULE-3

Eligible Teaching Staff Salaries & Arrears paid by the institution (including SCHEDULE-4 A & B complete employee details) : Details of all eligible teaching staff for the period 01/04/2012 to 31/12/2012 and from 01/01/2013 TO 31/03/2013 Other Teaching Staff Salaries & Arrears paid by the institution (including complete employee details): Details of all other teaching staff for the SCHEDULE-5 A & B period from 01/04/2012 to 31/12/2012 and from 01/01/2013 TO 31/03/2013 Regular Non Teaching Staff Salaries & Arrears paid by the institution (including complete employee details):Details of all regular non-teaching SCHEDULE-6 A & B staff for the period from 01/04/2012 to 31/12/2012 and from 01/01/2013 TO 31/03/2013 Contract Non Teaching Staff Salaries & Arrears paid by the institution (including complete employee details):Details of all contract non-teaching SCHEDULE-7 A & B staff for the period from 01/04/2012 to 31/12/2012 and from and from 01/01/2013 TO 31/03/2013 Apportionable Administrative & Other Expenses of the institution: SCHEDULE-8 A & B Statement of apportionable administration & other expenses of the institution for the financial year 2012-2013 SCHEDULE-9 Non Apportionable Administrative & Other Expenses of the institution:Statement of non-apportionable administration & other expenses of the institution for the financial year 2012-2013 Apportionable Finance Costs of the institution:Statement of apportionable finance costs of the institution for the financial year 2012-2013 Non Apportionable Finance Costs of the institution:Statement of non apportionable finance costs of the institution for the financial year 20122013 Fixed Assets Schedule for Depreciation: Fixed assets and depreciation as on 31/03/2013

SCHEDULE-10 A & B

SCHEDULE-11

SCHEDULE-12

Statement of Revenue Grants Received & Utilised by the institution: SCHEDULE-13 A & B Statement of revenue grants received & utilised by the institution for the financial year 2012-2013 Status of Utilisation of Amounts collected under NRI Quota:Statement furnishing details of utilisation of amounts collected under nri quota Status of Utilisation of 10% allowed towards furtherence of education:Statement for utilisation of 10% amount allowed towards furtherence of education Details of Fixed Deposits of the institution:Details of fixed deposits for the financial year ended 31/03/2013 Details of Loans Received from Societies, Banks/ Financial Institution by the institution:Details of loans from societies or financial institutions/banks as at 31/03/2013

SCHEDULE-14

SCHEDULE-15

SCHEDULE-16

SCHEDULE-17

SCHEDULE-18

Details of Loans Received from Others by the institution (Private Loans): Details of loans from others as at 31/03/2013

SCHEDULE-19

Schedule of Capital Fund of the institution: Corpus/Capital Fund(Schedule

SCHEDULE-20 A & B Statement of Capital Grants Received & Utilised by the institution