A PROJECT REPORT IN Organization Dynamics & Change

Project Title: Team Building Creation In Organization

Submitted On: 19th DECEMBER 2012

UNDER THE AEGIS OF

Submitted To :

Submitted By : Rakesh Ranjan PGDFS - 2011-13 Roll No. : FT-(FS)-11-340

Dr. Aman Agrawal

Table Of Contents:

Sr. No. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.

Particulars Introduction of Team & Team Building Types Of Team Building Choosing Right Team Building Exercise Team Building, Collaboration & Communication Characteristics of a Team WORLD HEALTH ORGANIZATION Team Member Selection & Exclusion Criteria External Barriers To Team Work Norms Of Teams How To Sustain Team Effectiveness Why Team Fails Bibliography

Page No. 3-4 4-6 6-11 11-14 14-16 16-19 19-21 21-23 23-25 25-27 27-29 29

Project Title:- Team Building Creation In Organization

TEAM :A team comprises a group of people or animals linked in a common purpose. Teams are especially appropriate for conducting tasks that are high in complexity and have many interdependent subtasks. A group in itself does not necessarily constitute a team. Teams normally have members with complementary skills and generate synergy through a coordinated effort which allows each member to maximize his/her strengths and minimize his/her weaknesses. Team members need to learn how to help one another, help other team members realize their true potential, and create an environment that allows everyone to go beyond their limitations.

Team Building :A team is a group of people working towards a common goal. 'Team Building' is the process of enabling that group of people to reach their goal. It is therefore a management issue, and the most effective form of team building is that undertaken as a form of management consultancy, rather than as pure training (though there is a role for training within a programmed of team building). In its simplest terms, the stages involved in team building are: To clarify the team goals. To identify those issues which inhibit the team from reaching their goals. To address those issues, remove the inhibitors and enable the goals to be achieved.

The primary skills in this process are recognizing the right issues, and tackling them in an appropriate way and an appropriate order. Team building can also take a different form depending on the size and nature of the team. In a project environment, where team composition is continually changing, the emphasis must be on developing the skills in individuals to be effective team members. The 'scale' involved is 1 person, and the team building consultant is endeavoring to change the skills and abilities of the individual at operating within a team (or within multiple teams). In teams where membership is static - typically in management teams - how the individuals within the team relate can have a big bearing on team performance. If a member leaves, or another joins, the dynamics of the team can be changed greatly. Here, the scale is small - say, 2 to about 12 - and the team building consultant endeavors to improve relationships between team members, using tools such as the MBTI and/or the MTR team roles. A larger scale operates between teams. Where the teams do not relate well, they are called 'team islands', and it is the relationship between the teams that becomes the focus for the consultant. The largest scale is that of organizational team building. With the exception of the senior management team, the ability of individuals to make an impact on the corporate culture is very limited. One of the key aims of the team building consultant is to change the behaviors and attitudes prevalent in the organization, which are almost independent of who actually works there - new recruits who are 'different' often start behaving in accord with the existing culture.

Four Types Of Team Building

Once you have established the basic foundation of shared commitment, the approach you then take to team building depends on the size of the team and the types of issues that may be inhibiting good teamwork. 1. Individuals: In a project environment, where team composition is continually changing, the emphasis must be on selecting people who are self-starters and developing the skills in individuals to become effective team members very quickly. The 'scale' involved is 1

person, and the team building consultant or trainer is endeavoring to change the skills and abilities of the individual at operating within a team (or within multiple teams). 2. Small Teams: In teams where membership is static - typically in management teams the motivational challenge is to align the drive of the disparate individuals around the same goals. There can be many inhibitors to performance example : personality, dynamics, processes etc., and how the individuals within the team relate to each other can have a big bearing on team performance. So, if a member leaves, or another joins, the dynamics of the team can be changed greatly and the task of team building has to start again. Here, the scale is small - say, 2 to about 12 - and the main priorities are to build the foundation of collective ownership of team objectives, and then overcome inhibitors through team bonding, facilitation, processes, etc.. 3. Team Islands: A larger scale operates between teams. Where the teams do not relate well, they are called 'team islands'. The motivational challenge is to overcome the problem of "in/out groups" so that people have positive attitudes towards those in other teams. There are often many barriers between teams that inhibit team performance, but not all of them can be removed. The main task, therefore, is the bridging, or relationship, between the teams. 4. Large Teams: The largest scale is organizational culture change. With the exception of the senior management team, any changes to personnel have limited impact on the corporate culture. The key aim of company-wide team building is to change the behaviors and attitudes prevalent in the organization, which are almost independent of who actually works there - new recruits who are 'different' often start behaving in accord with the existing culture. Type of team building Individual Scale 1 Person What is changed Who is involved in the project, and their individual skills/perceptions Orientation around the team goal, and bonding

Small Team

2-12 People

(relationships between people)

Team Island

2 or more Teams

Orientation goals,

towards and

higher bridging

(relationships between teams) Organization 15+ people Commitment to the corporate mission, and the culture of the organization

Choosing The Right Team Building Exercises:Team building exercises and games can sometimes be 'a hit' or 'a miss'. Follow our simple process to choose the right team building exercises for you, because well chosen team building exercises will deliver benefits to the organization and individuals. Team building exercises that are poorly chosen could waste your time or even have a negative effect.

Diagnosis:As with many work tasks, it is important to start by being clear about your objectives. How many times have you gone to see your doctor, said "I'm ill" and you've been given some "illness tablets"? None, of course. An examination of symptoms is required first, to identify the issues you need to address. Similarly, the place to start in choosing team building exercises is to undertake an evaluation. If there are problems, you need to determine the causes. If there are no problems, you should identify how best to maintain or improve performance. One way to identify problems in the team is to use our online Team Dynamics Assessment questionnaire. Alternatively, if you don't believe there are any major problems, but you still need to find out what issues are facing the team, then conduct a Team Health Check.

Short List

The above questionnaires may help identify the area where the team needs to improve, but you now have to choose an exercise or activity that will help deliver that improvement. There are thousands of team building exercises, too many to list here. The most popular team building exercises involve some kind of outdoor activities (see our page on team building activities for a comprehensive list of ideas). These are usually fun, but often suffer from the problem that it is difficult to translate the benefits back into the workplace. For the most effective team building exercises, therefore, you need to have an integrated programmed that combines outdoor events with ongoing activities in the workplace, such as: Work-oriented discussion of the group's objectives, roles, processes, resources etc. Looking at personality styles and/or team roles. Social events. Joint coffee/break times. Learning lunches on topics relevant to everyone. Meetings, not only to discuss day-to-day work, but also to acknowledge past successes and make future plans. Communication sessions (structured or unstructured) to increase overall team knowledge, by sharing expertise, experience, and individual knowledge etc. Team building is not a single event that takes place offsite, but an ongoing process that takes place within the team over a long period of time. It is therefore important to choose activities that have aims/objectives that match the issues in your team, and make a long-term contribution to better team working.

Evaluation
When you then take a more detailed look at your short list of ideas, there are various things you need to think about: 1. Will the activity achieve the change you want? 2. Will all team members will do it? (there should never be any coercion involved, it can backfire and be damaging to the team) 3. Can you find the time, budget and an appropriate venue

4. Make sure there is no physical risk (for outdoor activities, the supplier should be a 'qualified instructor' and provide insurance - don't use a supplier who asks you to sign waivers of liability) 5. Make sure there is no psychological risk, in particular: Members are treated equally and with respect; Fun is not achieved at the expense of others; There's no humiliation involved; It doesn't have the potential to stir anger between members; Individuals won't feel excluded - eg: at social activities, design the event to make sure everyone mixes; It won't expose fears/incompetence - eg: fear of failure Any conflict or feedback will be managed constructively

6.

Will it build trust and openness? Does it require (at the start) more trust and openness than is currently present?

7. Do you have contingency plans in case something does go wrong? (eg: what do you do in the case of a task failing?).

Agreement
Buy in from the team is very important, so it is usually better to make the decision as a team rather than just one individual decide.

Ideas For Team Building

There are many different types of team building activities that you can consider doing in your team, falling into the categories of: Outdoor/Indoor Pursuits Workshops Social Events Community Service or Charitable Work

 Changes to Work Practices Individual Training/Development

Outdoor/Indoor Pursuits
There are a wide variety of pursuits available, from conventional ones such as canoeing or rock climbing, to more unusual ones, such as blind-four-wheel-driving or sheepdriving. We can't list them all here, because there are so many, but there is a selection our outdoor team building activities page. These pursuits are often expensive If physical activity is a problem for some members of the group, then there are some outdoor pursuits that are less active, such as: Treasure hunt Making a video Hot air ballooning Cooking

If those are too active, you could then try indoor pursuits, such as: 10-pin bowling Quasar Casino games

Workshops
Workshops (preferably offsite) enables a group to focus on a particular topic without interruption. In many situations, the most effective type of workshop is one that involves everyone in forming collective goals or developing strategic or tactical plans. This engenders ownership amongst all members, and is one of the most powerful team building activities you can use. Other types of workshops can help to develop better relationships, mutual understanding or solve particular business issues:

 Group games and exercises (that have learning points) Psychometrics or personality questionnaires (to develop better interpersonal understanding) Business problem solving, or information exchange Customer interaction forums (eg: ask customers to provide feedback on the service, or what they want from you in the future Technology exchange (invite leading figures from the industry to present their vision of the future)

Social Events
These are often the most cost-effective form of team building activities, because they are low cost and high impact. It is often important to make sure that people mix, especially with larger groups, otherwise people just stick with their friends. Here are some ideas for social events: Lunchtime drink Evening meal/BBQ Family picnic Quiz nights Social events can be organized for very little cost and are like the oil in an engine: they can help keep the heat down and things running smoothly.

Charitable Work
Why not choose to do something that has a benefit to the community? Achieving something worthwhile can help to unite the group even more, providing it is not too difficult a task and does not create too much pressure.

Changes To Work Practices

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Having a day offsite or doing something that is fun may have a short term impact, but to improve communication, co-operation, etc. in the long term, you may need to introduce new work practices, such as: Team meetings/Cascade briefings Job swapping Team newsletter (for larger teams) Open door policy MBWA (Management By Walk About), for all staff, not just management

Training And Development

It can be beneficial to combine team building activities with individual training. That is, the group receives training, but does so as a group. This has the dual benefit of developing the individuals whilst going through the experience collectively. Such courses could include: Communications Persuasion Negotiation Technical training Team building is a project focused process that builds and develops shared goals, interdependence, trust, commitment and accountability among team members.

Team Building, Collaboration and Communication Why, What, How?

Building a good team is the single most important thing a Project Manager can do to achieve a successful project. With the right attitude, a team will overcome almost any difficulty

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to succeed in its goals. In most projects there will be times when only the determination of the team can overcome the difficulties and carry the initiative through to success. Even when there is no pressure, the team's spirit and enthusiasm will be reflected in the quality of the solution and the extent to which other people buy-in to it. There is a whole area of academic study and practical experience about building good teams. Business psychologists present many theories concerning the way in which people interact. A world-class Project Manager needs to be an amateur psychologist and a manipulator of human behavior. Here are some of the factors which generally lead to a good team: Shared belief in the value and achievability of the team's goals. Awareness of the value of the individual's own role and contribution. Recognition of the value of other team members (whether they are key specialists or just non-specialist, junior assistants). Desire to work collaboratively, sharing thoughts, ideas, concerns, etc. Friendship - enjoying working together with a common purpose. Supporting each other in recognition that the team's success requires all members to be successful. Coaching junior members rather than bossing them. Listening to ideas and advice from other team members. Making time to communicate with other team members. Celebrating successes. Rewarding good team behavior in financial and non-financial ways. To achieve this collaborative team style, the Project Manager usually needs to behave as one of the team - collaborative, supportive, friendly, etc. The Project Manager should be the best of friends with each team member to the extent that each participant would go to great lengths to help the project succeed. It is interesting to compare this project management style with the traditional view of the Project Manager. Often the best recognized Project Managers are those who make a lot of noise, bang the table, make snap judgments, are tough with their people, "crack the whip" and generally drive people to perform through the exercise of power. These behaviors are very

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visible and it is common to find managers with this personal style do get recognized and promoted. A regime of terror can only succeed so far and for so long. There comes a point where the participants give up trying and no amount of pressure can persuade them to increase their contribution. Beyond that point, people will leave and the project will fail. Conversely, in a collaborative team the participants feel that the team's success is their own personal mission. They will respond ever more determinedly as the pressure rises.

Building A Collaborative Team:

But who said teams need to be hierarchical? Within a team you will find a mixture of different people with different assignments - but that does not necessarily require a hierarchy. The best team cultures develop where team members recognize that everyone else also has important value to contribute. For each issue someone needs to be the recognized leader; someone has to believe it is their responsibility to drive an issue otherwise it may become forgotten. For each issue there will be a sub-set of people most appropriate to make contributions. "Appropriate", here, means a combination of capability, resource scheduling/availability, and the need to build a good team. The team structure that develops (either formally or informally) will be flexible such that the right people work together for any given topic. It also means that a leader for one issue might be only a contributor for another - and vice versa. A can be B's "boss" in some aspects of the teamwork, but B might be A's boss in others. In this example, see how the Applications Development Team Leader is an important contributor to the Solutions Architecture Team and also to the overall project leadership team. In fact, all the leaders can be a leader in one context but a contributor in others.

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If we expand this thinking, it is possible to generate a highly collaborative team where every member has at least one issue to lead upon. In this table, we see how the Project Manager has assigned staff to the various issues. Even the most junior team member, Pat Sapphire, has a team leader role to play - Pat is responsible for organizing the team's social events. Notice how Jude Jade, the Change Management leader, works for Jo Green as part of the Solutions Architecture Team, but Jo defers to Jude when dealing with Change Management issues. By respecting the specialist skills, roles and responsibilities of other team members, a strong, collaborative team spirit can be created - each person recognizing the value of others and the value of working as a team. It is a good idea to give everyone responsibility for some aspect, major or minor, of the overall success of the project.

Planning For A First-Class Team

You might be able to build a good, effective team based on your own instinct and personality. If, however, you apply your wisdom you will realize you need to plan your approach in advance of building the team. Team-building considerations will impact your decisions on such things as: Budget. Team structure. Reward mechanisms (bonuses, payments, other incentives). Assignments and usage of specific individuals. Mobilization of resources. Communications strategy. Planned activities - events and regular meetings. The project's sponsors should also understand the importance of building a good team. Make sure they support the measures and approaches you plan. For example, if you feel it would help to allow the team to wear jeans, work from home and have free drinks every Friday - you could get in a lot of trouble unless the senior leadership understand and agree.

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Routine activities and special events should be included in the overall high-level planning for the project and in the detailed plan for each phase.

Characteristics of a Team
There must be an awareness of unity on the part of all its members. There must be interpersonal relationship. Members must have a chance to contribute, learn from and work with others. The member must have the ability to act together toward a common goal.

Ten Characteristics Of Well-Functioning Teams:

Purpose: Members proudly share a sense of why the team exists and are invested in accomplishing its mission and goals. Priorities: Members know what needs to be done next, by whom, and by when to achieve team goals. Roles: Members know their roles in getting tasks done and when to allow a more skillful member to do a certain task. Decisions: Authority and decision-making lines are clearly understood. Conflict: Conflict is dealt with openly and is considered important to decision-making and personal growth. Personal traits: members feel their unique personalities are appreciated and well utilized. Norms: Group norms for working together are set and seen as standards for every one in the groups. Effectiveness: Members find team meetings efficient and productive and look forward to this time together. Success: Members know clearly when the team has met with success and share in this equally and proudly. Training: Opportunities for feedback and updating skills are provided and taken advantage of by team members.

Guidelines For Effective Team Membership:

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 Contribute ideas and solutions. Recognize and respect differences in others. Value the ideas and contributions of others. Listen and share information. Ask questions and get clarification. Participate fully and keep your commitments.

Characteristics Of A High-Performance Team:

Participative Leadership - creating an interdependence by empowering, freeing up and serving others. Shared Responsibility - establishing an environment in which all team members feel responsibility as the manager for the performance team. Aligned On Purpose - having a sense of common purpose about why the team exists and the function it serves. High Communication - creating a climate of trust and open, honest communication. Future Focused - seeing change as an opportunity for growth. Focused On Task - keeping meetings and interactions focused on results. Creative Talents - applying individual talents and creativity. Rapid Response - identifying and acting on opportunities.

WORLD HEALTH ORGANIZATION (WHO)

Introduction :The Team building tool is part of a series of tools and has been developed to support the Cancer control: Knowledge into action, WHO guide for effective programmes publication Team building is crucial to the development of effective cancer plans and programmes, and so is a multidisciplinary clinical team for the management of patient diagnosis, treatment and palliative care.

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The tool is generic and can, therefore, be adapted to cancer as well as to other conditions and programmes where the team plays a core function.

What is a Team?
Team: Two or more people working interdependently towards a common goal. Getting a group of people together does not make a team. A team develops products that are the result of the team's collective effort and involves synergy. Synergy is the property where the whole is greater than the sum of its parts. Team Building: The process of gathering the right people and getting them to work together for the benefit of a project. Team Management: The direction to a group of individuals who work as a unit. Effective teams are result-oriented and are committed to project objectives, goals and strategies. Role: A unit of defined responsibilities that may be assumed by one or more individuals. Norms: Acceptable standards of behaviors within a group that are shared by group members. They tell members what they should and should not do depending on the circumstances. In the work environment the most important norms deal with a performancerelated process.

When to use Teams?

There are several types of teams. The choice of type depends on the task to be performed, the organizational context and the resources available. Carefully consider if some routine tasks will need to be performed on an ongoing basis. A permanent core structure team at steering committee level may be considered. Its function will be to provide quality control regularly and the continuity needed to underpin such a large and ongoing programmed (e.g. cancer control), and ensure the timely completion of projects within a set budget. Some examples are provided below:-

Team Typologies Examples:-

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Dimension Goals and task

Examples Of Team Typologies Problem disciplinary team/multidisciplinary team

Members

Single disciplinary team/ multidisciplinary team Functional/ cross-functional team: Intra-organizational team/ Interorganizational Team

Size Leadership Interaction Time or work cycle Decision-making Techniques

Small (say 3-4 members)/ middle/large (say 8 or more members) Manager led / team leader/ self-directed work team Physical presence/ virtual(online)/mix of the two Temporary/ permanent Interacting groups, brain storming, Nominal group, electronic meeting

3. How can you select the right team for a project?

Having the right core team can make or break a project. Therefore, great care should be taken when selecting team members. It might be very useful to consider the following elements: Team size. Overall team composition. Team member selection and exclusion criteria. Member recruitment process.

Team size
Recommended size is a team of 3-12 members. A team of 5-7 members is the best. Small teams (3 or 4 members) work faster and tend to Produce results quickly, but there is less diversity. Teams greater than 7 or 8 members require an expert Facilitator and the creation of sub teams to operate effectively. They have the potential for generating more ideas and be more diverse.

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3.2 Overall team composition

Ensure that the team represents the stakeholders involved in the project. A well-rounded team includes a mix of members from relevant units/organizations involved in the project having a wide range of experience and skills. Consider members who: Belong to relevant partners organizations or organizational units of the project Have different abilities such as: Technical expertise and skills, Administrative skills (e.g. Problem-solving and decision-making skills), Interpersonal and communication skills.

The team could include:

People who understand the project very well such as, for example, those already working in cancer control (e.g. public health specialists, cancer institutes programme managers, cancer societies, professional associations, and cancer patient groups), People who are technical experts (e.g. health care providers from oncology services), People who can provide objectivity in the process and outcome (e.g. NGOs, community leaders, cancer patient self-help groups, non-health professionals), Suppliers (e.g. pharmaceutical department at the ministry, funding agencies).

3.3 Team member selection and exclusion criteria

You need the "best and brightest" on your team, but even those people must work well together for the project to succeed. When selecting team members, give preference to individuals who are: Concerned about and committed to the common purpose and goals (interested in the project) Enthusiastic Optimistic Creative, flexible and open minded Proactive

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 Good team players: - Work effectively as a member of a team - Respect the values, beliefs and opinions of others - Relate to and interact effectively with individuals and groups - Are willing to cooperate to reach common goals Well respected among peers and other leaders Can devote time to the initiative. It is also useful to develop your own "exclusion criteria" about team members. In cancer control planning, for example, those associated with tobacco production or promotion, or who may have business interests in the project should not be included. Members should not be selected merely because of their high position within the system. They can be very as advisers or facilitators in a team, but may bot be bale to devote time for field work, such as data collection in a needs assessment team. Professionals from various disciplines should be chosen e.g. nursing, general medicine, specialties like gynecology and oncology, surgery, public health, sociology, economics or management.

3.4 How to recruit the best members for your team?

Keep in mind the project goals and the selection criteria mentioned above. Identify relevant people in partner organization/s or unit/s. Make informal contact with those who have been identified, as well as with anyone who knows them to see if they fulfill the criteria. Include their interest in the project and the time needed to integrate the project. Decide if he/she is the right person with the preliminary information you have. Invite the person to join the team.

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4. What are the usual phases of a team's development?

A team is a living and dynamic entity. It could progress from an early to a mature phase, independent of the nature of the team or the task it must perform. Tuchmans model (2) proposed the following typical phases in team development: 4.1 Forming: This is the initial orientation period. The team is unsure about what it is supposed to do, members do not know each other well or are not yet familiar with the way the team leader and the other members function. This stage is complete when the members begin to see themselves as a part of the group. 4.2 Storming: This is a sorting out period where members begin to find their place as team members. The team members now feel more comfortable giving their opinion and challenging the team leader's authority and recommendations. Some members may become dissatisfied and challenge not only the tasks of the team and how these will be carried out, but also the leader's role and style of leadership. This is the start of intra-group conflicts. 4.3 Norming: Team members begin to use their past experiences to solve their problems and pull together as a cohesive group. This process should result in the team establishing procedures for handling conflicts, decisions, and methods to accomplish the team projects. 4.4 Performing: In this phase the team has achieved harmony, defined its tasks, worked out its relationships, and has started producing results. Leadership is provided by the team members best suited for the task at hand. Members have learned how to work together, manage conflict and contribute their resources to meet the team's purposes. 4.5 Dissolving or reorientating: The team dissolves when the team has completed the project. It may be reoriented to continue on a next phase of the project.

5. How to begin team building?

There are three main components in any team's work : 1. Goal: Result-oriented tasks or content aspect (e.g. team goals and objectives). These are usually developed through interaction with team members;

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2. Methodology: Process aspect, which includes the team's interactions and how members work together (e.g. leadership, team roles, etc.) Teams, especially technical teams, frequently struggle more with process issues than with task issues; 3. Resources: Time, budget, computer facility, educational tools and administrative support.

Useful questions for team building

Who are the team members, team leaders and team liaison members? What is the reason this team exists? What is the common vision, what are the goals and targets? What are the norms that will guide how the team will work together? What results are expected for this team? What are the outputs expected from the team and by when? To whom should they be given? What is their agreed-upon strategy? What are the steps to be followed by this team? What are the team roles and who will play them? Who is the responsible for these roles?

1. What are the norms and methodologies about: - Decision- making - Problem-Solving Process - Conflict Resolution - Communication, Cooperation And Responsibility - Task Management

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- Meetings - Rewards What are the resources available to support the teamwork? Who will support the team if needed? 6. Responsibilities of team leader Assign clear tasks to each member Regularly review and monitor progress of work Ensure that the team meets deadlines Discuss and agree on the timetable for major activities with the team Motivate team members Resolve conflicts Give guidance when needed Helps members to overcome barriers Regularly assess team performance using a checklist

7. Norms of a team
Norms are acceptable standards of behaviors within a group that are shared by groups members. They tell members what they should or should not do depending on the circumstances. In the work environment the most important norms deal with performancerelated process. All members should become familiar with these norms and are expected to follow them. It is a good idea to agree on the norms and include them in the team charter.

Examples of written norms

Team leadership: The leader/mediator/facilitator has control over the process, e.g. controls when and how much people speak. Communication and interpersonal relationships among team members.

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Listen
Allow one person to speak at a time, and avoid side conversations. Don't interrupt when a person is talking unless he/she is diverting from the issue being discussed. Before evaluating a member's contribution, others check their assumptions to ensure that they have properly understood. Seek first to understand others before you seek to be understood. Respect the views of all participants.

Talk
Everyone participates. Each person speaks on his/her own behalf and lets others speak for themselves. Each person takes responsibility for his/her actions and results. One always has three options: accept it, work on it to make it better, or leave. Don't complain if you're not willing to make it better. Speak openly and honestly. Say what you mean and mean what you say, but preserve people's self-esteem. Members can disagree without fear. Give negative feedback appropriately: calmly, timely, privately, using present information, focused on issues and behaviors (not individuals). Disagree with what was said, but not with who said it. Give specific positive feedback (recognition) right away in public, but adapted to the receiver. Call a time out if you need one. Communicate immediately if you think you may not be able to fulfill an agreement. If you dont understand something, ask for clarification. If you see a problem that others havent noticed, bring it to someones attention.

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 Clear communication of accountabilities for all work team members.

Meetings
Clear objectives. Meetings must have an agenda. Meeting information needs to be circulated to everyone prior to the meeting. Use the meeting time and keep the discussion focused on the meetings objective(s). Start and end meetings on time. Use technological tools such as television or video- conferencing to facilitate the meeting. Time Management : meeting task deadlines

8. Team charter: A useful document for team building

A team charter is a written document that defines the team's mission, objectives, scope of operation, time frame, and consequences. The purpose statement: explain why the team is being formed. The purpose statement should align with and support the organization's vision and mission statements. The objectives: what the team is expected to achieve, stated in measurable terms. The scope of the team's charter is to define organizational or operational boundaries within which the team is expected and allowed to operate. It includes information about the resources available to the team to accomplish its objectives. It also speaks about the time commitment expected of team members giving due attention to support required in their place of work in performing their day-to-day responsibilities during this assignment. A section describing top management's support and commitment to the team.

9. How to sustain team effectiveness?

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Team effectiveness means the degree to which the team achieves the expected end result(s) of the teamwork in the available time period. The following aspects are the most relevant to maintain short and long term team effectiveness (4,5,6): Clearly stated and commonly held vision and goals: team goals are developed through a group process of team interaction and agreement in which each team member is willing to work towards achieving these goals. Role clarity, particularly at the beginning. Leadership is distributed and shared among team members and individuals willingly to contribute their resources as needed. Team norms are defined Workload sharing during the teams lifespan to facilitate the accomplishment of tasks and feelings of group togetherness. Team decision making involves a process that encourages active participation by all members during the teams lifespan. It helps to build commitment. Problem-solving, discussing team issues, and assessing team effectiveness are encouraged by all team members. Team leader has good interpersonal skills and is committed to team approach. Each team member is willing to contribute. Performance monitoring: the team members need to monitor each other's task execution and give feedback during task execution. Feedback is freely given as a way of evaluating the team's performance and clarifying both feelings and interests of the team members. When feedback is given it is done with a desire to help the other person. Team self-correction is the process in which members engage in evaluating their performance and in determining their strategies after task execution. When the group is not working well together it devotes time to find out why and makes the necessary adjustments. The social environment is open and supportive with a focus on learning. Conflict is not suppressed. Team members are allowed to express negative feelings and confrontation within the team which is managed and dealt with by team members. Dealing with and managing conflict is seen as a way to improve team performance.

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 Team member resources (e.g. talents, skills, knowledge) and experiences are fully identified, recognized, and used whenever appropriate. Risk taking and creativity are encouraged. When mistakes are made, they are treated as a source of learning rather than reasons for punishment. Clear understanding of the teams relationship to the greater organization is maintained. An underlying feeling that the team will be successful in accomplishing the goals they have set is an essential part of the social surrounding. Team members develop a mutual trust and know how to examine team and individual errors without personal attacks. A variety of educational tools, including experts in the field should be readily available to assist the team in problem solving. Reward is given in a manner that promotes team cohesiveness. If given in the correct manner, it can increase potency or may encourage the team to perform effectively in the future (for instance in cancer control, rewards may be in the form of the certificate of appreciation, or public recognition of their work).

10. Why teams fail?

Some teams fail from the beginning and some deteriorate over time. Given below are the most relevant external and internal barriers to team success. These may help to identify the development and support needs of members that may impact on the success of teams.

10.1 External barriers to teamwork (Adapted from Interaction Associates, 2001)

Work load: members are often required to work on their team assignments in addition to a full workload or are given more work than they are capable of handling Team does not model the norms of behaviors that support teams in being successful Inadequate recognition for individual team members Team leaders do not control or release the team members adequately Teams are not given adequate resources Frequent changes in team membership Team members resist taking responsibility for tasks expected of them Teams charter is not well written

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10.2 Internal barriers to teamwork (Adapted from Interaction Associates, 2001)

Inadequate support from key external stakeholders Team members dont set appropriate goals for the team and do not implement a plan for reaching them Team members dont spend enough time planning how they will work together Team members dont resolve interpersonal conflict Teams members dont conduct efficient meetings Team members dont have compatible levels of problem-solving, analytic, or project management skills Team members dont know how to influence the work of other members Lack of consistent or clear team leadership Inability to make decision effectively as a group

10.3 Groupthink
Some teams are at risk of becoming dysfunctional as a result of groupthink. It is a process by which a group can make bad or irrational decisions. In a groupthink situation, each member of the group attempts to conform his or her opinions to what they believe to be the consensus of the group (8).

The seven symptoms of decision affected by groupthink are: Incomplete survey of alternatives Incomplete survey of objectives Failure to examine risks of preferred choice Failure to re-appraise initially rejected alternatives Poor information search Selective bias in processing information at hand (see also confirmation bias)

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 Failure to work out contingency plans Groupthink can happen in any team in their day-to-day work. It emerges when views of one or two individuals (minority) dominate the discussion. The team leader should be aware of this and avoid it. This phenomenon has a potential to affect the groups ability to objectively appraise the issues being discussed hence bias the group decisions and conclusions.

How the group think can be avoided or minimized?

The facilitator should make sure that the following are taken care of during their team discussions and decision making process: Keep the group size small (6 10). Politely and diplomatically discourage domination by a few individuals who may be more vocal and articulate in the group. Every one gets an opportunity to express his or her views independently and freely without intimidation or hesitation. Encourage participants to challenge the views of the others in the group. Bring the discussion to conclusion only towards end of the discussion on a particular issue, only after every one in the group has expressed his/her opinion.

Bibliography:- http://en.wikipedia.org/wiki/Team_building http://www.wilderdom.com/games/descriptions/CreateYourOwnTeam

www.teambuildingactivities.in/

http://www.businessballs.com/freeteambuildingactivities.htm

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