Description: Tags: CODTechnicalReferencev3
Description: Tags: CODTechnicalReferencev3
Introduction
This section provides a table illustrating the various edit codes used in the
COD Process and their related comments. The information is grouped by
the Common Record blocks with the following column headings:
• Edit Type/Error Code - this column lists the edit error code and one
of the three edit types. They are:
• C Correction – The system automatically corrects the data
and sends a response to the entity that submitted the record
indicating that a correction took place, the element
corrected, the original value, and the corrected value. This
only applies to Pell Grant data.
• W Warning – The system continues processing and sends
a response to the entity that submitted the record indicating
a warning, the warning type and the relevant element.
• R Reject – The system continues processing and sends a
response to the entity that submitted the record indicating
the reject, the reject reason(s) and the relevant element(s).
W Reported Amount of Awards does not The Total Reported Award Amount in Compare the sum of the individual
102 equal amount of detail records the Entity Block does not equal the Award Amounts to the Total Reported
amount (sum of Award Amount) of Award Amount. Update appropriately
detail records for the program for the and resubmit.
award year.
R Only one document can be submitted Either more than one set of Common Resubmit one document per pair of
105 per pair of SAIG Transmission Batch Record root elements OR other SAIG Transmission Batch Header and
Header and Trailer. extraneous data were submitted within a Trailer.
set of SAIG Batch Header and Trailers
R Citizenship Status Indicator for PLUS PLUS borrower’s citizenship status If this data is correct, the PLUS
013 Borrower is not eligible indicator is not “1” for U.S. citizen or borrower is not eligible for a PLUS
“2” for eligible non-citizen. loan.
(PLUS Only) If this data is incorrect, update and
resubmit.
R Citizenship Status Indicator for PLUS Student’s citizenship status indicator is If this data is correct, the PLUS
014 student is not eligible not “1” for U.S. citizen or “2” for borrower is not eligible for a loan. If this
eligible non-citizen. data is incorrect, update and resubmit.
(PLUS Only)
W Corrected Value same as Original Value The corrected value submitted in the No action required.
015 COD Common Record matches the
value currently on file.
R PLUS Borrower and Student Cannot be The PLUS borrower has the same SSN Verify the SSN of the parent borrower
016 the Same Person as the student associated with this PLUS and the student. Update records
loan. (PLUS Only) appropriately and resubmit.
R PLUS Endorser and Student Cannot Be The PLUS Endorser has the same SSN Verify the SSN of the endorser and the
017 The Same Person as the student associated with this PLUS student. Update records appropriately
loan. (PLUS Only) and resubmit.
R First Name and Last Name Blank First and Last names are both blank. Submit first name, last name or both.
020
C/R Incorrect Low Tuition & Fees Code/ The COA as reported by the school Review the COA and EFC and confirm.
023 Correction Applied (either in the record or as previously If correct, no action required. If
reported) is greater than the low tuition incorrect, update and resubmit.
threshold or the student’s EFC is greater
than the Low Tuition and Fees
minimum amount for the award year.
(Pell Only)
R Reported CPS Transaction Number Transaction number reported for this Review the Reported Transaction
024 Does Not Match CPS student is not on file at the CPS. Number and ensure that you have an
ISIR record on file for the student with
that transaction number. If incorrect,
update the Reported Transaction
Number and resubmit.
R Duplicate Match on CPS The Student Identifier –SSN, Date of Go to the COD website and review the
025 Birth, Last Name, and CPS transaction CPS matches for this student. Select the
number combination reported in the correct transaction.
COD Common Record has two or more
matches on CPS
C/R Incorrect Secondary EFC Used / Ensures the reported Secondary EFC Review the field for the correct value
026 Correction Applied Used Code is valid. The valid values are and resubmit.
O, S, and Blank. O is only valid if the
value currently on the COD system is S. Ensure the value is S if you are using
If the school has chosen to have COD the Secondary EFC; or O if you
correct its records and an invalid value originally reported you were using the
is submitted, COD will correct to the Secondary EFC and are now using the
value currently on the COD system or to Original EFC.
blank.
(Pell Only)
C/R Incorrect Payment Methodology/ If ANY of the following are true: Review the field for the correct value
027 Correction Applied and resubmit
AC - Academic Calendar
PM - Payment Methodology
<> - Not equal to
AC = 1 and PM <> 3 or 5
AC = 2, 3 or 4 and PM = 4
AC = 6 and PM <> 4
AC = 5 and PM = 5
(Pell Only)
C/R Invalid Credit or Clock Hours in all Academic Calendar is 1, 2, 3 or 4 and Verify that the Payment Methodology
032 payment periods expected to complete Credit or Clock Hours in this Student’s and Academic Calendar are correct. If it
this school year Program of Study’s Academic Year is is not correct, update the Payment
not BLANK. Methodology and Academic Calendar
and/or Credit/Clock Hours and
Academic Calendar is 5 or 6 and Credit resubmit.
or Clock Hours in this Student’s
Program of Study Academic Year is not
between 0000 and the value of Credit or
Clock Hours in Program’s Definition of
Academic Year.
(Pell Only)
PLUS - 0-99999.99
Pell –
Refer to the Pell Calculations Table in
Appendix H
(Pell only)
R Changed Award Amount Is Less Than Award amount reported is less than the Review Award Amount and funded
041 Total Disbursements sum of the accepted funded disbursements. Update and resubmit.
disbursements
If you are attempting to decrease the
(Direct Loan only) loan, you must make adjustments to the
disbursements that have already been
This edit is only executed if payment processed.
trigger equals “True”.
R New Award Type Submitted with a Zero For an initial submission for this award Enter an Award Amount and resubmit.
042 Award Amount type, the award amount is not greater
than zero.
R New Award Amount or Award Increase A new or increased award amount or To disburse after the deadline of the
043 Received After End Of Processing Year was submitted after the processing award year, your school must seek either
and Institution Has Not Been Granted deadline for the award year and the Administrative Relief for Pell or
Administrative Relief (Pell)/ Extended school has not been granted Extended Processing for Direct Loan.
Processing (DL) administrative relief/ extended
processing. Contact your Customer Service
Representative if your school has been
If ALL of the following are true: granted either Administrative Relief or
Extended Processing or if you want to
-- The Received Date is greater than the apply for either of these extensions.
Award Year Processing Cycle End Date
-- The school has not been granted a
status of administrative relief/ extended
processing or an audit adjustment.
-- An award for this student identifier is
currently not in COD or the Award
amount is an increase to the amount in
COD.
R Incorrect Flag For Additional Additional Unsubsidized Eligibility for Review the record and ensure you are
044 Unsubsidized Eligibility for Health Health Profession Programs value is providing the correct value for the
Profession Programs (formerly HEAL “Y” and school does not have a Health Additional Unsubsidized Eligibility for
eligible) Profession Program Health Professions flag. If your school is
OR. eligible to use this flag, ensure the
Additional Unsubsidized Eligibility for student’s grade level is reported as
Health Profession Programs value is greater than 3 and resubmit.
“Y” and the student’s grade level code
is not 4, 5, 6, or 7 (graduate student). If grade level is correct and you are
(Direct Loan Only) eligible to use this flag, please contact
your Customer Service Representative.
R Incorrect Award Dates Difference between Award Begin Date Review the record and ensure the Award
045 and Award End Date is greater than 12 Begin and End Dates are accurate. If
months incorrect, update and resubmit.
OR
Award Begin Date is after the Award
End Date
OR
Award Begin Date and Award End Date
is not equal to or within the student’s
academic year dates.
(Direct Loan Only)
R No Further Awards Can Be Accepted No further awards can be accepted for Award cannot be accepted as the
092 For This Borrower, Person Is Deceased this borrower. The Direct Loan borrower is deceased. Verify this award
Servicing Center has notified COD that has the correct last name, SSN, and birth
this person is deceased. date.
R Sender does not have reporting Destination Mailbox Number ID (TG Verify your School Entity ID.
100 permission for the school identified in Number) does not have reporting
the Reporting School Entity ID permission for the school identified in For further clarification, if needed, call
the Reporting School Entity ID your Customer Service Representative.
W The Reporting School Entity ID is listed Reporting School is currently listed as No action required.
101 as ineligible upon receipt of batch. ineligible on the file with PEPS/COD
C/R Disbursement Amount > 50% of award ALL of the following are true: Review disbursement amount and
064 with Verification Status of “W” The Verification Status is W on the verification status or assumption made.
award If incorrect, update and resubmit.
AND
Disbursement Amount is >50% of the
Scheduled Award Amount
(Pell only)
R Award is in “Overpaid” status. • If ALL of the following are true:
066 Disbursement Increase cannot be • Award is in "Overpaid" Status
accepted”
• A 'Disbursement Amount' that
would increase the sum of the
accepted Disbursements to an
Amount greater than the 'Award
Amount'
(Pell Only)
(Pell only)
(Pell only)
W Payment Trigger is Blank Data in the disbursement block has been When the Payment Trigger is blank,
070 received but the payment trigger is not COD records the Payment Trigger as
populated. “N.” If the payment trigger should be
“N”, no further action is necessary. If
you want this record to be considered an
actual disbursement, update the payment
trigger flag to “Y” and resubmit.
R New Disbursement, Increase, or A new disbursement, an increase, or a To disburse after the deadline of the
071 Payment Trigger to “Y” Received After payment trigger set to “Y” was award year, your school must seek either
End Of Processing Year and Institution submitted after the processing deadline Administrative Relief for Pell or
Has Not Been Granted Administrative for the award year and the school has Extended Processing for Direct Loan.
Relief (Pell)/Extended Processing (DL) not been granted administrative relief/
extended processing. Contact your CSR if your school has
been granted either Administrative
If ALL of the following are true: Relief or Extended Processing or if you
want to apply for either of these
The Received Date is greater than the extensions.
Award Year Processing Cycle End Date
AND
The school has not been granted status
of Administrative Relief/Extended
Processing or an audit adjustment
AND
An Award Type for this student
identifier is currently not in COD or the
Disbursement Amount is an increase to
the amount in COD
AND
This is not an increase as a result of a
student that had been blocked (POP)
prior to the deadline.
R Incomplete Disbursement Amounts If the disbursement sequence number is Resubmit record with all disbursement
072 02 or greater, and any of the amounts populated.
disbursement amounts (gross amount,
loan fee amount, interest rebate amount,
or net amount) are populated, then all
four amounts must be present.
(PLUS only)
R No Promissory Note on File The payment trigger is set to “Y”, there Resubmit payment trigger of “Y” after
081 is no Master Promissory Note or PLUS you receive a response record indicating
Promissory Note on file for this loan, that an accepted MPN/ PLUS
and the school is required to have an Promissory Note is on file at COD for
MPN/ PLUS Promissory on file at COD this loan.
prior to disbursement.
R Case Management Office (CMO) CMO rejected this student for Contact your reimbursement analyst for
083 Rejected This Student For Inadequate/ inadequate/missing eligibility additional information about correcting
Missing Eligibility Documentation/ documentation / information. this record.
Information
(Reimbursement Schools only)
R Invalid Disbursement Due to a Loan Invalid disbursement transaction. The No further disbursements can be made
094 Discharge Notification for an disbursement date is after the receipt of on this loan.
Unauthorized Signature/Unauthorized a loan discharge notification due to an
Payment unauthorized signature/unauthorized
payment.
Correction applied.
R Invalid Value The content submitted did not conform Review the Format and Valid Values cell
996 to valid values outlined in the Common corresponding to the rejected tag.
Record Schema. Update data accordingly and resubmit.
Correction Applied.
R Missing Value Content was not submitted for a Review the Format and Valid Values cell
994 required field. corresponding to the rejected tag.
Update data accordingly and resubmit.
The content has not been loaded to
COD.
W Missing Value; Correction Applied Content was not submitted for a Correction applied.
993 required field. No action required.
Correction Applied.