Version 1.

0
March 4, 2005
Microsoft Word 2003 keyboard shortcuts
By Bill Detwiler

Working with text and paragraphs Working with text and paragraphs cont.
Shortcut Function Shortcut Function

Ctrl+A Select all text in a document Ctrl+Equal Sign Subscript the selected text

Ctrl+Shift+A Format selected text as all caps Ctrl+Shift+Plus Sign Superscript the selected text

Ctrl+B Bold the selected text Apply Symbol font to the

Ctrl+Shift+Q
selected text
Ctrl+C Copy the selected text or object Change the selected text's
Ctrl+Shift+F
font
Copy the format of the selected
Ctrl+Shift+C Change the selected text's
text Ctrl+Shift+P
font size
Display the Format | Font dialog
Ctrl+D Increase the selected text's
box Ctrl+Shift+>
font size by one point
Ctrl+E Center the selected paragraph Decrease the selected text's
Ctrl+Shift+<
Apply hidden text formatting to the font size by one point
Ctrl+Shift+H Increase the selected text's
selected text Ctrl+]
font size by one point
Ctrl+I Italicize the selected text Decrease the selected text's
Ctrl+[
Ctrl+J Justify the selected paragraph font size by one point

Insert a hyperlink within the Shift+Enter Insert a line break

Ctrl+K
selected text Ctrl+Enter Insert a page break
Ctrl+Shift+K Format select text as small caps
Ctrl+Shift+Enter Insert a section break
Ctrl+L Left align the selected paragraph
Alt+Ctrl+Minus Sign Insert an em dash
Indent the selected paragraph from
Ctrl+M
the left Ctrl+Minus Sign Insert an en dash
Remove paragraph formatting from
Ctrl+Q Ctrl+Hyphen Insert an optional hyphen
selected paragraph
Ctrl+R Right align the selected paragraph Ctrl+Shift+Hyphen Insert a nonbreaking hyphen
Apply a hanging indent to the
Ctrl+T Ctrl+Shift+spacebar Insert a nonbreaking space
selected paragraph
Ctrl+U Underline the selected text Alt+Ctrl+C Insert the copyright symbol

Ctrl+Shift+D Double-underline the selected text Insert the registered

Alt+Ctrl+R
trademark symbol
Underline the selected words but
Ctrl+Shift+W Alt+Ctrl+Period Insert and ellipsis
not spaces
Ctrl+V Paste cut/copied text or object Printing and previewing
Ctrl+Shift+V Paste copied format
Shortcut Function
Add/Remove one line space
Ctrl+0 Ctrl+P Display the File | Print dialog box
before the selected paragraph
Apply single-space lines to the
Ctrl+1 Alt+Ctrl+I Switch in and out of Print Preview
selected text
Apply double-space lines to the Move to the document's first preview
Ctrl+2 Ctrl+Home
selected text page
Apply 1.5-space lines to the Move to the document's last preview
Ctrl+5 Ctrl+End
selected text page
Remove selected text's manual
Ctrl+Spacebar
character formatting
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Word 2003 keyboard shortcuts

Working with styles Functions keys

Shortcut Function
Shortcut Function
Alt+Ctrl+K Enable AutoFormat
F1 Display Word Help dialog box
Apply the List style to the selected
Ctrl+Shift+L Open Reveal formatting dialog box
text Shift+F1
or open context-sensitive Word Help
Apply the Normal style to the
Ctrl+Shift+N F2 Move selected text of object
selected text
Ctrl+Shift+S Apply a style to the selected text Shift+F2 Copy the selected text
Apply the Heading 1 style to the
Alt+Ctrl+1 F3 Insert AutoText
selected text
Apply the Heading 2 style to the Shift+F3 Change the case of the selected text
Alt+Ctrl+2
selected text
Apply the Heading 3 style to the F4 Repeat last action
Alt+Ctrl+3
selected text
Shift+F4 Repeat Find or Go To
Working with tables
F5 Display the Edit | Go To dialog box
Shortcut Function
Shift+F5 Move to the last change
Move to next cell in a row; Start a
Tab new row if pressed within a row's F6 Move to the next pane or frame
last cell
Shift+Tab Move to previous cell in a row Shift+F6 Move to the previous pane or frame
Display Tools | Spelling and
Alt+Home Move to the first cell in a row F7
Grammar dialog box
Display the Tools | Language |
Alt+End Move to the last cell in a row Shift+F7
Thesaurus dialog box
Alt+Page Up Move to the first cell in a column F8 Extend the selection
Alt+Page
Move to the last cell in a column Shift+F8 Shrink the selection
Down
Up Arrow Move to the previous row F9 Update the selected fields
Switch between a field code and its
Down Arrow Move to the next row Shift+F9
product
Enter Start a new paragraph within a cell F10 Activate the Word menu bar
Ctrl+Tab Insert a tab within a cell Shift+F10 Display the shortcut menu

Working with documents F11 Move to the next field

Shortcut Function Shift+F11 Move to the previous field

Open a new document that is the F12 Display the File | Save As dialog box
Ctrl+N same type as the current or most
recently opened document Shift+F12 Save the current document
Ctrl+O Display the File | Open dialog box

Ctrl+W Close the current document

Ctrl+S Save the current document

Alt+Ctrl+S Split the document window

Alt+Shift+C Remove the document window split

Page 2
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To see more downloads and get your free TechRepublic membership, please visit
http://techrepublic.com.com/2001-6240-0.html.
Word 2003 keyboard shortcuts

Additional resources
• Shortcut-key cheats, version 2 (TechRepublic Download)
• Excel keyboard shortcuts (TechRepublic Download)
• Use keyboard shortcuts at the command line (TechRepublic Article)
• Build Your Skills: Five things every tech should know about Microsoft Office 2003 (TechRepublic article)

Version history
Version: 1.0
Published: 3/4/2005

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