Software version 8.

0 701P49903

Xerox FreeFlow 8.0

Production Printing Setup Guide

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Table of Contents
1 ...............................................................................................................................ii 1 About this guide ........................................................................................1-1
How to recognize important information .................................................................1-1 Conventions .............................................................................................................1-1 Indicators ..................................................................................................................1-2 Getting Help online .............................................................................................................1-2 Using a Help menu ...............................................................................................1-2 Using Help in a dialog box .................................................................................1-3 Understanding production printing Specifying the printer list location

2 Production printing overview

...............................................................2-1

3 Registered Printer List Locator 4 Printer Registration

.............................................................3-1

............................................................................2-1

Printer Registration overview .........................................................................................4-1 Accessing Printer Registration .........................................................................4-2 Adding registered printers ...............................................................................................4-3 Registering IPP printer queues automatically ..........................................4-4 Registering IPP printer queues manually ....................................................4-5 Specifying printer settings .................................................................................4-5 Managing registered printers .........................................................................................4-8 Viewing and editing printer settings .............................................................4-9 Deleting a printer ...................................................................................................4-9 Renaming a printer ...............................................................................................4-9 Copying a printer ................................................................................................4-10 Making a Test Print ............................................................................................4-10 Changing display settings ...............................................................................4-10 Searching for printers ........................................................................................4-11

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Production Printing Setup Guide

About this guide

This guide provides information and procedures for registering supported production printers for use with FreeFlow applications, including: FreeFlow Makeready FreeFlow Process Manager FreeFlow Web Services FreeFlow Print Manager - Advanced Print Path FreeFlow Output Manager FreeFlow Print Manager This chapter explains the information found in this guide and how the information is organized, including: explaining the standard conventions and cues that highlight important information listing available online Help systems

How to recognize important information

The following sections provide the conventions and flag icons that are used in this Production Printing Setup Guide.

Conventions
This Production Printing Setup Guide uses the conventions listed in the table below to help you recognize information. Convention <Angle brackets> Description Variable information is enclosed in angle brackets (for example, select <filename>).

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About this guide

Convention Bold

Description Names of options you select, including toolbar buttons and buttons in dialog boxes, are enclosed in square brackets (for example, select Close). Menu commands are also displayed in square brackets, with the menu name appearing first, then a colon, followed by the option name (for example, select File > Close). Text you should enter exactly as it appears is displayed in bold (for example, enter test1.rdo). Within procedures, the names of keys to press are displayed in capital letters and enclosed in angle brackets (for example, press ESCAPE). Keyboard combinations are represented by the plus sign (+) between names of keys (for example, press CONTROL+C to copy). Titles of documents and manuals that provide additional information on the current topic are displayed in italics (for example, the Production Printing Setup Guide).

Italics

Indicators
This Production Printing Setup Guide uses the following indicatorsto help you recognize important information: Indicator NOTE CAUTION WARNING Description A NOTE indicates important or supplemental information for a task or procedure. A CAUTION indicates that you may loose data or damage equipment if care is not taken when performing the task or procedure following the caution. A WARNING indicates that you may cause personal injury or death if care is not taken when performing the task or procedure following the warning.

Getting Help online

This section describes the online help available for FreeFlow applications.

Using a Help menu

All FreeFlow applications provide a Help menu. Select the Contents tab to browse for the desired topic in the Help system. Select the Index tab to scroll an alphabetical index of Help topics. Select the Search tab to search all topics for information on a specific feature or function.

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About this guide

Using Help in a dialog box

Most dialog boxes in the FreeFlow system provide the standard Windows Help button [?] in dialog and message boxes. This button is displayed in the title bar of the dialog, next to the close button [X]. This button provides context-sensitive Help, so you can select it, and then click in the dialog on the field or option with which you need Help. A Help window opens, and displays information for the selected field or option.

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Production Printing Setup Guide

Production printing overview

This chapter provides an overview of production printing for the following FreeFlow applications: FreeFlow Makeready, FreeFlow Process Manager, FreeFlow Web Services, FreeFlow Print Manager - Advanced Print Path, FreeFlow Output Manager, and FreeFlow Print Manager. NOTE This guide covers only topics specific to production printing with FreeFlow applications. Refer to your print server and production printer documentation for detailed information regarding those specific Xerox products.

Understanding production printing

Production printing includes the following utilities: Printer Registration - allows you to register production printers for use by FreeFlow software applications. Printer Registration Locator Tool - allows you to set whether the registered printer list used by FreeFlow applications is located on a local computer or on a remote computer. Status - allows you to view a status of jobs submitted to registered printers and queues, as well as registered printer and queue statuses. NOTE For more information on using the Status utility, refer to the Status online Help.

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Production printing overview

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Production Printing Setup Guide

Registered Printer List Locator

This chapter provides information and procedures for specifying the location of the registered printer list using the Registered Printer List Locator utility.

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Registered Printer List Locator

Specifying the printer list location

The Registered Printer List Locator utility specifies the location of the registered printer list to be used by the FreeFlow products installed on the computer. To specify the location of the registered printer list: 1. Select one of the following options: For all FreeFlow applications, except FreeFlow Print Manager, select Start > Programs > Xerox FreeFlow Software > Printer Administration > Registered Printer List Locator from the Windows desktop. For FreeFlow Print Manager, select Start > Programs > Xerox FreeFlow Software > FreeFlow Print Manager Suite > Registered Printer List Locator from the desktop.

2.

Select one of the following: Local - allows you to use the registered printer list located on the local computer. The IP address for the local computer is listed in the Computer Address text box. If necessary, edit the Port number for the local computer. Remote - allows you to use the registered printer list located on a remote computer. Enter the IP address for the remote computer in the Computer Address text box. If necessary, edit the Port number for the remote computer.

3.

Select OK.

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Printer Registration

This section provides information and procedures for registering and managing printers for use with FreeFlow products.

Printer Registration overview

FreeFlow applications access production printers that have been configured using the FreeFlow Printer Registration application. The Printer Registration application maintains all configured printers as a list. The Printer Registration application and printer list can be located on the same local computer as the FreeFlow application or on a remote computer. Printer Registration allows you to: Add and delete registered printers View and edit existing registered printers Rename existing registered printers Make a copy of an existing registered printer Specify which FreeFlow products will be used with all the registered printers Change the display for usability support

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Printer Registration

Accessing Printer Registration

To access Printer Registration: 1. Select one of the following options: For all FreeFlow applications, except FreeFlow Print Manager, select Start > Programs > Xerox FreeFlow Software > Printer Administration > Printer Registration from the Windows desktop. For FreeFlow Print Manager, select Start > Programs > Xerox FreeFlow Software > FreeFlow Print Manager Suite > Registered Printer List Locator from the Windows desktop. 2. If the Installed Products dialog opens, specify the installed products. NOTE The Installed Products dialog can be accessed by selecting Options > Installed Products within Printer Registration. a) Mark the check box for each of the FreeFlow products that will access the installed registered printers. NOTE If no products have been selected, OK is disabled. b) Mark the Do not show this dialog again when launching application check box if you do not want the dialog to display when Printer Registration is launched. c) Select OK.

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Printer Registration

Adding registered printers

The Add Printer Wizard in Printer Registration is used to add a registered printer to the list of registered printers. NOTE You must be a member of the Xerox FreeFlow Common Printer Administrators group to add and edit printers. If you receive an error message stating that the user does not have administrative access, contact your system administrator. To add a registered printer: 1. From the Printer Registration main screen, select Add.

2.

In the Printer Name or IP Address text box, enter the printer name or IP address of the production printer you are adding. NOTE Select Identify Configuration to automatically detect the Model and Controller/Server Type. To manually select the Model and Controller/Server Type, do the following: a) From the Printer Model drop down list, select the appropriate printer model. b) From the Controller/Server Type drop down list, select the appropriate controller. Mark the High Security check box if you want to enable high security on FreeFlow Print Server servers. NOTE To use High Security, you must set the security setting to on in the FreeFlow Print Server for both the FTP and IPP setting. Refer to your FreeFlow Print Server documentation for information on specifying these settings. Select one of the following options: a) Select Next continue to specify the product printer settings. b) Select Finish to use the default printer values for the selected printer.

3.

4.

5.

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Printer Registration

Registering IPP printer queues automatically

To register IPP printer queues automatically: 1. Mark the check box next to each printer/queue pair in which you want to register. Or, mark the Check/Uncheck all check box if you want to select register all of the printers. NOTE Clear the check box next to any printer/queue that you do not want to register. Select one of the following options: a) Select Next continue to specify the product printer settings. b) Select Finish to use the default printer values for the selected printer.

2.

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Printer Registration

Registering IPP printer queues manually

To register IPP printer queues manually: 1. 2. Select Retrieve Queue List to update the list of printer queues. Select a queue from the What queue at the printer do you wish to register for access by FreeFlow? drop-down list. In the Create a custom name for this printer/queue pair as it will appear for printing from all FreeFlow products installed in your print shop: text box, enter a name for the queue. Mark the Verify Custom Stock Size check box if you want the printer/queue to automatically verify custom stock sizes. Select one of the following options: a) Select Next continue to specify the product printer settings. b) Select Finish to use the default printer values for the selected printer.

3.

4. 5.

Specifying printer settings

When specifying the printer settings, the dialogs that display are dependent on the product(s) installed. Therefore, all or some dialogs may or may not display.

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Printer Registration

FreeFlow Makeready, FreeFlow Web Services, and FreeFlow Print Manager - Advanced Print Path
Specify the print settings for FreeFlow Makeready, FreeFlow Web Services, and FreeFlow Print Manager - Advanced Print Path products. 1. From the Print Path drop-down list box, select one of the following print path software options: Standard Production Print Path Extended Connectivity Print Job Manager FreeFlow Output Manager (Available only for DocuSP 4.2/FreeFlow Print Server and higher print paths.) 2. In the Job Handling Options, select the appropriate options: NOTE The options listed below are available only if the printer supports the feature. The options are greyed out if the printer does not support the feature. Optimize Image Quality - Mark this check box if you want to optimize the quality of the image during job submission. Convert PDF to PS - Mark this check box if you want to automatically convert PDF files to PostScript. Print as PDF - Mark this check box if you want to print the document as a PDF. (This option is supported only when submitting to print from FreeFlow Makeready.) Support Legacy DocuSP - Mark this check box if you want to enable legacy DocuSP compatibility. Select one of the following options: a) Select Next continue to specify the product printer settings. b) Select Finish to use the default printer values for the selected printer.

3.

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Printer Registration

FreeFlow Process Manager

Specify the print settings for the FreeFlow Process Manager product. 1. From the Print Path drop-down list box, select one of the following print path software options: Standard Production Print Path Extended Connectivity Print Job Manager FreeFlow Output Manager (Available only for DocuSP 4.2/FreeFlow Print Server and higher print paths.) 2. In the Job Handling Options, if available, mark the Support Legacy DocuSP check box if you want to maintain compatibility with DocuSP 3.1 or 2.1 controllers when EFI Velocity Balance has been selected. NOTE The options listed below are available only if the printer supports the feature. The options are greyed out if the printer does not support the feature. 3. 4. 5. In the FTP Username text box, enter an FTP user name login for the printer. In the Password text box, enter a valid password. Select one of the following options: a) Select Next continue to specify the product printer settings. b) Select Finish to use the default printer values for the selected printer.

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Printer Registration

FreeFlow Print Manager and FreeFlow Output Manager

Specify the print settings for FreeFlow Output Manager or Print Manager products. Step 1 begins Output Manager information, Step 5 begins the Print Manager information. 1. For Output Manager: From the Print Path drop-down list box, select one of the following print path software options: Standard Print Path LPR 2. From the Job Ticket Type drop-down list, select one of the following job ticket type options: None ACSII (if supported by the printer) XPIF (if supported by the printer) 3. If using the FreeFlow Output Manager Accounting Service, complete the following: In the Print Server Name text box, enter the name of the print server. In the Accounting Data File Path text box, enter the file path for accounting data. In the FTP Username text box, enter the password for the FTP user. In the Password text box, enter the password for the FTP user. 4. 5. Select Finish. For Print Manger: From the Print Path drop-down list box, select one of the following print path software options: Standard Print Path Extended Connectivity Print Job Manager FreeFlow Output Manager Available only for DocuSP 4.2, FreeFlow Print Server and higher print paths In the Job Handling Options, select the appropriate options: Support Legacy DocuSP - Mark this check box if you want to enable legacy DocuSP compatibility NOTE The option listed are available only if the printer supports the feature. Select one of the following options: Select Next continue to specify the product printer settings. Select Finish to use the default printer values for the selected printer.

6.

7.

Managing registered printers

The Printer Registration application is used to manage registered printers for all FreeFlow applications. When managing printers: If managing printers remotely and authorization is enabled, only one instance of Printer Registration will be able to connect to the server from any desktop. If managing printers without authorization enabled, only one instance of Printer Registration will be allowed to connect to the local printer administration server.

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Printer Registration

Viewing and editing printer settings

Once a production printer has been registered, you can view and/or edit the settings for that printer from Printer Registration. To view and/or edit printer settings: 1. From Printer Registration, select the printer you wish to view or edit. 2. 3. 4. Select View/Edit. Select Common Settings to view or edit the common printer settings. Select the appropriate button based on the FreeFlow product installed on the computer: Makeready / Web Services/Print Manager-Advanced Print Path/Print Manager- This button is available if the FreeFlow Makeready or FreeFlow Web Services or FreeFlow Print Manager - Advanced Print Path or FreeFlow Print Manager product is installed on the computer. Process Manager - This button is available if the FreeFlow Process Manager product is installed on the computer. Output Manager - This button is available if the FreeFlow Output Manager is installed on the computer. View and edit the printer settings as applicable. NOTE For detailed information on editing printer settings, refer to the online Help system.

5.

Deleting a printer
To delete a printer from the list of registered printers: 1. From Printer Registration, select the printer you wish to delete. 2. 3. Select Delete. Select Yes to complete the operation.

Renaming a printer
To rename a printer: 1. From Printer Registration, select the printer you wish to rename. 2. 3. 4. Select Printer > Rename. In the New Custom Name text box, enter the new name. Select OK.

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Printer Registration

Copying a printer
The copy printer command creates another printer with the exact same settings as the original printer. This option can save the user time when creating a new printer that is similar to an existing printer. To copy a printer: 1. From the Printer Registration dialog box, select the printer you wish to copy from the Printers list box. 2. 3. Select Printer > Copy. A new entry displays in the printer list entitled Copy (n) of <original printer name>. If applicable, select one of the following options: To rename the printer, refer to the procedure Renaming a printer on page 4-9 in this guide. To view and/or edit the printer settings, refer to the procedure Viewing and editing printer settings on page 4-9 in this guide.

Making a Test Print

The Test Print command connects the selected printer and prints a test print. This command is used to test the connection to the production printer. To make a test print: 1. From Printer Registration, select the printer you wish to make a test print. 2. 3. Select Printer > Test Print. A message dialog displays indicating if the test print was successful or a failure. Select OK.

Changing display settings

To change the display settings of the application: From Options menu, select one of the following options: Use Operating System Display - changes the display of the operating system appearance. NOTE If using accessibility support, the Operating System Display option is required. Use Xerox-Style Display - changes the display to the Xerox style.

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Printer Registration

Searching for printers

Use the Search tool to search for available printers on the network and then add them to the list of registered printers. 1. Open Printer Registration. 2. 3. 4. Select Printer > Search. Select OK to start the search process. Specify the IP Address type and range. a) Select the IP Address type. NOTE Depending on the type of IP Adress, either IP version 4 or IP veresion 6, will depend on which IP range dialog displays. b) Select Search. A progress dialog displays indicating the search is running. Select Cancel to obort the operation. Select the printers from the search result. a) Mark the check box next to each printer you want to add to the registered printer list. NOTE Mark or clear the Check/Check All check box to select or de-select all printers. b) Select Start to add the selected printers to the registered printer list.

5.

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