INDEX

S.NO 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 CONTENT INTRODUCTION APPLICABILITY SCHOOL OF ENGINEERING (INFORMATION ABOUT B.TECH COURSES OFFERED) MINIMUM ELIGIBLITY CRITERIA GENERAL CONDITIONS INTAKE AND RESERVATION COURSE WISE RESERVATION OF SEATS WHO IS ELIGIBLE FOR EACH CATEGORY ADMISSION COMMITTEE ADMISSION NOTICE HOW TO APPLY PROCESSING FEE LAST DATE FOR RECEIPT OF APPLICATIONS FORMS ACKNOWLEDGEMENT OF APPLICATION FORM IMPORTANT DATES SELECTION PROCEDURE ONLINE DISPLAY OF FIRST ADMISSION CUM MERIT LIST SECURING YOUR ADMISSION SLIDING PROCESS PHYSICAL COUNSELING SCHEDULE OF FEE MERIT CUM MEANS FEE CONCESSION DOCUMENTS TO BE VERIFIED / SUBMITTED AT THE TIME OF ADMISSION GRIEVANCE REDRESSAL COMMENCEMENT OF ACADEMIC SESSION LAST DATE FOR CANCELLATION / WITHDRAWAL OF ADMISSION REFUND / CANCELLATION POLICY MID COURSE WITHDRAWALS LAST DATE OF ADMISSION ZERO TOLERANCE POLICY LIMITED LIABILITY JURISDICTION HELPLINE PAGE NO 1 1 2 2 3 3 4 4 5 5 6 8 8 9 9 10 10 10 11 11 12 12 13 14 14 14 14 15 15 15 16 16 16

34 35. 36 37 38 39 40 41

Sample of OMR APPLICATION Form FOR ADMISSION TO B.TECH COURSES FOR ACADEMIC SESSION 2011-12 APPLICATION FORM FOR ADMISSION TO B.TECH COURSES FOR ACADEMIC SESSION 2011-2012 (For Downloading Application Form) APPLICATION FORM FOR ADMISSION TO B.TECH COURSES FOR ACADEMIC SESSION 2011-2012 (For PHYSICAL COUNSELING) HARYANA RESIDENT CERTIFICATE (FOR BONAFIDE RESIDENTS OF HARYANA ONLY) SCHEDULED CASTE CERTIFICATE AFFIDAVIT DECLARATION AFFIDAVIT AFTER WITHDRAWAL OF ADMISSION

ANNEXURE-1 Annexure -2 ANNEXURE-3 FORM -1 FORM-2 FORM-3 FORM-4 FORM-5

ADMISSION POLICY AND SELECTION PROCEDURE FOR ACADEMIC YEAR 2011-12 FOR B.TECH COURSES IN SCHOOL OF ENGINEERING & TECHNOLOGY
1 INTRODUCTION 1.1 1.2 1.3 1.4 ITM University has been established by the Haryana State Legislature under The Haryana Private Universities Act (Third amendment), 2009. ITM University is a Private Self Financed multi disciplinary University recognized under Section 2(f) and has the right to confer degrees under Section 22(1) of the UGC Act, 1956. ITM University has been included by UGC in their select list of approved Universities. This list of recognized Universities can be obtained from the UGC website www.ugc.ac.in This policy shall be called the ADMISSION POLICY & SELECTION PROCEDURE-2011 (APSP2011) for admission to SCHOOL OF ENGINEERING & TECHNOLOGY UNDERGRADUATE DEGREE COURSES (BACHELOR OF TECHNOLOGY) awarded by ITM University. This policy has been prepared in accordance with the First Ordinances of the University duly approved by Govt. of Haryana to ensure that admissions are made strictly in accordance with merit in a fair and transparent manner in the interest of all concerned. Admissions will be made on merit secured in AIEEE 2011 subject to minimum eligibility criteria. This Admission Policy & Selection Procedure-2011 is valid for the academic year 2011 12 and shall be applicable for all admissions to B.Tech courses except for admission to Children / Ward of Non Resident Indian (NRIs).

1.5

1.6 2 2.1

APPLICABILITY

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SCHOOL OF ENGINEERING AND TECHNOLOGY The B.Tech. Degree courses with the number of seats in each course for which admissions will be made in academic session 2011 12 are as under : DESCRIPTION OF COURSE B.TECH Computer Science and Engg. B.TECH Electronics and Comm Engg B.TECH Mechanical Engineering B.TECH Information Technology B.TECH Civil Engineering B.TECH Electrical and Electronics Engg. TOTAL INTAKE 3.1 One additional seat in each branch shall be reserved for Kashmiri migrants. To be eligible for admission to the first year of any of the School of Engineering, Undergraduate Course of the University, a candidate must be an Indian National and must fulfill the following minimum eligibility criteria. The applicant should have passed the 10+2 (English Medium) examination conducted by Central Board of Secondary Education or equivalent examination from a recognized board in Science stream with an overall aggregate of 60%. Additionally, the applicant should have secured not less than 60% marks in each of the subjects given hereunder: (1) MATHEMATICS (2) PHYSICS (3) ENGLISH (Rounding of marks is not permitted. Therefore, a student with an aggregate of 59.9% marks or less than 60% will NOT be eligible to apply) A student from a university / board NOT recognized by CBSE / AICTE / UGC /AIU/ MHRD or any other statutory body of Government of India shall not be eligible for admission. 4.3 In case a student has completed his/her equivalent examination from an overseas board, he/ she shall necessarily have to obtain and submit a certificate of equivalence from the AIU (Association of Indian Universities) at the time of admission. He/ She will also have to appear and secure a rank in AIEEE 2011 (this condition of appearing in AIEEE 2011 is not applicable for students seeking admission under the category for Kashmiri Migrants). Applicants under this category shall be admitted based on merit secured in Class XII or equivalent subject to all the other minimum eligibility criteria. AGE LIMIT: The applicant must not be more than 21 years of age as on 31ST December 2011. The date of birth printed on the Class X mark sheet issued by CBSE or equivalent board shall be considered for determining the age of the candidate. In case of student(s) who may have passed their equivalent examination from an overseas board, the age mentioned on his/her passport shall be considered. ALL INDIA ENGINEERING ENTRANCE TEST 2011 (AIEEE): The merit of the candidate for selection for admission will be decided by AIEEE overall Merit Rank. The applicant must have appeared in AIEEE 2011 and secured a rank. ABBREVIATION CSE ECE ME IT CIVIL EEE INTAKE 180 180 135 90 45 45 675

MINIMUM ELIGIBILITY CRITERIA 4.1

4.2

4.4

4.5

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4.6

Since the application cum processing fee is not refundable under any circumstances whatsoever, before submitting an application for admission, the applicant must ensure that he/ she fulfills the minimum eligibility conditions applicable to the category(s) under which admission is being sought by him/ her. He/she must only apply after he/ she has fully read and understood the Admission Policy and Selection Procedure, the fee structure and the refund / cancellation policy of the University for Academic session 2011-2012. This will be available on the University website www.itmindia.edu for the information of all concerned and / or can be obtained from the University. In the event the Admission Committee of the University is not satisfied with the character or antecedents of an applicant(s), in the overall interest of maintaining the academic standards and discipline in the University, it, retains the exclusive right not to admit him/her to the University. A student who furnishes particulars, which are found to be false, or suppresses material information, shall not be considered for admission, and, if he/ she has been admitted on the basis of such information, besides legal action at his/ her cost, his/ her admission shall stand automatically cancelled and the entire fee of any description whatsoever paid by him/ her shall stand fully forfeited. Mere possession of the prescribed academic qualifications does not entitle a candidate for admission. Candidates shall have to fulfill all other conditions as spelt out in the Admission Policy & Selection Procedure. STUDENTS/ PARENTS ARE CAUTIONED NOT TO USE ANY INTERMEDIARY OR BROKER FOR SECURING ADMISSION. BESIDES BEING ILLEGAL, SUCH AN ACTION COULD RENDER THE CANDIDATE INELIGIBLE TO PARTICIPATE IN THE ADMISSION PROCESS. A student who wishes to be admitted after a gap period of one year and/ or, more (after passing the qualifying examination) shall submit at the time of admission, an affidavit duly Notarized, justifying the reasons of gap period and certifying that he/ she had not taken admission in any college and had not been rusticated or had not been sentenced to Jail for a criminal offence. He/she will necessary have to comply with the minimum eligibility criteria including AIEEE 2011.

GENERAL CONDITIONS 5.1

5.2

5.3

5.4

5.5

INTAKE AND RESERVATION S.NO. A B C D CATEGORY OF SEATS GENERAL (including Haryana) General Scheduled Caste Child / Ward of NRI TOTAL RESERVATION PERCENTAGE ALL INDIA CATEGORY 60% 15% 10% CHILD/ WARD OF NRI 15% 100% 101 675 405 101 68 HARYANA CATEGORY NO. OF SEATS

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6.1

Intake is subject to change by the University. In case there is any new discipline offered and / or increase or decrease in intake in existing disciplines, the ratio of reservation will be the same. Increase / decrease in intake, upto 10% of seats in each branch may be made, to cater for dropouts and to maintain merit.

COURSE WISE RESERVATION OF SEATS CATEGORY OF SEATS ALL INDIA GENERAL (incl. Haryana) HARYANA (General) HARYANA (SC) CHILD / WARD OF NRI KASHMIRI MIGRANT TOTAL CSE 108 27 18 27 1 181 ECE 108 27 18 27 1 181 ME 81 20 14 20 1 136 IT 54 14 9 13 1 91 CIVIL 27 7 4 7 1 46 EEE 27 6 5 7 1 46 TOTAL 405 101 68 101 6 681

WHO IS ELIGIBLE FOR EACH CATEGORY 8.1 ALL INDIA (including Haryana); An Indian national from any part of the country including Haryana who complies with the minimum eligibility criteria. HARYANA RESIDENTS ARE ALSO ENTITLED FOR ADMISSION AGAINST ALL INDIA CATEGORY SEATS (covered under 8.1) 8.2 HARYANA (General): A student who is a domicile of Haryana or has passed his 10+2 or equivalent examination from a recognized school in Haryana and complies with the minimum eligibility criteria. Unfilled seats if any, under this category will be transferred to the All India (including Haryana) category. HARYANA (Scheduled Castes): The candidate must be a domicile of Haryana and from a Scheduled Caste of Haryana as notified by State Govt. and should comply with the minimum eligibility criteria. Unfilled seats, if any, under this category will be transferred to the Haryana General category. CHILD /WARD OF NRI: To be eligible for admission under this category, the applicant must be the child / ward of a Non Resident Indian as defined under Income Tax Act and must comply with the minimum eligibility criteria. (AIEEE 2011 will not be applicable for these students). Students admitted under this category will pay a substantially higher fee as per para 21 below. The extra fee collected from these students will be used to give fee concessions to students from economically weaker sections of society on merit cum means criteria. Students under this category will be admitted on First - come - first served basis subject to the minimum eligibility criteria and availability of seats. Since admissions to this category shall be made on first come first served basis, no refund will be permissible in case of withdrawal before or after the last date of admission. Also, a candidate who has applied / secured admission under this category cannot apply for admission under any other category thereafter.
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8.3

8.4

To apply under this category, please purchase the application form from the University from 25.4.2011 to 19.7.2011. 8.5 KASHMIRI MIGRANTS: One seat in each branch shall be reserved for Kashmiri Migrants. These seats will be supernumerary and will be filled on the basis of inter- se merit in the class XII or equivalent examination and subject to the candidate complying with the minimum eligibility criteria. (AIEEE 2011 will not be applicable for these students). Kashmiri migrants will be required to submit the original certificate of migration duly signed by the competent authority or Relief Commissioner. 8.6 The unfilled seat(s) if any, under Haryana General and/or NRI category (excluding Kashmiri Migrants) will be transferred to the All India general category before the commencement of physical counseling. Similarly, unfilled seats under Haryana SC category will be transferred to Haryana General category and if still not filled, to All India Category. A candidate who applies under a reserved category will first be considered under the All India Category. Only in case he/she does not get a seat, will he/she be considered under the reserved category subject to there being a seat when his/her merit rank is called. Candidates who have applied and are found eligible under Haryana General or Haryana SC Category but secure seats in All India Category due to their merit shall retain their respective categories for all purposes, including consideration for fee concession. Admissions shall be made by a 5 member Admission Committee comprising of faculty and administrative staff of the University to be nominated by the Vice / Pro Vice Chancellor. The Committee will be headed by the Registrar or a person who is not less than the rank of a Professor. The Committee shall scrutinize the application forms for admission of the candidates in accordance with the conditions of admission prescribed in this Admission Policy and Selection Procedure. The decision of the Admission Committee on any matter concerning the admission policy and selection procedure shall be final and binding on all concerned, subject to review as provided in clause 24. To fill seats to B.Tech. degree courses offered by the School of Engineering & Technology for academic session 2011-12, the University shall publish an admission notice inviting applications from interested candidates. The admission notice shall be published in at least two national dailies and / or their education supplements. A copy of the admission notice along with this Admission Policy and Selection Procedure 2011 shall be uploaded on the website of the University www.itmindia.edu for the information of all concerned on or before the first admission notice is published in the national dailies and / or their education supplements. Not less than fifteen days time from the date of the admission notice shall be given to interested candidates to submit their applications and processing fee. If not provided in the Admission Notice, the Admission notice shall clearly provide the website details from where the following information can be obtained: (a) (b) Minimum eligibility conditions for applicants seeking admission with conditions, if any. The number of seats branch/ category wise to be filled.
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8.7

8.8

9.

ADMISSION COMMITTEE 9.1

9.2

9.3

10. ADMISSION NOTICE 10.1

10.2

10.3 10.4

(c) (d) (e) 11.1

The Annual fee to be paid by the students. The date, time and venue for the display of admission list and/or physical counseling, as the case may be. Any other relevant issue of interest

11. HOW TO APPLY There are three ways students can apply:(a) Online on University website www.itmindia.edu:- Students will fill in the form online and also pay the processing fee of 1,000/- online. They will receive an email confirmation for their online application. The confirmation will also constitute an acknowledgement of having received the processing fee and will also state what is to be done next. On receiving the email confirmation, the documents mentioned in Para 11.2 along with the printout of confirmation email should be sent by the applicant by post or submit by hand to ITM University on or before the last date as mentioned in para 15. (b) Off Line (OMR Application Forms) :- OMR application Forms can be obtained by hand from the University Campus or from designated branches of Syndicate Bank listed below by paying the processing fee of 1,000/-. OMR forms can be submitted by hand or by post at the University Campus along with the documents mentioned in Para 11.2 below. Those who are sending the form by post will also have to enclose a copy of the receipt of 1,000/- (Application and Processing Fee) issued by the bank and / or the university. OMR Forms can also be requested (and obtained) by post from the University by the applicants giving their postal address and enclosing a bank draft of 1,000/- in favour of ITM University Gurgaon payable at Gurgaon/ Delhi only. The applicant must write his full name and address on the reverse of the bank draft. Duly filled OMR forms can then be submitted by post or by hand enclosing all documents listed in Para 11.2 below.

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Designated Branches of Syndicate Bank (c) Downloaded Application Form: The application form can be downloaded from the website of the University www.itmindia.edu The completed application form should be submitted by hand or by post at the University campus with the documents mentioned in 11.2 along with the Demand draft of 1000/- in favour of ITM University Gurgaon payable at Gurgaon / Delhi only Application on plain paper shall not be accepted.
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(d)

11.2

The following certificates are required to be submitted by post/hand to The Chairman, B.Tech Admission Committee, ITM University, Sector 23A, Gurgaon 122017, Haryana while applying for admission:(i) (ii) Class X mark sheet (as proof of date of birth). Class XII or equivalent marksheet

(iii) Copy of AIEEE 2011 Result card. (iv) Domicile Certificate (only if applying for seats reserved for Haryana (Form -1) (All documents must be self attested by the student. By Post indicates Registered Post or by speed post only.) 11.3 11.4 11.5 Incomplete application forms and/or applications submitted without the processing fee / required enclosures shall be invalidated. Students should submit only one application form using one of the three ways i.e. Online, OMR or Downloaded application forms otherwise the application is liable to be rejected. Students are cautioned to fill their preferences in the application form only after due consideration. Once the application form has been submitted, no change in preference will be permitted under any circumstances whatsoever. However, they must fill all the choices in their order of preference. If a preference is left blank, it will be presumed the applicant is not interested in the said discipline. However, to increase their chances of receiving a seat, candidates are advised to fill in all the preferences for all branches and not to leave anyone blank. It is made expressly clear that admissions shall be made strictly on merit only from amongst candidates who have applied in the prescribed form within the stipulated time limit prescribed in the admission notice published by the University and have deposited the processing fee and whose application has not been invalidated due to any shortcoming. Applications which are incomplete & not in the prescribed form & not accompanied with the copies of documents as in para 11.2 shall be rejected. The processing fee shall be paid online for online application forms. For Offline (OMR applications forms) it will be paid in cash or by demand draft while collecting the forms from the University or from the designated centres of the Syndicate Bank as per para 11.1 or while requesting them by post. (Cheques will not be accepted under any circumstances). Drafts must be made in favour of the ITM University Gurgaon and must be payable at GURGAON / DELHI only. Candidates name and address must be superscribed on the reverse of the draft. The Application and Processing fee is non refundable under any circumstances whatsoever. Therefore, students are advised to purchase their applications only after due consideration of this fact. Duly completed application forms on the prescribed form only should be submitted by eligible candidates online on or before 11.6.2011 or offline (OMR) or downloaded application form at the University, Sector 23 A, Gurgaon on or before 20.6.2011 along with the receipt of the application and processing fee and the self attested photocopies of relevant enclosures required.
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11.6

12. APPLICATION AND PROCESSING FEE 12.1

12.2

12.3

13

LAST DATE FOR RECEIPT OF APPLICATIONS FORMS 13.1

13.2

Postal Applications of OMR and downloaded forms will only be accepted if accompanied with the receipt of the processing fee issued by Syndicate bank and / or ITM University and postmarked on or before 20.06.2011, provided the draft is also dated on or before 20.6.2011. To avoid any delay in preparing the merit list, in any case, no postal applications will be accepted if received after 25.6.2011 even if postmarked on or before 20.6.2011. In case OMR or downloaded application forms with application and processing fee receipt is submitted by hand, it shall only be accepted at the University campus on all working days (Monday to Friday) from 9 A.M. to 4 P.M. Applications received after the last date specified in the Admission Notice, for any reason whatsoever, shall not be considered under any circumstances. Accordingly, in their own interest, candidates should ensure timely submission of the application form. Applicants must insist on a receipt for the application form if submitted by him / her personally by hand. Online applications shall be acknowledged by e mail. Postal applications shall be sent their receipts by post. The receipt/acknowledgement shall constitute the only evidence for timely submission of the application with the processing fee.

13.3 13.4

13.5

14

ACKNOWLEDGEMENT OF APPLICATION FORM 14.1

14.2 15

IMPORTANT DATES
APPLICATIONS AVAILABLE ONLINE ON THE ITM UNIVERSITY WEBSITE www.itmindia.edu AND AT THE CAMPUS AND DESIGNATED BRANCHES OF SYNDICATE BANK IN OTHER CITIES / TOWNS LAST DATE FOR SUBMISSION OF ONLINE APPLICATION FORM WITH PROCESSING FEE AND REQUIRED DOCUMENTS LAST DATE FOR SUBMISSION OF OFFLINE APPLICATION FORM (OMR APPLICATION FORM) / Downloaded Application From WITH PROCESSING FEE AT THE ITM UNIVERSITY, GURGAON WITH REQUIRED DOCUMENTS. ONLINE DISPLAY OF FIRST ADMISSION CUM MERIT LIST ON THE UNIVERSITY WEBSITE www.itmindia.edu AND AT THE CAMPUS LAST DATE FOR PAYMENT OF FIRST SEMESTER FEES FOR STUDENTS OFFERED ADMISSION IN FIRST LIST ONLINE DISPLAY OF SECOND LIST IF ANY, AFTER SLIDING LAST DATE FOR PAYMENT OF FIRST SEMESTER FEES FOR STUDENTS OFFERED ADMISSION IN SECOND LIST IF ANY. LAST DATE FOR WITHDRAWAL OF ADMISSION WITH REFUND PHYSICAL COUNSELING IF ANY FOR UNFILLED / DROP OUT SEATS AT THE CAMPUS WITH ON THE SPOT PAYMENT OF FIRST SEMESTER FEE UPTO AIEEE RANK 2,00,000 PHYSICAL COUNSELING IF ANY FOR UNFILLED / DROP OUT SEATS AT THE CAMPUS WITH ON THE SPOT PAYMENT OF FIRST SEMESTER FEE FROM AIEEE RANK 2,00,001 ONWARDS COMMENCEMENT OF ACADEMIC SESSION LAST DATE OF ADMISSION

16.05.2011 11.06.2011

20.06.2011 28.06.2011 06.07.2011 08.07.2011 14.07.2011 18.07.2011 20.07.2011

21.07.2011 25.07.2011 08.08.2011

15.1

Dates are subject to change solely at the discretion of the University. Change(s), if any, shall be notified in the press or website for the information of all concerned.
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16

SELECTION PROCEDURE 16.1 Subject to the minimum eligibility criteria specified by the University, all admissions (except Kashmiri migrants and children/wards of Non Resident Indians) shall be made STRICTLY according to MERIT secured in AIEEE 2011 (All India Rank) only from amongst the eligible applications received on the prescribed form by the University along with the processing fee within the time frame stipulated for submission of the same. Children / ward of NRIs will be admitted on the basis of merit in Class XII or equivalent on First - come - first served basis subject to availability of seats and compliance with the formalities with respect to sponsorship etc. Unfilled seats if any under this category will be transferred to the All India category on the date of first physical counseling i.e. 20.07.2011. For Kashmiri Migrants refer Para 8.5. Based on AIEEE 2011 rank, a merit cum admission list shall be prepared of the applications received on or before the last date specified for submitting applications on line / by hand / post. Besides uploading this list on the website of the University www.itmindia.edu on 28.6.2011, it will also be displayed on the Notice Board of the University for the Information of all concerned on the same day. The Merit cum Admission list will carry the following details of students in order of merit: (a) (b) (c) (d) (e) (f) (g) (h) 17.3 Name of the Student Gender ndividual marks secured in Mathematics, Physics and English AIEEE Roll No. AIEEE 2011 Overall Merit Rank Category under which admission offered Branch in which admission offered Aggregate marks

16.2

16.3 17 17.1

ONLINE DISPLAY OF FIRST ADMISSION CUM MERIT LIST

17.2

Fee Payable for securing admission and Last date for payment of fees for securing admission shall be in accordance with Para 21 and may also be mentioned in the covering note of the Merit cum Admission list. Before depositing the fee to secure their admission, in their own interest, students/parents must refer to the refund/cancellation policy in case of withdrawal before and after the last date of admission (Refer paras 26 28) Merely depositing fee will not confirm the admission. Submitting / getting document verified as per clause 23.1 is necessary before admission can be confirmed. Students whose names appear in the first or second merit cum admission list displayed by the University MUST deposit their first semester fee in full as given in para 21 on or before the last date specified for the purpose to secure their admission. Semester fee will not be accepted in part or in installments In the event a student fails to deposit his/her fee on or before the date specified, the offer of admission will stand automatically withdrawn and the student will have no claim whatsoever on the seat.

7.4 18

SECURING YOUR ADMISSION 18.1

18.2 18.3

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19

SLIDING PROCESS 19.1 After the last date for depositing the fee for students offered admission in the first merit cum admission list has expired and before displaying the second admission list, sliding shall be undertaken based on merit for seats unfilled. Those students who were offered admission in the first list and accepted their admission by paying their semester fee on or before the last date specified will also be eligible for sliding for upgrading their branch preference, in addition to those who had applied but did not make it to the first admission list, subject to availability of seats as per their merit. In the event of availability of seat(s), if at all, student (s) will be automatically upgraded to their higher preference, if any, in accordance with merit unless they have voluntary relinquished their right in writing at the time of payment of fee. Prior to commencement of physical counseling the branch wise number of seats to be filled will be displayed at the counseling venue and also on the website www.itmindia.edu In accordance strictly with merit of AIEEE 2011, students would be invited one by one to exercise their choice, based on the availability of seats and the preference indicated in their applications. Physical counseling, if at all, will be conducted at the University campus on 20.7.2011 and 21.7.2011 to fill unfilled / dropout seats if any. Candidates who may have applied but were not offered admission in the first and second merit lists and are still interested to secure admission MUST be physically present in person at this counseling and should apply again in the prescribed form Annexure -3 only, along with the original processing fee receipt. 20.4 20.5 Any applicant who is not present at the venue and whose application is not received before start of physical counseling will not be considered for admission. Candidates who have not applied earlier but are desirous of admission through the physical counseling can also apply on the form at Annexure 3 and pay 1000/- processing fee and be present alongwith all documents as para 23.1 and fees as per para 21 as per date schedule given in para 15 Students already admitted as per the earlier admission lists are also eligible to participate if they still wish to change their branch. However, whilst they need not fill the admission form again, their physical presence is necessary alongwith the proof of admission i.e. Admission fee receipt in original. In case an applicant(s) does not present himself / herself when his / her rank is called, he/ she will loose his / her right over the seat(s) available at that point. The seat(s) will be offered to the applicant next in rank. Accordingly, in their own interest, students are advised not to leave the counseling venue while the counseling process is underway. Since it is necessary to fill all unfilled seats as far as possible, student(s) offered admission at the physical counseling will have to deposit the first semester fee in full on the spot to secure their admission, failing which the seat will be offered to the next candidate in order of merit. All documents, as per Chart at 23.1 should also be produced for submission/ verification. Accordingly, in their own interest, students must come fully prepared with the fee in cash / draft, as the case may be and the required documents. In case any document(s) required are not produced in original for submission / verification, admission will be denied.

19.2

20

PHYSICAL COUNSELING 20.1 20.2

20.3

20.6

20.7

20.8

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20.9

It is made expressly clear that paras 27.5, 27.6 and 28 are equally applicable for students admitted through Physical Counseling / Change of branch/discipline will not be permitted under any circumstances whatsoever after conclusion of physical counseling on 21.07.2011. Accordingly, candidates are cautioned to accept admission only after due consideration of these conditions.

20.10 Since seats are perishable and must be filled before the last date of admission, unfilled and / or drop out seats after the Physical Counseling, if any shall be filled on first - come first served basis subject to the minimum eligibility criteria. 21 SCHEDULE OF FEE RESIDENT INDIAN STUDENTS B.TECH HOSTEL CHARGES (IF APPLICABLE) 21.1 21.2 21.3 1,80,250 (ANNUAL) 90,125/- (PER SEMESTER) 30000/- (PER SEMESTER) CHILD/WARD OF NRI 3,60,500 (ANNUAL)

No other fee/fund (except Hostel charges if applicable) by whatsoever name called shall be payable by a student other than prescribed in the year of his/her admission. However, fee applicable in the year of admission shall be subject to year on year increase of 3% for the duration of the course. The total fee for the year including hostel charges if applicable will be payable in two equal bi-annual installments (semester wise in advance) in the case of Resident Indian student only. Children / wards of Non Resident Indian shall pay the fee annually in advance. Semester fees cannot be paid in part or installments. Fees can only be paid by Demand Draft or Cash or by credit card. All demand drafts shall be made favouring ITM University Gurgaon and shall be payable at Gurgaon or New Delhi. Fee paid by a student is not refundable under any circumstances in part or whole after commencement of the academic session unless the seat is filled on or before the last date of admission. Child / ward of NRI will not be eligible for refund before / after last date of admission. Since these seats are filled on First come first served basis and not on AIEEE merit. Student must obtain a receipt for every payment made to the University as that shall constitute their only proof of payment. Fees must only be paid at the Accounts Office of the University. EDUCATION LOANS are available to students under special arrangement for students of ITM University through CREDILA Financial Services (promoted by HDFC). To apply for loans visit on www.credila.com/apply_for_loan.html . For any queries, you can go to www.messenger.providesupport.com/messenger/credila.html. Forms are also available with Accounts office, ITM University Gurgaon The fee structure for 25% students admitted under Haryana General and Haryana SC categories who are domicile of Haryana shall be based on Merit-cum-Means and be as follows:(a) (b) 5% out of the 25% shall be granted full fee exemption. 10% out of the 25% shall be granted 50% fee concession.
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21.4 21.5 21.6

21.7 21.8 21.9

22

MERIT CUM MEANS FEE CONCESSION 22.1

(c) 22.2 22.3

The balance 10% of the 25% shall be granted 25% fee concession.

Notwithstanding the award of fee concessions, all candidates selected for admission will have to first deposit their fee as per clause (21) above to secure their admission. Grant of fee concessions by a Committee nominated by the Vice / Pro Vice Chancellor shall be refunded to those awarded fee concession, within two months from the last date of admission i.e. 8.08.2011. The concession amounts will be paid in the name of the students by account payee crossed cheque only. In additions to the fees, to secure their admission, student (s) will be required to produce for verification/submission the following certificates in original unless as specified below.

22.4 23

DOCUMENTS TO BE VERIFIED/SUBMITTED AT THE TIME OF ADMISSION 23.1

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23.2 23.3 24

The Original Transfer and Migration Certificates submitted by students at the time of admission becomes the property of the University and therefore will not be returned. Admitted students will be issued a new Transfer Certificate and Migration Certificate under the seal of the University on completion of the degree. Grievance / complaints, if any, against any action/decision of the Admissions Committee can be made in writing to the Vice / Pro Vice Chancellor of the University, within 3 days of the decision. In case there is any ambiguity whatsoever, with respect to this policy, his written interpretation / clarification / decision shall be final and binding on all concerned.

GRIEVANCE REDRESSAL 24.1

24.2 25 26

COMMENCEMENT OF ACADEMIC SESSION Monday 25th JULY 2011. LAST DATE FOR CANCELLATION / WITHDRAWAL OF ADMISSION Monday 18th JULY 2011. 26.1 As per the apex court / competent authority, no seat(s) can be filled after the last date of admission. Under the circumstances, if unfilled seat(s) are not filled before the last date of admission, such seat(s) will remain vacant for the next four years since no lateral entry admissions directly to the IInd year will be made by the University. Therefore, to give the University enough time to find suitable students/ replacements for their vacant / dropout seats, the last date for cancellation / withdrawal of admission has deliberately been kept well before the last date of admission. Accordingly, students desirous of canceling their admission MUST NOT confuse the last date of admission to be the last date for cancellation / withdrawal of admission. All requests for cancellations/withdrawal of admission must be made in writing by the applicant giving reasons for the same and must be accompanied with the original fee receipt quoting the branch in which admission was granted, AIEEE ROLL No & Rank. Requests made verbally or by fax/email or without the original fee receipt shall not be entertained. In case a student withdraws his / her admission before the last date of withdrawal (on or before 18th July 2011) the fee deposited by him / her will be refunded after deducting 1000/- (One thousand only). The refund shall be made in the name of the student by crossed account payee cheque only and shall be mailed by Registered post to the student within one month from the last date of admission or earlier. There is no need for the student and / or his/her parent to visit the University in this regard. In case a student does not have a bank account and wishes to have his/her refund cheque in the name of either parent, he / she shall submit a notarized affidavit along with the application for withdrawal (specimen of affidavit available at FORM-5) In case of withdrawal after the last date of cancellation / withdrawal (i.e. after 18th July 2011), but before the last date of admission (i.e. 8th August 2011) the fee deposited will only be refunded if the vacated seat has been filled before the last date of admission. Refund if at all, in this case as well will be subject to a deduction of 1000/-

26.2 27

REFUND / CANCELLATION POLICY 27.1

27.2

27.3

27.4

27.5

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27.6

As per the Honble Supreme Court and / or the competent authority, no admissions can be made by the University to fill a vacancy that may arise after the last date of admission (i.e. 8th August 2011). Therefore, incase of withdrawal after the last date of admission, it will be classified a mid course withdrawal, as the seat so vacated will continue to remain unfilled for the balance years of the degree. In view thereof, incase of any mid-course withdrawal, no fee, by whatsoever name called is refundable under any circumstances whatsoever. Since Children / Wards of NRIs are admitted on First come first served basis and not on the basis of merit of a common entrance test, in case of withdrawal before or after the last date of withdrawal / admission, no fee / fund by whatsoever name called is refundable. Since no mid-course admissions can be made by the University to fill a vacancy caused by a mid-course withdrawal, No objection certificate or Migration/ Transfer Certificate for a midcourse withdrawal to a student of any category including child / ward of NRI shall only be given by the University to a student after he/she has deposited the balance years fees and any other dues outstanding to the University as per affidavit submitted at the time of admission.

27.7

28

MID COURSE WITHDRAWALS 28.1

29

LAST DATE OF ADMISSION 8th August 2011. No admission to any B.Tech course shall be made after 8.8.2011 under any circumstances whatsoever

30

ZERO TOLERANCE POLICY 30.1 Ragging is strictly prohibited in ITM University and ITM University follows a ZERO Tolerance policy towards Ragging. Ragging, its abetment, eve-teasing and / or any kind of mental or physical harassment, either directly or indirectly, of any student(s) by whatsoever name called which may hurt the sensibilities or self esteem of a student(s), inside or outside the University and/or its hostel(s) / mess, cafeteria is strictly prohibited by law and as held by the Honble Supreme Court of India in its order dated 08/05/2009 in the case titled University of Kerala Vs Council, Principals College Kerala & others bearing CA No. 887/2009. Disorderly conduct whether by words spoken or written or by an act, which has the effect of teasing, treating or handling with rudeness any other student(s), indulging in rowdy or indisciplined activities which causes or is likely to cause annoyance, hardship or psychological harm or to raise fear or apprehension thereof in a fresher or junior student(s) or asking the student(s) to do any act or perform something, which such student(s) will not do in the ordinary course and which has the effect of causing or generating a sense of shame or embarrassment so as to adversely affect the physique or psyche of a fresher or a junior student shall constitute an act of ragging. 30.2 Association, active or passive, with any unlawful organization including holding and/or participating in demonstrations, inciting violence, displaying notices or circulating handbills in the University and/or its hostel (s)/mess is strictly prohibited. Smoking, consumption of alcohol, drugs or any other intoxicant by whatsoever name called within the University premises and/or its hostel (s)/mess is strictly prohibited by law. Besides police/legal action, a student found indulging in any of the above activity(s) shall be expelled from the University. In case of expulsion from the University, under such circumstances, the entire fee paid by him/her shall be forfeited. Use of cellular/satellite telephones and/or pagers within the University premises (other than the Main Cafeteria area) is strictly prohibited.
Page 15 of 16

30.3 30.4

30.5

31

LIMITED LIABILITY All admissions made by the Admission Committee are provisional and subject to confirmation by the Chancellor of the University. If the admission of any candidate(s) is not confirmed by the Chancellor of the University, for any reason whatsoever, the liability of the University will be limited only to the refund of full fees paid by the candidate(s) and that there shall be no further consequent liability on the University and / or any of its employee(s).

32

JURISDICTION Disputes, if any, arising out of this Admission Policy & Selection Procedure shall be the subject matter of exclusively of courts in Gurgaon only.

33

HELPLINE Queries if any, regarding the admissions process and or any aspect thereof may please be addressed to: Chairman, Admission Committee Email: [email protected]

DATED: 4TH APRIL 2011 PLACE : GURGAON

PRO VICE CHANCELLOR ITM UNIVERSITY, GURGAON

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Page 1 of 2

Page 2 of 2

FORM 1 HARYANA RESIDENT CERTIFICATE

(For bonafide Residents of Haryana only)

Certified that Sh./Km. _______________________________________________ son/daughter of Sh./Smt. __________________________________________ R/o ______________________________________ _________________________________________________________________ (complete address) since _________________________________________ and applicant for admission to Engineering/ Technical Courses at ITM, University Gurgaon, Haryana, is a bonafide resident of Haryana State in terms of Chief Secretary, Haryana letter o. 62/17/95 6 GSI dated 3.10.96, letter No. 62/32/2000 6GSI dated 23-5-2003, letter No. 62/27/2003/6 GSI dated 29.7.2003, letter No. 22/28/2003 3GS III dated 30-1-2004.

No. ___________________

(Signature of the attesting authority)

Date : _________________

Name _____________________________

Place: _________________

Designation ________________________ (with legible office seal)

NOTE: (i) (ii) The competent authorities to issue Haryana Resident Certificate will be as per State Govt. letter No. 22/28/2003 3 GS III dated 30.01.2004. The candidates, who have passed their qualifying examinations from the Universities/ Board/ Institutes located in Haryana are not required to produce Certificate of Haryana Resident.

(iii) The certificate must have been issued on or after 31-1-2005.

FORM 2 SCHEDULED CASTE CERTIFICATE

Certified that Sh./Km.______________________________________________________ son/daughter of Sh./Smt. __________________________________________________________________________ R/o _________________________________________________________________________________ ________________________ (complete address) belongs to _____________________________ Caste which has been notified as Scheduled Caste by the Haryana Government. This certificate is being issued to him/her according to the Haryana Govt. circular Letter No. 333(I) 97, dated 25-2-97, No. 22/28/2003 3 GS III dated 30.01.2004 and letter dated 21-6-2004.

No. ___________________

(Signature of the issuing authority)

Date : _________________

Name _____________________________

Place: _________________

Designation ________________________ (with legible office seal)

FORM 3 AFFIDAVIT
(To be executed on a Plain Paper duly attested by a First Class Magistrate or Notary Public)

I, ___________________________________, D/o / S/o of ______________________________ aged about ____________ years R/O ____________________________________________________, do hereby solemnly affirm and declare as under: 1. That my son/daughter has applied and has been offered admission at ITM University, Sector-23A, HUDA, Gurgaon in ____________. Course. His/her AIEEE ROLL NO is _________ and his/her AIEEE Rank is ____________________ / CAT/XAT/GMAT/MAT/ATMA [2010- 2011] __________ / GATE Score ________________ (as the case may be). That I have read over and understood the rules and regulations of the University and have executed an Undertaking/Declaration on my own free will and consent along with my son /daughter without any force, fraud and coercion. I and my son / daughter shall abide by the undertaking / declaration and the rules and regulations of ITM-University failing which the university shall be free to take such action as may be decided by the University including cancellation of my admission. That I have clearly understood the refund and cancellation policy of the University and the financial impact of a mid-course withdrawal on an unaided self financed University like ITM. Therefore, in the event my child withdraws his/her admission after the last date of withdrawal clearly specified in the Admission Policy and Selection Procedure or mid-course before the completion of the course, I agree to pay the balance years fee since the seat cannot be filled by the University mid-course and shall therefore remain vacant, Being an unaided self financed University, I am aware that the University is entitled to claim the said amounts in view of the Constitution Bench judgment of the Honble Supreme Court of India in the case titled Islamic Academy of Education vs. State of Karnataka bearing CWP No. 350 of 1993 as I am neither submitting a bond / bank guarantee. That I undertake to pay the university the fee as stated herein above on the basis of a written demand made by the university at my aforesaid address and the same shall be a conclusive proof of the seat remaining unfilled at the university after the withdrawal of admission by my child. That the demand for the balance years fee by the university shall be final and acceptable to me and I undertake not to object / express surprise on the same and undertake to pay the same within the period stated in the demand letter. In case I fail to do so, besides withholding my no dues clearance/migration/ character certificates, the University shall be entitled to take legal recourse to recover the same at my risk and peril as to costs and consequences. That the contents of this affidavit have been read over and explained to me in vernacular and I am executing the same after understanding the contents thereof. DEPONENT VERIFICATION: Verified at Place _______ on this ______ day of ________________ 2011 that the contents of paras 1 to 6 of the above affidavit are true and correct to my knowledge and no part of it is false and nothing has been concealed there from. DEPONENT

2.

3.

4.

5.

6.

FORM-4 DECLARATION
I have read and understood that ITM University has been established by the Haryana State Legislature under The Haryana Private Universities (Third amendment) Act, 2009 and ITM University is a Private Self Financed University recognized under Section 2(f) and has the right to confer degrees under Section 22(1) of the UGC Act, 1956. ITM University has been included by UGC in their select list of approved Universities. This list of recognized Universities can be obtained from the UGC website www.ugc.ac.in I have clearly understood that the functions of Admission, Course Design, Curriculum Structures, Teaching Methodologies, Examinations/ Evaluation System (Internal and External) and all other issues related thereto including but not limited to the credit/ grading system, promotion system etc etc. shall be performed entirely by the university in accordance with the guidelines prescribed in the Statute/ Ordinances as approved by ITM University from time to time. I hereby agree and undertake that if admitted, my child / ward shall abide by all the rules and regulations of ITM- University from time to time including but not limited to attendance, course work, Internal / External Examination and evaluation, matters of discipline, timely payment of fee etc. etc. I understand that my admission to ITM University if at all, is provisional and subject to confirmation by Chancellor I hereby affirm that the information furnished in the Application Form is true and no material information has been concealed. If any information is found to be false, incorrect or misleading, ITM University shall have the authority to cancel my candidature/admission without any further enquiry or notice. Under the circumstances, all fee paid for whatsoever purpose shall stand fully forfeited. I understand and agree that Ragging and/or Smoking within the premises of the University and/or its hostels is illegal and strictly prohibited. I understand that the University has a ZERO Tolerance policy for indulging in any such act and that, if I am found engaging in any such act(s) or any other unlawful act(s) directly or indirectly, besides Police/Legal Action against me, I shall be expelled from the University. In such an event my fee shall also be forfeited. I also affirm that I have read in detail the Admission Policy & Selection Procedure 2011 of ITM University including its fee structure and the refund and cancellation policy before submitting this application and agree to unconditionally abide by the same. I further undertake that the course preferences and the categories which I belong to as indicated by me in the Application Form shall be irrevocable. I understand and agree that the branch allotted to me in the first counseling will automatically change in the event of my higher preference becoming available before commencement of physical counseling unless I relinquish this right in writing before the commencement of sliding. . I also undertake and agree that no change of branch will be permitted after completion of physical counseling under any circumstances whatsoever.

SIGNATURE OF PARENT/GUARDIAN

SIGNATURE OF APPLICANT

DATE

PLACE

FORM- 5 AFFIDAVIT
(To be executed on a Plain Paper duly attested by a First Class Magistrate or Notary Public)

I, ______________________________________, D/O,S/O __________________________________ aged about _____ years R/O _____________________, do hereby solemnly affirm and declare as under: 1. 2. That the deponent had appeared in the AIEEE having Roll No. __________ and has applied for admission at ITM University in B.Tech. (____________). That the deponent has withdrawn his/her admission from the University and as per the refund policy of the University, I am entitled to the refund of fees after deducting Rs. __________________ , since the admission has been withdrawn before the last date of admission. Since I do not have a bank A/c therefore the cheque towards refund of fees may be issued in the name of my father/ mother, Mr./Mrs.________________. I accept and acknowledge that neither me nor my parents shall have any right or claim subsisting against ITM University, its Management or its employees after the refund of fees in name of my father/mother instead of my name from the University. I state that I have read over and understood the rules of the University and have executed an Undertaking/Declaration on my own free will and consent and without any force, fraud and coercion. Similarly, my parent/s have also executed an undertaking which is also acceptable to me.

3.

4.

DEPONENT VERIFICATION: Verified at (______________) on this_______________day of (___________) 2011 that the contents of paras 1 to 4 of the above affidavit are true and correct to my knowledge and no part of it is false and nothing has been concealed therefrom.

DEPONENT