AUTOMATED ENTRY PROCESSING (AEP)

IMPORT
TRADER GUIDE

Issued February 2011

AEP Helpdesk, Customs Division, Nenagh, Co Tipperary [email protected] 1890 204 304 + 353 (0) 67 63400 (outside IE)

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Preface
AEP is Revenues electronic system, which has been designed for the validation, processing, duty accounting and clearance of custom declarations. Revenue has been processing electronic import and export declarations since 1991. Since then, due to modern technologies and changes in European Regulation, Revenue has provided greater scope for flexibility and trader facilitation through the AEP system. Import Declarations are submitted via the Revenue Online Service (ROS).

This trader guide sets out the formats, definitions and business rules for the submission of Import Declarations through the Revenues system. -

A matrix of the SAD boxes, their description, formats and status. A brief description of terms used. A box by box guide and associated business rules. A summary of changes from the previously published Import Trader Guide.

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SAD BOX DESCRIPTION FORMAT STATUS

Box A

OFFICE OF IMPORT

AN8

Mandatory

Box 1:

Declaration

Box 1.1

IMPORTATION /EXPORTATION CODE

A2

Mandatory

Box 1.2

DECLARATION TYPE CODE

A1

Mandatory

Box 1.3

Not required

Box 2

CONSIGNOR/ EXPORTER

Box 2.1

CONSIGNOR/ EXPORTER

AN .. 17

Mandatory

BOX 2.2

CONSIGNOR/ EXPORTER

See Below

Conditional

Box 3

FORMS

N2

Conditional

Box 4

LOADING LISTS

Not required

Box 5

ITEMS

N..3

Mandatory

Box 6

TOTAL PACKAGES

N..7

Conditional

Box 7

REFERENCE NUMBER

AN..35

Optional

Box 8:

CONSIGNEE

BOX 8.1

CONSIGNEE

AN..17

Mandatory

BOX 8.2

CONSIGNEE

See Below

Conditional

Box 9

PERSON RESPONSIBLE FOR FINANCIAL

Not required

Box 10

COUNTRY LAST CONSIGNED

Not required

Box 11

TRADING/ PRODUCTION COUNTRY

Not required

Box 12

VALUE DETAILS

A1

Conditional

Box 13

CAP

Not required

Box 14:

DECLARANT/ REPRESENTATIVE

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SAD BOX DESCRIPTION FORMAT STATUS

Box 14.1

STATUS OF THE DECLARANT/ REPRESENTATIVE

N1

Mandatory

Box 14.2

DECLARANT

AN..17

Mandatory

Box 14.2

DECLARANT/REPRESENTATIVE

See Below

Conditional

Box 15

COUNTRY OF DISPATCH/EXPORT CODE

Box 15a

COUNTRY OF DISPATCH/EXPORT CODE

A2

Mandatory

Box 15b

COUNTRY OF EXPORT CODE

Not required

Box 17:

COUNTRY OF DESTINATION

Box 17a

COUNTRY OF DESTINATION

A2

Mandatory

Box 17b

REGION OF DESTINATION CODE

A2

Not required

Box 18

IDENTITY AND NATIONALITY OF MEANS OF TRANSPORT ON ARRIVAL

AN..27

Optional

Box 19

CONTAINER

N1

Conditional

Box 20:

DELIVERY TERMS

Box 20.1

DELIVERY CODE

A3

Mandatory

Box 20.2

DELIVERY DESTINATION

AN..35

Mandatory

Box 20.3

DELIVERY LOCATION

N1

Mandatory

Box 21:

IDENTITY AND NATIONALITY OF ACTIVE MEANS OF TRANSPORT CROSSING THE BORDER

Box 21.1

IDENTITY OF ACTIVE MEANS OF TRANSPORT CROSSING THE BORDER.

AN..35

Not Required

Box 21.2

NATIONALITY OF ACTIVE MEANS OF TRANSPORT CROSSING THE BORDER

A2

Conditional

Box 22

CURRENCY AND TOTAL AMOUNT INVOICED

Box 22.1

CURRENCY CODE

A3

Mandatory

Box 22.2

TOTAL AMOUNT INVOICED

N..13.2

Optional

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SAD BOX DESCRIPTION FORMAT STATUS

Box 23

EXCHANGE RATE

N..7.5

Conditional

Box 24

NATURE OF TRANSACTION

Box 24

NATURE OF TRANSACTION

N2

Optional

Box 25

MODE OF TRANSPORT AT THE BORDER

N..2

Mandatory

Box 26

INLAND MODE OF TRANSPORT

N..2

Conditional

Box 27

PLACE OF UNLOADING

Not Required

Box 28

FINANCIAL AND BANKING DATA

Not Required

Box 29

OFFICE OF ENTRY/EXIT

AN8

Mandatory

Box 30

LOCATION OF GOODS

AN8

Mandatory

Box 31

PACKAGES AND DESCRIP|TION OF GOODS, MARKS AND NUMBERS CONTAINER NO.(s) NUMBER AND KIND

Box 31.1

SUMMARY DECLARATION NUMBER

Not Required

Box 31.2

CONTAINER (S) NUMBERS

AN11

Conditional

Box 31.3

TYPE OF PACKAGE

AN2

Conditional

Box 31.4

UNIQUE LINE OF PACKAGE REFERENCE

N..8

Mandatory

Box 31.5

NUMBER OF PACKAGES/PIECES

N..5

Conditional

Box 31.6

MARKS AND NUMBERS OF PACKAGES

AN..42

Conditional

Box 31.7

DESCRIPTION OF GOODS

AN..80

Mandatory

Box 31.8

PACKAGES IN ITEM

N2

Conditional

Box 32

ITEM NO

N3

Mandatory

Box 33:

COMMODITY CODE

Box 33.1

COMBINED NOMENCLATURE CODE

AN8

Mandatory

BOX 33.2

TARIC CODE

AN2

Mandatory

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SAD BOX DESCRIPTION FORMAT STATUS

Box 33.3

TARIC ADDITIONAL CODE 1

AN4

Conditional

Box 33.4

TARIC ADDITIONAL CODE 2

AN4

Conditional

Box 33.5

NATIONAL CODE

AN4

Conditional

Box 34

COUNTRY OF ORIGIN CODE

Box 34a

COUNTRY OF ORIGIN CODE

A2

Mandatory

Box 34b

REGION OF ORIGIN CODE

AN..2

Not Required

Box 35

GROSS MASS

N..8.3

Optional

Box 36

PREFERENCE CODE

N3

Mandatory

Box 37:

PROCEDURE CODE

Box 37a.1

PROCEDURE REQUESTED

N2

Mandatory

Box 37a.2

PROCEDURE PREVIOUS

N2

Mandatory

Box 37b

PROCEDURE CATEGORY

AN3

Mandatory

Box 38

NET MASS

N..8.3

Mandatory

Box 39

QUOTA

N6

Conditional

Box 40

SUMMARY DECLARATION / PREVIOUS DOCUMENT

(A1)-(AN..6)-(AN..35)

Mandatory

BOX 41

SUPPLEMENTARY NUMBER OF UNITS

N..8.3

Conditional

BOX 42

ITEM PRICE

N..9.2

Conditional

Box 43

VALUATION METHOD CODE

N1

Conditional

Box 44:

Additional Information/Documents Produced/ Certificates and Authorisations

Box 44.1

IDENTIFIER CODE

AN..5

Optional

Box 44.2

DESCRIPTION OF ADDITIONAL INFORMATION

AN..255

Optional

Box 45

ADJUSTMENT

N14.2

Conditional

Box 46

STATISTICAL VALUE

N..9.2

Mandatory

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SAD BOX DESCRIPTION FORMAT STATUS

Box 47:

Box 47.1

TAX TYPE CODE

AN3

Conditional

Box 47.2

TAX BASE

N..9.2

Conditional

Box 47.3

TAX RATE

N..11.4

Conditional

Box 47.4

TAX AMOUNT

N..9.2

Conditional

Box 47.5

METHOD OF PAYMENT CODE

A1

Conditional

Box 47.6

TOTAL TAX AMOUNT

N..9.2

Conditional

Box 48

DEFERRED PAYMENT

AN..11

Conditional

Box 49

IDENTIFICATION OF WAREHOUSE

(A1)(AN..14)(A2)

Conditional

Box 50

PRINCIPAL NO. SIGNATURE represented by Place & Date

Not Required

Box 51

INTENDED OFFICES OF TRANSIT (AND COUNTRY)

Not Required

Box 53

OFFICE OF DESTINATION (AND COUNTRY)

Not Required

Box 54

SIGNATURE AND NAME OF DECLARANT / REPRESENTATIVE

Not for DTI declarations

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The AEP system handles the following Customs procedures indicated in the regulation 2286/2003, reference will be made to these procedures in following business rules. A: Export /Dispatch B: Customs warehousing of prefinanced goods for export. C: Re-export after a customs procedure with economic impact other than the customs warehousing procedure (inward processing, temporary importation, processing under customs control. D: Re-export after customs warehousing. E: Outward processing. H: Release for free circulation. I: Placing under a customs procedure with economic impact other than the outward processing and customs warehousing procedures (inward processing (suspension system), temporary importation, processing under customs control). J: Placing in type A, B, C, E and F customs warehouses. K: Placing in a type D customs warehouse.

Formats - A: This is for alpha characters; numbers may not be included in this field. - AN: This is alphanumeric, these fields may include numbers in addition to alpha characters. - N: This is for numeric characters only; letters may not be included in these fields.

No dot between the format and the number indicate the amount of characters that must be included. Example A2 means that two alpha characters must be entered. Two dots between the format and the number indicate up to, the maximum number of characters that may be included. Example AN..35, means that alphanumeric characters may be entered, the maximum that can be entered is 35, but less may be entered.

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Box A: Status: Format: OFFICE OF IMPORT Mandatory AN8

Enter the Customs office code. The first subdivision (Customs office of Import/Export country code) is IE. The second subdivision (Customs office of Import/Export code) is validated through using IE as the country code of the Customs Office e.g. DUB. The third subdivision (Customs office of Import/Export code national subdivision) is validated through using IE as the country code and the Customs office code in the first subdivision e.g. IE and DUB with 001 as national subdivision. See Appendix 1 for the list of codes Box 1.1: Status: Format: IMPORTATION CODE Mandatory A2

Enter the appropriate code to indicate the type of exportation. Enter IM, CO or EU as appropriate. See related business rules of boxes 15a and 17a. See Appendix 2 for the list of codes. Box 1.2: Status: Format: DECLARATION TYPE CODE Mandatory A1

Enter A,B,C,X,Y, or Z as appropriate. Note: Use of any of the following Codes B,C,X,Y, or Z requires prior authorisation. For import SAD, if Box 1.2 is Y (simplified supplementary) or Z (local clearance), then all the items must have Box 40 with format Y-CLE-yyyymmdd-xxxx, and the date can not be greater than the date of acceptance. Code C and F in are not allowed in an import SAD. See Appendix 3 for the list of codes. Box 1.3 Status:

Not required - Leave Blank.

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BOX 2.1: Status: Format: CONSIGNOR/EXPORTER Mandatory AN..17

If the exporter has an EORI number this must be used. If the exporter does not have an EORI but has any other Revenue number (see below) other than a VAT number this Revenue number must be used. If the Exporter does not have a Revenue number enter NR. ENTERING A VAT NUMBER WILL RESULT IN THE TRANSACTION BEING REJECTED. The EORI number is the traders unique reference number advised to him/her by Customs and to be used in all correspondence with Customs Administrations of the EU. The Accepted Revenue Numbers are: CAE followed by the Customs and Excise Registration Number. CGT followed by the Capital Gains Tax Registration Number. ITX followed by the Income Tax Registration Number. PYE followed by the Pay As You Earn Registration Number. Where an economic operator does not have an EORI number and intends to import and/or export the EORI Helpdesk should be contacted. EORI Helpdesk No 1890 626364 (outside Ireland +353 6763125) or email [email protected] Where the Consignor/Exporter does not have an AEP trader identification number, enter NR(Not Registered). BOX 2.2: Status: CONSIGNOR/EXPORTER Conditional

If Box 2.1 contains NR, enter the Consignors/Exporters name and address in the following format: Name: Address Line 1 Address Line 2 Post Code Country Code AN..35 (free text) AN..35 AN..35 AN..9 A2 Mandatory Mandatory Mandatory Mandatory Mandatory

See Appendix 4 for the list of country codes.

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Box 3 Status: Format: FORMS Conditional N2

Do not complete Box 3 for Direct Trader Input (DTI) For Customs Input SADs, Box 3 must be completed on the hard copy paper SAD where more than one goods item is being declared. Enter the number of the SAD form in relation to the total number of SAD forms used. Box 4 Status: Box 5 Status: Format: LOADING LISTS Not required - Leave Blank. ITEMS Mandatory N..3

Enter the total number of items covered by the SAD. The number of items must equal the number of completed Boxes 31 on the SAD. The maximum number of items that can be entered on a SAD is 100. Box 6 Status: Format: TOTAL PACKAGES Conditional N..7

Do not complete Box 6 for a Direct Trader Input SAD. For Customs Input SADs, Box 6 must be completed on the hard copy paper SAD, enter the total number of packages in the consignment, Box 7 Status: Format: REFERENCE NUMBER Optional AN..35

The Reference Number can be used to enter data according to WCO recommendation on UCR dated 30/06/2001 as follows 1 digit = fiscal (calendar) year, selection in a list (0 to 9) 2 digit = Country code of the seller, selection in a list 32 characters left for company identifier + company reference. Note: this format is not checked since other references can be entered.

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BOX 8.1 Status: Format: CONSIGNEE Mandatory AN..17

If the consignee has an EORI number this must be used. If the Consignee does not have an EORI but has any other Revenue number (see below) other than a VAT number this Revenue number must be used. If the consignee does not have an EORI number or does not have a Revenue number enter NR and see Box 8/2 below. ENTERING A VAT NUMBER WILL RESULT IN THE TRANSACTION BEING REJECTED. The EORI number is the traders unique reference number advised to him/her by Customs and to be used in all correspondence with Customs Administrations of the EU. The accepted Revenue Numbers are CAE followed by the Customs and Excise Registration Number. CGT followed by the Capital Gains Tax Registration Number. ITX followed by the Income Tax Registration Number. PYE followed by the Pay As You Earn Registration Number. For Customs Input SADs, Box 8.1 must be completed on the hard copy paper SAD. BOX 8.2 Status: CONSIGNEE Conditional

If Box 8.1 contains NR, enter the Consignees name and address in the following format. Name: Address Line 1 Address Line 2 Post Code Country Code AN..35 (free text) AN..35 AN..35 AN..9 A2 Mandatory Mandatory Mandatory Mandatory Mandatory

See Appendix 4 for the list of country codes. Box 9 Status: Box 10 Status: Box 11 Status: PERSON RESPONSIBLE FOR FINANCIAL SETTLEMENT Not required - Leave Blank. COUNTRY LAST CONSIGNED Not required - Leave Blank. TRADING/PRODUCTION COUNTRY Not required - Leave Blank.

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Box 12 Status: Format: VALUE DETAILS Mandatory A1

When Customs Declaration value is less or equal to the 10,000 threshold, value details can be one of J, P or S, otherwise, the declaration is rejected. When Customs Declaration value is greater than the 10,000 threshold, value details can be one of A, B, C, D, E, J, N, P, Q, R, U or Z, otherwise, the declaration is rejected. See Appendix 5 for the list of codes. Box 13 Status: Box 14.1 Status: Format: CAP Not required - Leave Blank. STATUS OF THE DECLARANT/REPRESENTATIVE Mandatory N1

Enter the appropriate code to indicate the status of the Declarant/Representative. If the status of the representative (box 14a) is not 1 (Representative case), box 8 (consignee) must be different from the value of box 14 See Appendix 6 for the list of codes. Box 14.2 Status: Format: DECLARANT/REPRESENTATIVE NUMBER Mandatory AN..17

The Declarant EORI number must be used for Direct Trader Input. For Customs Input SADs where the declarant does not have an EORI number, but does have another Revenue number, the following prefixes should be used on the hardcopy SAD. CGT ITX CAE PYE followed by the Capital Gains Tax Registration Number. followed by the Income Tax Registration Number. followed by the Customs and Excise Registration Number. followed by the Pay As You Earn Registration Number.

For Customs Input Declarations where the Declarant/Representative does not have an AEP trader identification number, enter NR. Box 14.3 must be completed on the hard copy paper SAD in such cases.

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Box 14.3 Status: DECLARANT/REPRESENTATIVE Conditional

If Box 14.2 contains N/R enter the Declarants/Representatives name and address must be entered on the hardcopy paper SAD in the format shown below: Name: Address Line 1 Address Line 2 AN..Post Code Country Code AN..35 (free text)Mandatory AN..35 Mandatory AN..35 Mandatory AN..9 Mandatory A2 Mandatory

See Appendix 4 for the list of country codes. Box 15a Status: Format: COUNTRY OF DISPATCH/EXPORT CODE Mandatory A2

Enter the country code for the country from which the goods were initially dispatched to Ireland. See Appendix 4 for the list of codes. Box 15b Status Box 16 Status: Box 17a Status: Format: COUNTRY OF EXPORT CODE Not required - Leave Blank. COUNTRY OF ORIGIN Not required - Leave Blank. COUNTRY OF DESTINATION Mandatory A2

Enter the code for the EU Member State country of final destination of the goods as known at the time of importation. See Appendix 4 for the list of codes. Box 17b: Status: REGION OF DESTINATION CODE Not required - Leave Blank.

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Box 18.1 Status: Format: IDENTITY AND NATIONALITY OF MEANS OF TRANSPORT ON ARRIVAL Optional AN..27 (free text)

Enter the identity of the means of transport on arrival as follows: Sea Air the name of the vessel the number and date of the flight (where there is no flight Number, enter the aircrafts registration number) Road the vehicle registration number Rail the wagon number Enter the identity of the means of transport on which the goods are directly loaded at the time of presentation at the customs office where the destination formalities are completed. If a tractor and trailer with different registration numbers are used, enter the registration number of both the tractor and the trailer. Box 19 Status: Format: CONTAINERS Conditional N1

Do not complete Box 19 for a Direct Trader Input SAD. For Customs Input SADs, Box 19 must be completed on the hard copy paper SAD. Enter 1 to indicate that the goods are in a container, and 0 to indicate that they are not.

Box 20.1 Status: Format:

DELIVERY CODE Mandatory A3

When Delivery terms 1st subdivision: Incoterm is EXW, FCA FAS or FOB, and Delivery terms 3rd subdivision: Situation is 3 Box 44 must contain at least one of the valuation complementary data (1V20, 1V21, 1V22, 1V23, 1V24 or 1V25) When Delivery terms 1st subdivision: Incoterm is CFR and Delivery terms 3rd subdivision: Situation is 1 or 2 Box 44 must contain the following valuation complementary data (1V21) When Delivery terms 1st subdivision: Incoterm is CPT and Delivery terms 3rd subdivision: Situation is 1 or 2 Box 44 must contain the following valuation complementary data (1V21) When Delivery terms 1st subdivision: Incoterm is DDP Box 44 must contain the following valuation complementary data (1V13) See Appendix 9 for the list of codes.

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Box 20.2 Status: Format: DELIVERY DESTINATION Mandatory AN..35 (free text)

Enter the place specified in the delivery terms. See Appendix 9. Box 20.3 Status: Format: DELIVERY LOCATION Mandatory N1

See Appendix 9 for the list of codes. Box 21.1 IDENTITY OF ACTIVE MEANS OF TRANSPORT CROSSING THE BORDER Not required - Leave Blank. NATIONALITY OF ACTIVE MEANS OF TRANSPORT CROSSING THE BORDER Conditional A2

Status: Box 21.2 Status: Format:

See Appendix 4 for the list of codes. Note: Box 21.2 is not required for imports by post or for imports by fixed transport installations. Box 22.1 Status: Format: CURRENCY CODE Mandatory A3

See Appendix 10 for the list of codes. Box 22.2 Status: Format: TOTAL AMOUNT INVOICED Optional N..13.2

Enter the amount of the invoice in the currency specified in Box 22.1. When present, the total amount invoiced must be equal to the sum of the item price (Box 42) declared for each item.

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Box 23 Status: Format: EXCHANGE RATES Conditional N..7.5

Do not complete Box 23 for a Direct Trader Input SAD. The Rate of Exchange to be used, is the rate at time of acceptance of the SAD OR the ETA, whichever is the later. For Customs Input SADs, Box 23 must be completed on the hard copy paper SAD. Enter the rate of exchange for the conversion of the currency of the invoice to the Euro, if appropriate. Box 24 Status: Format: NATURE OF TRANSACTION Optional N2

See Appendix 11 for the list of codes. Box 25 Status: Format: MODE OF TRANSPORT AT THE BORDER Mandatory N..2

Enter the appropriate code for the mode of transport by which the goods entered the Customs Territory of the Community. See Appendix 12 for the list of codes. Box 26 Status: Format: INLAND MODE OF TRANSPORT Conditional N..2

If the Office of Entry (Box 29) is not located in Ireland Box 26 is mandatory. See Appendix 12 for the list of codes. Box 27 Status: Box 28 Status: Box 29 Status: Format: PLACE OF UNLOADING Not required - Leave Blank. FINANCIAL AND BANKING DATA Not required - Leave Blank. OFFICE OF ENTRY Mandatory AN8

The Office of Entry is the Customs Office where the goods first entered the Customs Territory of the Community. See Appendix 13 for the list of codes.

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Box 30 Status: Format: LOCATIONS OF GOODS Mandatory AN8

Enter the code for the place where the goods are located and can be examined. See Appendix 14 for the list of codes. Box 31 PACKAGES AND DESCRIPTION OF GOODS, MARKS AND NUMBERS CONTAINER NO.(s) NUMBER AND KIND

The eight subdivisions of Box 31 are as follows: Box 31.1 Status: Box 31.2 Status: Format: SUMMARY DECLARATION NUMBER Not Required - Do not complete this field. CONTAINER NUMBER(S) Conditional AN11

Enter the identification number(s) of the container(s) if appropriate. NB: This is an item level element. Box 31.3 Status: Format: TYPE OF PACKAGE Conditional AN..2

Box 31.3 must always be completed for the first item, however for subsequent items contained in the same package type this box need not be completed. In this case Box 31.8 should be completed referencing the item number where the package type details are contained. See Appendix 16 for the list of codes. Box 31.4 Status: Format: UNIQUE LINE OF PACKAGE REFERENCE Mandatory N..8

Enter the line number on the relevant Transport Document referencing the goods item. This is required for each item (Commodity code) on the SAD.

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Box 31.5 Status: Format: NUMBER OF PACKAGES/PIECES Conditional N..5

Enter the total number of packages for the goods item. Where more than one item (commodity code) is contained in the package/package type box 31.5 will indicate the number of packages. For subsequent items contained in the same package/package type Box 31.5 need not be completed. In this case Box 31.8 should be completed referencing the item where the number of packages is contained. Box 31.6 Status: Format: MARKS AND NUMBERS OF PACKAGES Conditional AN..42

This is required for each item (Commodity code) on the SAD. Enter the identifying marks and numbers of the packages. Where the type of package is Bulk or Unpacked do not complete Box 31.6 is disabled. Otherwise Box 31.6 is mandatory. Box 31.7 Status: Format: DESCRIPTION OF GOODS Mandatory AN..80

Enter the normal trade description of the goods. The description must be expressed in terms sufficiently precise to enable immediate and unambiguous identification and classification of the goods. This is required for each item (Commodity code) on the SAD. Box 31.8 Status: Format: PACKAGES IN ITEM Conditional N2

Enter the item number in which the packages for this item is described (up to the maximum of 99). Box 32 Status: Format: ITEM NO Mandatory N3

Enter the number of the item. The final item number on the SAD should equal the number of items shown in SAD Box 5. Item numbers must start at 001 and follow in sequence to a maximum of 100 items on any one SAD.

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Box 33.1 Status: Format COMBINED NOMENCLATURE CODE Mandatory AN8

Enter the eight-digit CN code for the goods item. BOX 33.2 Status: Format: TARIC CODE Mandatory AN2

Enter the two digit TARIC code for the goods item. Box 33.3 Status Format TARIC ADDITIONAL CODE 1 Conditional AN4

Enter, if appropriate, the first Commodity Additional Code, as per requirements as specified in the TARIC database. Box 33.4 Status Format: TARIC ADDITIONAL CODE 2 Conditional AN4

Enter if appropriate, the second Commodity Additional Code, as per requirements as specified in the TARIC database. Box 33.5 Status: Format: NATIONAL CODE Conditional AN4

If appropriate, enter the National Code (i.e. the excise code). Box 34a Status: Format: COUNTRY OF ORIGIN CODE Mandatory A2

Enter the code for the country of origin of the goods for each item on the SAD declaration. See Appendix 4 for the list of codes Box 34b Status: REGION OF ORIGIN CODE Not required - Leave Blank.

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Box 35 Status: Format: GROSS MASS Optional N..8.3

Enter the Gross Mass in kilograms. Gross Mass must be greater than zero. Gross mass is the aggregate mass of the goods with all their packing, excluding containers and other transport equipment. Where a gross mass greater than 1 kg includes a fraction of a unit (kg), it is rounded off in the following manner: From 0.001 to 0.499: rounding down to the nearest kg, From 0.5 to 0.999: rounding up to the nearest kg. Gross masses of less than 1 kg are rounded as 0.xyz (e.g. 0.654 for a package of 654 grams). Box 36 Status: Format: PREFERENCE CODE Mandatory N3

Enter the three digit preference code. The data entered in this box indicates the requested tariff treatment of goods, and various measures affecting customs duties.
If Box 36 specifies a quota request, the SAD is rejected if the code 1D24 is later that the system date/time.

See Appendix 17 for the list of codes. Box 37a.1 Status: Format: PROCEDURE REQUESTED Mandatory N2

Enter the two-digit code for the procedure requested. See Appendix 18 for the list of codes. Box 37a.2 Status: Format: PROCEDURE PREVIOUS Mandatory N2

Enter the two-digit code indicating the previous procedure. See Appendix 18 for the list of codes. Box 37b Status: Format: PROCEDURE CATEGORY Mandatory AN3

See Appendix 18 for the list of codes.

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Box 38 Status: Format: NET MASS Mandatory N..8.3

Enter the Net Mass in kilograms of the goods described in the relevant Box 31. Net Mass is the mass of the goods without any packaging. The net mass must be equal to or lower than the Gross Mass (box 35) when present.

Where a net mass greater than 1 kg includes a fraction of a unit (kg), it is rounded off in the following manner: - From 0.001 to 0.499: rounding down to the nearest kg, - From 0.5 to 0.999: rounding up to the nearest kg. Net masses of less than 1 kg are entered as 0.xyz (e.g. 0.654 for a package of 654 grams). Box 39 Status: Format: QUOTA Conditional N6

Enter the Order Number of the Tariff Quota where a Quota is being requested. Box 40: Status: Format: SUMMARY DECLARATION/ PREVIOUS DOCUMENT Mandatory (A1)-(AN..6)-(AN..35)

For A1 enter one of the codes, for the Summary Declaration/Previous Document. For AN..6 enter the abbreviation code for the relevant document. For AN..35 enter the identification number of the document. For AN..35 enter the identification number of the Document. See Appendix 19 for the list of codes. Examples: Where the document is a Summary Declaration in the form of a cargo manifest bearing the number 2222. The code for a Summary Declaration is X. The abbreviation code for a Cargo Manifest is 785 This would be shown in Box 40 as X-785-2222 Where the document is an initial declaration by way of entry in the records as item No. 5 on 14th February 2010. The code for an initial declaration is Y. The abbreviation code for entry in the records is CLE. The identification number in the records will be 20100214-5 (i.e. the date of entry in the records and is the fifth item in the records for that date). This would be shown in Box 40 as Y-CLE-20060214-5

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Where the document is a T1 Transit Declaration, bearing the Movement Reference Number DE2380806. The code for a Previous Document is Z The abbreviation code for a T1 Transit Declaration is 821 This would be shown in Box 40 as Z-821-DE2380806. Note: Each element is separated by a dash (-). BOX 41: Status: Format: SUPPLEMENTARY NUMBER OF UNITS Conditional N..8.3

Enter the supplementary number of units as required by TARIC. Box 42: Status: Format: ITEM PRICE Conditional N..9.2

Enter the price of the relevant goods item expressed in the currency of the invoice. Note: Not required for customs warehousing (other than type D) SADs Box 43: Status: Format: VALUATION METHOD CODE Conditional N1

The completion of Box 43 is conditional on the data entered in Box 12. If Box 12 contains code A, B, C, D, F, G or N, Box 43 is mandatory. If Box 12 contains code J, Box 43 should not be completed. Leave Blank. See Appendix 20 for the list of codes. Box 44: ADDITIONAL INFORMATION/DOCUMENTS PRODUCED/ CERTIFICATES AND AUTHORISATIONS

Box 44 codes can be separated between Additional Information (AI) and Documents/Certificates/Authorisations (DCA). They can be declared at general or item level, details of the type and level can be found in Appendix 21 Box 44 is also broken down between the Identifier code and the Description/Details of Documents Additional Information and Attachments and their reference have to be present at the time of submission of the declaration.

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Missing mandatory Box 44 codes will result in rejection of the declaration. Box 44 codes must match the format as specified in Appendix 21. Declared attachments are validated. Box 44.1: Status: Format: IDENTIFIER CODE Optional AN..5

Box 44 must contain at least one on the following codes: D005, D008, N325, N380, N864, N935, 1N09, 1N21, 1N22, and 1N99, the Box 44.2 value of each must contain an invoice number. Box 44 must also contain at least one of the following Transport Document codes: N235, N271, N703, N704, N710, N714, N720, N722, N730, N740, N741, N750, N760, N785, N787, N952 and N955. This will not be required for a warehousing SAD. See Appendix 21 for the list of codes. Box 44.2: Status: Format: ADDITIONAL INFORMATION OR DOCUMENTS/ CERTIFICATES /AUTHORISATIONS Optional As specified in the appendix

Enter the description of the Additional Information. Enter the reference that identifies the Certificate/Document/Authorisation See Appendix 21 for the list of descriptions of Additional Information. Box 45: Status: Format: ADJUSTMENT Conditional N..14.2

Box 45 must be completed where Box 12 contains code U. Enter the amount in Euro, which has been added to or subtracted from the statistical value. Where there is no adjustment enter 0.00. Box 46: Status: Format: STATISTICAL VALUE Mandatory N..9.2

Enter the value of the goods in Euro. The value of Box 46 is arrived at as follows: Box 42 (Item price) divided by Box 23 (Exchange rate) less (sum of complementary data 1V10 to 1V16) plus (sum of complementary data 1V20 to 1V39 and 1V49)

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Box 47.1: Status: Format: TAX TYPE CODE Conditional AN3

Do not complete Box for a Direct Trader Input SAD. For Customs Input, Box 47.1 must be completed on the hard copy paper SAD. See Appendix 22 for the list of codes Box 47.2: Status: Format TAX BASE Conditional N..9.2

Enter the amount (value, quantity, etc.) to which the rate of tax is applied for each tax type code entered in Box 47.1. Do not complete Box for a Direct Trader Input SAD. Box 47.3: Status: Format: TAX RATE Conditional N..11.4

Enter the rate of tax for each tax type code entered in Box 47.1. Do not complete Box for a Direct Trader Input SAD. For Customs Input Declarations, Box 47.3 must be completed on the hard copy paper SAD. Box 47.4: Status: Format: TAX AMOUNT Conditional N..9.2

Enter the tax amount for each tax type code entered in Box 47.1. Do not complete Box for a Direct Trader Input SAD. For Customs Input SADs, Box 47.4 must be completed on the hard copy paper SAD. Box 47.5: Status: Format: METHOD OF PAYMENT CODE Conditional A1

For a Direct Trader Input SAD the method of payment code is only provided once at Header level. For Customs Input Declarations Box 47.5 must be completed on the hard copy paper SAD. See Appendix 23 for the list of codes.

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Box 47.6: Status: Format: TOTAL TAX AMOUNT Conditional N..9.2

Enter the total amount of tax payable. Do not complete Box for a Direct Trader Input SAD. For Customs Input SADs, Box 47.6 must be completed on the hard copy paper SAD. Box 48: Status: Format: DEFERRED PAYMENT Conditional AN..11

Where duty/tax is payable enter the account number to which payment of the duty/tax is to be debited. Enter one of the following Revenue numbers by its alphabetic code, as specified below: VAT followed by the Value Added Tax registration number. CAE followed by the Customs and Excise registration number Box 49: Status: Format: IDENTIFICATION OF WAREHOUSE Conditional (A1)(AN..14)(A2)

For A1 enter the code for the type of warehouse. See Appendix 24 for the list of codes For AN..14 enter the warehouse Identification Number allocated by the competent authority. For A2 enter the country code for the Member State of the European Union which authorised and issued the warehouse identification number. See Appendix 4 for the list of codes. Box 49 is mandatory only where the goods are involved in a warehousing procedure. For non-warehousing, Box 49 is not required. Leave Blank. Box 50: Status: Box 51: Status: Box 52: Status: PRINCIPAL NO. SIGNATURE REPRESENTED BY PLACE AND DATE Not required - Leave Blank. INTENDED OFFICES OF TRANSIT (AND COUNTRY) Not required - Leave Blank. GUARANTEE NOT VALID FOR Not required - Leave Blank.

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Box 53: Status: Box 54: Status: Format: OFFICE OF DESTINATION (AND COUNTRY) Not required - Leave Blank. PLACE AND DATE: SIGNATURE AND NAME OF DECLARANT/REPRESENTATIVE Conditional Not applicable

For a Direct Trader Input SAD Box 54 is not required. Leave Blank. The ROS Digital Certificate substitutes it. For Customs Input SADs, Box 54 must be completed on the hard copy paper SAD. Enter the signature, and name (in capitals) of the Declarant/Representative and enter the name of the place of signature (in capitals) and the date of signature.

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Summary Of Changes (since last published guide 2007)

Box 2.1 Box 6 Box 8.1 Box 14.2 Box 17a Box 18 Box 22.2 Box 25 Box 26 Box 31

The Format changed from AN..11 to AN..17 The Format changed from N8 to N..7 The Format changed from AN..11 to AN..17 The Format changed from AN..11 to AN..17 The Status changed from Optional to Mandatory The Format changed from AN..35 (Free text) to AN..27 The Format changed from N..14.2 to N..13.2 The Format changed from N1 to N..2 The Format changed from N1 to N..2 This is now subdivided into 8 parts instead of 10 parts as follows Type of Transport Document (31.2) and Transport Document Number (31.3) is no longer required in Box 31 Container No. (31.4 ) changed to 31.2 Type of Package (31.5) changed to 31.3 Unique Line of Package Reference 31.6 changed to 31.4 Number of Packages (31.7) changed to 31.5 Marks and Numbers of Packages (31.8) changed to 31.6 Description of Goods (31.9) changed to 31.7 Packages of Item (31.10) changed to 31.8 The Format changed for the Number of Package from N..8 to N..5 The Format changed for the Marks and Number of Packages from AN..80 (free text) to AN..42 The Status changed from Conditional to Mandatory The Format changed from N8 to AN8 (for 33.1) and N2 to AN2 (for33.2) The Format changed from N8.3 to N..8.3 and also an Additional Business Rule has been added The Format changed from N8.3 to N..8.3 and also an Additional Business Rule has been added The Format changed from (A1)-(AN..3)-(AN..20) to (A1)-(AN..6)-(AN..35) The Format changed from N9.3 to N..8.3 The Format changed from N14.2 to N..9.2 The Format changed from AN5 to AN..5 The Format changed from N..14.2 to N..9.2

Box 31.5 Box 31.6 Box 32 Box 33 Box 35 Box 38 Box 40 Box 41 Box 42 Box 44.1 Box 46

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