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Word Processing

This document provides an overview of word processing and desktop publishing software. It discusses the basic functions of word processing like Microsoft Word, including how to open and create documents, edit text using copy/cut/paste, and format text using fonts, paragraphs styles, lists, and other formatting options. It also covers inserting objects like pages, images, tables, charts and printing documents. The document is intended as a tutorial for beginners on using common word processing software.

Uploaded by

njk19
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PPS, PDF, TXT or read online on Scribd
63 views

Word Processing

This document provides an overview of word processing and desktop publishing software. It discusses the basic functions of word processing like Microsoft Word, including how to open and create documents, edit text using copy/cut/paste, and format text using fonts, paragraphs styles, lists, and other formatting options. It also covers inserting objects like pages, images, tables, charts and printing documents. The document is intended as a tutorial for beginners on using common word processing software.

Uploaded by

njk19
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PPS, PDF, TXT or read online on Scribd
You are on page 1/ 42

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Unit 3: Generic Software

End Show

3.1 Word processing, desktop publishing


3.1.1 Introduction to word processing,
desktop publishing and graphics software 3.1.2 Formatting a document, working with

graphics and drawing objects,creating and


customizing tables

End Show

Introduction to desktop publishing


Desktop publishing is the process of using the computer and specific types of software to combine texts and graphics to produce documents.

End Show

Desktop publishing and graphics software


Desktop publishing software is a tool for both graphic designers and nongraphic designers to create visual communication for professional or desktop printing.
Eg.

1.Corel draw 2.Page maker

3.Photoshop
4.Publisher

End Show

Desktop publishing
Brochures

Newsletters

Advertisements

Reports

Desktop publishing

Manuals

Books

Posters Forms Leaflets

Magazines

End Show

3.1.1Introduction to word processing


The Word processing is use of computers to create ,edit, view,format,and store text materials for human

communication.

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Word processing Packages


1.Word pro

2.Word star
3.Word perfect 5.0

4. Ms word 2.x/4.x/95/98/2000/XP/2003 etc.

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Ms word
One of the word processing products

introduced by Microsoft.
Gives you tools to create professionally

quality documents and share information.


Loaded with helpful, time saving features

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Ms word contd.
Has added many internet based facilities like

E-mail, designing web pages etc.


Applies the the correct proofing tools like auto

correct, spell checker, grammar check ,word to word translation etc.

End Show

Use the following methods to open Ms word


Double click

Right click

End Show
Title bar Menu bar Ruler Standard tool bar Formatting tool bar

Scroll bar Cursor Scroll box Editing area

View choices Status bar Task bar Previous/next page buttons

The screen lay out

Creating a New Document

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Click the New Document button on the standard tool bar Select File| New from the menu bar Press CTRL+N

Click the Save button on the standard tool bar. Select File| Save from the menu bar Press CTRL+S

Saving a Document

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Closing a Document
Close the current document by selecting File|Close

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Click the Close icon on the right side of the title bar.

Press Ctrl+W

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Open an Existing Document


Click the Open File button on the standard tool bar

Choose File |Open from the menu bar Press CTRL+O Each method will show the Open dialog box. Choose the file and click the Open button.

Editing
Moving (Cutting) and Pasting Text
Highlight the text Select Edit|Cut from the menu bar Click the Cut button on the standard tool bar Press CTRL+X at once. Move the cursor to the location you want Select Edit| Paste from the menu bar Click the Paste button on the standard toolbar Press CTRL+V.

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Before cutting

After cutting

After pasting

Copying and pasting Text


Highlight the text

Editing

End Show

Choose Edit|Copy from the menu bar Click the Copy button on the standard toolbar Press CTRL+C. Select Edit| Paste from the menu bar Click the Paste button on the standard toolbar Press CTRL+V.

Move the cursor to the location you want

Before copying

After pasting

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Formatting font
Highlight the text Select format/font
from the menu bar

Press Ctrl+D

You can format the document using these features


Font Face Font Size Font Style - bold, italic or underline. Font Colour Underline style Underline Colour Effects Strike through Double Strike through Superscript .etc

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Formatting paragraph
Highlight the text Select format/ paragraph
from the menu bar

Select
line spacing Indenting Alignment.

End Show

Alignment.
From the formatting tool bar.

Left

Right

Center
ctrl+E

Justify

ctrl+L

ctrl+R

From the keyboard

End Show

Bulleted Lists

Formatting

Highlight the text


Click the Bulleted List button on the formatting tool bar Select Format/bullets and numbering from menu bar

End Show

Numbered Lists
Highlight the text

Formatting

Click the Numbering List button on the formatting tool bar Select Format/bullets and numbering from menu bar

End Show

Borders and Shading


Highlight the text

Formatting

Select Format| Borders and Shading Right-click within the text and select from the shortcut menu.

Columns
Highlight the text

Formatting

End Show

Click the Columns button and select the number of columns by dragging the mouse.
Select Format |Columns.. Select the number and width of the columns from the dialog box.

End Show

Drop Caps

Formatting

Highlight the text Select Format| Drop Cap Select Position font number of lines to drop distance from the body text.

End Show

Change case

Formatting

Highlight the text

Go to Format| change case

Press Shift+f3

Inserting page numbers


Go to Insert| page numbers
Highlight the text

End Show

End Show

Inserting
Date and Time
Go to Insert| Date and time

End Show

Inserting Clip arts


Select Insert| picture |Clip arts Click on the button

End Show

Inserting graphics from files


Select Insert| picture |From file

Select the file from the list.

End Show

Inserting Auto shapes


Select Insert| picture | auto shapes Click on the button

End Show

Inserting Word arts


Select Insert| picture | Word arts Click on the button

Select Insert| picture | from scanner and camera

Inserting texts and photoes from scanners and digital cameras

End Show

End Show

Inserting Charts
Select Insert| picture |charts

100 80 60 40 20 0 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr East West North

Spelling and grammar checking


Select Tools| Spelling and Grammar Click on the button

End Show

Misspelled words will be highlighted in red.Change or ignore it appropriately.

End Show

Mail Merge
Select Tools| mail merge
The three steps Create the main document Get data from the data source Merge the data with the document

End Show

Inserting Tables
Select Table| Insert | Table Click on the button

End Show

Page set up
Select File| page set up

Select suitable

margins
Paper size

Paper source
Lay out

End Show

Print preview
Select File| print preview Click on the button

End Show

Printing
Select File| Print Click on the button Press ctrl+p

Finally print document.

Prepare the following document


Drop cap Formatted font

End Show

Table
Auto shape

Picture
Page border

End Show

Prepare the following document


Word art Italic Underline d Paragraph borders

Bold

Symbol

Bulleted list

Numbered list

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