COLONIAL SCHOOL DISTRICT BOARD OF EDUCATION REGULAR SESSION Tuesday, July 9, 2013

HOST: Peter Leida

CALL TO ORDER The Regular Session of the Colonial School District Board of Education was called to order by Board President Joseph T. Laws, III at 7:02 p.m. in the Auditorium of George Read Middle School. ATTENDANCE The following Board members were in attendance: Bobby Benjamin Gary P. Bennett (absent) Joseph T. Laws, III Leo B. Magee, Sr. Ronald P. Pierce Richard W. Schiller Melodie Spotts Dorothy A. Linn, Ed.D., Superintendent/Executive Secretary
Also in attendance were: Alexander, Jennifer Beasley, Christal L. D. Dusty Blakey Bryson, Richard Bryson, Rosemary DiGennaro, Steve Duerr, Lori Falcon, Emily Lampkins, Carlton Leida, Peter Linn, Dorothy A. Mayo, Eugene Moffett, Andrew Read, Franklin D. Smallwood, Phillip Taggart, Kristen Wilson, Lauren

Recording secretary was Rosemary S. Bryson.

FLAG SALUTE

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Jennifer Alexander, principal, Pleasantville Elementary School led everyone in the Pledge of Allegiance to the Flag. OATH OF OFFICE Board President Joseph T. Laws, III administered the oath of office to Richard W. Schiller, Jr. and Bobby Benjamin who was declared elected to the Board of Education by the Department of Elections for New Castle county as the result of the election held on May 9, 2013, whereas Mr. Schiller and Mr. Benjamin ran unopposed. Mr. Schiller and Mr. Benjamin will serve a five-year term ending June 30, 2018. ADDITIONS AND/OR CORRECTIONS TO BOARD AGENDA None

APPROVAL OF AGENDA IT WAS PROPERLY MOVED BY (Schiller), SECONDED BY (Magee), AND APPROVED UNANIMOUSLY TO ACCEPT THE AGENDA AS PRESENTED.

ORGANIZATION OF THE BOARD OF EDUCATION FOR 2012 2013 Board President Joseph T. Laws relinquished the chair to the Superintendent/Executive Secretary of the Board. Dr. Dorothy A. Linn chaired the meeting for the purpose of receiving nominations for officers of the Board of Education. She asked for nominations from the floor for the position of President. Nominations for President Nominations for President were Joseph T. Laws, III nominated by Richard W. Schiller. IT WAS PROPERLY MOVED BY (Magee), SECONDED BY (Benjamin), AND APPROVED UNANIMOUSLY TO CLOSE NOMINATIONS FOR PRESIDENT OF THE COLONIAL BOARD OF EDUCATION. IT WAS PROPERLY MOVED (Schiller), SECONDED (Benjamin) AND APPROVED TO DECLARE JOSEPH T. LAWS, III FOR PRESIDENT OF THE COLONIAL BOARD OF EDUCATION AS THE ONLY NOMINATION. The Superintendent then relinquished the chair to the newly elected Board President, Joseph T. Laws, III to conduct the remainder of the meeting.

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Nominations for Vice President Nominations for Vice President were Richard W. Schiller, Jr. nominated by Joseph T. Laws, III. IT WAS PROPERLY MOVED BY (Magee), SECONDED BY (Spotts), AND APPROVED UNANIMOUSLY TO CLOSE NOMINATIONS FOR VICE PRESIDENT OF THE COLONIAL BOARD OF EDUCATION AS THE ONLY NOMINATION. IT WAS PROPERLY MOVED (Magee), SECONDED (Benjamin) AND APPROVED TO DECLARE RICHARD W. SCHILLER, JR. FOR VICE PRESENT OF THE COLONIAL BOARD OF EDUCATION.

Nominations for Election of the Representative to the DSBA Board of Directors. Nomination for the Representative to the DSBA Board of Directors was Ronald P. Pierce nominated by Leo B. Magee, Sr. IT WAS PROPERLY MOVED BY (Schiller), SECONDED BY (Benjamin), AND APPROVED UNANIMOUSLY TO CLOSE NOMINATIONS FOR REPRESENTATIVE TO THE DSBA BOARD OF DIRECTORS. IT WAS PROPERLY MOVED (Schiller), SECONDED (Benjamin) AND APPROVED TO DECLARE RONALD P. PIERCE AS REPRESENTATIVE TO THE DSBA BOARD OF DIRECTORS AS THE ONLY NOMINATION. Nominations for Election of the Alternate Representative to the DSBA Board of Directors. Nomination for Alternate Representative to the DSBA Board of Directors was Bobby Benjamin nominated by Richard W. Schiller, Jr. IT WAS PROPERLY MOVED BY (Magee), SECONDED BY (Pierce), AND APPROVED UNANIMOUSLY TO CLOSE NOMINATIONS FOR THE ALTERNATE REPRESENTATIVE TO THE DSBA BOARD OF DIRECTORS. IT WAS PROPERLY MOVED (Magee), SECONDED (Spotts) AND APPROVED TO DECLARE BOBBY BENJAMIN AS THE ALTERNATE REPRESENTATIVE TO THE DSBA BOARD OF DIRECTORS AS THE ONLY NOMINATION.

Nominations for Election of the DSBA Legislative Committee Representative.

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Nominations for DSBA Legislative Committee Representative were Melodie Spotts nominated by Bobby Benjamin. IT WAS PROPERLY MOVED BY (Schiller), SECONDED BY (Benjamin), AND APPROVED UNANIMOUSLY TO CLOSE NOMINATIONS FOR DSBA LEGISLATIVE COMMITTEE REPRESENTATIVE. IT WAS PROPERLY MOVED (Schiller), SECONDED (Benjamin) AND APPROVED TO DECLARE MELODIE SPOTTS FOR THE DSBA LEGISLATIVE COMMITTEE REPRESENTATIVE AS THE ONLY NOMINATION.

Nominations for Election of the DSBA Legislative Committee Alternate. Nomination for Alternate DSBA Legislative Committee Representative was Leo Magee nominated by Richard W. Schiller, Jr. IT WAS PROPERLY MOVED BY (Spotts), SECONDED BY (Benjamin), AND APPROVED UNANIMOUSLY TO CLOSE NOMINATIONS FOR DSBA LEGISLATIVE COMMITTEE ALTERNATE REPRESENTATIVE. IT WAS PROPERLY MOVED (Spotts), SECONDED (Benjamin) AND APPROVED TO DECLARE LEO B. MAGEE, SR. AS THE ALTERNATE REPRESENTATIVE TO THE DSBA BOARD LEGISLATIVE COMMITTEE AS THE ONLY NOMINATION.

Nominations for Election of the Representative to the Colonial Educational Foundation. Nomination for Representative to the Colonial Educational Foundation was Ronald P. Pierce nominated by Bobby Benjamin. IT WAS PROPERLY MOVED BY (Schiller), SECONDED BY (Magee), AND APPROVED UNANIMOUSLY TO CLOSE NOMINATIONS FOR COLONIAL EDUCATIONAL FOUNDATION REPRESENTATIVE. IT WAS PROPERLY MOVED (Schiller), SECONDED (Benjamin) AND APPROVED TO DECLARE RONALD P. PIERCE AS REPRESENTATIVE TO THE COLONIAL EDUCATIONAL FOUNDATION AS THE ONLY NOMINATION.

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ADOPTION OF ROBERTS RULES OF ORDER AS A GUIDELINE IT WAS PROPERLY MOVED BY (Magee), SECONDED BY (Benjamin), AND APPROVED UNANIMOUSLY TO ADOPT ROBERTS RULES OF ORDER AS A GUIDELINE FOR THE ORDERLY AND CONVENIENT CONDUCT OF THE BOARDS PROCEEDINGS.

CONSENT AGENDA Copies of the items listed on the Consent Agenda provided below were presented to the Board for review and approval: Board Meeting Minutes Education Good Cause Choice Applications Personnel Confirmation of Personnel Action Standard Personnel Items Volunteer Coaches EPER Positions 2013 2014 Confirmation of one month extension to PIO Specialist position as discussed in Executive Session at June 11, 2013 Board Meeting Business Bid Approval/Awards/Authorization

IT WAS PROPERLY MOVED BY (Schiller), SECONDED BY (Spotts), AND APPROVED UNANIMOUSLY TO ACCEPT ALL ACTION ITEMS ON THE CONSENT AGENDA AS PRESENTED.

RECOGNITION OF BOARD MEMBERS The following Board Members received a 2013 Certificate of Merit from the Delaware School Boards Association in recognition of their interest and desire to improve their skills through their participation in a series of board training activities designed to enhance their effectiveness as a school board member: Richard W. Schiller, Jr. Bobby Benjamin Ronald P. Pierce

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DELAWARE SCHOOL BOARD DUES A discussion was held in reference to whether or not the Colonial Board wanted to continue to be members of the Delaware School Board Association and pay the invoice that had just been received. There was also a discussion in reference to continue paying for the BoardDocs Software program that is now being used to develop the Board agendas. The Board did decide to continue paying for the BoardDocs Software and a motion was made in reference to the DSBA Dues. IT WAS PROPERLY MOVED BY (Schiller), SECONDED BY (Magee), AND APPROVED TO PAY THE DELAWARE SCHOOL BOARD DUES AS INVOICED. (5 Yes 1 No Spotts)

EDUCATION Update on Colonials Vision for Innovation and Excellence Plan Lori Duerr, Manager, provided a presentation in reference to an update on Colonials Vision for Innovation and Excellence Plan.

BRINC CONSORTIUM DISCUSSION (Brandywine, Indian River, New Castle County VoTech and Colonial) There was a discussion among the Board Members in reference to the BRINC Consortium.

IT WAS PROPERLY MOVED BY (Spotts), SECONDED BY (Benjamin), AND UNANIMOUSLY ACCEPTED A MOTION PROHIBITING ALL PARTNERSHIP AGREEMENTS WITH ANY LOBBYING GROUP WHETHER IMPLIED, ASSUMED OR REGISTERED.

EXTRA Pay Extra Responsibility Allocations (EPER) A draft proposal for additional E.P.E.R. staffing allocations for the 2013 2014 school year was provided and the administration requested approval as presented.

IT WAS PROPERLY MOVED BY (Schiller), SECONDED BY (Magee), AND APPROVED UNANIMOUSLY TO ACCEPT THE EPER STAFFING ALLOCATIONS FOR THE 2013 2014 SCHOOL YEAR AS PRESENTED BY THE ADMINISTRATION.

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SUPERINTENDENTS OFFICE REPORT A discussion took place in reference to the various divisional updates provided by the Superintendents Office. Superintendent Linn reviewed each Divisional Monthly Update. Board Member Spotts asked how the updates and changes were at New Castle Elementary School and when the school would be available for a visit? Board President Laws asked if it would be possible for the Board Meeting to be changed to the New Castle Elementary School for the August Board Meeting. Rick Bryson, Maintenance Specialist said that he wasnt sure if the building would be available at that time. Superintendent Linn said that she would check on the progress at the end of July and inform everyone if this is a possibility. BUSINESS Tax Rate FY 2013 The Colonial School District must approve a local tax rate for fiscal year 2014 that would become effective July 1, 2013. The local tax rate consists of four components: Current Expense, Debt Service, Tuition and Minor Capital Improvements. The local tax rate for fiscal year 2013 was $1.326 per $100 of assessed valuation. IT WAS PROPERLY MOVED BY (Magee), SECONDED BY (Spotts), AND APPROVED UNANIMOUSLY TO APPROVE THE RECOMMENDED TAX RATE OF $1.706 PER $100 OF ASSESSED VALUATION FOR FISCAL YEAR BEGINNING JULY 1, 2013 AND GRANT AUTHORIZATION TO THE PRESIDENT, VICE PRESIDENT, AND EXECUTIVE SECRETARY OF THE COLONIAL SCHOOL DISTRICT BOARD OF EDUCATION TO ISSUE A TAX WARRANT TO NEW CASTLE COUNTY DEPARTMENT OF FINANCE.

Financial Presentation The administration provided an update on the monthly Budget Variance Report. Karen Ross from the Citizen Budget Oversight Committee asked the Board to accept the Tax Rate FY 2014, and Budget Variance Report as presented. The committee met on June 25, 2013 to preview all reports. IT WAS PROPERLY MOVED BY (Schiller), SECONDED BY (Magee), AND APPROVED UNANIMOUSLY TO APPROVE THE MONTHLY BUDGET VARIANCE REPORT AS PRESENTED.

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Update on State of Delaware FY 2014 Budget Business Office Director Emily Falcon provided a presentation to the Board in reference to the State of Delaware FY 2014 Budget.

Financial Information Items A copy of the financial reports listed below was provided for the Boards information: 1. Budget Variance Monthly Report as of May 31, 2013 a. Summary of Revenue b. Summary of Expenditures c. Local Fund Property Tax Receipts

DISCUSSION OF CREATION OF LEGISLATIVE OVERSIGHT COMMITTEE A discussion was held in reference to creating a Legislative Oversight Committee consisting of community members, staff, students, Board of Education (2), and area legislators (both state and county). This committee was to be chaired by the District PIO. The chair was turned over to Vice President Schiller so that President Laws could make the following motion. IT WAS PROPERLY MOVED BY (Laws), SECONDED BY (Magee), AND APPROVED UNANIMOUSLY TO CREATE A LEGISLATIVE OVERSIGHT COMMITTEE CONSISTING OF 2 COMMUNITY MEMBERS, 2 STAFF MEMBERS, 2 WILLIAM PENN STUDENTS, 2 COLONIAL BOARD OF EDUCATION MEMBERS (specifically the Legislative Committee representatives) AND 2 STATE AND 2 COUNTY LEGISLATORS BEGINNING IN SEPTEMBER AND LIMITED TO A 1 YEAR TRIAL. THIS COMMITTEE IS TO BE CHAIRED BY THE COLONIAL SCHOOL DISTRICT PUBLIC INFORMATION OFFICER (PIO). After the vote was completed the chair was turned back to President Joseph T. Laws.

DSBA UPDATE MEMBERS OF THE BOARD WHO REPRESENT THE DISTRICT AT DSBA WILL PROVIDE UPDATES FROM THE MEETINGS THEY RECENTLY ATTENDED

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Board Member Pierce met with DSBA on June 12, 2013 where new officers were elected. Mr. Pierce was elected as the treasurer for the DSBA. House Bill 165 passed there were still concerns in reference to DOE transferring money to Charter Schools from Districts. Board Member Spotts was unable to attend the Legislative Committee meeting but said that there was a task force created to force districts to start school after Labor Day. ITEMS REMOVED FROM THE CONSENT AGENDA None

CONVERSATION WITH THE BOARD None Board President Laws announced that for the 16th year in a row William Penn was awarded the Sportsmanship award. He congratulated the students and staff that helped to make this happen.

ADJOURNMENT THERE BEING NO FURTHER BUSINESS, IT WAS PROPERLY MOVED BY (Magee), SECONDED BY (Spotts), AND UNANIMOUSLY APPROVED TO ADJOURN AT 8:20 P.M. Respectfully submitted,

Dorothy A. Linn, Ed.D. Executive Secretary