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File Coding System

This document outlines the file coding system for engineering department documents related to pre-construction and construction phases of projects. It lists various categories of bid documents, specifications, plans, construction documents, manuals, permits and other project-related files. Key files include technical proposals, financial proposals, bid specifications and plans, construction specifications and plans, notices of award, contract agreements, approved schedules, shop drawings and a turn-over report. References for additional information are also provided.

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171 views

File Coding System

This document outlines the file coding system for engineering department documents related to pre-construction and construction phases of projects. It lists various categories of bid documents, specifications, plans, construction documents, manuals, permits and other project-related files. Key files include technical proposals, financial proposals, bid specifications and plans, construction specifications and plans, notices of award, contract agreements, approved schedules, shop drawings and a turn-over report. References for additional information are also provided.

Uploaded by

phether_08
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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CONSTRUCTION, INC.

2nd Level, Starmall-Las Pinas, Alabang -Zapote Road , Las Pinas City Tel: 871-0741 to 42 Fax: 871-0743

Date: August 7, 2013 ED-FCS-08.13 rev0.0

VERTICAL ENGINEERING DEPARTMENT FILE CODING SYSTEM PRE-CONSTRUCTION DOCUMENTS

This arch file contains:


BID DOCUMENTS
O. OUT GOING BID DOCUMENTS
o TP. TECHNICAL PROPOSAL 1. PROJECT DESCRIPTION 2. PROPOSED PROJECT SCHEDULE 3. PROPOSED PROJECT ORGANIZATION 4. PROPOSED MANPOWER SCHEDULE 5. PROPOSED EQIPMENT SCHEDULE 6. PROPOSED CONSTRUCTION METHODOLOGY 7. QS DOCUMENTS, COMPUTATIONS AND REPORTS 8. QUOTATIONS (see volume 2.0) o FP. FINANCIAL PROPOSAL 1. BILL OF QUANTITIES (BOQ)

I. INCOMING BID DOCUMENTS


o o o o o o ITB. INVITATION TO BIDDERS BM. PRE-BID MEETINGS AND TECHNICAL MEETINGS BB. BID BULLETINS AND INSTRUCTION TO BIDDERS QI. QUALIFICATION INFORMATION AND CLIENTS FORMS NOA. NOTICE OF AWARD AND NOTICE TO PROCEED CA. CONTRACT AGREEMENT AND CONDITIONS

Remarks: 1. This copy of files is for Vertical Engineering Department only. 2. The forms, reports, and documents or whole compiled file must present a transmittal letter noted by Document Controller and Engineering Head before removing to storage area or main office.

SPECIFICATIONS
BS. Bid Specifications
o o o o 1. Structural Design and Calculation 2. General Specification 3. Technical Specification 4. MEPFS Specification 4.1 Mechanical Specification 4.2 Electrical Specification 4.3 Fire Protection Specification 4.4 Plumbing Specification 4.5 Sanitary Specification 4.6 Others (Specify) o 5. Others

PLANS
BP. Bid Plans
o 1. Structural Bid Plans o 2. Architectural Bid Plans o 3. MEPFS Bid Plans 3.1 Mechanical Bid Plans 3.2 Electrical Bid Plans 3.3 Fire Protection Bid Plans 3.4 Plumbing Bid Plans 3.5 Sanitary Bid Plans 3.6 Others (Specify) o 4. Others

CONSTRUCTION DOCUMENTS
MANUALS AND SPECIFICATIONS
CS. Construction Specifications
o o o o 1. Structural Design and Calculation 2. General Specification 3. Technical Specification 4. MEPFS Specification 4.1 Mechanical Specification 4.2 Electrical Specification 4.3 Fire Protection Specification

4.4 Plumbing Specification 4.5 Sanitary Specification 4.6 Others (Specify) o 5. Others

PLANS
CP. Construction Plans
o 1. Structural Construction Plans o 2. Architectural Construction Plans o 3. MEPFS Construction Plans 3.1 Mechanical Construction Plans 3.2 Electrical Construction Plans 3.3 Fire Protection Construction Plans 3.4 Plumbing Construction Plans 3.5 Sanitary Construction Plans 3.6 Others (Specify) o 4. Others

PROJECT / CONSTRUCTION MANUAL


Project Manual PS. Project Summary
o 1. Scope of Works and Descriptions o 2. Location and Vicinity Map o 3. Others (Specify)

NOA. Notice of Award and Proceed CA. Contract Agreement P. Permits


o 1. Building Permit o 2. Others (specify)

POS. Project Organizational Structure


o 1. Revision

POC. Project Organizational Chart


o 1. Revision

CM. Construction Methodology


o 1. Additional Methodology

ACS. Approved Construction Schedule


o 1. Update, revision and extension of the project

MES. Approved Manpower and Equipment Schedule


o 1. Update, revision and extension of the project

MFRD. Masterlist of Forms, Records, and Documents


o 1. Office / Cost Engineering

o 2. Administrative o 3. Equipment and Materials o 4. Health and Environmental Safety

S. Safety
o o o o 1. Manual and Preparedness Plan 2. Waste Management 3. Clients Rules and Regulation 4. Contractors Rules and Regulations

ME. Material Engineer, QC, and QA


o 1. Manual and Schedule o 2. Specification and Requirements o 3. Forms, Records and Documents

BOQ. Bill of Quantities


o 1. Revision

BOM. Bill of Materials


o 1. Revision

SP. Approved Shop Drawing COC. Requirements for Completion of the Projects

M. Miscellaneous

POST CONSTRUCTION DOCUMENTS


TURN-OVER REPORT:

REFERENCES
*BOOKS *COMPANY PROFILE - Subcontractors (per works) - Suppliers (per items) - Contacts (refer to updated contacts to Purchasing) *COST DATABASE - Installation (refer to Cost Control Engineer) - Materials (refer to Purchasing Engineer) *QUANTITY SURVEYING MANUAL (updated) *OTHERS

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