AML/CFT CHECKLIST Anti-Money Laundering and Countering Financing of Terrorism Act 2009 (AML/CFT Act)

No. 1.

Issue Are you a reporting entity? On what basis are you a reporting entity? The definition of reporting entity and associated provisions of the AML/CFT Act are set out in Appendix 1. Relevant provisions of the Anti-Money Laundering and Countering Financing of Terrorism (Definitions) Regulations 2011, which deem certain other parties to be reporting entities, are set out in Appendix 2.

Outcome

2.

Are you registered as a financial service provider under the Financial Service Providers (Registration and Dispute Resolution) Act 2008? If you are, the Financial Markets Authority (FMA) has indicated that you are likely to be a financial institution and therefore a reporting entity for the purposes of the AML/CFT Act unless an exemption applies.

3.

If there are any peculiarities in relation to your role/business, which may give rise to uncertainty as to whether you are a reporting entity, have you considered approaching FMA for clarification as to whether you are a reporting entity? Do any existing exemptions apply to you? Access the following link to the Anti-Money Laundering and Countering Financing of Terrorism (Exemptions) Regulations 2011, which provide for exemptions: http://legislation.govt.nz/regulation/public/2011/0223/latest/DLM3844341.html If no existing exemptions apply and there are peculiarities in relation to the nature of your role/business, should you apply for one?

4.

5.

If you are a reporting entity, have you conducted an assessment of the risk of money laundering for your business? Do you have in place (or are in the process of putting in place) an AML/CFT programme, and procedures for auditing that programme regularly? Are you in compliance with the code of practice developed by FMA or, if applicable, the Reserve Bank of New Zealand or the Department of Internal Affairs? Have you appointed an AML/CFT compliance officer who will oversee your obligations under the AML/CFT Act?

6.

Who are your customers? Relevant provisions of the AML/CFT Act that refer to customers are set out in Appendix 3.

7.

Have you ensured that none of your customers are shell banks or financial institutions that have a correspondent banking relationship with a shell bank

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Issue (as the AML/CFT Act states that a reporting entity must not establish or continue a business relationship with, or allow an occasional transaction to be conducted through it by, such entities)?

Outcome

8.

What level of due diligence is appropriate for your customers? Relevant provisions of AML/CFT Act as to the level of due diligence required to be performed are set out in Appendix 4.

9.

How do you undertake customer due diligence? Particularly if you do not meet face-to-face with your customers, can you rely upon a third party to do due diligence for you? Relevant provisions of the AML/CFT Act enabling reliance upon designated business groups, third parties or agents are set out in Appendix 5. These provisions set out specific requirements for those third parties before you can rely upon them.

10. If you can rely on a third party, who is that party, and have you formalised (e.g. by way of written document) that reliance arrangement? 11. If applicable, what will other third parties (e.g. your trustee) be expecting from you? Are there any situations where such persons will be seeking to rely upon you to undertake customer due diligence on that persons behalf? If so, have you formalised (e.g. by way of written document) that reliance arrangement?

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APPENDIX 1 Section 5 of the AML/CFT Act:

casino means the holder of a casino operators licence under the Gambling Act 2003 financial institution: (a) means a person who, in the ordinary course of business, carries on 1 or more of the following financial activities: (i) accepting deposits or other repayable funds from the public; (ii) lending to or for a customer, including consumer credit, mortgage credit, factoring (with or without recourse), and financing of commercial transactions (including forfeiting); (iii) financial leasing (excluding financial leasing arrangements in relation to consumer products); (iv) transferring money or value for, or on behalf of, a customer; (v) issuing or managing the means of payment (for example, credit or debit cards, cheques, travellers cheques, money orders, bankers drafts, or electronic money); (vi) undertaking financial guarantees and commitments; (vii) trading for the person's own account or for the accounts of customers in any of the following: (A) money market instruments (for example, cheques, bills, certificates of deposit, or derivatives); (B) foreign exchange; (C) exchange, interest rate, or index instruments; (D) transferable securities; (E) commodity futures trading; (viii) participating in securities issues and the provision of financial services related to those issues; (ix) managing individual or collective portfolios; (x) safe keeping or administering of cash or liquid securities on behalf of other persons; (xi) investing, administering, or managing funds or money on behalf of other persons; (xii) issuing, or undertaking liability under, life insurance policies as an insurer: (xiii) money or currency changing; and (b) includes a person or class of persons declared by regulations to be a financial institution for the purposes of this Act; but (c) excludes a person or class of persons declared by regulations not to be a financial institution for the purposes of this Act reporting entity: (a) means: (i) a financial institution; and (ii) a casino; and (b) includes: (i) a person or class of persons declared by regulations to be a reporting entity for the purposes of this Act; and (ii) any other person that is required by any enactment to comply with this Act as if it were a reporting entity; but (c) excludes a person or class of persons declared by regulations not to be a reporting entity for the purposes of this Act

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APPENDIX 2 Clauses 16 and 17 of the Anti-Money Laundering and Countering Financing of Terrorism (Definitions) Regulations 2011: 16 Inclusion: certain financial advisers
(1) This regulation applies to a person so far as the person arranges for a reporting entity to provide a relevant service to a customer or an intended customer of the reporting entity, if the person is: (a) (b) an individual who is required to be an authorised financial adviser; or an entity that provides financial adviser services in respect of a category 1 product, including to wholesale clients.

(2)

Subject to regulation 20, a person to whom this regulation applies is declared to be a reporting entity for the purposes of the Act. An individual (person A) to whom this regulation applies is deemed to have complied with the Act and any regulations if (a) the obligations that apply to person A under the Act and any regulations are discharged by another reporting entity (person B); and person A is a partner, director, employee, agent, or other person acting in the course of, and for the purposes of, person Bs business.

(3)

(b)

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Inclusion: trust and company service providers

(1) Subject to regulation 20, a person to whom this regulation applies is declared to be a reporting entity for the purposes of the Act. This regulation applies to a person who carries out, as the only or principal part of their business, 1 or more of the following activities: (a) (b) acting as a formation agent of legal persons or arrangements; arranging for a person to act as a nominee director or nominee shareholder or trustee in relation to legal persons or arrangements; providing a registered office, business address, or accommodation, or a correspondence, or an administrative address for a company, a partnership, or any other legal person or arrangement.

(2)

(c)

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APPENDIX 3 Section 5 of the AML/CFT Act:

customer (a) means a new customer or an existing customer; and (b) includes: (i) a facility holder; (ii) a person conducting or seeking to conduct an occasional transaction through a reporting entity; (iii) a junket organiser as defined in section 4(1) of the Gambling Act 2003; (iv) a person or class of persons declared by regulations to be a customer for the purposes of this Act; but (c) excludes a person or class of persons that is declared by regulations not to be a customer for the purposes of this Act

facility (a) means any account or arrangement: (i) that is provided by a reporting entity; and (ii) through which a facility holder may conduct 2 or more transactions; and (b) without limiting paragraph (a), includes: (i) a life insurance policy; (ii) membership of a superannuation scheme; (iii) the provision, by a reporting entity, of facilities for safe custody, including (without limitation) a safety deposit box; (iv) an account or arrangement declared by regulations to be a facility for the purposes of this Act; but (c) excludes an account or arrangement declared by regulations not to be a facility for the purposes of this Act

facility holder, in relation to a facility: (a) means the person in whose name the facility is established; or (b) if that facility is a life insurance policy, means any person who for the time being is the legal holder of that policy; or (c) if that facility consists of membership of a superannuation scheme, means any person who is a member of the scheme within the meaning of member in section 2(1) of the Superannuation Schemes Act 1989

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APPENDIX 4 Sections 14, 18 and 22 of the AML/CFT Act: 14 Circumstances when standard customer due diligence applies
A reporting entity must conduct standard customer due diligence in the following circumstances: (a) if the reporting entity establishes a business relationship with a new customer; if a customer seeks to conduct an occasional transaction through the reporting entity; if, in relation to an existing customer, and according to the level of risk involved: (i) there has been a material change in the nature or purpose of the business relationship; and (ii) the reporting entity considers that it has insufficient information about the customer; any other circumstances specified in regulations.

(b)

(c)

(d)

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Circumstances when simplified customer due diligence applies

(1) A reporting entity may conduct simplified customer due diligence if: (a) it establishes a business relationship with one of the customers specified in subsection (2); or (b) one of the customers specified in subsection (2) conducts an occasional transaction through the reporting entity; or (c) a customer conducts a transaction or provides a product or service specified in regulations through the reporting entity. The following are customers for the purposes of subsection (1): (a) a company that is listed on an exchange registered under Part 2B of the Securities Markets Act 1988; (b) a government department named in Schedule 1 of the State Sector Act 1988; (c) a local authority as defined in section 5 of the Local Government Act 2002; (d) the New Zealand Police; (e) the New Zealand Security Intelligence Service; (f) any other entity or class of entities specified in regulations. A reporting entity may also conduct simplified customer due diligence on a person who purports to act on behalf of a customer when: (a) the reporting entity already has a business relationship with the customer at the time the person acts on behalf of the customer; and (b) the reporting entity has conducted one of the specified types of customer due diligence on the customer in accordance with this Act and regulations (if any). For the avoidance of doubt, nothing in this subpart requires identification or verification of identity of a beneficial owner of a customer in respect of whom a reporting entity may conduct simplified customer due diligence.

(2)

(3)

(4)

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Circumstances when enhanced customer due diligence applies

(1) A reporting entity must conduct enhanced customer due diligence in accordance with sections 23 and 24 in the following circumstances: (a) if the reporting entity establishes a business relationship with a customer that is: (i) a trust or another vehicle for holding personal assets; (ii) a non-resident customer from a country that has insufficient anti-money laundering and countering financing of terrorism systems or measures in place; (iii) a company with nominee shareholders or shares in bearer form; (b) if a customer seeks to conduct an occasional transaction through the reporting entity and that customer is: (i) a trust or another vehicle for holding personal assets; (ii) a non-resident customer from a country that has insufficient anti-money laundering and countering financing of terrorism systems or measures in place; (iii) a company with nominee shareholders or shares in bearer form; (c) if a customer seeks to conduct, through the reporting entity, a complex, unusually large transaction or unusual pattern of transactions that have no apparent or visible economic or lawful purpose; (d) when a reporting entity considers that the level of risk involved is such that enhanced due diligence should apply to a particular situation; (e) any other circumstances specified in regulations. A reporting entity must conduct enhanced customer due diligence in accordance with section 26 if: (a) it establishes a business relationship with a customer who it has determined is a politically exposed person; or (b) a customer who it has determined is a politically exposed person seeks to conduct an occasional transaction through the reporting entity. A reporting entity must conduct enhanced customer due diligence in accordance with sections 27 and 28 if it is an ordering institution, an intermediary institution, or a beneficiary institution in relation to a wire transfer. A reporting entity must conduct enhanced customer due diligence in accordance with section 29 if it has, or proposes to have, a correspondent banking relationship. A reporting entity must conduct enhanced due diligence in accordance with section 30 if: (a) it establishes a business relationship with a customer that involves new or developing technologies, or new or developing products, that might favour anonymity; or (b) a customer seeks to conduct an occasional transaction through the reporting entity that involves new or developing technologies, or new or developing products, that might favour anonymity.

(2)

(3)

(4)

(5)

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APPENDIX 5 Sections 32 to 34 of the AML/CFT Act: 32 Reliance on member of designated business group
(1) A reporting entity (member A) that is a member of a designated business group may: (a) rely on another member of the group (member B) to conduct any customer due diligence procedures required for customer due diligence under this Act or regulations as long as: (i) any identity information is given to member A by member B before member A establishes a business relationship or an occasional transaction is conducted; and (ii) any verification information is given to member A by member B as soon as practicable, but no later than 5 working days, after the business relationship is established or the occasional transaction is conducted; (b) adopt that part of an AML/CFT programme of another member of the group that relates to record keeping, account monitoring, ongoing customer due diligence, and annual reporting and share and use the procedures, policies, and controls relating to those parts of the programme subject to any conditions prescribed by regulations; (c) use another member of the groups risk assessment if that risk assessment is relevant to member As business; (d) make a suspicious transaction report on behalf of any other member or all members of the designated business group. Despite subsection (1), a reporting entity, and not the member of the designated business group relied on by the reporting entity, is responsible for ensuring that it is complying with this Act and regulations. An AML/CFT supervisor for a reporting entity that is part of a designated business group may require the reporting entity to undertake its own risk assessment or develop its own AML/CFT programme if the AML/CFT supervisor is of the view that the risk assessment or AML/CFT programme being, or proposed to be, relied on by the reporting entity is not appropriate for that entity. This section is subject to section 36, which relates to the protection of personal information.

(2)

(3)

(4)

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Reliance on other reporting entities or persons in another country

(1) Subject to the conditions in subsection (2), a reporting entity may rely on another person (who is not an agent) to conduct the customer due diligence procedures required for customer due diligence under this Act or regulations. The conditions are that: (a) the person being relied on is either: (i) a reporting entity; or (ii) a person who is resident in a country with sufficient antimoney laundering and countering financing of terrorism systems and measures in place and who is supervised or regulated for AML/CFT purposes; and (b) the person has a business relationship with the customer concerned; and

(2)

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(c)

(d)

(e) (3)

the person has conducted relevant customer due diligence procedures to at least the standard required by this Act and regulations and has provided to the reporting entity: (i) relevant identity information before the reporting entity establishes a business relationship or an occasional transaction is conducted; and (ii) relevant verification information as soon as practicable, but no later than 5 working days, after the business relationship is established or the occasional transaction is conducted; and the person consents to conducting the customer due diligence procedures for the reporting entity and to providing all relevant information to the reporting entity; and any other conditions prescribed by regulations are complied with.

Despite subsection (1), a reporting entity relying on a third party to conduct the customer due diligence procedure, and not the person carrying out the customer due diligence procedure, is responsible for ensuring that customer due diligence is carried out in accordance with this Act.

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Reliance on agents
Subject to any conditions that may be prescribed by regulations, a reporting entity may authorise a person to be its agent and rely on that agent to conduct the customer due diligence procedures and obtain any information required for customer due diligence under this Act or regulations.

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