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SAP FI Notes

1. SAP FI documents such as invoices can have certain header and line item fields changed as long as the posting period is not closed, the line item is not cleared, and it does not affect the reconciliation. 2. Documents can be reversed through a standard reversal, negative posting, or transferring incorrect line items, with the reversal reason controlling the reversal date. 3. Terms of payment determine the baseline date for cash discount calculation and are assigned to customers or vendors, with cash discount percentage and time period also impacting the calculation.

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93 views2 pages

SAP FI Notes

1. SAP FI documents such as invoices can have certain header and line item fields changed as long as the posting period is not closed, the line item is not cleared, and it does not affect the reconciliation. 2. Documents can be reversed through a standard reversal, negative posting, or transferring incorrect line items, with the reversal reason controlling the reversal date. 3. Terms of payment determine the baseline date for cash discount calculation and are assigned to customers or vendors, with cash discount percentage and time period also impacting the calculation.

Uploaded by

vinodnagaraju
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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SAP FI: Document Change Control

1. Certain fields in both Doc Header & Line item can be changed. 2. Doc Header Reference & Doc Header text 3. Doc Line Item not allow (amount, posting key, account or any other field which affect the reconciliation of a posting) 4. Log: field, new & old, who made, time & date 5. Condition for Field Change: > Posting period not closed > line item not cleared > posting as DR in a Customer account / CR in Vendor account > document must not be a credit memo for an invoice / from a down payment 6. Differentiate between the document change rules: > Account type: > Transaction class: only used for Sp. G/L CC: if the field is blank, rule applies to every CC

2. SAP FI: Document Reversal


1. Can be by > Entering a standard reversal posting increases the transaction figures. > Negative Posting no increase in the transaction figures i. Company code must permit negative postings ii. Reversal reason must be defined for negative reversal. > Negative also used to perform transfer posting of incorrect line items > Document type also should allow for negative 2. Reversal reason: have to enter controls the reversal date (whether it is differentiated from posting period )Cleared documents must reset before reversing

Terms of Payment and Cash Discounts:


2. i. TOP for Baseline date calculation Cash disc period Cash disc % ii. TOP assigned to C/V - proposed by the system / enter by user used in processing transaction. iii. Base line date (posting , entry, document date, no default) iv. Cash discount terms, Cash discount % - %, no. of days, fixed date, additional months, v. Fixed day, additional months 3. Cash Discount: i. To calculate, you enter % rate in TOP ii. Also enter no. of days that the % is valid iii. Also add fixed days and months iv. Days & months are used in conjunction with the baseline date to calculate correct cash disc. v. You can enter up to 3 cash discount periods vi. Base amount is net value (total of G/L and FA line items, taxes not included / gross value (including taxes) vii. Global parameters of a company code 4. TOP in Credit Memos: i. Invoice related credit memos: you can link credit memo to original invoice enter original invoice number in Invoice Reference field during document entry in this case both documents become due on the same date ii. Other Credit memos: TOP are invalid due on base line date enter V in Invoice Reference field.

5. Day limit: i. Date specific TOP in one TOP key. ii. calendar day to which the TOP are valid iii. you can store single or multi-part TOP in one TOP key iv. Several versions can define with each version having a different day limit. v. Is the baseline date up to which payment term version applies. 6. Description: automatic can replace SO mgt text for printing Account type Payment Control: Block key & Payment method - default on first time if not set the indicator / default on change on setting the indicator. 7. Fixed day : used to overwrite the calendar day of the baseline date 8. Installment: i. Portion of invoice amount may be retained for payment at a later date ii. Total invoice amount is divided into partial amounts due on different dates iii. System carries out this split automatically if installment payment is defined in the TOP create a line item for each installment specified iv. Define an installment number, a percentage rate (total must be 100%), and terms of payment for each installment v. Line item amounts correspond to the % of the total amount total of all line item = total amount of document 9. Posting the Cash Discount Gross Procedure: i. Enter either manually or automatically by the system ii. You can still change the cash discount after you post the invoice iii. When you clear C/V cash discount automatically post to the cash disc expense/received 10. Posting the Cash Discount - Net Procedure: i. Cash discount amount is automatically posted when the invoice is posted. (this amount reduce from exp or B/S account ) ii. System carries out a clearing posting to the cash discount clearing account iii. If invoice paid after cash disc deadline, cash discount loss is posted to a separate account iv. Cash discount clearing account must be managed on an open item basis

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