Oracle Payroll User Manual Version 1.

ORACLE PAYROLL USER MANUAL DOCUMENT

Implementation of Management Information System (MIS)
Including Financial Management System (FMS)
ICAR
Version No.: 1.0
Prepared by
IBM Project Team

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DOCUMENT RELEASE NOTICE

Payroll User Manual Document
Version no: 1.0
Release no: All Releases

Date of Release

29th April 2013

Client

Indian Council of Agricultural Research

Project

Payroll Implementation

Author

Nitin Batta

Reviewer

Date:

Approved by

Date:

Control Assurance by

Date:

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REVISION HISTORY
Document Title: Payroll User Manual Document

Document No.:
IBM-ORA/ICAR/UM/PUR/001

Version No.

Issue Date

Change Details

1.0

29th Apr ,2013

No Previous Document

Oracle Payroll User Training Manual Version 1.0

Owner

3 of 100

Approved By

Remarks

Oracle Payroll User Manual Version 1.0

DISTRIBUTION
Copy No.

Name

Location

Sh Devendra Kumar, Dir(Finance)

ICAR HQ

Sh. Radhey Sham, Comptroller, IARI, New Delhi

IARI, New Delhi

Sh SK Pathak, Dy. Director(F)

ICAR HQ

Sh Dilip Roy, Under Secretary

ICAR HQ

Mrs. Namrata Sharma, Deputy Secretary

ICAR HQ

Dr. A.K. Choubey, HOD,IASRI

IASRI,New Delhi

Dr. Alka Arora, Sr. Scientist, IASRI

IASRI,New Delhi

Dr. Sudeep Marwaha, Sr.Scientist, Co-PI Project, IASRI

IASRI,New Delhi

Dr. Shashi Dahiya, Scientist, Co-PI Project, IASRI

IASRI,New Delhi

10

Mrs. Sanjeevan Prakash, Senior F&A Officer

IARI, New Delhi

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Table of Contents
1

LOGGING INTO ORACLE APPLICATIONS ................................................................................................................................................................................... 8

1.1
ENTERING GRADE PAY ..................................................................................................................................................................................................................... 13
1.2
ENTERING PAYROLL ......................................................................................................................................................................................................................... 14
1.3
ENTERING STATUTORY INFORMATION ............................................................................................................................................................................................. 15
1.4
ENTERING ASSIGNMENT STATUS ......................................................................................................................................................................................................... 16
1.5 ENTERING SALARY PROPOSAL.............................................................................................................................................................................................................. 17
1.6 ENTERING BASIC PAY IN SALARY INFORMATION ................................................................................................................................................................................... 18
1.7 ENTERING DEARNESS ALLOWANCE ....................................................................................................................................................................................................... 19
1.8 ENTERING BONUS ................................................................................................................................................................................................................................ 20
1.9 ENTERING BAD CLIMATE ALLOWANCE .................................................................................................................................................................................................. 21
1.10 ENTERING CARETAKING ALLOWANCE FOR GOVERNMENT BUILDINGS .................................................................................................................................................... 22
1.11 CENTRAL GOVT. CHILDREN EDUCATION ALLOWANCE ........................................................................................................................................................................... 23
1.12 ........................................................................................................................................................................................................ ERROR! BOOKMARK NOT DEFINED.
1.13 CHILD CARE ALLOWANCE .................................................................................................................................................................................................................... 24
1.14 CYCLE ALLOWANCE ............................................................................................................................................................................................................................. 25
1.15 CASH HANDLING ALLOWANCE TO CASHIERS .......................................................................................................................................................................................... 26
1.16 ENTERING DEPUTATION DUTY ALLOWANCE .......................................................................................................................................................................................... 27
1.17 FEE HONORARIUM AND REMUNERATION............................................................................................................................................................................................... 28
1.18 HOSTEL SUBSIDY ALLOWANCE .............................................................................................................................................................................................................. 29
1.19 ENTER HRA ......................................................................................................................................................................................................................................... 30
1.20 ENTER HARD AREA ALLOWANCE ........................................................................................................................................................................................................... 31
1.21 ENTER ISLAND SPECIAL DUTY ALLOWANCE ........................................................................................................................................................................................... 32
1.22 JOURNEY FARE FOR CHILDREN STUDYING AT OUTSTATIONS ................................................................................................................................................................... 33
1.23 NON PRACTICING ALLOWANCE ............................................................................................................................................................................................................. 34
1.24 CALCULATING PROJECT ALLOWANCE ................................................................................................................................................................................................... 35
1.25 ENTERING SPECIAL COMPENSATORY HILL AREA ALLOWANCE................................................................................................................................................................ 36
1.26 ENTERING SPECIAL DUTY ALLOWANCE ................................................................................................................................................................................................. 37
1.27 ENTERING SPLIT DUTY ALLOWANCE ..................................................................................................................................................................................................... 38
1.28 ENTERING SUNDARBAN ALLOWANCE ..................................................................................................................................................................................................... 39
1.29 TRIBAL AREA ALLOWANCE .................................................................................................................................................................................................................... 40
1.30 ENTERING DEDUCTIONS UNDER SECTION 80 CCE ................................................................................................................................................................................ 41
1.31 DEDUCTIONS UNDER SECTION 80 D ...................................................................................................................................................................................................... 42
1.32 GPF INFORMATION.............................................................................................................................................................................................................................. 43

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1.33 NPS INFORMATION ........................................................................................................................................................................................................................... 44
1.34 PROFESSIONAL TAX INFORMATION ..................................................................................................................................................................................................... 45
1.35 COMPUTER ADVANCE INFORMATION .................................................................................................................................................................................................. 46
1.36 FESTIVE ADVANCE INFORMATION ....................................................................................................................................................................................................... 47
1.37 HINDI TRAINING ADVANCE INFORMATION .......................................................................................................................................................................................... 48
1.38 VEHICLE ADVANCE INFORMATION ...................................................................................................................................................................................................... 49
1.39 QUICK PAY ....................................................................................................................................................................................................................................... 50
1.39.1 QUICK PAY ..................................................................................................................................................................................................................................... 51
1.40 PAYROLL RUN WITHOUT ASSIGNMENTS .............................................................................................................................................................................................. 52
1.41 PAYROLL RUN WITHOUT ASSIGNMENTS ............................................................................................................................................................................................. 53
1.42 PAYROLL RUN WITH ASSIGNMENT SET ............................................................................................................................................................................................... 54
1.43 PAYROLL RUN ................................................................................................................................................................................................................................... 55
1.43.1 PAYROLL RUN ................................................................................................................................................................................................................................. 56
1.44 PRE-PAYMENTS ................................................................................................................................................................................................................................. 57
1.44.1 PRE-PAYMENTS ............................................................................................................................................................................................................................... 58
1.45 ARCHIVAL .......................................................................................................................................................................................................................................... 59
1.45.1 ICAR ELECTRONIC FUNDS TRANSFER REPORT.................................................................................................................................................................................. 60
1.45.2 ICAR HR PAY SLIP REPORT ............................................................................................................................................................................................................. 61
1.46 COSTING........................................................................................................................................................................................................................................... 62
1.47 TRANSFER TO LEDGER ....................................................................................................................................................................................................................... 63
1.48 RETRO ................................................................................................................................................................................................................................................ 64
1.48.1 RETRO .............................................................................................................................................................................................................................................. 65
1.48.2 ICAR DUE AND DRAWN STATEMENT ................................................................................................................................................................................................. 66
1.49 ROLLBACK ........................................................................................................................................................................................................................................... 67
1.50 REPORTS (ICAR AMORTIZATION SCHEDULE REPORT) ........................................................................................................................................................................... 68
1.51 ICAR COMPUTER LOAN REPORT .......................................................................................................................................................................................................... 69
1.52 ICAR EMPLOYEE PAYMENT MODE REPORT .......................................................................................................................................................................................... 70
1.53 ICAR EMPLOYEE G.A.R PAY BILL REPORT ........................................................................................................................................................................................... 71
1.54 ICAR GPF STATEMENT REPORT .......................................................................................................................................................................................................... 72
1.55 ICAR HR QUALIFYING PERIOD OF SERVICE .......................................................................................................................................................................................... 73
1.56 ICAR HR SUPERANNUATION REPORT ................................................................................................................................................................................................... 74
1.57 ICAR HR OUTSTANDING DUES REPORT ............................................................................................................................................................................................... 75
1.58 ICAR HOME LOAN ADVANCE ELIGIBILITY REPORT ............................................................................................................................................................................... 76
1.59 ICAR HOUSE LOAN REPORT ................................................................................................................................................................................................................ 77
1.60 ICAR LAST PAY CERTIFICATE REPORT .................................................................................................................................................................................................. 78

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1.61
1.62
1.63
1.64
1.65

ICAR LOAN SANCTION LETTER ............................................................................................................................................................................................................. 79

ICAR NPS BALANCE REPORT ............................................................................................................................................................................................................... 80
ICAR VEHICLE AND COMPUTER ELIGIBILITY REPORT ........................................................................................................................................................................... 81
ICAR PAY REGISTER COMPONENT WISE REPORT .................................................................................................................................................................................. 82
ICAR PAY BILL REMITTANCE REPORT .................................................................................................................................................................................................. 83

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Logging into Oracle Applications

Navigation

Open the link for the Oracle Instance

http://fms.iasri.res.in:8005/ (For User Training Instance)

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Screenshots and Steps

Enter the Username and password as provided (individual user name/password to be used). Password need to be changed on
first time login.
On logging into the application, a new page consisting of the responsibilities assigned to the user and the active
notifications for the user will open up.

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1.1 Entering/Viewing Grade Pay

Process for Establishment
Navigation

Applicable HRMS Responsibility Enter & Maintain

Click here to
Enter/View Grade
Pay information.

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Navigation

Applicable HRMS Responsibility People Enter & Maintain

View of the general HRMS

Responsibility Navigator.

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Enter the Employee Name/Number

whose Grade Pay information has to
be Viewed/Entered.

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Entering Grade Pay

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details.
Grade Pay
Information entered
in this form will be
considered for
processing in Payroll
Run.

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1.2 Entering Payroll Information (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details.
.

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1.3 Entering Statutory Information (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Statutory
Information Tab.
Statutory
information entered
in this form will be
used for reporting
purpose and
considered for
applicable Statutory
Deductions in
Payroll Processing.

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1.4 Entering Assignment Status (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details.
Status entered in
Service details form
will have direct
impact on Payroll
execution and
calculation of
Qualifying/NonQualifying Service.

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1.5

Entering Salary Proposal (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details.

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1.6

Entering Basic Pay in Salary Information (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Information.
Salary information
entered here will be
considered as Base
Salary (Pay Band) to
be processed in
Monthly Payroll.

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1.7 Entering Dearness Allowance (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Amount entered for
Dearness Allowance
will be considered
and processed in
monthly payroll run.

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1.8

Entering Bonus (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Enter the number of
Days an employee is
eligible for Bonus to
be Paid. Payment
Amount will be
automatically
calculated by Payroll
Process and paid in
the Month, Bonus
Element is attached.

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1.9

Entering Bad Climate Allowance (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Enter the name of
Location where an
employee is entitled
for Bad Climate
Allowance. Payment
Amount will be
calculated
automatically by the
Payroll Process as per
the current rules.

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1.10

Entering Caretaking Allowance for Government Buildings (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Attach Caretaking
Allowance for
Government Buildings
Payroll element with
Employees
Assignment. Payment
Amount will be
automatically
calculated by the
Monthly Payroll Run.

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1.11

Central Govt. Children Education Allowance (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Enter the mandatory
details in the input
values of the Payroll
Component.
Payment Amount
will be automatically
calculated by the
monthly payroll
process based on
the input values
entered.

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1.12 Child Care Allowance (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Enter the mandatory
input values marked in
Yellow Color. Payment
amount will be
automatically
calculated as per the
current rules by the
monthly payroll
process.

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1.13

Cycle Allowance (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Attach Cycle
Allowance Payroll
Element with
Employees
Assignment and
Payment amount will
be calculated
automatically as per
the current rules by
the monthly payroll
process.

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1.14

Cash handling Allowance to Cashiers (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Enter the mandatory
input values marked in
yellow color. Payment
amount will be
calculated
automatically by the
monthly payroll run.

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1.15

Entering Deputation Duty Allowance (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Enter the mandatory
input values marked in
yellow color. Payment
amount will be
calculated
automatically by the
monthly payroll run.

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1.16

Fee Honorarium and Remuneration (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Enter the mandatory
input value marked in
yellow color. Payment
amount manually
entered will be
disbursed by the
monthly payroll run.

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1.17

Hostel Subsidy Allowance (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Enter the Amount
Claimed as per the
rules and the same will
be disbursed during
the monthly Payroll
process.

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1.18 Enter HRA (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Select the relevant
value for City Type
and the Payment
amount will be
automatically
calculated during the
monthly Payroll Run.

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1.19

Enter Hard Area Allowance (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Select the relevant
value for Location and
the Payment amount
will be automatically
calculated during the
monthly Payroll Run.

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1.20

Enter Island Special Duty Allowance (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Select the relevant
value for Location
category and the
Payment amount will
be automatically
calculated during the
monthly Payroll Run.

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1.21

Journey Fare for Children studying at outstations (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Select the relevant
value for City of Hostel
& Amount Claimed
and the Payment
amount will be
automatically
calculated during the
monthly Payroll Run.

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1.22

Non Practicing Allowance (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Attach Non Practising
Allowance with
Employees
Assignment and the
Payment amount as
per the rules will be
automatically
calculated by the
monthly payroll run.

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1.23

Calculating Project Allowance (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Attach Project
Allowance with
Employees
Assignment and the
Payment amount as
per the Grade Pay will
be automatically
calculated by the
monthly payroll run.

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1.24

Entering Special Compensatory Hill Area Allowance (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Select the mandatory
input value of
Allowance Type and
Enter Posting Location
for reporting purpose.
Payment Amount will
be automatically
calculated by the
monthly payroll run.

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1.25

Entering Special Duty Allowance (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Select the mandatory
input value of Location
Category. Payment
Amount will be
automatically
calculated by the
monthly payroll run.

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1.26

Entering Split Duty Allowance (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Select the mandatory
input value of Location
Category. Payment
Amount will be
automatically
calculated by the
monthly payroll run.

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1.27 Entering Sunderban Allowance (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Enter the mandatory
input value of
Location. Payment
Amount will be
automatically
calculated basis on the
Grade Pay of an
Employee by the
monthly payroll run.
.

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1.28

Tribal Area Allowance (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Enter the mandatory
input value of
Location. Payment
Amount will be
automatically
calculated basis on the
Grade Pay of an
Employee by the
monthly payroll run.

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1.29 Entering Deductions under Section 80 CCE (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Enter the mandatory
input values of
Investment Amount &
Component Name.
Exemption in Income
Tax will be
automatically
calculated by Payroll
Process.

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1.30

Deductions under section 80 D (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Enter the mandatory
input values marked in
Yellow Color.
Exemption in Income
Tax will be
automatically
calculated by Payroll
Process.

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1.31

GPF Information (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Attach GPF
Information Payroll
Component with
Employees
Assignment for
Employer GPF
Deduction Contribution
to happen in Monthly
Payroll Process.

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1.32

NPS Information (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Attach NPS
Information Payroll
Component with
Employees
Assignment for
Employer & Employee
NPS Deduction
Contribution to happen
in Monthly Payroll
Process.

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1.33

Professional Tax Information (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Attach Professional
Tax Information
Payroll Component
with Employees
Assignment for PT
Deduction to happen
in Monthly Payroll
Process as per the
current rules.

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1.34 Computer Advance Information (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Attach Computer
Advance Information
with Employees
Assignment and enter
the Mandatory input
values. Payroll Run
will automatically
calculate Advance
Amount/Principle
Recovery-Interest
Recovery Amount
Whatsoever is
applicable.

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1.35

Festive Advance Information (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Attach Festive
Advance Information
with Employees
Assignment and enter
all the Input values.
Payroll Run will
automatically calculate
Advance Amount/
Recovery Amount
Whatsoever is
applicable.

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1.36

Warm Clothing Advance Information (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Attach Warm Clothing
Advance Information
with Employees
Assignment and enter
all the Input values.
Payroll Run will
automatically calculate
Advance Amount/
Recovery Amount
Whatsoever are
applicable.

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1.37

Vehicle Advance Information (Process for Establishment)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Salary
Components.
Attach Vehicle
Advance Information
with Employees
Assignment and enter
all the Input values.
Payroll Run will
automatically calculate
Advance Amount/
Recovery Amount
Whatsoever are
applicable.

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1.38

QuickPay: Payroll Run For A Single Employee (Process for DDO & Team)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Payroll
Related Quickpay
After all the Payroll
Elements are attached
with Employees
Assignment, DDO can
run QuickPay for a
Single Employee.
QuickPay is a flexibility
provided of running a
Payroll for a Single
Employee.

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1.38.1

Quick Pay: Payroll Run for a Single Employee (Process for DDO & Team)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain
Employee Basic
Details Service
Details Payroll
Related Quickpay
Enter Date Paid &
Date Earned as Period
in which an Employee
is Paid and Period in
which Employee
Earned respectively.
Click on Start Run
Button. Status Bar will
show the Status as
Complete if no errors
encountered.

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1.39

Payroll Run (Process for DDO & Team)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request

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1.40

Payroll Run (Process for DDO & Team)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
New Window will open
and Give Payroll Run
in Name.
Parameters window
will open.
Enter Applicable
Payroll Name & Pay
Period.
Consolidation Set will
come automatically.
Click Ok and Then
Submit.

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1.41

Payroll Run with Assignment Set (Process for DDO & Team)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
New Window will open
and Give Payroll Run
in Name.
Parameters window
will open.
Enter Applicable
Payroll Name, Pay
Period & Assignment
Set. Consolidation Set
will come
automatically.
Click Ok and Then
Submit.

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1.42

Payroll Run (Process for DDO & Team)

Request Gets
submitted.
After few minutes,
Click on Refresh
Button and the Status
will be Normal with
Phase as Completed.

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1.42.1

Payroll Run (Process for DDO & Team)

Navigation:
Applicable HRMS
Responsibility
View Payroll
Process Results.
Status of all Payroll
Processes can be
tracked using this
form.

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1.43

Pre-Payments (Process for Finance Dealing Person in Audit & Accounts Section)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
New Window will open
and Give
PrePayments in
Name.
Parameters window
will open.
Enter Applicable
Payroll Name, Start
Date & End Date of
the Process.
Consolidation Set will
come automatically.
Click Ok and Then
Submit.

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1.43.1

Pre-Payments (Process for Finance Dealing Person in Audit & Accounts Section)

Navigation:
Applicable HRMS
Responsibility
View Payroll
Process Results.
Status of all Payroll
Processes can be
tracked using this
form.

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1.44

Archival (Process for Finance Dealing Person in Audit & Accounts Section)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
Run the Process as
shown in the Picture
after the successful
completion of
PrePayments Process.
This Process Archives
the data processed in
Payroll Run.
Payslip of individual
employees can be
generated after the
execution of this
Process.

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1.44.1

ICAR Payroll Employee Payment Mode Report (Report for Finance Dealing Person in Audit & Accounts Section)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
Run the report as
shown in the Picture
after the successful
completion of Archival
Process. This report
will display the
information of
Employees, Bank
Details, and Net Pay.

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1.44.2

ICAR HR Pay Slip Report (Report for Finance Dealing Person in Audit & Accounts Section & DDO)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
Run the report as
shown in the Picture
after the successful
completion of Archival
Process. This report
will display the
information of
Employees Earnings,
Deductions & Net Pay

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1.45

Costing (Process for Finance Dealing Person in Audit & Accounts Section)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
Run the attached
process in the picture
after the successful
execution of Archival
Process. Costing
Process Costs the
information of Payroll
Components for all the
Employees.

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1.46

Transfer to Ledger (Process for Finance Dealing Person in Audit & Accounts Section)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
Run the attached
process in the picture
after the successful
execution of Costing
Process. Transfer to
GL Process sends the
information of Payroll
to GL for Accounting.

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1.47

Arrear Payments (Process for DDO & Team)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
Run the attached
process in the picture
to pay to find out the
employees eligible for
Arrear Payment. This
Process has to be run
before the execution of
Payroll Process for
any Payroll Period.

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1.47.1 Arrear Process (Process for DDO & Team)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
Run the attached
process in the picture
to pay any Arrear
Payment. This
Process has to be run
before the execution of
Payroll Process for
any Payroll Period and
after the successful
execution of Retro
Notification Report.

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1.47.2

ICAR Due and Drawn Statement (Report for DDO & Team)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
Run the attached
report after the
successful execution
of Retropay
(Enhanced) Process.
This process will list all
the Employees for
whom Arrear Amount
is Due to be Paid
against the Drawn
Amount.

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1.49 Rollback
Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
Run Rollback Process
to remove any Payroll
process incase if
theres a need to make
the necessary
changes in Payroll and
re-run the same.

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1.50 Reports (ICAR Amortization Schedule Report)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
This report is
applicable for all
interest bearing
advances like Vehicle
Advance, Computer
Advances as it will
compute the total
interest to be paid by
an employee basis on
Number of
Installments.

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1.51 ICAR Computer Loan Report

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
This report is
applicable for
Computer Advance
and can be used as a
Sanction order for the
said Loan.

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1.52 ICAR Employee Payment Mode Report

Click on Submit a new
request.
Enter Report Name.
Parameters window
will open.
Enter Institute name
from list of values.
Enter Division from
drop down.
Enter Pay Period from
drop down.
Enter Payment Mode
as Cheque or Bank
Transfer.
Click on Ok and
submit

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1.53 ICAR Employee G.A.R Pay bill Report

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
This report is
applicable for all
employees and
contains the history of
Paybill. This report is
sometimes referred to
as Broadsheet.

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1.54 ICAR GPF Statement Report

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
This report is
applicable for all
employees and
contains the history of
GPF Statement for all
the Financial Years.

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1.55 ICAR HR Qualifying Period of service

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
This report is
applicable for all
employees and can be
used to extract the
accurate Qualifying
Years Of Service.

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1.56 ICAR HR Superannuation Report

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
This report is
applicable for all
employees and can be
used to extract the
accurate
Superannuation date.

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1.57 ICAR HR Outstanding Dues Report

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
This report is
applicable for all
employees and can be
used to extract the
Outstanding Dues
applicable. This report
will be useful in
Pension Cases to
know the dues left to
be paid by a particular
employee.

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1.58 ICAR Home Loan Advance Eligibility Report

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
This report is
applicable for all
employees and can be
used to find out the
eligibility for Home
Loan Advance.

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1.59

ICAR House Loan Report

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
This report is
applicable for all
employees and can be
considered as a
Sanction orders incase
of House Loans.

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1.60 ICAR Last pay Certificate Report

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
This report is
applicable for all
employees and can be
extracted incase of
Transfers.

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1.61 ICAR Loan Sanction Letter

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
This report is
applicable for all
employees and can be
considered as a
Sanction order for all
types of Loans.

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1.62 ICAR NPS Balance Report

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
This report can be
extracted to know
Institute Wise NPS
Balance of all
employees.

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1.63 ICAR Vehicle and Computer Eligibility Report

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
This report can be
extracted to know
Eligibility for Vehicle &
Computer Loans.

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1.64 ICAR Pay Register Component Wise Report

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
This report will display
Component Wise
Payroll Run Results
for a Particular Pay
Period.

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1.65 ICAR Pay Bill Remittance Report

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
This report will display
Deductions made
towards a Particular
Bill in a Particular Pay
Period.

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1.66 Costing Detail Report

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
This report will display
the Costing
information of all the
Payroll Components
for particular Payroll
period. This report
must be extracted
after the successful
completion of Costing
Process only.

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1.67 ICAR Monthly Deduction Schedules

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
This report will be
helpful in extracting
Monthly Deduction
Schedules after the
successful completion
of Payroll Run.

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1.68 ICAR Supplement Bill

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
Report shown in the
picture will be used to
create Supplement
Bills based on a
Particular Institute &
Arrear Period.

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1.69 ICAR Payroll GPF Advance & Withdrawal Eligibility Report

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
This report can be
extracted to find the
Eligibility of a
Particular Employee
for GPF Advance or
GPF Withdrawal.

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1.70 Investment Declaration (Process for Employees)

Navigation:
Applicable
Employee Self
Service
Responsibility
Annual Tax
Declaration
Investment
Declaration has to be
done by each and
every employee at the
Start of the Financial
Year for accurate
computation of Income
Tax.

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1.70 Investment Declaration (Process for Employees)

Navigation:
Applicable
Employee Self
Service
Responsibility
Annual Tax
Declaration
Clicking on Annual
Tax Declaration will
open the Page as
shown in the Picture.
Investment
Declaration can be
made in the respective
Heads.

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1.70 Investment Declaration (Process for Employees)

Navigation:
Applicable
Employee Self
Service
Responsibility
Annual Tax
Declaration View
Current Declaration
Employees can also
view the Investments
already declared
during the Financial
Year by Clicking on
View Current
Declaration Button.
Page as shown in the
Picture will display
already declared
Investment
Declaration.

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1.70 Investment Declaration (Process for Employees)

Navigation:
Applicable
Employee Self
Service
Responsibility
Annual Tax
Declaration
Action
Employees will also
have Flexibility to
Modify the
Declarations already
made. They must
perform this action
before the Cutoff date
of Payroll Period.

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1.70.1 Investment Declaration (Process for DDO)

Navigation:
India Professional
User Self Service
Search tax
Declarations
DDO will have access
to Approve/Reject the
Investment
Declarations made by
Employees.
Employees will be
submitting the Hard
Copies of Investment
Declarations and basis
on that, DDO will
perform this activity.

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1.70.1 Investment Declaration (Process for DDO)

Navigation:
India Professional
User Self Service
Search tax
Declarations
On Clicking Search
Tax Declarations
Button, Page as
shown will be opened
and the same will be
used to
Approve/Reject the
Investment
Declarations.

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1.71 TDS Challan Mapping (Process for DDO)

Navigation:
India Professional
User Self Service
Search tax
Declarations
Quarterly & Annual
TDS Challan mapping
will be done by DDO
for reporting purpose.
The same will be used
in Form24 & Form16.

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1.71.1 TDS Challan Mapping (Process for DDO)

Navigation:
India Professional
User Self Service
Search tax
Declarations
Clicking on TDS
Challan Mapping
Button will open the
Page as shown in the
Screen-shot. This
page will be used to
map Challan
information.

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1.72 Quarterly Returns Archive (Process for DDO)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
After entering TDS
Challan Mapping
information, Run the
process as shown in
the Picture

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1.72.1 Quarterly Returns Report (Process for DDO)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
After the successful
execution of Quarterly
Archival, Report as
shown in the picture
can be extracted for
the relevant Quarter.

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1.73 End of Year Archival (Process for DDO)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
After doing TDS
Challan Mapping,
Please execute the
Process as shown in
the Picture.

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1.73.1 Annual Form16 Report (Process for DDO)

Navigation:
Applicable HRMS
Responsibility
People Enter &
Maintain View
Requests Submit
a New Request
After the Successful
execution of Annual
Archival, Please
execute the report as
shown in the Picture to
generate Form16 for
all the employees.

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