PeopleSoft End-User Training

GENERAL LEDGER TRAINING

PARTICIPANT GUIDE

PEOPLESOFT DISTRIBUTION 7.0 PEOPLESOFT GENERAL LEDGER MAY 2000

Distribution - Purchasing Copyright 2000 by PeopleSoft, Inc. All rights reserved. Published 2000. Printed on Recycled Paper. Restricted Rights Printed in the United States of A erica. !he infor ation contained in this docu ent is proprietary and confidential to PeopleSoft, Inc. "o part of this docu ent ay be reproduced or trans itted in any for or by any eans, electronic or echanical, including photocopying and recording, for any purpose #ithout the e$press #ritten per ission of PeopleSoft, Inc. !his docu ent is sub%ect to change #ithout notice, and PeopleSoft does not #arrant that the aterial contained in this docu ent is error&free. If you find any proble s #ith this docu ent, please report the to PeopleSoft in #riting. PeopleSoft, the PeopleSoft logo, People!ools, PS'n(ision, PeopleCode, and People)oo*s are registered trade ar*s, and Red Pepper, People!al*, and +,e #or* in your #orld.- are trade ar*s of PeopleSoft, Inc. All other co pany and product na es ay be trade ar*s of their respective o#ners. Copyright 2000 PeopleSoft, Inc. All rights reserved.

PARTICIPANT GUIDE

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"C State University.s /eneral 0edger !raining

,elco e to the "C State University.s /eneral 0edger !raining class1 !his odule contains the tools needed to learn the "C State University.s PeopleSoft /eneral 0edger syste .

Goal Participant b!ecti"es

!o have the s*ills and *no#ledge to use PeopleSoft to perfor 0edger procedures. At the end of this class you #ill be able to2 3. 2. 5. 6. 7. 8.

standard /eneral

4nter, edit, and route %ournal entries. Copy %ournal entries. Copy %ournals using the reversal feature. Print %ournals. Approve, budget chec*, and post %ournals. Use the online 0ibrary to locate infor ation about PeopleSoft /eneral 0edger.

utline Getting Started### A. !he 0earning 9aterials ). PeopleSoft "avigation C. PeopleSoft )asics Entering and Processing $ournals

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%ontents

Getting Started#########################################################################################################&
The Learning 'aterials#####################################################################################################& A. Introduction..............................................................................................................3 ). Concepts...................................................................................................................5 online 0ibrary...........................................................................................................5 Participant /uide......................................................................................................5 !raining :atabase.....................................................................................................5 C. 4$ercises...................................................................................................................; 4$ercise 3 & <ind Infor ation Using the !able of Contents =0evel 3>.....................? 4$ercise 2 & <ind Infor ation Using the !able of Contents =0evel 2>...................30 :. Su ary and Revie#.............................................................................................35 PeopleSoft Na"igation######################################################################################################&( A. Introduction............................................................................................................37 ). Concepts.................................................................................................................3; 0ogon to PeopleSoft..............................................................................................3; Accessing Panels....................................................................................................3; "avigation..............................................................................................................3; C. 4$ercises.................................................................................................................25 4$ercise 3 & "avigate through PeopleSoft ,indo#s =0evel 3>..............................26 4$ercise 2 & "avigate Using 9enus, !abs, !oolbars, and @eyboard <unctions =0evel 3>.................................................................................................................28 4$ercise 5 & 0ocate Panels =0evel 5>......................................................................2A :. Su ary and Revie#.............................................................................................52 PeopleSoft )asics##############################################################################################################*+ A. Introduction............................................................................................................56 ). Concepts.................................................................................................................58 :ata entry...............................................................................................................58 !oolbars, enus, and shortcut *eys.......................................................................58 Using panels...........................................................................................................58 C. Su ary and Revie#.............................................................................................6;

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'a,ing and Processing $ournals##########################################################################(&

A. Introduction............................................................................................................72 ). Concepts.................................................................................................................76 Bournal entries........................................................................................................76 Chart<ields.............................................................................................................76 Speed!ypes............................................................................................................76 Bournal approvals....................................................................................................76 Bournal life cycle.....................................................................................................76 C. 4$ercises.................................................................................................................7? 4$ercise 3 & 4nter a Bournal 4ntry =0evel 3>..........................................................7A 4$ercise 2 & InCuire on a Bournal =0evel 3>...........................................................87 4$ercise 5 & 4dit, Print, and Route a Bournal 4ntry =0evel 3>................................;3 4$ercise 6 & Copy a Bournal 4ntry =0evel 3>..........................................................;A 4$ercise 7 & :elete a Bournal that has not been )udget Chec*ed =0evel 3>...........?? 4$ercise 8 & Approve, )udget Chec*, and Post a Bournal 4ntry =0evel 3>............A3 4$ercise ; & 4nter, 4dit, Route, and Print a Co pound Bournal 4ntry =0evel 2>.................................................................................................................A7 4$ercise ? & Recycle a Bournal 4ntry =0evel 2>....................................................332 4$ercise A & Revie# a Bournal 4ntry #ith ore than !en 0ines =0evel 2>...........338 4$ercise 30 & Copy, 4dit, and Route a Bournal 4ntry =0evel 5>...........................320 4$ercise 33 & 4nter, 4dit, Approve, )udget Chec*, and Post a Bournal 4ntry =0evel 5>...............................................................................................................326 :. Su ary and Revie#...........................................................................................32A

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/etting Started...

0et.s get started1 !his section contains the tools needed to create the foundation reCuired to learn the concepts and activities involved in PeopleSoft /eneral 0edger.

Goal

!o have the s*ills and *no#ledge to describe concepts and perfor activities identified in the Using the online 0ibrary and PeopleSoft )asics sections of the online 0ibrary. At the end of this section you #ill be able to2 3. 2. 5. 6. 7. Use the PeopleSoft 4nd&User !raining learning aterials. Use the online 0ibrary. "avigate through PeopleSoft. Retrieve and enter data. "avigate through the online 0ibrary to locate additional infor ation about Using the online 0ibrary and PeopleSoft )asics.

Participant b!ecti"es

utline The Learning 'aterials A. Introduction ). Concepts C. 4$ercises :. Su ary and Revie# PeopleSoft Na"igation A. Introduction ). Concepts C. 4$ercises :. Su ary and Revie# PeopleSoft )asics A. Introduction ). Concepts C. Su ary and Revie#

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Getting Started###
The Learning 'aterials
A# Introduction
Acti"it'aterials

LECTURE

GUIDE

LIBRARY

FLIPCHART

Step & E/pected Results. Step 0

Goal.

!o have an overall understanding of the tools available to assist you in learning PeopleSoft both in the classroo and #hile on the %ob.

!he goal for this section is introduced. %lassroo1 'aterials. Participant /uide, online 0ibrary, PeopleSoft !raining :atabase, flipcharts

E/pected Results.

!he classroo

aterials are introduced.

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)# %oncepts
Acti"it'aterials

LECTURE

GUIDE

LIBRARY

FSPSDMO

Step &

!he co ponents of the learning aterials are listed belo#D online 0ibrary Participant /uide !raining :atabase

E/pected Results.

An a#areness of the co ponents of PeopleSoft 4nd&User !raining.

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%oncepts 2continued3
Step 0
LIBRARY

online Librar-

!he online 0ibrary serves as an online training anual in the classroo and as an online reference guide #hen you return to your %ob. Eaving an online anual eli inates the need for a paper anual that often sits on the shelf and beco es out&of&date. !he online 0ibrary is co pletely inde$ed and lets you Cuic*ly and easily find the e$act infor ation you need. !he online 0ibrary is odified centrally, creating one online 0ibrary vie#ed by all users. !he online 0ibrary contains the follo#ing sectionsD Using the online LibrarProvides an overvie# of ho# to use the online training and reference anual. PeopleSoft )asics :escribes ho# PeopleSoft operates. !his section e$plains ho# to navigate through PeopleSoft and perfor data entry. @ey concepts are also e$plained. Processes4 Reports4 and 5ueries :escribes ho# to run processes and reports. !his section also describes ho# to use Fuery to e$tract infor ation fro the PeopleSoft database and print reports. PeopleSoft General Ledger Contains the end&user concepts and procedures for the PeopleSoft /eneral 0edger application. !his section describes end&user PeopleSoft procedures in detail. PeopleSoft Panels Provides a snapshot of end&user panels. E/pected Results. An understanding of the purpose of the online 0ibrary.

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%oncepts 2continued3
Step *
GUIDE

Participant Guide

!he participant guide is the script that guides you through your PeopleSoft class. It directs you to the online 0ibrary #here you #ill find the infor ation necessary to help you understand the sub%ect atter and co plete your participant e$ercises. 4ach participant guide contains the follo#ing sectionsD Introduction 0ists the ob%ectives for the odule and displays a list of relevant concepts and procedures to support the ob%ectives. %oncepts 0ists the ain concepts for the topics and directs you to their location in the online 0ibrary. E/ercises Provides three levels of co ple$ity in the e$ercises to prepare you to use PeopleSoft on the %ob effectively. !he odule includes directions for the co pletion of each e$ercise and sho#s the results for the e$ercises. Su11ar- and Re"ie6 Restates the ob%ectives for the odule, and provides revie# Cuestions to ensure co prehension of the sub%ect atter. E/pected Results. Step + An understanding of basic PeopleSoft concepts. E/ercise E/a1ple.

E/pected Results.

An understanding of the type of infor ation available in the participant guide.

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%oncepts 2continued3
Step (
FSPSDMO

Training Database

A training database has been installed on your classroo PC. !he e$ercises in your participant guide #or* #ith the data contained in this database so you can practice procedures #ithout #orrying about any data corruption if you a*e an error. ,hile on the %ob, you #ill be using the production database. E/pected Results. Step 7 An understanding of the function of the training database used #ith the learning aterials. :iscuss the follo#ing CuestionsD 3. ,hat is the purpose of the online 0ibraryG 2. ,hat is the purpose of your participant guideG 5. ,hat is the purpose of the training databaseG E/pected Results. An understanding of the ain concepts.

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%# E/ercises
Acti"it'aterials

PRACTICE

GUIDE

LIBRARY

E/ercise Le"els
Le"el & e$ercises involve a single procedure #hich is e$plained in the online 0ibrary. !he instructor de onstrates ho# to perfor these e$ercises #hile the participants follo# along at their classroo #or*stations. Le"el 0 e$ercises are ore co ple$ than 0evel 3 e$ercises. !hey ay be a co bination of steps and procedures found in the online 0ibrary. !he participants perfor these e$ercises individually. Le"el * e$ercises are challenging because they do not list step&by&step instructions. Participants deter ine ho# to perfor the activity, using the online 0ibrary as a reference tool. !he participants perfor these e$ercises individually.

E/ercises in The online LibrarE/ercise & E/ercise 0 8ind Infor1ation Using the Table of %ontents 2Le"el &3 8ind Infor1ation Using the Table of %ontents 2Le"el 03

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E/ercise & - 8ind Infor1ation Using the Table of %ontents 2Le"el &3
Scenario. Hou #ish to learn ho# to navigate through the online 0ibrary to find the infor ation on PeopleSoft you need. Hour goal is to use the !able of Contents to successfully find a topic. USI"/ !E4 I"0I"4 0I)RARH

online Librar-. Step & E/pected Results. Step 0 E/pected Results. Step * E/pected Results.

<ro the !able of Contents #indo# in the online 0ibrary, e$pand the heading USING T9E NLINE LI)RAR:. !he topic subheadings display.

0ocate and highlight the section on Na"igation. !he section is highlighted.

:ouble&clic* Na"igation and vie# the infor ation on navigation in the docu ent #indo#. !he "avigation topic displays in the docu ent #indo#.

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E/ercise & 2continued3

Step + Co pare your #indo# #ith the one sho#n belo#D

E/pected Results. Step ( E/pected Results.

!he #indo# atches. If these ele ents do not the instructor.

atch, revie# the steps and as*

Clic*

to collapse any e$panded branches in the !able of Contents.

!he !able of Contents collapses.

4$ercise co pleted.

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E/ercise 0 - 8ind Infor1ation Using the Table of %ontents 2Le"el 03

Scenario. Hou need to find infor ation regarding effective dating. Hour goal is to use the !able of Contents in the online 0ibrary to find infor ation on effective dating. USI"/ !E4 I"0I"4 0I)RARH

online Librar-. Step & E/pected Results. Step 0 E/pected Results. Step * E/pected Results.

<ro the !able of Contents #indo# in the online 0ibrary, e$pand the heading PE PLES 8T )ASI%S. !he topic subheadings display.

0ocate and highlight the section on Using Panels. !he section is highlighted.

:ouble&clic* Using Panels and vie# the infor ation in the docu ent #indo#. !he Using Panels topic displays in the docu ent #indo#.

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E/ercise 0 2continued3
Step + Co pare your #indo# #ith the one sho#n belo#D

E/pected Results. Step ( E/pected Results.

!he #indo# atches. If these ele ents do not the instructor.

atch, revie# the steps and as*

Clic*

to collapse any e$panded branches in the !able of Contents.

!he !able of Contents collapses.

4$ercise co pleted.

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D# Su11ar- and Re"ie6

Acti"it'aterials

LECTURE

GUIDE

FLIPCHART

REVIEW

Step & E/pected Results.

Goal.

!o have an overall understanding of the tools available to assist you in learning PeopleSoft both in the classroo and #hile on the %ob.

:iscussion of the co pleted goal.

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PeopleSoft Na"igation
A# Introduction
Acti"it'aterials

LECTURE

GUIDE

LIBRARY

FLIPCHART

Step &

Goal.

!o have the s*ills and *no#ledge necessary to describe the concepts and perfor the activities identified in the 0ogon to PeopleSoft, "avigation Iptions, and Accessing Panels sections of the online 0ibrary.

E/pected Results. Step 0

!he goal for this section is introduced. %lassroo1 'aterials. Participant /uide, online 0ibrary, PeopleSoft, flipchart

E/pected Results. Step *

!he classroo

aterials are introduced.

<ro the !able of Contents #indo# in the online 0ibrary, e$pand do#n the follo#ing pathD P4IP04SI<! )ASICS Introduction SelectD Introduction

E/pected Results.

!he Introduction section displays.

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Introduction 2continued3
Step + (ie# the list of topics available under the follo#ing headingD Perfor Procedures

Note. Not all topics listed in the online Librar- are co"ered in class# E/pected Results. An a#areness of the infor ation available.

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)# %oncepts
Acti"it'aterials

LECTURE

GUIDE

LIBRARY

FSPSDMO

FLIPCHART

Step &

!he

ain topics are listed belo#D

0ogon to PeopleSoft Accessing Panels "avigation E/pected Results. An a#areness of the ain concepts.

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%oncepts 2continued3
Step 0 !oggle to the online 0ibrary. Identify #here infor ation can be found about the follo#ing topicsD P4IP04SI<! )ASICS Logon to PeopleSoft P4IP04SI<! )ASICS "avigation ;indo6s Panels Panel Groups E/pected Results. Step * Understanding of ho# to logon to PeopleSoft. 0ogon to PeopleSoft using the follo#ing infor ationD :atabase "a eD Iperator I:D Clic*D E/pected Results. < 8SPSD' GLTRAIN

!he PeopleSoft #indo# displays.

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%oncepts 2continued3
Step + E/pected Results. Step ( E/pected Results. Step 7 SelectD /o, Process <inancial Infor ation, Process $ournals !he Process Bournals #indo# displays.

SelectD Use, Bournal 4ntry, $ournal Entr- 9eader4 Update':isplay A dialog bo$ displays.

4nter or select the follo#ingD )usiness UnitD /0 Bournal I:D Clic*D < N%SU& ======>0(0 =si$ Jeros K ?272>

E/pected Results. Step ? E/pected Results.

A dialog bo$ displays.

Clic*D !he Eeader panel displays.

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%oncepts 2continued3
Step > E/pected Results. Step @ E/pected Results. Clic* the panel tabs to vie# each panel in the panel group. !he panels display.

Clic*D !he panel closes.

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%oncepts 2continued3
Step &= :iscuss the follo#ing CuestionsD 3. ,hat is the purpose of #indo#s in PeopleSoftG 2. 0ist e$a ples of enu ite s.

5. ,hat are screens called in PeopleSoftG ,hat are they used forG

E/pected Results.

:iscussion of the

ain concepts.

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%# E/ercises
Acti"it'aterials

PRACTICE

GUIDE

LIBRARY

FSPSDMO

E/ercise Le"els
Le"el & e$ercises involve a single procedure #hich is e$plained in the online 0ibrary. !he instructor de onstrates ho# to perfor these e$ercises #hile the participants follo# along at their classroo #or*stations. Le"el 0 e$ercises are ore co ple$ than 0evel 3 e$ercises. !hey ay be a co bination of steps and procedures found in the online 0ibrary. !he participants perfor these e$ercises individually. Le"el * e$ercises are challenging because they do not list step&by&step instructions. Participants deter ine ho# to perfor the activity, using the online 0ibrary as a reference tool. !he participants perfor these e$ercises individually.

E/ercises in PeopleSoft Na"igation

E/ercise & - Na"igate through PeopleSoft ;indo6s 2Le"el &3 E/ercise 0 - InAuire on a $ournal 2Le"el &3 E/ercise * - Locate Panels 2Le"el *3

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E/ercise & - Na"igate through PeopleSoft ;indo6s 2Le"el &3

Scenario. Preston Bones is ne# to using PeopleSoft. Ee needs to practice navigating through the syste . Hour goal is to successfully navigate to each #indo# and identify panels accessible fro that #indo# in PeopleSoft. ,indo#s

online Librar-. Step & E/pected Results. Step 0

!oggle to PeopleSoft, if necessary. !he current #indo# displays. Sho# the navigation path to the Bournal 4ntry optionsD

0ist five panels accessible fro this #indo#D LLLLLLLLLLLLLLLLLLLLLLLLLLLLLLL LLLLLLLLLLLLLLLLLLLLLLLLLLLLLLL LLLLLLLLLLLLLLLLLLLLLLLLLLLLLLL LLLLLLLLLLLLLLLLLLLLLLLLLLLLLLL LLLLLLLLLLLLLLLLLLLLLLLLLLLLLLL E/pected Results. Successful navigation to the Bournal 4ntry options.

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E/ercise & 2continued3

Step * <ro the Process Bournals #indo#, navigate to the Bournal 4ntry options using drop&do#n enus. Co pare your #indo# #ith the one sho#n hereD

E/pected Results. Step +

!he #indo# atches. If these ele ents do not the instructor. Continue to the ne$t step.

atch, revie# the steps and as*

Select a ne# Process Bournals #indo# =*eeping the original #indo# open>D

E/pected Successful navigation to the Process Bournals #indo# using "e# ,indo#. !he Results. original #indo# #ill ini iJe auto atically. 4$ercise co pleted.

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E/ercise 0 - Na"igate Using 'enus4 Tabs4 Toolbars4 and <e-board 8unctions 2Le"el &3
Scenario. online Librar-. /eorge 0e#is #ants to vie# %ournal entries in PeopleSoft. Hour goal is to successfully use the enu ite s to access specific panels. "avigation

Step &

SelectD /o, Process <inancial Infor ation, Process $ournals Note. If -ou are alread- in the Process $ournals 6indo64 -ou do not ha"e to perfor1 this na"igation#

E/pected Results. Step 0 E/pected Results. Step *

!he Process Bournals #indo# displays.

SelectD Use, Bournal 4ntry, $ournal Entr- Lines, Update':isplay A dialog bo$ displays.

4nter or select the follo#ingD )usiness UnitD /0 Bournal I:D Clic*D < N%SU& ======>0(0 =si$ Jeros K ?272>

E/pected Results.

A dialog bo$ displays.

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E/ercise 0 2continued3
Step + E/pected Results. Step ( Clic*D !he Bournal 4ntry 0ines panel displays.

Co pare your 0ines panel #ith the one sho#n belo#D

E/pected Results.

!he panel atches. If these ele ents do not instructor. Continue to the ne$t step.

atch, revie# the steps and as* the

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E/ercise 0 2continued3
Step 7 Clic* Clic* to to ove to the Bournal 4ntry 4rrors panel. ove bac* to the Bournal 4ntry 0ines panel.

Note. 80 and ShiftB80 6ill also 1o"e -ou to the Ne/t Panel in Group and Pre"ious Panel in Group# E/pected Results. Step ? Successful navigation #ithin the panel group using toolbar buttons and *eystro*es.

Clic*D !he Eeader panel displays. SelectD Use, $ournal Entr-, Bournal 4ntry 4rrors !he 4rrors panel displays.

E/pected Results. Step > E/pected Results. Step @ E/pected Results.

Clic*D !he panel closes.

4$ercise co pleted.

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E/ercise * - Locate Panels 2Le"el *3

Scenario. !o Bones #ants to vie# %ournal entries in PeopleSoft. Hour goal is to deter ine a navigation path for each panel listed. Use PeopleSoft to fill in the navigation paths in the bubbles provided. "avigation Iptions

online Librar-. Step &

<ill in the bubbles, #riting do#n the path to access the Bournal 4ntry 0ines panelD

E/pected Results. Step 0

Correct navigation path displays.

<ill in the bubbles, #riting do#n the path to Update':isplay through the Copy Bournal panelD

9int. In order to cop- a !ournal in PeopleSoft4 -ou 1ust perfor1 6hat PeopleSoft refers to as a process# E/pected Results. Correct navigation path displays.

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E/ercise * 2continued3
Step * Co pare your navigation paths #ith the those sho#n belo#D

E/pected Results.

!he navigation paths as* the instructor.

atch. If these ele ents do not

atch, revie# the steps and

4$ercise co pleted.

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D# Su11ar- and Re"ie6

Acti"it'aterials

LECTURE

GUIDE

FLIPCHART

REVIEW

Step &

Ans#er the follo#ing CuestionsD 3. ,hat is the first thing that you ust do in order to access the Bournal 4ntry panels in PeopleSoftG 2. ,hat is a panel groupG 5. "a e the four #ays that you can ove bet#een panels in a panel group. 6. If you #ant ore than one PeopleSoft #indo# open at the sa e ti e, #hat option do you select fro the /o enuG Note. Ans6ers can be found in the online Librar-#

E/pected Results.

An understanding of the *ey concepts for PeopleSoft "avigation.

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Su11ar- and Re"ie6 2continued3

Step 0 Goal. !o have the s*ills and *no#ledge necessary to describe the concepts and perfor the activities identified in the 0ogon to PeopleSoft, "avigation Iptions, and Accessing Panels sections of the online 0ibrary.

E/pected Results.

:iscussion of the co pleted goal.

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PARTICIPANT GUIDE

PeopleSoft )asics
A# Introduction
Acti"it'aterials

LECTURE

GUIDE

LIBRARY

FLIPCHART

Step & E/pected Results. Step 0

Goal.

!o have the s*ills and *no#ledge necessary to perfor data entry and use toolbars, enus, shortcut *eys, and scrollbars in PeopleSoft.

!he goal is introduced. %lassroo1 'aterials. Participant /uide, online 0ibrary, PeopleSoft, flipchart

E/pected Results.

!he classroo

aterials are introduced.

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PARTICIPANT GUIDE

)# %oncepts
Acti"it'aterials

LECTURE

GUIDE

LIBRARY

FSPSDMO

Step &

!he

ain concepts are listed belo#D

:ata entry !oolbars, enus, and shortcut *eys Using panels E/pected Results. Step 0 An a#areness of the ain concepts.

<ro the !able of Contents #indo# in the online 0ibrary, e$pand do#n the follo#ing pathD P4IP04SI<! )ASICS :ata 4ntry :ata 4ntry )asics 4dit )o$es :rop&:o#n 0ist )o$es Radio )uttons Chec*bo$es 0ong 4dit )o$es !oolbar, 9enus, and Shortcut @eys Using Panels

E/pected Results.

!he !able of Contents e$pands.

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%oncepts 2continued3
Step * !oggle to PeopleSoft. SelectD /o, Process <inancial Infor ation, Process $ournals E/pected Results. Step + E/pected Results. Step ( !he Process Bournals #indo# displays.

SelectD Use, Bournal 4ntry, $ournal Entr- Lines, Update':isplay A dialog bo$ displays.

4nter or select the follo#ingD )usiness UnitD /0 Bournal I:D Clic*D < N%SU& ======>0(* =si$ Jeros K ?275>

E/pected Results. Step 7 E/pected Results.

A dialog bo$ displays.

Clic*D !he Bournal 4ntry 0ines panel displays.

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PARTICIPANT GUIDE

%oncepts 2continued3
Step ? Use Tab and ShiftBTab *eys to ove #ithin the panel.

(ie#, enter, or select edit bo$es, drop&do#n list bo$es, and chec*bo$es on this panel. :I "I! SA(4 !E4 :A!A1 E/pected Results. Step > Successful practice of data entry using various data entry ele ents. Place your cursor in the Account field. Practice the <6, Ctrl K <6 and Shift K <6 search features. E/pected Results. Step @ Introduction of the <6 search capabilities.

Clic*

to proceed to the ne$t panel.

(ie# the radio buttons and long edit bo$ on this panel. If you type in the long edit bo$, :I "I! SA(4 !E4 :A!A1 E/pected Results. Successful practice of data entry using various data entry ele ents.

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%oncepts 2continued3
Step &= Clic* :AI0H1 Clic* Clic* E/pected Results. Step && E/pected Results. Step &0 to vie# your #or*list. !EIS SEIU0: )4 :I"4 A! 04AS!

to return to the Bournal 4ntry 0ines panel. to close the panel.

!he panel closes.

Clic*

to access the search dialog bo$.

A dialog bo$ displays.

4nter or select the follo#ingD )usiness UnitD /0 Bournal I:D Clic*D < N%SU& ======>0(* =si$ Jeros K ?275>

E/pected Results.

A dialog bo$ displays.

PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

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PARTICIPANT GUIDE

%oncepts 2continued3
Step &* E/pected Results. Step &+ Clic*D !he "CSU Approval panel displays.

Clic*

to proceed to the 0ines panel.

Place your cursor in the 0ine :escr field of 0ine 2. Clic*D E/pected Results. Step &( !he ne# ro# is inserted.

4nter or select the follo#ingD AccountD A ountD 0ine :escrD (0*== -(==#== %<*+?&==0* 0C0(C&@@@

!ab to populate the related fields for the line of infor ation. E/pected Results. Correct data entry.

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%oncepts 2continued3
Step &7 Co pare your 0ines panel #ith the one sho#n belo#D

E/pected Results. Step &?

!he panel atches. If these ele ents do not instructor. Continue to the ne$t step.

atch, revie# the steps and as* the

Place your cursor in the 0ine :escr field of 0ine 5. Clic* to insert a ne# ro#.

4nter or select the follo#ingD AccountD A ountD 0ine :escrD E/pected Results. (00== -(==#== %<*+?&==0* 0C0(C&@@@

Correct data entry.

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PARTICIPANT GUIDE

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%oncepts 2continued3
Step &> Co pare your 0ines panel #ith the one sho#n belo#D

E/pected Results. Step &@

!he panel atches. If these ele ents do not instructor. Continue to the ne$t step. Place your cursor in any field in 0ine 6. Clic* Clic*D :es to delete a ro#.

atch, revie# the steps and as* the

E/pected Results.

!he ro# is deleted.

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%oncepts 2continued3

Step 0=

!oggle to the online 0ibrary. Select and discuss the follo#ing conceptsD P4IP04SI<! )ASICS Using Panels Using Scroll )ars Using 'ultiple Scroll )ars

E/pected Results. Step 0&

An understanding of using scroll bars.

!oggle to PeopleSoft. Clic* on the scroll bar to vie# the three ro#s of data on the 0ines panel.

E/pected Results.

(ie# the ro#s of data.

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%oncepts 2continued3
Step 00 E/pected Results. Step 0* E/pected Results. Step 0+ E/pected Results. Clic* to proceed to the 4rrors panel.

!he 4rrors panel displays.

Practice using nested and independent scroll bars. An understanding of ho# to use ultiple scroll bars.

Clic*D !he panel closes.

4$ercise co pleted.

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%# Su11ar- and Re"ie6

Acti"it'aterials

LECTURE

GUIDE

FLIPCHART

REVIEW

Step &

Ans#er the follo#ing CuestionsD 3. 2. 5. 6. Eo# do you ove fro field to field on a panelG Eo# do you save dataG ,hy and ho# do you insert ro#s of dataG Eo# do you delete ro#s of dataG ,hat is critical to re e ber before deletionG 7. Eo# does the panel indicate that there are ultiple ro#sG 8. 0ist the ain data entry ele ents found in a panel. Note. Ans6ers can be found in the online Librar-# Use the space belo6 to 6rite -our ans6ers and notes#

E/pected Results.

An understanding of the *ey concepts for PeopleSoft )asics.

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Su11ar- and Re"ie6 2continued3

Step 0 E/pected Results. Goal. !o have the s*ills and *no#ledge necessary to perfor data entry and use toolbars, enus, shortcut *eys, and scrollbars in PeopleSoft. :iscussion of the co pleted goal.

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/etting Started...

Congratulations1 Hou have co pleted the /etting Started odule. !his odule contains the tools needed to create the foundation reCuired to learn the concepts and activities involved in PeopleSoft Purchasing.

Goal Participant b!ecti"es

Hou should have the s*ills and *no#ledge to describe concepts and perfor activities identified in the Using the online 0ibrary and PeopleSoft )asics sections of the online 0ibrary. Hou should be able to2 3. 2. 5. 6. 7. :escribe the PeopleSoft 4nd&User !raining learning aterials. Use the online 0ibrary. "avigate through PeopleSoft. Retrieve and enter data. "avigate through the online 0ibrary to locate additional infor ation about Using the online 0ibrary and PeopleSoft )asics.

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9a*ing and Processing Bournals

,elco e to the 9a*ing and Processing Bournals odule1 !his odule contains the tools needed to learn the concepts and procedures involved in 9a*ing and Processing Bournals.

Goal Participant b!ecti"es

!o have the s*ills and *no#ledge necessary to perfor the procedures included in the 9a*ing and Processing Bournals section of the online 0ibrary. At the end of this odule you #ill be able to2

3. 4nter a %ournal entry. 2. InCuire on a %ournal entry. 5. Copy a %ournal entry and auto atically reverse the signs. 6. :elete a %ournal that has not been budget chec*ed. 7. 4dit and Route a %ournal entry. 8. Print %ournals. ;. Correct edit errors. ?. Approve and budget chec* a %ournal. A. Post a %ournal entry. 30. Recycle a %ournal entry. 33. "avigate through the online 0ibrary to locate all other a*ing and processing %ournals procedures. utline A. ). C. :. Introduction Concepts 4$ercises Su ary and Revie#

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A# Introduction
Acti"it'aterials

LECTURE

GUIDE

LIBRARY

FLIPCHART

Step &

Goal.

!o have the s*ills and *no#ledge necessary to perfor all procedures included in the 9a*ing and Processing Bournals section of the online 0ibrary. 3. 4nter a %ournal entry. 2. InCuire on a %ournal entry. 5. Copy a %ournal entry and auto atically reverse the signs. 6. :elete a %ournal that has not been budget chec*ed. 7. 4dit and Route a %ournal entry. 8. Print %ournals. ;. Correct edit errors. ?. Approve and budget chec* a %ournal. A. Post a %ournal entry. 30. Recycle a %ournal entry. 33. "avigate through the online 0ibrary to locate all other a*ing and processing %ournals procedures.

b!ecti"es.

E/pected Results. Step 0

!he goal and ob%ectives are introduced. %lassroo1 'aterials. Participant /uide, online 0ibrary, PeopleSoft, flipchart

E/pected Results.

!he classroo

aterials are introduced.

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Introduction 2continued3
Step * <ro the !able of Contents #indo# in the online 0ibrary, e$pand do#n the follo#ing pathD P4IP04SI<! /4"4RA0 04:/4R 9a*ing and Processing Bournals Introduction SelectD E/pected Results. Step + Introduction

!he Introduction section displays. (ie# the list of topics availableD :escribe Concepts Record :ata Process Infor ation (ie# Infor ation /enerate Reports Note. Not all topics listed in the online Librar- are co"ered in class#

E/pected Results.

An a#areness of the infor ation available.

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)# %oncepts
Acti"it'aterials

LECTURE

GUIDE

LIBRARY

FLIPCHART

Step &

!he

ain concepts are listed belo#D

Bournal entries Chart<ields Speed!ypes Bournal approvals Bournal life cycle E/pected Results. Step 0 An a#areness of the ain concepts.

!oggle to the online 0ibrary, if necessary. P4IP04SI<! /4"4RA0 04:/4R 9a*ing Bournal 4ntries Concepts Bournal 4ntries, Understanding Chartfields, Understanding Speed!ypes, Understanding Bournal Approvals, Understanding Bournal 0ife Cycle, Understanding

E/pected Results.

!he concepts for this section display.

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%oncepts 2continued3
Step * Select and read the follo#ing conceptsD $ournal Entries4 Understanding $ournal Life %-cle4 Understanding $ournal Appro"als4 Understanding %hart8ields4 Understanding SpeedT-pes4 Understanding E/pected Results. An understanding of the ain concepts.

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%oncepts 2continued3
Step + :iscuss the follo#ing CuestionsD 3. ,hat is the #hyG ini u nu ber of lines that a %ournal entry can have and

2. ,hat are the account balances in the general ledger used to createG 5. ,hat is the purpose of Speed!ype valuesG 6. )efore a %ournal is routed for approval, #hat E/pected Results. :iscussion of the ain concepts. ust its status beG

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%# E/ercises
Acti"it'aterials

PRACTICE

GUIDE

LIBRARY

FSPSDMO

E/ercise Le"els
Le"el & e$ercises involve a single procedure #hich is e$plained in the online 0ibrary. !he instructor de onstrates ho# to perfor these e$ercises #hile the participants follo# along at their classroo #or*stations. Le"el 0 e$ercises are ore co ple$ than 0evel 3 e$ercises. !hey ay be a co bination of steps and procedures found in the online 0ibrary. !he participants perfor these e$ercises individually. Le"el * e$ercises are challenging because they do not list step&by&step instructions. Participants deter ine ho# to perfor the activity, using the online 0ibrary as a reference tool. !he participants perfor these e$ercises individually.

E/ercises in Entering and Processing $ournals

E/ercise & E/ercise 0 E/ercise * E/ercise + E/ercise ( E/ercise 7 E/ercise ? E/ercise > E/ercise @ E/ercise &= E/ercise && Enter a $ournal Entr- 2Le"el &3 InAuire on a $ournal 2Le"el &3 Edit4 Print4 and Route a $ournal Entr- 2Le"el &3 %op- a $ournal Entr- 2Le"el &3 Delete a $ournal that has not been )udget %hec,ed 2Le"el &3 Appro"e4 )udget %hec,4 and Post a $ournal Entr- 2Le"el &3 Enter4 Edit4 Route4 and Print a %o1pound $ournal Entr- 2Le"el 03 Rec-cle a $ournal Entr- 2Le"el 03 Re"ie6 a $ournal Entr- 6ith 1ore than Ten Lines 2Le"el 03 %op-4 Edit4 and Route a $ournal Entr- 2Le"el *3 Enter4 Edit4 Appro"e4 )udget %hec,4 and Post a $ournal Entr- 2Le"el *3

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E/ercise & - Enter a $ournal Entr- 2Le"el &3

Scenario. :ave ,illia s posted a chec* to the incorrect account. Hour goal is to create a correcting %ournal entry to transfer this disburse ent to the correct account in PeopleSoft. Bournal 4ntry

online Librar-. Step &

!oggle to the online 0ibrary, if necessary. P4IP04SI<! /4"4RA0 04:/4R 9a*ing and Processing Bournal 4ntries :ata 4ntry Procedures Bournal 4ntry, 9a*ing

E/pected Results. Step 0 E/pected Results. Step *

!he procedure displays.

Read $ournal Entries4 'a,ing in the online 0ibrary. An understanding of ho# to enter %ournals in PeopleSoft.

!oggle to PeopleSoft. 0ogon to PeopleSoft, if necessary.

E/pected Results.

A PeopleSoft #indo# displays.

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E/ercise & 2continued3

Step + E/pected Results. Step ( E/pected Results. Step 7 SelectD /o, Process <inancial Infor ation, Process $ournals !he Process Bournals #indo# displays.

SelectD Use, Bournal 4ntry, $ournal Entr- 9eader, Add A dialog bo$ displays.

4nter or select the follo#ingD )usiness UnitD /0 Bournal I:D Bournal :ateD Clic*D < N%SU& NEDT =Current :ate>

E/pected Results. Step ?

!he Eeader panel displays. 4nter or select the follo#ingD 0edger /roupD 0ong :escrD A%TUALS Transfer to correct account#

E/pected Results.

Correct data entry.

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E/ercise & 2continued3

Step > Co pare your Eeader panel #ith the one sho#n belo#D

E/pected Results. Step @ E/pected Results.

!he panel atches. If these ele ents do not instructor. Continue to the ne$t step.

atch, revie# the steps and as* the

Clic*D !he 0ines panel displays.

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E/ercise & 2continued3

Step &= 4nter or select the follo#ingD =Speed!ype>D AccountD A ountD 0ine :escrD E/pected Results. Step && *?=*=+ (07== =7 M 4$pense K 2800 M Ib%ect Code> &@#>* =:R> %< ?+@* =0C07C0=== =Iver#rite the description #hich defaults fro the Account field>

Correct data entry. Put your cursor in the 0ine :escr field. Clic*D

E/pected Results.

!he ne# ro# is inserted.

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E/ercise & 2continued3

Step &0 4nter or select the follo#ingD AccountD A ountD 0ine :escrD E/pected Results. Step &* (0+== =7 M 4$pense K 2600 M Ib%ect Code> &&@#>* =CR> =:efaults> %< ?+@* =0C07C0===

Correct data entry.

Co pare your 0ines panel #ith the one sho#n belo#D

E/pected Results.

!he panel atches. If these ele ents do not instructor.

atch, revie# the steps and as* the

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E/ercise & 2continued3

Step &+ E/pected Results. Step &( Record the Bournal I: here LLLLLLLLLLLLLLLLLLLLLLLLL and at Step N8 of 4$ercise N5 =page ;5> Clic* E/pected Results. to close the panel. Clic*D !he ne# infor ation is saved.

!he panel closes.

4$ercise co pleted.

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E/ercise 0 - InAuire on a $ournal 2Le"el &3

Scenario. Shelley ,arner entered a correcting %ournal entry last onth #hich #as posted by the college approver. Hour goal is to inCuire on the %ournal entry in PeopleSoft. Bournal Status, (ie#ing

online Librar-. Step &

!oggle to the online 0ibrary, if necessary. P4IP04SI<! /4"4RA0 04:/4R 9a*ing and Processing Bournal 4ntries (ie# Procedures Bournal Status, (ie#ing

E/pected Results. Step 0 E/pected Results. Step *

!he procedure displays.

Read $ournal Status4 Eie6ing in the online 0ibrary. An understanding of ho# to inCuire on %ournal entries.

!oggle to PeopleSoft. 0ogon to PeopleSoft, if necessary.

E/pected Results.

A PeopleSoft #indo# displays.

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E/ercise 0 2continued3
Step + E/pected Results. Step ( E/pected Results. Step 7 SelectD /o, Process <inancial Infor ation, Process $ournals !he Process Bournals #indo# displays.

SelectD InCuire, Bournal Status, $ournal 9eader A dialog bo$ displays.

4nter or select the follo#ingD )usiness UnitD /0 Bournal I:D Clic*D < N%SU& ======>0?& =si$ Jeroes K ?2;3>

E/pected Results.

A dialog bo$ displays.

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E/ercise 0 2continued3
Step ? E/pected Results. Step > Clic*D !he Bournal Eeader panel displays.

Co pare your Bournal Eeader panel #ith the one sho#n belo#D

E/pected Results.

!he panel atches. If these ele ents do not instructor. Continue to the ne$t step.

atch, revie# the steps and as* the

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E/ercise 0 2continued3
Step @ E/pected Results. Step &= Clic*D !he Bournal 0ines panel displays. Co pare your Bournal 0ines panel #ith the one sho#n belo#D

E/pected Results.

!he panel atches. If these ele ents do not instructor. Continue to the ne$t step.

atch, revie# the steps and as* the

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E/ercise 0 2continued3
Step && Clic* on the scroll bar to vie# 0ine N2. Co pare your Bournal 0ines panel #ith the one sho#n belo#D

E/pected Results. Step &0 E/pected Results.

!he panel atches. If these ele ents do not instructor. Continue to the ne$t step.

atch, revie# the steps and as* the

Clic*D !he "CSU Approval panel displays.

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E/ercise 0 2continued3
Step &* Co pare your "CSU Approval panel #ith the one sho#n belo#D

E/pected Results. Step &+

!he panel atches. If these ele ents do not instructor.

atch, revie# the steps and as* the

Clic*

to close the panel.

E/pected Results.

!he panel closes.

4$ercise co pleted.

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E/ercise * - Edit4 Print4 and Route a $ournal Entr- 2Le"el &3

Scenario. Steve 4arl recently entered a %ournal entry and saved it, but #as called into a eeting before he had a chance to finish processing it. Hour goal is to edit chec* and route the %ournal entry in PeopleSoft. Bournal 4ntry, 9a*ing Bournal 4ntry :etails O <I"2003

online Librar-.

Step &

!oggle to the online 0ibrary, if necessary. P4IP04SI<! /4"4RA0 04:/4R 9a*ing and Processing Bournal 4ntries :ata 4ntry Procedures Bournal 4ntry, 9a*ing Reports Bournal 4ntry :etails O <I"2003

E/pected Results. Step 0 E/pected Results. Step *

!he procedures display #hen selected.

Revie# $ournal Entr-4 'a,ing and read $ournal Entr- Details F 8IN0==& in the online 0ibrary. An understanding of ho# to edit, print, and route %ournal entries for approval.

!oggle to PeopleSoft. 0ogon to PeopleSoft, if necessary.

E/pected Results.

A PeopleSoft #indo# displays.

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E/ercise * 2continued3
Step + E/pected Results. Step ( E/pected Results. Step 7 SelectD /o, Process <inancial Infor ation, Process $ournals !he Process Bournals #indo# displays.

SelectD Use, Bournal 4ntry, $ournal Entr- Lines, Update':isplay A dialog bo$ displays.

4nter or select the follo#ingD )usiness UnitD /0 Bournal I:D Clic*D < N%SU& Enter the $ournal ID created in E/ercise &# 2see p 7(3

E/pected Results. Step ? E/pected Results.

A list bo$ displays.

Clic*D !he 0ines panel displays.

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E/ercise * 2continued3
Step > E/pected Results. Step @ Clic*D Clic*D I@ !he %ournal edit process runs and the Confir ation bo$ closes.

Co pare your 0ines panel #ith the one sho#n belo#D

E/pected Results. Step &= E/pected

!he panel atches. If these ele ents do not instructor. Continue to the ne$t step.

atch, revie# the steps and as* the

Clic*D !he approval routing process runs and the button disappears.
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Step &= Results.

Clic*D

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E/ercise * 2continued3
Step && Co pare your 0ines panel #ith the one sho#n belo#D

E/pected Results. Step &0

!he panel atches. If these ele ents do not instructor. Continue to the ne$t step.

atch, revie# the steps and as* the

Record the Bournal I: here LLLLLLLLLLLLLLLLLLLLLLLLL. =Hou #ill use it in a later e$ercise. Sa e as 4$ercise 3 and used in 4$er 8&7> E/pected Results. Hour Bournal I: is recorded.

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Step &* E/pected Results.

Clic*D !he %ournal entry print process runs.

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E/ercise * 2continued3
Step &+ Co pare your Bournal 4ntry :etail report #ith the one sho#n belo#D

E/pected Results. Step &( E/pected Results.

!he report instructor. Clic*

atches. If these ele ents do not

atch, revie# the steps and as* the

to close the Crystal Report #indo#.

!he #indo# closes.

PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

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E/ercise * 2continued3
Step &7 Clic*D !he panel closes.

E/pected Results.

4$ercise co pleted.

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MAY 2000

E/ercise + - %op- a $ournal Entr- 2Le"el &3

Scenario. @atherine Ba es entered a correcting %ournal entry last onth. Eo#ever, she entered incorrect account infor ation. Rather than create a ne# %ournal entry to correct her ista*e, you #ant to copy the incorrect %ournal entry and odify it in order to save data entry ti e. Hour goal is to copy the e$isting %ournal and reverse the signs in PeopleSoft. Bournals, Copying

online Librar-. Step &

!oggle to the online 0ibrary, if necessary. P4IP04SI<! /4"4RA0 04:/4R 9a*ing and Processing Bournal 4ntries Process Procedures Bournals, Copying

E/pected Results. Step 0 E/pected Results. Step *

!he procedure displays.

Read $ournals4 %op-ing in the online 0ibrary. An understanding of ho# to copy a %ournal in PeopleSoft.

!oggle to PeopleSoft. 0ogon to PeopleSoft, if necessary.

E/pected Results.

A PeopleSoft #indo# displays.

PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

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E/ercise + 2continued3
Step + E/pected Results. Step ( E/pected Results. Step 7 SelectD /o, Process <inancial Infor ation, Process $ournals !he Process Bournals #indo# displays.

SelectD Process, %op- $ournal, Add A dialog bo$ displays.

4nter or select the follo#ingD Run Control I:D Clic*D < % P:G$ URNAL =case sensitive>

Clic*D :es E/pected Results. !he Copy Bournal panel displays.

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E/ercise + 2continued3
Step ? 4nter or select the follo#ingD UnitD BournalD Bournal :ateD "e# Bournal I:D Bournal :ateD Currency 4ffective :ateD Reverse SignsD E/pected Results. Step > Correct data entry. N%SU& ======>0?& =si$ Jeroes K ?2;3> =@C0?C&@@@ NEDT =Current :ate3 =Current :ate> n

Co pare your Copy Bournal #ith the one sho#n belo#D

E/pected Results.

!he panel atches. If these ele ents do not instructor. Continue to the ne$t step.

atch, revie# the steps and as* the

PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

NC STATE UNIVERSITY GENERAL LEDGER TRAINING

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E/ercise + 2continued3
Step @ Clic*D !he Process Scheduler displays.

E/pected Results. Step &=

4nter or select the follo#ingD ClientD <ileD Clic*D < n n

E/pected Results. Step && E/pected Results. Step &0

!he process runs.

SelectD Use, Bournal 4ntry, $ournal Entr- 9eader, Update':isplay A dialog bo$ displays.

(erify or select the follo#ingD )usiness UnitD /0 Bournal I:D Clic*D < N%SU& Ne6 $ournal ID

E/pected Results.

A list bo$ displays.

PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

NC STATE UNIVERSITY GENERAL LEDGER TRAINING

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E/ercise + 2continued3
Step &* E/pected Results. Step &+ Clic*D !he Eeader panel displays.

4nter or select the follo#ingD 0ong :escrD Re"ersing incorrect !ournal entr- nu1ber ======>0?& fro1 =@C0?C&@@@#

E/pected Results.

Correct data entry.

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Step &(

Co pare your Eeader panel #ith the one sho#n belo#D

E/pected Results.

!he panel atches. If these ele ents do not instructor. Continue to the ne$t step.

atch, revie# the steps and as* the

PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

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85

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E/ercise + 2continued3
Step &7 E/pected Results. Step &? Clic*D !he 0ines panel displays. Co pare your 0ines panel #ith the one sho#n belo#D

E/pected Results.

!he panel atches. If these ele ents do not instructor. Continue to the ne$t step.

atch, revie# the steps and as* the

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E/ercise + 2continued3
Step &> E/pected Results. Step &@ E/pected Results. Clic*D !he ne# infor ation is saved.

Clic*D !he panel closes.

4$ercise co pleted.

PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

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E/ercise ( - Delete a $ournal that has not been )udget %hec,ed 2Le"el &3
Scenario. )efore routing the %ournal you created in the previous e$ercise, you realiJe @atherine.s correcting %ournal fi$ed the proble . Hour goal is to delete your %ournal entry in PeopleSoft. Bournal 4ntry, 9a*ing

online Librar-. Step &

!oggle to the online 0ibrary, if necessary. P4IP04SI<! /4"4RA0 04:/4R 9a*ing and Processing Bournal 4ntries :ata 4ntry Procedures Bournal 4ntry, 9a*ing

E/pected Results. Step 0 E/pected Results. Step *

!he procedure displays.

Revie# $ournal Entr-4 'a,ing in the online 0ibrary. An understanding of ho# to delete %ournal entries.

!oggle to PeopleSoft. 0ogon to PeopleSoft, if necessary.

E/pected Results.

A PeopleSoft #indo# displays.

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E/ercise ( 2continued3
Step + E/pected Results. Step ( E/pected Results. Step 7 SelectD /o, Process <inancial Infor ation, Process $ournals !he Process Bournals #indo# displays.

SelectD Use, Bournal 4ntry, $ournal Entr- Lines, Update':isplay A dialog bo$ displays.

4nter or select the follo#ingD )usiness UnitD /0 Bournal I:D Clic*D < N%SU& Enter the $ournal ID for the !ournal -ou created in the pre"ious e/ercise#

E/pected Results. Step ? E/pected Results.

A list bo$ displays.

Clic*D !he 0ines panel displays.

PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

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E/ercise ( 2continued3
Step > Clic*D Clic*D :es Note. :ou cannot delete a !ournal after it has been budget chec,ed# E/pected Results. !he %ournal is deleted and the panel closes.

4$ercise co pleted.

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E/ercise 7 - Appro"e4 )udget %hec,4 and Post a $ournal Entr- 2Le"el &3
Scenario. A %ournal entry has %ust been routed to you for approval. Hour goal is to revie#, approve, budget chec*, and post the %ournal entry in the general ledger. Bournal 4ntry, Approving

online Librar-. Step &

!oggle to the online 0ibrary, if necessary. P4IP04SI<! /4"4RA0 04:/4R 9a*ing and Processing Bournal 4ntries :ata 4ntry Procedures Bournal 4ntry, Approving

E/pected Results. Step 0 E/pected Results. Step *

!he procedures display #hen selected.

Read $ournal Entr- Appro"ing in the online 0ibrary. An understanding of ho# to approve, budget chec*, and post a %ournal entry.

!oggle to PeopleSoft. Close all #indo#s. 0ogon to PeopleSoft using the operator I: of GLSUPR.

E/pected Results.

A PeopleSoft #indo# displays.

PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

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E/ercise 7 2continued3
Step + E/pected Results. Step ( Clic*D !he Select ,or*list #indo# displays.

:ouble&clic* $ournal Entr- Appro"al. SelectD The !ournal -ou edit chec,ed and routed in E/ercise *. =See 4$ercise 5 Step 32 on page ;8> Clic*D

E/pected Results. Step 7

A dialog bo$ displays.

Clic*

to proceed to the 0ines panel.

Revie# the %ournal entry. E/pected Results. Step ? !he %ournal entries are revie#ed.

Clic* ApproveD n

to proceed to the "CSU Approval panel.

E/pected Results.

!he approval action is verified.

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E/ercise 7 2continued3
Step > Co pare your "CSU Approval panel #ith the one sho#n belo#D

E/pected Results. Step @

!he panel atches. If these ele ents do not instructor. Continue to the ne$t step.

atch, revie# the steps and as* the

Clic* Clic*D

to proceed to the 0ines panel.

E/pected Results.

!he approval process runs.

PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

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E/ercise 7 2continued3
Step &= Clic*D Clic*D <

Note. ;hen all appro"als ha"e been co1pleted4 the )udget %hec, button displa-s# E/pected Results. Step && !he )udget Chec* process runs.

Clic*D Clic*D :es Note. ;hen the !ournal has been budget chec,ed4 the Post button displa-s#

E/pected Results. Step &0 E/pected Results.

!he /0 %ournal entry posting process runs.

Clic*D !he panel closes.

4$ercise co pleted.

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E/ercise ? - Enter4 Edit4 Route4 and Print a %o1pound $ournal Entr2Le"el 03

Scenario. At the end of each accounting period it is your responsibility to enter all corrections for incorrect %ournal entries for your depart ent. Hour goal is to enter a co pound %ournal entry, edit, route, and print the %ournal entry in PeopleSoft /eneral 0edger. Bournal 4ntry, 9a*ing Bournal 4rrors, (ie#ing

online Librar-. Step &

!oggle to the online 0ibrary, if necessary. P4IP04SI<! /4"4RA0 04:/4R 9a*ing and Processing Bournal 4ntries :ata 4ntry Procedures Bournal 4ntry, 9a*ing Bournal 4rrors, (ie#ing

E/pected Results. Step 0 E/pected Results.

!he procedure displays.

Revie# $ournal Entr-4 'a,ing and read $ournal Errors4 Eie6ing in the online 0ibrary. An understanding of ho# to enter, edit, route, and print a %ournal.

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E/ercise ? 2continued3
Step * !oggle to PeopleSoft. Close all #indo#s. 0ogon to PeopleSoft using the operator I: of GLTRAIN. E/pected Results. Step + E/pected Results. Step ( A PeopleSoft #indo# displays.

SelectD /o, Process <inancial Infor ation, Process $ournals SelectD Use, Bournal 4ntry, $ournal Entr- 9eader, Add !he Bournal 4ntry input screen displays.

4nter or select the follo#ingD )usiness UnitD /0 Bournal I:D Bournal :ateD Clic*D < N%SU& NEDT =Current :ate>

E/pected Results. Step 7

!he Eeader panel displays.

4nter or select the follo#ingD 0edger /roupD 0ong :escrD A%TUALS Period end account corrections#

E/pected Results.

Correct data entry.

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PARTICIPANT GUIDE

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E/ercise ? 2continued3
Step ? Co pare your Eeader panel #ith the one sho#n belo#D

E/pected Results. Step > E/pected Results.

!he panel atches. If these ele ents do not instructor. Continue to the ne$t step.

atch, revie# the steps and as* the

Clic*D !he 0ines panel displays.

PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

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E/ercise ? 2continued3
Step @ 4nter or select the follo#ingD Line &. =Speed!ype>D AccountD A ountD 0ine :escrD Clic* +&0@(0-=7+=@ =<AS Account & Pro%ect> (*@0( =7 M 4$pense K 5A27 M Ib%ect Code> *(=#== =:R> %< 7+(7 =0C=0C&@@@

to insert a ro#. (*@0@ +==#== =:R> %< 7+(7 =0C=0C&@@@

Line 0. AccountD A ountD 0ine :escrD Clic*

to insert a ro#. +=(=(= (0+== -?==#== =CR> %< 7+(7 =0C=0C&@@@

Line *. =Speed!ype>D AccountD A ountD 0ine :escrD

Note. The error in Line * is intentional# 'a,e sure to change the default a1ount to -?==#== or else the re1ainder of this e/ercise 6ill not 6or, correctl-# E/pected Results. Correct data entry.

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E/ercise ? 2continued3
Step &= Co pare your 0ines panel #ith the one sho#n belo#D

E/pected Results.

Continue to the ne$t step.

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E/ercise ? 2continued3
Step && Clic* on the scroll bar to vie# 0ine 3. Co pare your 0ines panel #ith the one sho#n belo#D

E/pected Results.

Continue to the ne$t step.

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E/ercise ? 2continued3
Step &0 Clic*D Clic*D I@ !he %ournal edit process runs and the Confir ation )o$ closes.

E/pected Results. Step &*

Co pare your 0ines panel #ith the one sho#n here. "otice that the status of this entry has changedD

E/pected Results.

!he panel atches. If these ele ents do not instructor. Continue to the ne$t step.

atch, revie# the steps and as* the

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Step &+ E/pected Results.

Clic*

to vie# the errors panel.

!he 4rrors panel displays.

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E/ercise ? 2continued3
Step &( Co pare your 4rrors panel #ith the one sho#n belo#D

E/pected Results. Step &7 E/pected Results.

!he panel atches. If these ele ents do not instructor. Continue to the ne$t step.

atch, revie# the steps and as* the

Clic*

to return to the 0ines panel.

!he 0ines panel displays.

PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

NC STATE UNIVERSITY GENERAL LEDGER TRAINING

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E/ercise ? 2continued3
Step &? 4nter or select the follo#ingD Line *. A ountD E/pected Results. Step &> &?(=#== =CR>

Correct data entry.

Co pare your 0ines panel #ith the one sho#n belo#D

E/pected Results.

!he panel atches. If these ele ents do not instructor. Continue to the ne$t step.

atch, revie# the steps and as* the

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Step &@

Clic*D Clic*D I@ !he %ournal edit process runs, the Confir ation )o$ closes, and the Bournal Status changes fro +4- to +(.-

E/pected Results.

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E/ercise ? 2continued3
Step 0= Co pare your 0ines panel #ith the one sho#n belo#D

E/pected Results. Step 0&

!he report instructor.

atches. If these ele ents do not

atch, revie# the steps and as* the

Clic*D Record your Bournal I:D LLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLL.

E/pected Results.

!he approval routing process runs.

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E/ercise ? 2continued3
Step 00 Clic*D Note. ;hen using this 1ethod4 !ournals 6hich ha"e pre"iousl- been posted cannot be retrie"ed and printed# Use the $ournal Entr- Detail Report to print a range of !ournals4 including !ournals 6hich ha"e been posted# E/pected Results. Step 0* !he %ournal entry print process runs.

Co pare your section of the Bournal 4ntry :etail report #ith the one sho#n belo#D

E/pected Results.

!he report instructor.

atches. If these ele ents do not

atch, revie# the steps and as* the

PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

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E/ercise ? 2continued3
Step 0+ E/pected Results. Step 0( E/pected Results. Step 07 E/pected Results. Step 0? E/pected Results. Clic*D !he report prints.

Clic*

to close the Crystal Report #indo#.

!he #indo# closes.

Clic*D !he panel closes.

SelectD Report, $ournal Entr- Detail4 Add A dialog bo$ displays.

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E/ercise ? 2continued3
Step 0> 4nter or select the follo#ingD Run Control I:D Clic*D < N%SUGREP RTS =case&sensitive>

Note. This is an alternate printing 1ethod 6hich allo6s the user to specif- a 6ide range of criteria 6hen printing !ournal transactions# E/pected Results. Step 0@ !he Para eters panel displays.

4nter or select the follo#ingD UnitD 0edger /roupD 0edgerD /0 Bournal I:D N%SU& A%TUALS A%TUALS Enter the $ournal ID -ou recorded in Step 0&#

Note. )- changing the report reAuest para1eters4 a 6ide range of !ournal entr- transactions can be printed# E/pected Results. Correct data entry.

PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

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E/ercise ? 2continued3
Step *= Co pare your Para eters panel #ith the one sho#n belo#D

E/pected Results.

!he panel atches. If these ele ents do not instructor. Continue to the ne$t step.

atch, revie# the steps and as* the

E/ercise ? 2continued3
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Step *&

Clic*

to access the Process Scheduler. n Printer LPT&

ClientD Iutput :estinationD <ile'PrinterD Clic*D E/pected Results. Step *0 E/pected Results. <

!he Bournal 4ntry :etail report prints.

Clic*D !he panel closes.

4$ercise co pleted.

PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

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E/ercise > - Rec-cle a $ournal Entr- 2Le"el 03

Scenario. online Librar-. Step & Hour #or*list includes an ite that needs to be processed. Hour goal is to recycle the %ournal entry in PeopleSoft. Bournal 4ntry, Approving

!oggle to the online 0ibrary, if necessary. P4IP04SI<! /4"4RA0 04:/4R 9a*ing and Processing Bournal 4ntries :ata 4ntry Procedures Bournal 4ntry, Approving

E/pected Results. Step 0 E/pected Results. Step *

!he procedures displays.

Revie# $ournal Entr-4 Appro"ing in the online 0ibrary. An understanding of ho# to approve, budget chec*, and post a %ournal entry.

!oggle to PeopleSoft. Close all PeopleSoft #indo#s. 0ogon to PeopleSoft as GLSUPR.

E/pected Results.

A PeopleSoft #indo# displays.

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E/ercise > 2continued3

Step + E/pected Results. Step ( Clic*D !he Select ,or*list #indo# displays.

Co pare your Select ,or*list #indo# #ith the one sho#n belo#D

E/pected Results. Step 7 E/pected Results.

!he #indo# atches. If these ele ents do not the instructor. Continue to the ne$t step. Clic* Appro"eCDen- $ournal !he list of %ournals in your #or*list displays.

atch, revie# the steps and as*

PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

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E/ercise > 2continued3

Step ? Select the %ournal entry you created in the previous e$ercise. Clic*D E/pected Results. Step > !he "CSU Approval panel displays.

Clic*

to proceed to the 0ines panel.

Revie# the %ournal lines. E/pected Results. Step @ !he %ournal entries are revie#ed.

Clic*

to proceed to the "CSU Approval panel. n %orrect Account on Line * to (0*&=#

RecycleD Co ents for :enialD

Note. In the current "ersion of PeopleSoft4 the Den- and Rec-cle appro"al actions perfor1 the sa1e function F the- both route the !ournal to the pre"ious appro"er or originator# E/pected Results. Step &= Correct data entry.

Clic* Clic*D

to proceed to the 0ines panel.

E/pected Results.

!he approval process runs and the Sub it <or Approval button disappears.

E/ercise > 2continued3

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Step && E/pected Results.

Clic*D !he panel closes.

4$ercise co pleted.

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E/ercise @ - Re"ie6 a $ournal Entr- 6ith 1ore than Ten Lines 2Le"el 03
Scenario. A %ournal #ith ore than ten lines has been routed to you for approval. Hour goal is to revie# all lines in the %ournal entry in PeopleSoft. Bournal 4ntry, 9a*ing

online Librar-. Step &

!oggle to the online 0ibrary, if necessary. P4IP04SI<! /4"4RA0 04:/4R 9a*ing and Processing Bournal 4ntries :ata 4ntry Procedures Bournal 4ntry, 9a*ing

E/pected Results. Step 0 E/pected Results. Step *

!he procedure displays.

Revie# $ournal Entr-4 'a,ing in the online 0ibrary. An understanding of ho# to vie# %ournals #ith ore than ten lines.

!oggle to PeopleSoft. 0ogon to PeopleSoft if necessary as GLSUPR#

E/pected Results. Step + E/pected Results.

A PeopleSoft #indo# displays.

Clic*D !he Select ,or*list #indo# displays.

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E/ercise @ 2continued3
Step ( Select %ournal entry 000000?2;?. =!his %ournal entry does not currently e$ist, and infor ation is not available to re&create it.> Clic*D E/pected Results. Step 7 !he "CSU Approval panel displays.

Clic*D Note. This !ournal entr- has && lines#

E/pected Results. Step ?

!he 0ines panel displays.

Co pare your 0ines panel #ith the one sho#n belo#D =P0AC4 /RAPEIC E4R4>

E/pected Results.

!he panel atches. If these ele ents do not instructor. Continue to the ne$t step.

atch, revie# the steps and as* the

PEOPLESOFT PROPRIETARY AND CONFIDENTIAL

NC STATE UNIVERSITY GENERAL LEDGER TRAINING

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E/ercise @ 2continued3
Step > Using your scrollbar, scroll to the botto Note. E/pected Results. Step @ E/pected Results. Step &= of the %ournal.

nl- ten !ournal lines are displa-ed#

!he first ten %ournal lines are revie#ed.

Clic* the

button to the right of the nu ber 30 on the icon bar.

!he eleventh %ournal line is displayed.

Using your scrollbar, scroll to the top of the %ournal. Note. The first !ournal line is not displa-ed#

E/pected Results. Step &&

Bournal lines t#o through eleven are displayed.

Change the nu ber 30 on the icon bar to 33. Clic* on the to the left of the nu ber 33 on the icon bar.

Using your scroll bar, scroll through all eleven %ournal lines. E/pected Results. All eleven %ournal lines are displayed.

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E/ercise @ 2continued3
Step &0 Co pare your 0ines panel #ith the one sho#n belo#D =P0AC4 /RAPEIC E4R4> E/pected Results. Step &* E/pected Results. !he panel atches. If these ele ents do not instructor. atch, revie# the steps and as* the

Clic*D !he panel closes.

4$ercise co pleted.

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E/ercise &= - %op-4 Edit4 and Route a $ournal Entr- 2Le"el *3

Scenario. At the end of each onthly accounting period, you are reCuired to enter the sa e recurring %ournal entry. Instead of entering this infor ation fro scratch, you copy a previously entered %ournal #ithout reversing the signs. Hour goal is to copy, odify, edit, and route the %ournal entry in PeopleSoft. Use the follo#ing infor ation to co plete the e$erciseD

9int. :ou 6ill need to logoff of PeopleSoft and log bac, in as GLTRAIN# Run Control I:D UnitD BournalD Bournal :ateD "e# Bournal I:D Bournal :ateD Currency 4ffective :ateD Reverse SignsD Line & 0ine :escrD Line 0 0ine :escrD online Librar-. Bournals, Copying Bournal 4ntry, 9a*ing % P:G$ URNAL N%SU& ======>0?7 =@C0?C&@@@ NEDT =Current :ate> =Current :ate> 88 %< 0*?7 =*C=0C0=== %< 0*?7 =*C=0C0===

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E/ercise &= 2continued3

Step & !he steps are not listed for 0evel 5 e$ercises. As you progress through this e$ercise, #rite do#n the paths and procedures used to co plete it. "avigation Path =Eo# did you get to the panels you usedG> Panel=s> =,hich panels did you use to co plete the e$erciseG> Action=s> =,hat steps did you ta*e to enter the data or perfor Additional Co E/pected Results. ents the processG>

An understanding of the procedures necessary to co plete the scenario.

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E/ercise &= 2continued3

Step 0 Co pare your Copy Bournal panel #ith the one sho#n belo#D

E/pected Results.

!he panel atches. If these ele ents do not instructor. Continue to the ne$t step.

atch, revie# the steps and as* the

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E/ercise &= 2continued3

Step * Co pare your 0ines panel #ith the one sho#n belo#D

E/pected Results.

!he panel atches. If these ele ents do not instructor.

atch, revie# the steps and as* the

4$ercise co pleted.

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E/ercise && - Enter4 Edit4 Appro"e4 )udget %hec,4 and Post a $ournal Entr2Le"el *3
Scenario. Hou are a college approver #ith the authority to enter and approve your o#n %ournal entries. Hou discover an error and need to a*e a correcting entry. Hour goal is to create the correcting %ournal entry in PeopleSoft using the follo#ing infor ationD 9int. :ou 6ill need to logoff of PeopleSoft and log bac, in as GLSUPR# )usiness UnitD /0 Bournal I:D Bournal :ateD 0ong :escrD Line &. Speed!ypeD AccountD A ountD 0ine :escrD Line 0. AccountD A ountD 0ine :escrD online Librar-. Bournal 4ntry, 9a*ing N%SU& NEDT =Current :ate> %orrecting Entr- for Account# *&&0?7 (00== +(=#== =:R> %< 0&@> =0C=0C&@@@ (0*== -+(=#== =CR> %< 0&@> =0C=0C&@@@

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E/ercise && 2continued3

Step & !he steps are not listed for 0evel 5 e$ercises. As you progress through this e$ercise, #rite do#n the paths and procedures used to co plete it. "avigation Path =Eo# did you get to the panels you usedG> Panel=s> =,hich panels did you use to co plete the e$erciseG> Action=s> =,hat steps did you ta*e to enter the data or perfor Additional Co E/pected Results. ents the processG>

An understanding of the procedures necessary to co plete the scenario.

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E/ercise && 2continued3

Step 0 Co pare your Eeader panel #ith the one sho#n belo#D

E/pected Results.

!he panel atches. If these ele ents do not instructor. Continue to the ne$t step.

atch, revie# the steps and as* the

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E/ercise && 2continued3

Step * Co pare your 0ines panel #ith the one sho#n belo#D

E/pected Results.

!he panel atches. If these ele ents do not instructor. Continue to the ne$t step.

atch, revie# the steps and as* the

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E/ercise && 2continued3

Step + Co pare your "CSU Approval panel #ith the one sho#n belo#D =P0AC4 /RAPEIC E4R4> E/pected Results. !he panel atches. If these ele ents do not instructor. atch, revie# the steps and as* the

4$ercise co pleted.

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D# Su11ar- and Re"ie6

Acti"it'aterials

LECTURE

GUIDE

FLIPCHART

REVIEW

Step &

Ans#er the follo#ing CuestionsD 3. 2. 5. 6. 0ist the approval actions that can be ta*en concerning a %ournal entry. ,hat ust be done before a %ournal entry can be routed for approvalG 9ust the last approver budget chec* and post the %ournal entryG If you have a %ournal entry to a*e that is basically the sa e as a previous %ournal entry, ust you co pletely reenter the %ournal entryG 7. ,hat ust occur before any errors are listed on the errors panelG Note. Ans6ers can be found in the online Librar-# Use the bac, of this page to 6rite -our ans6ers and notes#

E/pected Results.

An understanding of the *ey concepts for using %ournal entries.

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Su11ar- and Re"ie6 2continued3 Ans6ersCNotes.

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Su11ar- and Re"ie6 2continued3

Step 0 2optional3 E/pected Results. Step *

Participate in a revie# activity.

Co pletion of the revie# activity.

b!ecti"es. 3. 4nter a %ournal entry. 2. InCuire on a %ournal. 5. 4nter a co pound %ournal entry. 6. Copy a %ournal entry. 7. Copy a %ournal entry using the reversal feature. 8. 4dit and route a %ournal entry. ;. Print %ournals. ?. Correct edit errors. A. Approve and budget chec* a %ournal. 30. Post a %ournal entry. 33. "avigate through the online 0ibrary to locate all other processing %ournals procedures.

a*ing and

E/pected Results.

:iscussion of the ob%ectives.

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9a*ing and Processing Bournals

Congratulations1 Hou have co pleted the 9a*ing and Processing Bournals odule. !his odule contains the tools needed to learn the concepts and procedures involved in entering and processing %ournals.

Goal Participant b!ecti"es

Hou should have the s*ills and *no#ledge necessary to perfor the procedures identified in the 9a*ing Bournal 4ntries section of the online 0ibrary. Hou should be able to2 3. 4nter a %ournal entry. 2. InCuire on a %ournal entry. 5. Copy a %ournal entry and auto atically reverse the signs. 6. :elete a %ournal that has not been budget chec*ed. 7. 4dit and Route a %ournal entry. 8. Print %ournals. ;. Correct edit errors. ?. Approve and budget chec* a %ournal. A. Post a %ournal entry. 30. Recycle a %ournal entry. 33. "avigate through the online 0ibrary to locate all other a*ing and processing %ournals procedures.

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