APPLICATION CUM MONITORING FORM FOR GRANT-IN-AID TO

VOLUNTARY ORGANISATIONS WORKING IN THE FIELD OF

DISABILITIES
(for Ist instalment and new cases)
PART-A

1. Financial year for which grant-in-aid

is applied : ________________________

2. Name of the Organisation :_________________________

3. (a) Nature of the Project∗ _________________________

(b) Date of commencement of the Project _____/_____ /_____

( c) Year of Commencement of Grant-in-aid

from G.O.I for the Project :

(d) Whether the Project is recognised by

the state government. : Yes No

4. Date of Registration of the organization : _____/_____ /_____

5. Address of Registered Office :___________________________________

(STD Code) Tel. No: (STD Code) Fax No. E.Mail

6.(a) Complete Address of location/location

where programme/project/scheme is
being implemented. ___________________________________

(STD Code) Tel. No: (STD Code) Fax No. E.Mail

(b)Nearest Railway Station/Bus stand

___________________________________

OWNED RENTED ON LEASE DONATED

7. Whether building is:
(Please indicate ü against appropriate
box)

∗
Please indicate the nature of the project, i.e. whether it is a Special School for MR etc, a VTC, Community
Based Rehabilitaion Project or Teachers Training Center etc.
8.(a) Is the building being utilized exclusively for this
Yes No
program? :

(b) If no, provide details of usage

:________________________

9. (a) Area of building : (in sq.

meters)

(b) Number of rooms :

10. Whether separate project-wise accounts have been

maintained for grants sanctioned earlier? : Yes No

11. Whether principle of joint operation of banks

accounts is being followed? : Yes No

12 Details of bank accounts in which grant-in-aid released during previous financial

year :

Sl. Grant-in- Sanction Dated Recurring Non- Bank Name and Person
No aid for letter Amount recurring A/c address of Operating the
financial number Amount No. Bank joint Account
year
1.

2.

13. Whether the statements of accounts submitted

Unaudited
Audited alongwith the application :-
(Please indicate 4 against appropriate box)

14. The amount of support sought from the Ministry for

grant-in-aid

Cost Head Group Rs. in Lakhs

(a) Recurring

(b) Non-recurring
(c) Total
15.Whether Annual Report is enclosed : Yes No

16. Whether List of Beneficiaries added as per Form –I : Yes No

17. Whether List of Managing Committee added as per Form-II : Yes No

18. Whether the List of Employees added as per Form-III : Yes No

( mark üabove against the appropriate box)

 PART-B

19. Details related to beneficiaries (to be furnished for each project in Separate
Sheeet)

A. Abstract of Beneficiaries

Category of Disability
No. of OH MR VH HH LCP Multiple Others Total
Disabled (Specify)
Benficiaries
M F M F M F M F M F M F
M F M F
i. at the start of
the previous
year
ii.additions during
the year
iii. dropouts
iv.successfully
completed
iv. at the end of
the year
v. Out of (iv)
above:-

a. Residential
:

b. Non - Residential
:

B. Classification of period of stay with the organisation:

[i] Skill Development component( For VTCs)

Category of Disability
No. of years
OH MR VH HH LCP Multiple Others Total
stay Handicapped (to be
Specified
Upto 1 year
1-2 years
2-3 years
More than
3years

[ii] Schools/ training components other than [i] above.

No. of years Category of Disability

 stay OH MR VH HH LCP Multiple Others Total
Handicapped (to be
Specified
Upto 5 years
From 5-
10years
More than 10
years

[iii] For Teachers Training Programs:

Training on Category of Disability

Duration of the OH MR VH HH LCP Multiple Others Total
course Handicapped (to be
Specified
1.

2.

3.

C.Information on Process and Procedure of selection of beneficiaries during the

year

a) Number of Applications Received :

b) Number selected during the relevant year :

c) No. of beneficiaries for whom Disability Certificate

Obtained :

d) Whether an undertaking has been obtained from all

beneficiaries that they have not availed of similar
vocational training : Yes No

e) Mode of Selection and broad criterion adopted :

_____________________

D. Community Based Rehabilitation Programme

a) Inputs on Coverage of the Programme

i. In terms of no of village
 ii. In terms of Area in Sq Kms

iii. In terms of number of Beneficiaries

b) Core area of rehabilitative services: i.Awareness Creation Yes No

ii. Education Yes No

iii.Training Yes No

iv.Rehabilitation
Yes No
c) Details of strategies and time frame for BOT1 of the Programme
to the community

E. Whether the NGO is networking with other institutions to :

obtain the benefits of services which it cannot provide :
Internally? If so details, thereof

20. ANNUAL IMPACT ASSESSMENT AT THE END OF THE YEAR

A. Total No. of Beneficiaries :

Out of the above:-

(i) Those passed out of the Institution successfully :

(ii) Promoted to next grade in the same organization :

(iii) Pursuing further studies/care in other organizations :

(iv) No. of dropouts :

B. Total No. of Beneficiaries successfully trained and

have left the Center during the last three years :
( For Vocational /Skill Development Projects only)

Out of the above :-

1
Build Operate and Transfer
 (i) Those who got employed/ placements :

(ii) Those who are self-employed :

DETAILS ON REMUNERATION FROM PLACEMENTS: (Ref (B(i)) above)

Preceding Indicate the No. of Employed under each range of earnings from
Three Years gainful employment /placements in Govt. or Private Sector
below Rs.1000 p.m Rs.1000 to Rs 4000 Above Rs 4000 Total beneficiaries

(e.g. entered)
97-98
98-99
99-00

DETAILS ON REMUNERATION FROM SELF-EMPLOYMENT : (Ref (B(ii))

above)

Preceding Indicate the No. of Self-employed under each range of earnings

Three Years accruing from Self-employment
below Rs.1000 p.m Rs.1000 to Rs 4000 Above Rs 4000 p.m Total
p.m beneficiaries
(e.g. entered)
97-98
98-99
99-00

C. Community Based Rehabilitation Programme:(Add separate Sheets if

necessary)

i Details of extent of involvement of community Groups:

a) Through financial support:

b) Participation in the project as resource Persons:
c) Through other means

ii.Details of achievements in terms of making the local community take over and
operate the project :
Name of the Activity % of activity taken Details of Activities taken over by the
over by community community.
8. VERIFICATION

Certified that above information is in accordance with the records and accounts
audited/ to be audited and is correct to the best of knowledge and belief of the office-
bearers of the organization, and after its perusal and satisfaction, they have authorized the
undersigned by a resolution dated ___________ to verify and submit the statement of
information for purposes of monitoring the scheme for which grants-in-aid was received
from the Ministry of Social Justice & empowerment, Govt. of India.

2. I also hereby certify that I have read the rules and regulations of the scheme and I
undertake to abide by them. On behalf of the Management. I further agree to the
following condition :-

(a) All assets acquired wholly or substantially out of the central grant shall not be encumbered or
disposed of or utilised for purposes other than those for which the grant is given. Should the
organisation cease to exist at any time, such properties shall revert to the Government of India.
(b) The accounts of the project shall be properly and separately maintained. They shall always be
open to check by an officer deputed by the Government of India or the State Government. They
shall also be open to a test check by the Comptroller and Auditor General of India at his
discretion.
(c) If the State or the Central Government have reasons to believe that the grant is not being utilised
for approved purposes; the Government of India may stop payment of further instalents and
recover earlier grant in such manner as they may decide.
(d) The institution shall exercise reasonable economy in its working especially in respect of
expenditure on building.
(e) In the case of grant for buildings, the construction will be completed within a period of two years
from the date of receipt of the first instalment of grant unless further extension is granted by the
Government of India.
(f) No change in the Plan of buildings, the construction will be made without the prior approval of
the Government of India.
(g) Progress reports on the project will be furnished at regular intervals as may be specified by the
Government.
(h) The organisation will bear 10% of the estimated expenditure or the balance of the estimated
expenditure on the project as per the guidelines
(i) The organisation agrees to make reservation for the Scheduled Castes/Schedule Tribe
candidate/Disabled persons for appointment against the posts required for the working of the
organisation in accordance with instructions issued by the Government of India from time to
time.
(j) It is hereby certified that no grant is being received for the same project from any other (Govt ,
Private or foreign ) source .
Yours faithfully

Signature of the Authorised Signatory

Name :
Designation :
Address :
Date :
Office Stamp :
List of Documents to be submitted alongwith Application for Ist instalment or new
case.

a. Accounts in 4 parts for the project for which grant-in-aid is sought

and for the organisation as a whole.

(i) Income & Expenditure Statement

(ii) Receipt & Payments Statement
(iii) Balance Sheet
(iv) Auditors Report

b. Activity/ Annual Report of The Organisation for the previous year.

c. Budget Estimates for the project for current year
d. Details of Beneficiaries on Form-I
e. Details Managing Committee on Form-II
f. Details of Employees on Form -III
g. Copy of Registration Certificate
h. Memorandum of Association/bye-laws/Articles.
i. Utilisation Certificate in respect of grants released in the previous
year

Note 1 : In the case of new projects accounts should be audited and the accounts
submitted for the last (preceding) two years. Utilisation Certificate does not apply.
 PART-C
21. Organisations Funds Flow :
FOR THE ORGANISATION AS A WHOLE / FOR THIS
PROJECT
Year preceding Previous Current Year Previous Current
the financial Year Year preceding the Year Year
year of Grant- (new budgeted/ financial year budgeted/
in-aid Projects) actual of Grant-in-aid actual
assistance assistance
indicated at indicated at
Sl.No. 3(c) Sl.No. 3(c)
Part-A Part-A
I. Financial year
J.
II. Total INCOME,
of which:
(i) funded by
office-bearers, donations
from private sector.
(ii) funded by foreign
contribution.

(iii) funded by local

bodies and
public sector
organization/Stat
e Govt..
(iv)
(v) Grant from
Central
Govt.(Please
indicate from
each Ministry/
Deptt/ CAPART
separately.)
(vi)
(v) Beneficiaries
contribution/User
Charges

(vi) Miscellaneous
income

(vii) Any Other sources

not mentioned above
(specify)
Total
EXPENDITURE, of
which:

(i) Recurring

(ii) Non-recurring

Year Previous Current Year Previous Current

d) Detail of Expenditure preceding Year Year preceding Year Year
on : the (New budgeted/ the budgeted/
financial Projects) actual financial actual
year of year of
Grant-in- Grant-in-
aid aid
assistance assistance
indicated indicated
at at Sl.No.
Sl.No.3(c) 3(c) Part-
Part-A A
(i) Salaries and
Wages

(ii) Rental :
(a) building
(b) Furniture
& fixture
(c) Plant
&Machinery
(iii) Travelling, daily,
etc. allowances.
(iv) Other
Administrative
Costs
(v) Expenditure on
beneficiaries:
(a)
in
 ca
sh
:
(vi) Expenditure on
beneficiaries:
(b) in
kind:
i) Food
:
ii)
Uniform/clothing :
iii)
Medicines :
iv)
Transport facility :
v)
Recreation/games :
vi) Misc.
:
(vi) Material costs incurred
by the orgn.:
(For imparting Vocational
Training )
b) -------------------
c) -------------------
c) -------------------

(vii) Cost per

beneficiary: