Essential Elements of a good Project Report for 4th year B.Tech and M.

Tech stude
nts
Dear Mechanical Engineering Students, Working Professionals and all readers,
Final year Engineering Project reports, Technical Seminar Reports, Research prop
osals, Design Projects, White Paper Draft, Technical Papers for Conference Presen
tation, Patent Drafts, Technical Journals, Technical Essays and for that matter
any technical Paper reflects not only your sincerity but also act as a mirror of
all of your personality traits. As a matter of fact, many recruiters and HR tea
ms of corporate companies look for these documents and consider them the proof o
f your Technical Back Ground when recruiting for a middle or higher management p
ositions. In my Endeavor to help and promote students and professionals we are
presenting a series of nine posts as enumerated below on the different types of
Technical report writing with a focused approach to all variants of technical r
eport writing.:
1. Essential Elements of a worthy B.Tech / M.Tech 4th year Projects
2. Essential Elements of a good Seminar Report
3. Essential Elements of a good Research Proposal Report
4. Essential Elements of a good Design Project Report
5. Essential Elements of a good Patent Application Draft
Essential Elements of a good Project Report for 4th year B.Tech and M.Tech stude
nts
(A) General guidelines:
1. Proper attention is to be paid not only to the technical contents but also to
the organization of the report and clarity of the expression. Due care should be
taken to avoid spelling and typing errors. The student should note that report-w
rite-up forms the important component in the overall evaluation of the project
2. Software projects must include a virus free disc, containing the software dev
eloped by them along with the read me file.
3. Engineering project assigned to the 4th year students of B.Tech students is n
ot about filling the pages but rather is a more serious affair. So, we recommend
that the students should use the space optimally, pages should not be wasted by
including out of the context literature and the contents should not be artifici
ally flattened.
4. Project reports should be typed neatly only on one side of the paper with 1.5
or double line spacing on an A4 size bond paper (210 x 297 mm). The margins sho
uld be: Left - 1.25", Right - 1", Top and Bottom - 0.75"
(B) General evaluation scheme:
We are presenting an evaluation scheme of the projects generally followed by the
evaluators round the globe. The purpose of this information is to make the stud
ents aware of what to be focused and what should be taken more casually.
1. Relevance of the subject 10 Marks
2. Literature Survey 10 Marks
3. Problem Definition - 10 Marks
4. Observation / Simulation - 10 Marks
5. Results - 10 Marks
6. Conclusions and scope for future work 10 Marks
7. Oral presentation - 40 Marks
Total Marks - 100
(C) Number of copies recommended:
1. One copy to the department
2. One copy to the concerned guide(s)
3. Two copies to the sponsoring agency
4. One copy to the candidate
Note: - The reports submitted to the department/guide(s) must be hard bounded, w
ith a plastic covering
(D) Our specifications for Hardware architecture of Project Report:
1. Recommended Page Size: A4
2. Front Cover: Light Blue with printed black Letters or Black with silvery whit
e printed letters
3. Report binding: Should be laminated and shall be bound using cover of thick w
hite or light blue art paper
4. Inner title page: Should be White
5. Main body: of the report divided appropriately into chapters, sections and su
bsections. The chapters, sections and subsections may be numbered in the decimal fo
rm for e.g. Chapter 2, sections as 2.1, 2.2 etc., and subsections as 2.2.3, 2.5.
1 etc.
6. Font:- The chapter must be left or right justified (font size 16). Followed by
the title of chapter centered (font size 18), section/subsection numbers along
with their headings must be left justified with section number and its heading i
n font size 16 and subsection and its heading in font size 14
7. Tables and figures:- Figures and tables must be numbered chapter wise
8. Footnotes - Should be used sparingly. They should be typed single space and p
laced directly underneath in the very same page, which refers to the material th
ey annotate
9. Back cover (blank sheet)
10. Back Sheet of plastic: may be opaque or transparent.
(E) Recommended Structure & Layout for B.Tech / M.Tech project record file:
The sequence in which the project report material should be arranged and bound s
hould be as follows:
1. Cover Page
2. Title page
3. Bonafide Certificate
4. Acknowledgement
5. Abstract
6. Table of Contents
7. List of Tables
8. List of Figures
9. Table and figures
10. List of Symbols
11. List of abbreviations
12. List of nomenclature
13. Literature Survey
14. Problem Statement
15. Introductory chapter
16. Main theme of the project work
17. Conclusion
18. Benefits of the Project
19. Specific application domain
20. Limitations
21. Scope of further work
22. Appendices
23. References
(F) Recommended draft tips and recommended contents of the above described secti
ons:
1. Title page:- See below samples
2. Bonafide Certificate - The certificate shall carry the supervisors signature a
nd shall be followed by the supervisors name, academic designation (Administrativ
e responsibilities if any should not be included), department and full address o
f the institution where the supervisor has guided the student. Refer the samples
and format below.
3. Acknowledgement - Should not be too detailed and flowery roses must be omitte
d for sure.
4. Abstract - Abstract should be one page synopsis of the project report and sho
uld contain a brief mention of the gaps in the literature and a justification fo
r undertaking your study/project.
5. Table of Contents List all material following it as well as any material whic
h precedes it. The title page and Bonafide Certificate will not find a place amo
ng the items listed in the Table of Contents. Refer the sample attached below.
6. List of Tables - Tables shall be introduced in the appropriate places. The li
st should use exactly the same captions as they appear above the tables in the t
ext. One and a half spacing should be adopted for typing the matter under this h
ead.
7. List of Figures - Figures shall be introduced in the appropriate places. The l
ist should use exactly the same captions as they appear below the figures in the
text.
8. Main Body - The main text will be divided into several chapters and each chapt
er may be further divided into several divisions and sub-divisions. Each chapter
should be given an appropriate title. The chapters may be broadly divided into
the following parts-
1. Problem statement - Statement of the problem/objective/topic; its relevance
2. Introductory chapter - (Brief description of the structure and location of co
ntents of the report)
3. Literature review
4. Main theme of the project work
5. Conclusion - (Summary of the work carried, contributions if any, their utilit
y along with the scope for further work)
(G) Appendices: Appendices are provided to give supplementary information, which
is included in the main text may serve as a distraction and cloud the central t
heme. Appendices should be numbered using Arabic numerals, e.g. Appendix 1, Appe
ndix 2, etc. Appendices, Tables and References appearing in appendices should be
numbered and referred to at appropriate places just as in the case of chapters.
Appendices shall carry the title of the work reported and the same title shall b
e made in the contents page also. Derivations, procedures, computer code listing
s etc.), should be placed as appendices.
(H) References: The listing of references should be typed 3 spaces below the hea
ding REFERENCES in alphabetical order in single spacing left justified. The refere
nce material and should be listed in the alphabetical order of the first author.
The name of the author/authors should be immediately followed by the year and o
ther details. A typical illustrative list given below relates to the citation ex
ample quoted above. Briefly it shall be of the form and sequence enumerated belo
w:-
1. Name of book
2. Patent application, Patent, Journal
3. Personal Communications: -
4. Electronic sources (web material and the like)
5. c sources (web material and the like)
1. SPECIMEN COPY - TITLE PAGE OF PROJECT RECORD FILE
2. SPECIMEN COPY - TABLE OF CONTENTS OF PROJECT RECORD FILE
3. SPECIMEN COPY - Certificate OF PROJECT RECORD FILE
4. SPECIMEN COPY - TITLE PAGE OF PROJECT RECORD FILE