UNIT 1: Pre Production/ LO3

The main part to any pre-production is:

Storyboard

Scripts

Risk assessments

Location recces

Sound material lists

For my LO3 the pre-production I have selected to write about is my pre-
production for my corporate video which I completed earlier in the year, the
reason I picked this one amongst others is because I feel this one was the most
detailed and the best one my group and I made. Which is below.

Pre-Production Unit 28 Corporate
Video Production
Cameron Gibson













Tuesday 18
th

March
Thursday
20
th
March
Friday 22
nd

March
Tuesday
25
th
March
Thursday 27
th

March
Friday
28
th

March
Tuesday
1
st
April
29th
Start pre-
production
Start filming
the first
selection of
shots for
final
production
Provide a
selection of
questions for
students and
teachers to
answer
collect them
Conduct
interviews
filming
with a
selection of
different
shots
Go through
the clips as a
group and
decide if any
more footage
is needed
improvements
Record
voice
overs
from
script in
studio
Start
editing
productio
n
including
spx
decided
Production Schedule:







Script:


from online
questionnaires
completed
following
storyboard
need to be
made
as a
group
Work
together in
our group
and start
storyboard
and planning
script
Decide who
we are going
to interview
students and
teachers from
different areas
of the college
If more
footage is
needed then
we will decide
on this
Editing
Decide crew
list; what
each
member is
participating
to
production
Film extra
footage
Find
music for
the video
to play as
backgrou
nd music
Editing
Separately
complete
things for
pre-
production
Go through
the clips we
have
collected and
decide which
ones we will
use and edit
Editing























Storyboards:














Crew List:
Name Role
Grace Crowley Production Schedule, Release Forms, Questions
for Interviewees
Abbey Fletcher Storyboard, Location Recce, SFX list
Cameron Gibson Script, Sound and Music List
Courtney Wilsnagh Props List
Shared Roles Camera work and editing






















Location Recce:

























Graphics and SFX ideas:
When thinking about the graphics and effects for the corporate video, we have decided so far that
we will be using titles at the bottom of the screen name each character talking, such as when
interviewing the teachers and students.
We put The HENLEY College logo at the end of the video while the credits were scrolled up on the
screen to reinforce the name of the college. This helps the audience remember the name of the
college.
We played a song throughout the whole of the video that was produced and played by one of the
students at the college. This helps show how proud the college is of the students work and that we
try to promote their work as much as possible. Such as students art work on the walls in the
rooms while the interviews were played.



















Interviewee Release Forms:
When asking for permission from the interviewees we told them what the footage would be used
for and told them that there was a possible chance that the footage would be included in our final
corporate video production which has a chance of being on the college website. All of the students
and teachers that we interviewed gave us their permission that the footage could be used for
educational purposes.







Production rights Release Form


I (Full Name)

Agree that the material recorded on (Date)
May be used for educational purposes in any video productions
produced by The Henley College as part of the Colleges delivery of
The EDEXCEL Creative Media Production course. I agree to release all
rights with regard to the above usage.

(Signed) . (Print Name)..

Date .

If representing an organisation, please indicate organisation:

(Organisation) The HENLEY College

(Position)

Countersigned on behalf of The HENLEY College

(Signed) . (Print Name)

Date ..


Media Department:

Production: The HENLEY College corporate video
Sound and Music List:
Voice Over Top be played at the beginning of corporate video, giving information about
The HENLEY College and its history.
Sound from Interview footage The sound from our interviewees answering our questions
to them.
Music playing throughout the whole
production
Pre-Production Unit 28 Corporate
Video Production
Cameron Gibson













Tuesday 18
th

March
Thursday
20
th
March
Friday 22
nd

March
Tuesday
25
th
March
Thursday 27
th

March
Friday
28
th

March
Tuesday
1
st
April
29th
Production Schedule:







Script:


Start pre-
production
Start filming
the first
selection of
shots for
final
production
Provide a
selection of
questions for
students and
teachers to
answer
collect them
from online
questionnaires
completed
Conduct
interviews
filming
with a
selection of
different
shots
following
storyboard
Go through
the clips as a
group and
decide if any
more footage
is needed
improvements
need to be
made
Record
voice
overs
from
script in
studio
Start
editing
productio
n
including
spx
decided
as a
group
Work
together in
our group
and start
storyboard
and planning
script
Decide who
we are going
to interview
students and
teachers from
different areas
of the college
If more
footage is
needed then
we will decide
on this
Editing
Decide crew
list; what
each
member is
participating
to
production
Film extra
footage
Find
music for
the video
to play as
backgrou
nd music
Editing
Separately
complete
things for
pre-
production
Go through
the clips we
have
collected and
decide which
ones we will
use and edit
Editing























Storyboards:














Crew List:
Name Role
Grace Crowley Production Schedule, Release Forms, Questions
for Interviewees
Abbey Fletcher Storyboard, Location Recce, SFX list
Cameron Gibson Script, Sound and Music List
Courtney Wilsnagh Props List
Shared Roles Camera work and editing






















Location Recce:

























Graphics and SFX ideas:
When thinking about the graphics and effects for the corporate video, we have decided so far that
we will be using titles at the bottom of the screen name each character talking, such as when
interviewing the teachers and students.
We put The HENLEY College logo at the end of the video while the credits were scrolled up on the
screen to reinforce the name of the college. This helps the audience remember the name of the
college.
We played a song throughout the whole of the video that was produced and played by one of the
students at the college. This helps show how proud the college is of the students work and that we
try to promote their work as much as possible. Such as students art work on the walls in the
rooms while the interviews were played.



















Interviewee Release Forms:
When asking for permission from the interviewees we told them what the footage would be used
for and told them that there was a possible chance that the footage would be included in our final
corporate video production which has a chance of being on the college website. All of the students
and teachers that we interviewed gave us their permission that the footage could be used for
educational purposes.







Production rights Release Form


I (Full Name)

Agree that the material recorded on (Date)
May be used for educational purposes in any video productions
produced by The Henley College as part of the Colleges delivery of
The EDEXCEL Creative Media Production course. I agree to release all
rights with regard to the above usage.

(Signed) . (Print Name)..

Date .

If representing an organisation, please indicate organisation:

(Organisation) The HENLEY College

(Position)

Countersigned on behalf of The HENLEY College

(Signed) . (Print Name)

Date ..


Media Department:

Production: The HENLEY College corporate video
Sound and Music List:
Voice Over Top be played at the beginning of corporate video, giving information about
The HENLEY College and its history.
Sound from Interview footage The sound from our interviewees answering our questions
to them.
Music playing throughout the whole production we asked permission from a music
student; James Handcock who has produced his own music, he sent us two of them and
we have chosen to use one of them; Compass Dreamer. This will played quietly whilst the
voice over and interviews are playing and then in the interval clips of the college
surrounds the music will be played loudly and then gradually fade back out.



Story Board

In any production you need to use a storyboard or you would not have a
clue what to do or what to film, for me the storyboard is key it really
gave me an understanding on what to do when it came to editing but
also filming, it let me know where each shot or scene was taking place
and how to film it, for example I knew because of the storyboard shot 14
on page 2 is 30 seconds of a teachers speaking into the camera at a
close-up angle, so from there on I could easily film that shot with no
problem.

Scripts

I wrote the script for the corporate video I produced, it was interesting
to make and also very important for the type of production I was
making, it consisted of all the relevant information needed for the video,
I found most of the detail on the internet and in leaflets, although this
wasnt an actual script an actor would read from like a drama for
instance, it was one that was read over the footage we collected when
we edited.

Risk Assessments

When it comes to making a production there are always hazards and
risks, so these need to be monitored and accounted for, the sheets used
to write down the hazards are called risk assessment forms and these
have to be filled out with all the hazards spotted around the film set or
anywhere you may be going, not only is it safe to have spotted anything
which may cause an accident it is also a legal matter, if the hazards have
not been checked or written down and then somebody do get injured it
can cause a big penalty and cause a lot of trouble. The forms have to be
filled in for the welfare of everybody involved in the production. The risk
assessment does not come to me as an important factor to a production
but over this unit they have stood out to me as being important now,
when filming our production, we noticed a trip hazard on the Henley
bridge and I tripped over but due to the risk assessment I knew it was
there but I was clumsy otherwise the trip would have been more serious
as it was next to a busy road.


Location Reeces

Locations Reeces are forms that show where you are going to be filming
and what facilities there are about the area at which you may be filming.
These are important for a production because you cannot just go
anywhere and start filming for legal reasons, so you need to make sure
you ask the owner of the location if it is okay to film on their land or in
their home and they need to have signed the location reece. Without
these reeces it would not give you a wide option to film your production
in a certain area. Fortunately the video we filmed was a corporate video
about The HENLEY College so most scenes and shots were filmed on site
although the reeces still had to be completed. But in bigger productions I
can definitely see the importance of Locations Reeces, for the
production some of the Location Reeces allowed us to film around
Henley.

Sound Material Lists

Sound Material lists have to be done and accounted for, because in
some cases it is illegal and against copy write laws to use somebody
elses music. If you wish to use music that is not your own you should
really ask the producer or record company who made the song. On the
other hand music and sounds are so important for productions they can
completely change the feel of a production. The corporate video I used
only used 3 parts to sound or music. So the list was helpful in knowing
what I needed to included when editing the production, we used the
script I wrote, the interview questions and two songs from a student
who makes music at the Henley College, so therefore this came across
well to the outcome of the video, we used close resources because we
used a students music which only required an email to him to see
whether we could use his music. We asked permission from a music
student; James Handcock who has produced his own music, he sent us
two of them and we have chosen to use one of them; Compass Dreamer.
This will played quietly whilst the voice over and interviews are playing
and then in the interval clips of the college surrounds the music will be
played loudly and then gradually fade back out.

Evaluation and Importance

I believe I managed the production well in the end, I found by
completing the pre-production booklet it really helped me through the
process of completing the video, without it I would not have known
what to do, it sort of took me by step-by-step what to do which was
helpful. I have learnt in this unit how important it is, at the beginning I
just thought it was a waste of time and wasnt needed, but now I know it
needs to be done for any production. The time schedule was a bit faded,
my group and I knew what to do and at what time but its difficult, so Im
glad we scheduled everything out between the group, and we knew
what day and what time to do certain parts. There where definitely a
few parts that went wrong, we were losing time towards the end to edit
because of the lack of urgency filming but apart from that everything ran
smoothly. For example on the last day of filming two of our crew were
not in which made it a more time consuming process some
unfortunately it ran into our 3 editing days which made us rush for time.
Our group had a checklist for all the production equipment which was
helpful so we knew what equipment we needed on which day and we
labelled the equipment to make sure nothing was lost or misplaced,
unfortunately a few crew members where away on days of filming which
made it difficult. But in the end we got there a produced a great
corporate video, which one the Henley Film awards.