AcceleratedSAP

Business Blueprint
STEP-BY-STEP guide
Business Information Warehouse

Document Version 1.0
Copyright 2002 SAP A. A!! rights reser"e# 1
AcceleratedSAP
Table of Contents
Business Blueprint....................................................................................................................... 1
STEP-BY-STEP guide................................................................................................................... 1
Table of Contents.......................................................................................................................... 2
Introduction................................................................................................................................... 4
$eferences............................................................................................................................ %
Pre!iminary............................................................................................................................ %
Business Blueprinting Step by Step........................................................................................... 4
Step 1& Co!!ecting the re'uirements...................................................................................... (
)*+ecti"es........................................................................................................................ (
Preparation...................................................................................................................... (
,ocus on Performance In#icators.................................................................................... -
Step 2& Business Content Chec............................................................................................ /
Purpose............................................................................................................................ /
0oo!s............................................................................................................................... 10
0oo!s for #ocumenting re!e"ant Stan#ar# Business Content&........................................10
Approaches.................................................................................................................... 11
0op Do2n Approach....................................................................................................... 11
Bottom 3p Approach...................................................................................................... 14
Step 5& Data Design............................................................................................................ 14
)*+ecti"e........................................................................................................................ 14
Proce#ure....................................................................................................................... 14
ppendi!...................................................................................................................................... 1"
Inter"ie2 Script................................................................................................................... 1/
Performance In#icator 0ree Documentation.......................................................................21
Performance In#icator Ana!ysis Documentation.................................................................25
Intro#uction.................................................................................................................... 25
Structure........................................................................................................................ 21
Ca!cu!ation..................................................................................................................... 21
Characteristics............................................................................................................... 21
Perio#............................................................................................................................. 2-
0echnica! $e'uirements................................................................................................. 2-
6istory 7 ,uture.............................................................................................................. 2-
Sources.......................................................................................................................... 2-
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Pro+ect 8easure !ossary................................................................................................... 2-
Data Design Documentation............................................................................................... 2/
Data ,!o2 Ana!ysis Documentation..................................................................................... 50
Documentation of Data,!o2 into Infocu*es...................................................................50
Documentation of Data ,!o2 into 8u!tiCu*es................................................................51
Documentation of Data ,!o2 into 8aster9Data..............................................................52
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Introduction
0his #ocument is inten#e# to gui#e you step *y step through the Business B!ueprint Phase. In our
approach Business B!ueprinting comprises 5 steps&
Co!!ecting re'uirements
Business content chec. an#
Data Design
In para!!e! the structure of this #ocument is organi:e#. A##itiona!!y in the appen#i; you can fin#
#escriptions of the acce!erators mentione# in the te;t.
In the fo!!o2ing chapters 2e focus on transferring practica! .no2!e#ge from an imp!ementation
point of "ie2. 0herefore for e"ery section there are temp!ates an# hints for too!s that he!p you to
master the tas.s.
0his #ocument 2as 2ritten specifica!!y for BW "ersion 2.0B.
#eferences
,or a higher9!e"e! #emonstration p!ease chec. the !atest "ersion of the Business B!ueprint
o"er"ie2 presentation on SAP Ser"ice 8ar.et P!ace ,or an in #epth #iscussion of #ata mo#e!ing
issues 2e refer to the 8u!ti9Dimensiona! 8o#e!ing 2ith BW Acce!erator.
Preli$inary
<ach time 2hen you are starting a BW pro+ect there is the 'uestion a*out ho2 you approach this
goa!. 3sua!!y peop!e ha"e *een using reporting too!s *efore that you ha"e gi"en them a .in# of
i#ea 2hat they can e;pect from a reporting oriente# so!ution. 6o2e"er= peop!e !i.e to stic. to
their attitu#es not thin.ing a*out the opportunities a rea! BW cou!# *ring. It is *y far more
interesting to see the o!# reports again= or may*e one or t2o a##itiona! cross functiona!= then to
thin. a*out o"era!! >ho!istic? concepts. 8oreo"er= reports ha"e *een #e"e!ope# in#i"i#ua!!y 2hich
means for e"ery re'uirement that has *een i#entifie# a so!ution 2as pro"i#e#. 6o2e"er in the
BW you are trying to *ui!# an information mo#e!= 2hich co"ers a!! possi*!e reporting
re'uirements 2ithout the nee# to *ui!# these so!utions separate!y.
0his step9*y9step #ocument shou!# gi"e peop!e in"o!"e# in the Business B!ueprint phase an i#ea
2hat o*+ecti"es are #efine# for each step an# ho2 these #efinitions inf!uence the !ater steps of
the pro+ect.
Business Blueprinting Step by Step
In a first step 2e 2i!! #escri*e ho2 to co!!ect the re'uirements an# 2hich too!s an# techni'ues are
important. ,urthermore the 2ay is sho2n ho2 a structure# an# comprehensi"e #ocumentation of
the re'uirements is #one. 0his chapter 2i!! hea"i!y stress on the use of temp!ates instea# of
starting from the scratch.
0he secon# step consists of con#ucting a Business Content Chec.. 0his means to match the
re'uirements against the preconfigure# BW content an# to fin# strategies for enhancements if
any gaps shou!# occur. We 2i!! propose a #raft metho# ho2 to master this critica! tas..
In a thir# step techni'ues for #oing the #ata #esign are sho2n. 0he focus !ies on #emonstrating
ho2 to con#uct concrete Data mo#e!ing 2or.shops in your BW pro+ect. ,or more #etai!e#
information on #ata mo#e!ing an# the BW Schema p!ease refer to the 8u!ti9Dimensiona!
8o#e!ing 2ith BW Acce!erator on SAP Ser"ice 8ar.et P!ace
As an o"er"ie2 p!ease chec. the !ist of acce!erators re!ate# to the steps of Business B!ueprinting
*e!o2&
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SAP A 2000
I. Co!!ecting
$e'uirements
II. Business
Content >BC0?
Chec.
Business Blueprinting Step-by-Step
%. &ata &esign
&ocu$entation
and Si'ing
(. &ata )lo*
&ocu$entation
1. Inter+ie* Script
2. PI-Tree &ocu$entation
,. PI &ocu$entation Te$plate
4. Pro-ect .easure /lossary
0. &ata ccess
&ocu$entation Te$plate
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1. .eta&ata #epository
Business Content-
&ocu$entation
III. Data
Design
Business Content Acti"ation
0hus re'uirements for a *usiness *!ueprint are #ifferent for the "arious approaches. 6o2e"er the
fo!!o2ing proposa! shou!# co"er those #ifferent pro+ect types. In this #ocument 2e 2i!! a!so
#escri*e ho2 to use the temp!ates #e!i"ere# 2ith the ASAP metho#o!ogy.
Step 12 Collecting t3e re4uire$ents
0he information re'uirements ana!ysis is user9#ri"en. It starts 2ith the e;amination of the user
re'uirements *ecause their re'uests ha"e a great impact on a!most e"ery fie!# of the
imp!ementation. 0he main target of the re'uirements ana!ysis is to&
De"e!op an information mo#e! that fits to the users nee#s
,ocus on ho2 e;ecuti"es measure their *usiness an# ho2 .ey figures are re!ate# to the
*usiness su*+ect areas
A##ress #ata supp!y con#itions. 0hat means on a more technica! !e"e!& e;p!oring 2here the
re!e"ant #ata might come from
5b-ecti+es
0he o*+ecti"e shou!# *e to secure stan#ar# mu!ti#imensiona! reporting nee#s of en#9users *ut
a!so as a cha!!enge to consi#er the integration of more a#"ance# ana!ytica! *usiness app!ications
>e.g. other mySAP.com components !i.e S<8?.
0he o"era!! goa! of the ana!ysis is to #e!i"er a comprehensi"e information mo#e!. 0his mo#e!
inten#s to catch the re'uirements an# ser"es as a *!ueprint for the !ater #ata #esign. In this stage
of Business B!ueprinting it is not necessary to #e"e!op a perfect star schema. ,urthermore it is
recommen#e# that in faci!itate# sessions a!! important re'uirement aspects are *rainstorme# an#
carefu!!y hammere# out.
Preparation
Before #i"ing into the ana!ysis it is recommen#e# to ta.e care of the fo!!o2ing important aspects&
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$ea#iness& Chec. a !ist of characteristics that comprise the optima! situation for a #ata
2arehouse pro+ect. ,or e;amp!e& @e"e! of management commitment for the BW pro+ect=
,easi*i!ity in terms of a"ai!a*!e s.i!!e# resources an# technica! infrastructure= etc. P!ease
chec. the !atest "ersion of the Pro+ect Start up Acce!erator on SAP Ser"ice 8ar.et P!ace
Pro+ect ro!es an# responsi*i!ities& ensure that one or more peop!e are i#entifie# to fi!! each of
the ro!es that are nee#e# for the pro+ect.
Prior Communication& It can *e "ery usefu! to communicate your inter"ie272or.shop
o*+ecti"es *eforehan# to the inter"ie2ees72or.shop participants. Aot on!y time #uration an#
!ocation information shou!# *e #istri*ute#= *ut a!so a #raft script 2ith your .ey 'uestions.
$ecommen#ation
As a goo# start use the BW Business Content as a first step to structure an# cata!y:e the
ana!ytica! process. ,or each *usiness area in"o!"e# it is recommen#e# to gi"e a short o"er"ie2
of the a"ai!a*!e Business Content o*+ects. ,or #emonstration purpose you can use the BW
608@9$epository off!ine or any Business Content re!ate# Po2erPoint presentation on the SAP
Ser"ice 8ar.et P!ace.
0echni'ues
0here are t2o main techni'ues to co!!ect the information re'uirements& Con#ucting 2or.shops or
inter"ie2s. <ach has a#"antages& Inter"ie2s are norma!!y sche#u!e# 2ith in#i"i#ua!s or sma!!
groups. 0his guaranties a high #egree of attention an# ensures that e"ery "oice is hear#.
Wor.shops are usua!!y con#ucte# 2ith !arger groups an# are !e# *y a faci!itator7consu!tant. 0his
setting can he!p to encourage *rainstorming an# in a re!ati"e short perio# of time a !ot of
information is transferre#. In most cases a hy*ri# of *oth #e"ices fits *est.
Inter"ie2 Scenarios
Inter"ie2ing cou!# *e a "ery successfu! techni'ue to e;p!ore re'uirements. As further mentione#
the o"era!! goa! of the re'uirement ana!ysis is to *ui!# a comprehensi"e information mo#e!.
6o2e"er this mo#e! comprises a *usiness focuse# "ie2 an# a more technica! re!ate# "ie2.
Business re'uirements as 2e!! as #ata source re!e"ant con#itions nee# to *e consi#ere# in9#epth
#uring the ana!ysis.
enera!!y 2e suppose to #ifferentiate *et2een three types of inter"ie2 scenarios. 0he fo!!o2ing
or#er is propose#& )ur recommen#ation is to start first 2ith p!anning the inter"ie2ing cyc!e.
After2ar#s you cou!# continue 2ith *usiness re'uirements fo!!o2e# *y touching I09topics.
Inter"ie2s on pro+ect management !e"e! >p!anning?
0he o*+ecti"e is to i#entify 2hich ro!es shou!# *e co"ere# *y the BW= to c!assify potentia! users
>po2er9user= fre'uent user= consumers? an# pic. out one concrete person for each ro!e as an
inter"ie2ee. ,urthermore you shou!# specify 2hich persons are can#i#ates to gi"e you c!ear
information a*out the e;isting I0 !an#scape an# #ata supp!y topics concerning interna! an#
e;terna! source systems.
Persons involved& Pro+ect 8anagers from the customers an# consu!tants si#e.
Action items& Sche#u!e *usiness an# I0 inter"ie2s= Prior communication of the .ey 'uestions=
Preparing Business Content presentation
Inter"ie2s 2ith information o2ners
It is recommen#e# to ta!. to one information o2ner for each specific ro!e a*out his tas.s= his
responsi*i!ities an# measures of success. Aai! #o2n the #escriptions of the .ey concepts as
c!ear!y as possi*!e
Persons involved& Inter"ie2er an# information o2ner as a ro!e representati"e
Action items& Structure# #ocumentation of the inter"ie2s resu!ts
Accelerators& PI Documentation 0emp!ate= PI 0ree Documentation 0emp!ate= Pro+ect 8easure
!ossary= Business Content Chec. 0emp!ate Chec. the appen#i;= ho2 to use the acce!erators.
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Inter"ie2s 2ith I09persons
0he o*+ecti"e is to get #etai!e# information a*out the #ata sources an# #ata supp!y chain. 0his
shou!# enhance the PI ana!ysis an# he!p to comp!ete the re'uirements an# con#itions for using
Business Content.
Person involved& Inter"ie2er= I09person
Action items& <nhance re'uirements #ocumentation
Accelerators& PI Documentation 0emp!ate= PI 0ree Documentation 0emp!ate= Pro+ect 8easure
!ossary= Business Content Chec. 0emp!ate
)ocus on Perfor$ance Indicators
0his section inten#s to figure out the un#er!ying structure stream!ining the process of catching the
re'uirements. It is not on!y a 'uestion of ho2 to #ocument a 2or.shop or inter"ie2s output *ut in
the first p!ace ho2 to *ui!# the re'uirements ana!ysis from a metho#o!ogica! point of "ie2.
0he core e!ement comprises the Performance In#icator >PI? ana!ysis
Accelerators& 0he PI Documentation 0emp!ate gi"es you a #etai!e# #emonstration ho2 to as. the
re!e"ant 'uestions an# ho2 to summari:e the resu!ts. In the Pro+ect 8easure !ossary you nai!
#o2n e"ery fina! resu!ts concerning technica! #etai!s= #efinitions an# responsi*i!ities.
Definition& Performance Indicator
A Performance In#icator >PI? is a numeric "a!ue #escri*ing the performance of a
certain *usiness process. It gi"es a user ro!e or a num*er of user ro!es
information on ho2 their *usiness goa!s an# o*+ecti"es are met.
Definition& Information Owner
An information o2ner is a person that has the responsi*i!ity for a certain *usiness
area as an e;ecuti"e or manager 2ith respecti"e to a certain ro!e.
8oti"ation
0he PI ana!ysis is a core e;amp!e for targeting info o2ners. 0he o*+ecti"e is to trac. an# e;p!ore
re'uirements re!ate# to *usiness ana!ytica! nee#s. In the first stage of the PI ana!ysis a ro!e an#
*usiness process responsi*i!ity ana!ysis is #one. ,or this purpose you ha"e to #efine the #ifferent
groups of peop!e the BW shou!# support in the future.
,or each group name the persons assigne# to this group. A##itiona!!y you nee# to specify ho2
this specific person is going to interact 2ith the !ater BW. 0hus a user cou!# +ust *e a consumer
using pre#efine# reports 2ithout any interaction on the front en# or an ana!yst 2ho is a*!e to use
the #ri!!9#o2n s!ice an# #ice functions or it cou!# *e fina!!y a po2er user 2ho is a*!e to create his
o2n 'ueries *ase# on a pre#efine# structure of an InfoCu*e. It might a!so *e possi*!e that one
person is a po2er user in one *usiness area 2hereas he is a consumer in another one.
0he ne;t stage of the ana!ysis inc!u#es a #etai!e# #etection of the PIs that #ri"e the users
reporting re'uirements. PIs sit in the center of this approach *ecause&
PIs are the fun#amenta! *asis of e"ery ana!ytica! information system
In most cases information o2ner hea"i!y use PIs to manage an# contro! their *usiness
processes
PIs are a goo# starting point to communicate 2ith information o2ners un!ess they usua!!y
ha"e a strong opinion a*out ho2 to measure success
)n PI9@e"e! you might easi!y *ring Business Content o*+ects into #iscussion. In *est case for
e;amp!e using Business Content .ey figure can acce!erate the 2ho!e imp!ementation cyc!e.
Due to the importance of PIs ho2e"er= in most cases there #oesnBt e;ist a company 2i#e= 2e!!9
#ocumente# PI C*i*!eC. A!though it is possi*!e to #i"i#e PIs into *ase an# #eri"e# ones it is often
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not tri"ia! to get an o"er"ie2. Dou may *e confronte# 2ith a !arge amount of #ifferent measures
an# the cha!!enge is to conso!i#ate an# *ui!# a comprehensi"e mo#e! out of it. In our #efinition
*ase PIs are measures of numeric facts that e;ist on a non9*rea.a*!e !e"e!& this means *ase PIs
cannot *e ca!cu!ate# from other "a!ues. A!! PIs that are not *ase PIs are automatica!!y #efine# as
#eri"e# PIs. In a 2e!! #efine# mo#e! you trac. a re!ati"e sma!! set of *ase PIs an# a!! other
measures are ca!cu!ate# from this *asis. In this approach it is important that a!! *ase PIs are
accounte# for an# e"ery step of ca!cu!ation ru!e for the re!e"ant #eri"e# PIs shou!# *e ref!ecte#.
Since PIs a!2ays refer to certain *usiness su*+ects !i.e for e;amp!e Cre"enue *y product group"
you ha"e to attach these entities to comp!ete the initia! mo#e!. Descri*e an# refine the *usiness
su*+ects as far as possi*!e an# carefu!!y chec. the "a!i#ity of assignment to the *ase PIs.
$e"isions an# changes are natura! in this stage of the ana!ytica! process. 6o2e"er= as an output
you recei"e a #raft initia! !ogica! schema that shou!# *e a*!e to ans2er the .ey 'uestions of your
potentia! BW users.
Proce#ure
As #iscusse# ear!ier faci!itate# 2or.shops or inter"ie2 sessions are goo# #e"ices to manage
especia!!y the PI ana!ysis tas.. 0he most effecti"e metho# to gather the information is using
Post9its or f!ip charts. During #etecting an# #iscussing you might 2a!!paper the meeting room
2ith Post9its representing your *asic entities !i.e PIs an# Business Su*+ects. 3sing that techni'ue
you can easi!y remo"e= enhance or change items 2hi!e out!ining the mo#e!.
As 2or.ing through the session it is recommen#e# to ha"e a c!ear concept in min#= 2hich are the
important steps to #o&
Brea. #o2n the PIs to a non9*rea.a*!e *ase !e"e!
In some cases 2ith a !arge set of inter#epen#ent entities this may !ea# to the generation of a PI9
0ree& the root #escri*es the conso!i#ation path an# the no#es comprise the !e"e! of conso!i#ation.
Within this tas. you ha"e to #etect un#er!ying ca!cu!ation ru!es an# i#entify app!ie# restrictions
an# con#itions concerning the measures.
Descri*e a!! important Business Su*+ects as #imensions !i.e for e;amp!e Customer= Pro#uct=
Sa!es )rgani:ation= etc. that are the targets of the PI measurements.
A##itiona!!y fin# a precise #escription of the Business Su*+ectsB attri*utes.
Attach the Business Su*+ects 2ith their attri*utes to the re!e"ant *ase PIs an# consi#er a!so
time aspects an# e;ceptiona! or con#itiona! *eha"ior
C!uster your *ase PIs 2ith reference to your #efinitions an# ca!cu!ation ru!es an# chec. the
correctness of the Business Su*+ect assignment on e"ery conso!i#ation !e"e!
0hus there is no strict ru!e to fo!!o2 the steps it seems to *e a natura! *eha"ior to stop the f!o2
2hen necessary an# mo"e *ac. an# forth #uring the ana!ysis.
After s.etching the initia! mo#e! it is important that the info o2ners appro"e the resu!t. I#ea!!y in a
fo!!o2 up session a!! assignments= #efinitions an# ca!cu!ations shou!# *e pro"e# against "a!i#ity
an# comp!eteness. Dou ha"e to ensure that nothing is s.ippe# an# that the #escriptions co"er the
re'uirements.
Acce!erators& 3se the Pro+ect 8easure !ossary an# PI90ree Documentation 0emp!ate as a
2or.ing #ocument.
Data Access Ana!ysis
A further o*+ecti"e for a fo!!o2 up session is to #iscuss an# #ocument the #ata access con#itions.
0he main target is to hammer out the re'uirements concerning the presentation of information as
for e;amp!e na"igationa! *eha"ior= authori:ation 'uestions= trac.ing historica! #ata= 'uery
response time to!erance etc. 2hich cou!# ha"e a great impact for the !ater #ata #esign.
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Acce!erator& 0he Data Access Documentation 0emp!ate #e!i"ers an e;amp!e ho2 to structure
your research an# summari:e the resu!ts.
Step 22 Business Content C3ec6
Purpose
0he SAP9BW pro"i#es not on!y too!s to a#minister an# manage #ata9!oa#ing= 9staging=
sche#u!ing an# presentation *ut a!so a huge amount of content 2hich is a!rea#y pre9configure# to
*e use# *y simp!e acti"ation. 0his Business Content is a"ai!a*!e for #ifferent in#ustries as 2e!! as
ro!es an# processes.
0he content can *e *ui!# on simp!e process .ey figures or on high9!e"e! performance in#icators
re!e"ant for management #ecisions. 0herefore #uring the ana!ysis a *usiness content chec.
shou!# *e esta*!ishe#.
Since Business Content is represente# on #ifferent 8etaData@ayers se"era! *enefits can *e
accomp!ishe# 2hich might ha"e a *ig impact on&
Imp!ementation time
Consistency in the #ata mo#e!
Sta*i!ity for future #e"e!opments
Integration into other mySAP.com Components
0hus the fo!!o2ing 8etaData@ayers shou!# *e ta.en into account #uring the Business Content
Chec.&
Info)*+ects
DataSources >8aster #ata= transactiona! #ata?
0ransfer ru!es
3p#ate ru!es
InfoCu*es= 8u!tiCu*es= $emoteCu*es
Eueries= We* reports
0emp!ates= restricte# an# ca!cu!ate# .ey figures
By using the e;isting Info)*+ects you ensure that the se!ecte# )*+ect 2i!! *e uni'ue an#
consistent.
If you set up the ru!e of pure!y using *usiness content= no*o#y 2i!! 'uestion that the e;isting
08A0<$IA@ of the Stan#ar# Business Content is the one an# on!y 8etaData #efinition of a
pro#uct in the company.
If you a!!o2 users to easi!y create their o2n 8eta#ata mo#e!s= especia!!y if they are 2or.ing at
#ifferent sites= it might happen that you #o not en# up 2ith +ust one uni'ue #efinition of a
*usiness o*+ect !i.e pro#uct. 0he pro*!em that arises after2ar#s is then ho2 to conso!i#ate the
#ifferent #ata *ase# on #ifferent 8eta#ata to a common picture= 2hich is in#ispensa*!e for BW.
>e.g. materia!= pro#uct= mymateria!?
0his is e"en more important if you thin. a*out an information mo#e!= 2hich shou!# a!so *e "a!i#
for the integration into other mySAP.com components !i.e C$8= AP) or B2B.
By using e;isting DataSources you stic. to stan#ar# e;traction. >$75 on!y?
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In the $75 Wor!# DataSources #escri*e 2hat #ata 2i!! *e a"ai!a*!e for a stan#ar#9process or
9o*+ect. DataSources can *e easi!y enhance# or ne2!y #efine# *ut this is then un#er the
responsi*i!ity of the customer. 0he more you stic. to the stan#ar# the !ess effort you ha"e to
maintain your e;traction mo#e! in the future.
By using transfer ru!es an# up#ate ru!es you fo!!o2 SAP9@ogic to conso!i#ate an# manipu!ate
#ata for storage. >$75 on!y?
Certain ru!es are app!ie# on the BW to *e in#epen#ent of any !ogic on the source9system. In $75
cases this sometimes means separation or aggregation of #ata *ase# on customi:ing settings
#one on the $75. 0o a"oi# the comp!e; reprogramming of these ru!es 2hich are essentia! for
correct 'uery resu!ts routines in the transfer ru!es an# up#ate ru!es shou!# *e use# or copie# an#
enhance# 2ith customer specifics.
InfoCu*es= 8u!tiCu*es an# $emoteCu*es represent an information mo#e! in#epen#ent of the
source system.
e.g. cost center contro!!ing can a!most comp!ete!y *e stan#ar#i:e# a!though the #ata might not
a!2ays come from the same .in# of source system. 0herefore it is 2orth to chec. 2hat .in# of
information mo#e!s is shippe# 2ith the stan#ar# *usiness content to a"oi# the rein"ention of the
2hee!. 0his specifica!!y fits to ,I= C) an# 6$.
Euery9Components can *e use# as temp!ates or #emo scenarios.
Since some of the "a!ues sho2n in the 'uery #o not #irect!y come from the #ata*ase *ut are a
resu!t of comp!e; ca!cu!ations it might *e "a!ua*!e to a!so chec. if these so!utions a!rea#y
prepare# for 'uic.er imp!ementation cannot *e use# as temp!ates for your o2n 'ueries. Besi#e
that 'ueries an# their em*e##e# temp!ates can a!so *e use# to sho2 rapi# resu!ts in a
prototyping pro+ect.
Tools
Se"era! 0oo!s are pro"i#e#= most!y 2ith the 2.0 re!eases= to ma.e the search for the right
*usiness content easier an# to #ocument the fina! resu!ts. )n the fo!!o2ing pages you 2i!! see a
co!!ection of screenshots 2ith some #escriptions on ho2 to use the #ifferent too!s. A##itiona!!y
you 2i!! fin# more information a*out the o"era!! proce#ure in the section FApproachG.
Tools for docu$enting rele+ant Standard Business Content2
Copyright 2002 SAP A. A!! rights reser"e#
AcceleratedSAP
Project Measure Glossary to define Business Content Match on lower level (Infobjects!
"PI-#ree to define Business Content Match on hi$her level
0he HPI90ree 2i!! *e #ocumente# in three #ifferent phases represente# *y the #ifferent co!ors of
the co!umns. 0he Business Content Chec. is the !ast phase an# 2i!! #ocument 2hich
InfoSources= InfoCu*es= Eueries an# Structure <!ements can *e ta.en from the Stan#ar# to fu!fi!!
the re'uirements of the customer.
Copyright 2002 SAP A. A!! rights reser"e#
AcceleratedSAP
0oo!s for Bro2sing through Stan#ar# Business Content&
Documentation (in HelpFile with 2.!" http#$$help.sap.com$
Copyright 2002 SAP A. A!! rights reser"e#
Co!umns to
#ocument the
Business
Content that fits
to the
customerGs
re'uirements.
AcceleratedSAP
Searc3 in &ocu$entation 7in 3elp file *it3 2.8b9 http&77he!p.sap.com7
Copyright 2002 SAP A. A!! rights reser"e#
0he ne2
#ocumentation
contains functiona!
#escriptions as 2e!! as
Business Content
Documentation
AcceleratedSAP
.eta&ata #epository Bro*ser 75ffline *it3 2.8b9
>Can *e e;tracte# from any BW92.;9System *y running report&
$S)I$<P)SI0)$DI<JP)$0I608@?
Copyright 2002 SAP A. A!! rights reser"e#
0he ne2 608@9
6e!p pro"i#es a
comp!ete
Search9<ngine
AcceleratedSAP
Searc3 in .eta&ata #epository Bro*ser 7only online - ne* in 2.8b9
Copyright 2002 SAP A. A!! rights reser"e#
AcceleratedSAP
pproac3es
0he approach to chec. re!e"ant *usiness content for your pro+ect main!y #epen#s 2hat type of
pro+ect you are running. If it is $75 #ri"en or at !east $75 is part of the source systems then the
*ottom9up approach is recommen#e#= ho2e"er the top #o2n approach is possi*!e as 2e!!. If you
on!y source a or a num*er of !egacy systems then the top9#o2n approach fits more.
0he approach is a!so "ery much #epen#ent on the person you are inter"ie2ing. If it is a pure
*usiness person= the *ottom up approach might *e too technica!. Whereas if you fo!!o2 the
recommen#e# inter"ie2 techni'ue you 2i!! first ta!. to *usiness peop!e a*out their re'uirements
an# then to technica! peop!e to gather information a*out 2here to fin# the re!e"ant sources.
Top &o*n pproac3
,in# e;isting PIs or InfoCu*es
Acce!erators& Business Content Documentation= 608@9)ff!ine90oo!
0he 0op Do2n approach is a !itt!e *it har#er since the terms of the customer #o not usua!!y match
2ith the terms of the Stan#ar# Business Content. Conse'uent!y you ha"e to fin# a metho# to
communicate on a 'uite a*stract !e"e! an# then to compare this 2ith the e;isting so!ution.
A!though the ro!e of an inter"ie2ee might not fit comp!ete!y to 2hat SAP pro"i#es in the Stan#ar#
Business Content it is sti!! a goo# !e"e! to start 2ith.
Copyright 2002 SAP A. A!! rights reser"e#
AcceleratedSAP
,rom here you shou!# first try to present 2hat .in# of information mo#e!s 2e pro"i#e to a"oi#
#iscussions a*out terms. 0his usua!!y gi"es the customer a chance to trans!ate our 2or!# into his
*usiness 2or!# to i#entify simi!arities or matchings. If this is the case it is 'uite easy to na"igate
through the 8etaData repository to fin# the re!e"ant InfoCu*es an# Eueries to *e acti"ate#. Ao2
the information mo#e! can *e fi!!e# 2ith samp!e #ata from the customer to chec. the o"era!!
mo#e!.
,in# Info)*+ects
Acce!erator& 8etaData9$epository >BW9)n!ine?
If Stan#ar# Business Content #oes not fit to the re'uirements on the PI9 or InfoCu*e9@e"e! there
is sti!! a chance to uti!i:e e;isting 8etaData Information on the Info)*+ect !e"e!.
0his 2ou!# *e a secon# !e"e! of Business Content Chec..
0his can on!y *e #one *y means of the BW9System since the other mentione# too!s #o not
pro"i#e simi!ar functiona!ity. In the 8etaData $epository it is possi*!e to search not on!y for terms
>names? *ut a!so for technica! attri*utes. 0hus= *efore creating your o2n o*+ect= you cou!# first
chec.= if an Info)*+ect e;ists 2hich fo!!o2s certain criteria >e.g. sho2 me a!! Info)*+ects that are
of type currency= 10 Digits !ong?. 0his shou!# a!so *e the approach if you are 2or.ing in a mu!ti9
pro+ect en"ironment= *ecause you 2ant to ensure that you are going to imp!ement consistent
Info)*+ects for the entire >g!o*a!? so!ution.
5+er+ie* of approac3es and tools to be used
pproac3 Step 7*3at to find9 Tools
Bottom93p 1 DataSources
Info)*+ects
Business Content Documentation
http&77he!p.sap.com7
608@9)ff!ine90oo!
2 InfoSources
InfoCu*es
Eueries
Business Content Documentation
http&77he!p.sap.com7
0op9Do2n 1 Performance In#icators
InfoCu*es
Business Content Documentation
http&77he!p.sap.com7
608@9)ff!ine90oo!
2 Info)*+ects 8etaData9$epository >BW9)n!ine?
Copyright 2002 SAP A. A!! rights reser"e#
AcceleratedSAP
Botto$ :p pproac3
,in# DataSources= Info)*+ects
Acce!erator& Business Content Documentation >http&77he!p.sap.com79
Since the customer a!rea#y .no2s 'uite a !ot a*out $75 he is usua!!y "ery .een on getting the
right #ata into BW. 0herefore it is much easier for a BW9Consu!tant to ta!. in $7590erms since
these are fami!iar to the customer. 0his is usua!!y the !e"e! of the DataSource.
<;amp!e&
Dou cou!# start to ana!y:e on *i!!ing information the customer 2ou!# !i.e to see in the BW. Ao2
you se!ect the re!e"ant DataSource >2@ISIS212? *y using the #ocumentation too!. 0his 2i!! gi"e
you a !ist of fie!#s re!ate# to Info)*+ects. If the customer no2 i#entifies the fie!#names he 2ou!#
!i.e to see in the BW you as a BW9Consu!tant #irect!y ha"e the !in. to the respecti"e Info)*+ect.
0ip& Since searching in the #ocumentation is !imite# you can copy the DataSource information to
an <;ce!9Sheet. 0his a!!o2s to fin# the right fie!# 'uic.er an# to easi!y copy it !ater to the
g!ossary.
,in# InfoSources= InfoCu*es= Eueries
Acce!erator& Business Content Documentation >http&77he!p.sap.com79
)nce you ha"e ana!y:e# on the #etai!s of the DataSource an# you foun# out that a!! re!e"ant
fie!#s are e;isting you can go ahea# 2ith searching for the respecti"e InfoSources an# InfoCu*es
assigne# to it. >if ,ie!#s are missing it has to *e chec.e# if they can *e a##e#= i.e. if they are
a"ai!a*!e in the system? ,rom here you fin# the 'ueries to chec. 2hat .in# of Business Content
might a!rea#y *een represente# in e;isting performance in#icators.
Step ,2 &ata &esign
5b-ecti+e
0he o"era!! goa! of the #ata #esign is to succee# in mu!ti9#imensiona! #ata mo#e!ing an# to map
the mu!ti9#imensiona! mo#e! to the BW schema. 0he .ey steps are&
8astering the trans!ation from the *usiness re'uirements to a mu!ti9#imensiona! approach
an#
0rans!ate the mu!ti9#imensiona! mo#e! to an InfoCu*e 8o#e! in BW.
Procedure
As #iscusse# ear!ier in this paper the output from the Business re'uirements ana!ysis comprises
a #raft information mo#e! of the respecti"e ana!ytica! nee#s. During this ana!ysis 2e ha"e
focuse# on *ui!#ing a structure 2here the Performance In#icators sit in the center an# #ifferent
Business Su*+ects or Dimensions 2ith their attri*utes are assigne# to them. 0he Performance
In#icators as facts or .ey figures sho2 ho2 to measure certain *usiness processes an# the
Dimensions #etermine the re'uire# "ie2 on the facts. If you carefu!!y out!ine# the structure as
#escri*e# for the re'uirement ana!ysis you ha"e a!rea#y consi#ere# the main ingre#ients of
mu!ti9#imensiona! mo#e!ing.
In picture *e!o2 the main trans!ations are sho2n&
Copyright 2002 SAP A. A!! rights reser"e#
AcceleratedSAP
SAP A 2000
&ata &esign2 Transitional Steps
Sales
5rg.
$e"enue
Ti$e
De!i"ery
Sales 5rder I&
8ateria! DI8 ID
)rgStr DI8 ID
0ime Co#e ID
....
Euantity
.....
Sa!es$ep ID
@ast Aame
...
.aterial &I. I&
8ateria! ID
8at0ype
.aterial I&
8at.#escription
8at0ype
...
5rgStr. &I. I&
Sa!es$ep
Sa!esDep
Sales&ep I&
A##ress
...
Sales #ep I&
@astAame
Sa!esDep
.aterial I&
8ateria! Aame
8ateria! 0ype
8ateria! roup
Custo$er I&
Customer Aame
City
$egion
)ffice Aame
Ti$e Code I&
Dear
,isca! Dear
Euater
8ounth
Day of the Wee.
Sales 5rder I&
8ateria! ID
Sa!es $ep ID
0ime Co#e ID?
Customer ID
Sa!es Amount
Euantity
3nit Price
#i%e &i%ension
Custo%er &i%ension
Sales r$ &i%ension
Material &i%ension
'AC#
Custo$er
Product
&raft Infor%ation ModeI
M&M(Star Sche%a
B) Sche%a
As a!rea#y #iscusse# faci!itate# 2or.shops are goo# #e"ices to manage especia!!y the #ata
#esign tas.. 0he most effecti"e metho# to gather the information is using Post9its or f!ip charts.
During #etecting an# #iscussing you might poster the meeting room 2ith Post9its representing
your *asic entities !i.e can#i#ate facts an# Dimensions 2ith their attri*utes. 3sing that techni'ue
you can easi!y remo"e= enhance or change items 2hi!e out!ining the mo#e!.
,or #ocumentation purpose you can use any mo#e!ing too! !i.e for e;amp!e VISI).
ppendi!
Inter+ie* Script
0his #ocument inten#s to support you preparing inter"ie2s session in the Business B!ueprint
phase. Inter"ie2ing cou!# *e a "ery successfu! techni'ue to e;p!ore re'uirements. As mentione#
in the Business B!ueprint o"er"ie2 #ocument the o"era!! goa! of the re'uirement ana!ysis is to
*ui!# a comprehensi"e information mo#e!. 6o2e"er this mo#e! comprises a *usiness focuse#
"ie2 an# a more technica! re!ate# "ie2. Business re'uirements as 2e!! as #ata source re!e"ant
con#itions nee# to *e consi#ere# in9#epth #uring the ana!ysis.
Inter"ie2s 2ith information o2ners
It is recommen#e# to ta!. to one information o2ner for each specific ro!e a*out his tas.s= his
responsi*i!ities an# measures of success. Aai! #o2n the #escriptions of the .ey concepts as
c!ear!y as possi*!e
Persons involved& Inter"ie2er an# information o2ner as a ro!e representati"e
Action items& Structure# #ocumentation of the inter"ie2s resu!ts
Accelerators& PI Ana!ysis Documentation 0emp!ate= PI 0ree Documentation 0emp!ate= Pro+ect
8easure !ossary= Business Content Chec. 0emp!ate
Potentia! 'uestions for Information )2ner
0he fo!!o2ing cata!ogue of 'uestions cou!# gi"e you a c!ue 2hat are the main topics an# he!p you
to structure an prepare the inter"ie2 f!o2&
Copyright 2002 SAP A. A!! rights reser"e#
AcceleratedSAP
General
oa!s of the BW9Imp!ementationK
What are the success criteria for the imp!ementationK
Descri*e your *usinessK
Aame the most important cha!!enges of your *usiness areaK
What are the main pro#ucts an# ser"icesK
Who are your customersK
Aame your target mar.etK
bjectives
Which information #o you nee# to manage your *usinessK
Which #ecision shou!# *e ma#e concerning your *usinessK
Aame the goa!s an# o*+ecti"es of your *usiness areaK
6o2 #o you measure successK
Measures and Business Subjects
Which are the most important .ey figures of your *usiness unitK
,or e;amp!e 2hich .ey figures #o you nee# for presentationsK
Do you nee# information from other *usiness units to con#uct your ana!ysisK
Are there any #epen#encies *et2een your main .ey figuresK
Do you .no2 ho2 the main .ey figures are ca!cu!ate#K
Can you #ifferentiate *et2een mater #ata .ey figures an# *usiness process metricsK
What are the main Business Su*+ects you 2ant to report onK
*eportin$
<;amp!e for your stan#ar# reportingK
What opportunities e;ists to impro"e current reports& 'ua!ity of information= na"igation=
"isua!i:ation= 'uery response time= a"ai!a*i!ity= etcK
What is the time !e"e! you nee# to report the #ata on& #ai!y= month!y= etc.K
6o2 often #o you nee# the re'uire# informationK
What types of a#9hoc 'uerying cou!# *e usefu!K
Do you nee# 0op7Bottom90en9!ists for your ana!ysisK
+istory
Do you nee# historica! #ata7ho2 much historica! information is re'uire#K
Shou!# changes *e #ocumente# in historyK
Browsin$
Which attri*utes cou!# *e use# for na"igationK
What .in# of na"igation steps are re'uire#K
Presentation
What .in# of presentation is re'uire#& ta*!es= charts= We* *ase#= <;ce!K
<;amp!e for !ayout of the reportsK
,uery response ti%e
Copyright 2002 SAP A. A!! rights reser"e#
AcceleratedSAP
6o2 !ong are you 2i!!ing to 2ait for a 'uerying responseK
-ser(Authori.ation
6o2 many user are p!anne# an# ho2 can you categori:e them >po2er= fre'uent= consumer?K
Are there any restrictions to access information #ue to authori:ationK
Inter"ie2s 2ith I09responsi*!e persons
0he o*+ecti"e is to get #etai!e# information a*out the #ata sources an# #ata supp!y chain. 0his
shou!# enhance the PI ana!ysis an# he!p to comp!ete the re'uirements an# con#itions for using
Business Content.
Person involved& Inter"ie2er= I09person
Action items& <nhance #ocumentation
Accelerators& PI Ana!ysis Documentation 0emp!ate= PI tree Documentation 0emp!ate= Pro+ect
8easure !ossary= Business Content Chec. 0emp!ate
Potentia! 'uestions for I09responsi*!e persons
Syste% /andscape
S.etch out a #raft picture of source system en"ironmentK
Are there any reporting too! in use= ho2 #o you e"a!uate a!rea#y e;isting so!utionsK
I%ple%entation Strate$y
What .in# of imp!ementation is p!anne#& centra! approach or mu!tip!e BW system approachK
Sources
What .in# of #ata sources are in"o!"e# to fee# the BW& interna!= e;terna!= SAP= Aon9SAP= f!at
fi!esK
Which *usiness processes are supporte# *y 2hich sourcesK
,rom 2here #oes the master #ata information come fromK
Perfor$ance Indicator Tree &ocu$entation
Copyright 2002 SAP A. A!! rights reser"e#
AcceleratedSAP
<ach of the *ars on the top of the sheet represents a phase of the pro+ect. Accor#ing!y this
temp!ate is a 2or.ing #ocument for the *e!o2 mentione# phases.
PI-nalysis
Definition of the Performance In#icators an# their Base PIs for each ro!e.
Performance In#icators are the ma+or content of the BW. 3sua!!y there are +ust a fe2 PIs
re!e"ant for a ro!e therefore it is reasona*!e to start ana!y:ing those. Since 2e ha"e to chec.
!ater if 2e can pro"i#e this information to the user 2e a!so nee# to .no2 if the certain PI is
*ase# on a fie!# content on the source system or if it is #eri"e# from other PIs 2ith any .in#
of ca!cu!ation. 0his is the 2ay ho2 2e #ifferentiate *et2een PIs an# Base PIs. 0hus a Base
PI cannot *e *ro.en #o2n into. 0he upper screenshot sho2s a 'uite simp!e structure of the
PI90ree= 2hich is most pro*a*!y not the case in a BW9pro+ect= i.e. you can ha"e many more
PI90ree !e"e!s. Conse'uent!y in this case there cou!# *e another PI ca!cu!ate# from the Price
In#e; an# other PIs. 0his 2ou!# re'uire a ne2 co!umn !eft to the current PI9Co!umn.
Business Sub-ect ssign$ent
Definition of the Business Su*+ects= 2hich the PIs 2i!! *e reporte# on.
)nce you ha"e a c!ear picture 2hat PIs the Info)2ners 2ant to report on you then go ahea#
to fin# out on 2hich *usiness !e"e! this information is nee#e#. 3sua!!y peop!e as. for many
F#ifferentG reports 2hich actua!!y on!y #iffer in the usage of characteristics *ut not in the facts.
>e.g. $e"enue7Customer= $e"enue78ateria!= $e"enue7Di"ision= $e"enue 7Country?. 0hese
e;amp!es are a!! re!ate# to +ust one PI >or Base PI?= i.e. in the PI90ree you 2ou!# ha"e one
entry in the PI9Section an# a fe2 entries in the Business Su*+ect Section. When 2e ta!.
a*out Business Su*+ects in this part of the pro+ect 2e #o not care 2here these 2i!! *e store#
!ater= either in the InfoCu*e as #imensiona! attri*utes or in the master #ata ta*!es as
na"igationa! attri*utes. <ach re'uirement on a *usiness su*+ect for a particu!ar fact 2i!! *e
#efine# in the *usiness su*+ect assignment co!umn.
Copyright 2002 SAP A. A!! rights reser"e#
0he <;ce!9Sheet has
to *e create# for each
$o!e.
P3ases
Definition of the
Performance In#icators
an# their Base PIs for
each ro!e
Definition of the Business
Su*+ects= 2hich the PIs
2i!! *e reporte# on
$esu!ts of Business
Content Chec.
AcceleratedSAP
,ina!!y it is important to fin# out on 2hich time !e"e! that information is nee#e#. ,rom a
mo#e!ing point of "ie2 there is no #ifference *et2een time an# any other characteristic. We
+ust separate those since it might #iffer from a users point of "ie2= i.e. some reports might
on!y *e necessary on month!y !e"e! 2hereas other nee# to *e on #ai!y !e"e!.
Business Content ssign$ent
In this section you fi!! out the resu!ts of the Business Content Chec. >see acce!erator
Business Content Chec.?. Since 2e ha"e #ifferent !e"e!s of *usiness content you fin#
#ifferent co!umns representing those !e"e!s. If you fin# Business Content on higher !e"e!s
>structure e!ements? you shou!# sti!! #ocument the !o2er !e"e!s as 2e!!.
InfoSource
Is there an InfoSource in the BW Stan#ar# Business Content= 2hich pro"i#es this .in# of
informationK
InfoCu*e
Is there an InfoCu*e in the BW Stan#ar# Business Content= 2hich pro"i#es this .in# of
informationK
Euery
Is there a Euery in the BW Stan#ar# Business Content= 2hich pro"i#es this .in# of
informationK
Structure9<!ement
Is there a Structure <!ement in the BW Stan#ar# Business Content= 2hich pro"i#es this
.in# of information.
0ote& In case the sing!e ce!!9content #oes not e;p!ain enough 2hat a certain #efinition means=
you can use ce!!9comments to attach a !itt!e #ocumentation. >$ight mouse9c!ic. on ce!!& Insert
Comment?. 0hese comments 2i!! *e !ater #isp!aye# if you touch the respecti"e ce!! 2ith the
mouse9pointer.
Perfor$ance Indicator nalysis &ocu$entation
Introduction
<ach time 2hen you are starting a BW pro+ect there is the 'uestion a*out ho2 you approach this
goa!. 3sua!!y peop!e ha"e *een using reporting too!s *efore that ha"e gi"en them a .in# of i#ea
2hat they can e;pect from a reporting oriente# so!ution. 6o2e"er peop!e !i.e to stic. to their
attitu#es not thin.ing a*out the opportunities BW cou!# *ring. It is *y far more interesting to see
the o!# reports again= or may*e one or t2o a##itiona! cross functiona!= then to thin. a*out o"era!!
>ho!istic? concepts. 8oreo"er reports ha"e *een #e"e!ope# in#i"i#ua!!y 2hich means for e"ery
re'uirement that has *een i#entifie# a so!ution 2as pro"i#e#. 6o2e"er= in the BW9approach you
are trying to *ui!# an information mo#e!= 2hich co"ers a!! possi*!e reporting re'uirements 2ithout
the nee# to *ui!# these so!utions separate!y.
$e'uirements for a *usiness *!ueprint are #ifferent for "arious approaches. 6o2e"er the
fo!!o2ing proposa! shou!# co"er those #ifferent pro+ect types a!though customers sometimes are
re!uctant to in"est such an effort on!y to see the same reports on the BW again. Due to the fact
that these reports a!so #escri*e their *usiness mo#e! an# gi"e a goo# foun#ation for organi:ing
#ifferent acti"ities #uring the BW insta!!ation 2e thin. that this effort is sti!! 2orth it.
In this #ocument 2e 2i!! #escri*e ho2 to use the #ifferent sections of the *usiness *!ueprint
temp!ates #e!i"ere# 2ith the ASAP98etho#o!ogy. 0he goa! is to gain .no2!e#ge a*out the
reporting re'uirements the customer has an# to as. appropriate 'uestions to the right peop!eL i.e.
2e shou!# try to a"oi# *othering *usiness peop!e 2ith technica! 'uestions *ut use their input to
#efine technica! #etai!s in !ater inter"ie2s 2ith the right I09staff.
Copyright 2002 SAP A. A!! rights reser"e#
AcceleratedSAP
0he sections *e!o2 match one to one 2ith the sections of the ASAP90emp!ates an# shou!# gi"e
peop!e in"o!"e# in the *!ueprint phase an i#ea 2hat o*+ecti"es are #efine# for each step an# ho2
these #efinitions inf!uence the !ater steps in the pro+ect.
0he first section can *e consi#ere# as an o"er"ie2 section 2here the ana!yst #escri*es the BW
en"ironment. ,rom this section you 2i!! then fin# !in. to the more #etai!e# PI9section 2here you
#efine specific .ey performance in#icators re!e"ant to run your *usiness or to support *usiness
functions.
Definition& A PI >Hey Performance In#icator? is a numeric "a!ue #escri*ing the performance of
a certain *usiness process to gi"e a user ro!e or a num*er of user ro!es information
on ho2 their *usiness is going.
#oles
Define the #ifferent groups of peop!e the BW 2i!! support in the future.
,or each group name the persons assigne# to this group. 6ere it is possi*!e that one person
*e!ongs to more than one group. 8ay*e you a!so 2ant to #efine the organi:ation the person
2or.s for. 0his might *e re!e"ant in a !ater stage of the pro+ect to #ifferentiate on the g!o*a! "ie2
of the #ata 2hat part of it is re!e"ant for the respecti"e personL e.g. the Sa!es $epresentati"e in
the Sa!es )rgani:ation 3H is not intereste# to see #ata from the Sa!es )rgani:ation Spain.
A##itiona!!y you nee# to specify ho2 this specific person is going to interact 2ith the !ater BW.
0hus a user cou!# +ust *e a consumer using pre#efine# reports 2ithout any interaction on the
front en# or an ana!yst 2ho is a*!e to use the #ri!!9#o2n= s!ice an# #ice functions or it cou!# *e
fina!!y a po2er user 2ho is ena*!e# to create his o2n 'ueries *ase# on a pre#efine# structures of
an InfoCu*e. 6ere again it might *e possi*!e that one person is a po2er user in one organi:ation
2hereas he is a consumer in another one.
;uestions 2 Which group of peop!e 2ou!# you !i.e to support 2ith the BWK
Structure
#ole :ser 5rgani'ation Type
Sa!es $epresentati"e 8r. Mac.son Sa!es 3H Po2er 3ser
Define the typica! processes the pre"ious users are responsi*!e for 7 intereste# in.
Base# on this information you might !ater *e a*!e to i#entify 2hat Data Sources are re!e"ant to
*e acti"ate# in or#er to pro"i#e the re!e"ant information. 0his 'uestion might *e an output of the
inter"ie2 2ith the information o2ner *ut might not *e rea!!y as.e#= i.e. the inter"ie2er might fin#
out that the Sa!es 8anager is most!y focussing on the in"oicing process rather than on the sa!es
or#er process since he on!y 2ants to see figures *ase# on Brea! sa!esB.
;uestions 2 What type of *usiness processes #o you 2ant to ana!y:eK
What are your targets for this yearK Can they *e measure#K
#ole Business Process
1
Business Process 2 Business Process ,
Sa!es
$epresentati"e
In"oicing 9 9
Sa!es Contro!!er In"oicing 9 9
0he easiest 2ay to ta!. to the *usiness person is to as. him 2hat typica! 'uestions are
representing his responsi*i!ity either to chec. 2hether he fu!fi!!s the pre#efine# o*+ecti"es or to
in"estigate on a fu::y area he tries to ana!y:e on for *etter performance= e.g.
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AcceleratedSAP
Do I meet the 20N Sa!es gro2th 2e ha"e agree# on at the *eginning of the perio#K
or
Why #o 2e ha"e a #ifferent sa!es *eha"ior in one region compare# to the otherK
Dou might 2ant to *rea. these 'uestions #o2n to #ifferent tas.s the inter"ie2ee has to fu!fi!! to
a"oi# mi;ing up #ifferent areas. 0hus a sa!es manager might ha"e a sa!es responsi*i!ity as 2e!!
as a 6$9function. 0ry to a!rea#y no2 i#entify .ey measures the *usiness person ana!yses on.
0hey might not *e specifie# in #etai! at this point of time *ut can *e use# in a !ater session to *e
#escri*e# more specific. If you ha"e typica! reports from the current so!ution you can try to
assign those the respecti"e 'uestion. Dou might a!so 2ant to try to generate other 'uestions out
of the conte;t you ha"e got from the inter"ie2.
;uestion 2 Can you i#entify typica! tas.s of a&
What are typica! 'uestions a ... as.sK
#ole Tas6 Infor$ation re4uired PI #eport
Spec.
Sa!es
$epresentati"e
Sa!es "o!ume
ana!ysis
re"enue 7 pro#uct group AetVa!ue 1=2=5=-
.... ...... .....
Sa!es Contro!!er Sa!es "o!ume
ana!ysis
re"enue 7 pro#uct group AetVa!ue 1
cost 7 pro#uct group Costs of
goo#s so!#
1
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AcceleratedSAP
<et =alue
&efinition <et =alue of t3e In+oice ite$ in &ocu$ent Currency
$o!e Sa!es$epresentati"e
8ar.eting8anager
Pro#uct8anager
Structure
Ca!cu!ation
Is this PI *eing ca!cu!ate# from other .ey9figuresK >Define the formu!a?
In 2hat unit is this PI *eing represente#K
8ay .ey figures *e "isi*!e to a!! usersK
If not% the &uer' has to !e split or authori(ation management needs to !e set up respectivel')
PI calculated )or$ula :nit ut3ori'ation
Aet Va!ue in #ocument
currency
A #ocument
currency
6o2 is the aggregation of the in#i"i#ua! PIK
*suall' PIs are +ust summari(ed on higher levels !ut sometimes this is not possi!le from a
!usiness point of view% (e.g. stoc, level in inventor' management". Here 'ou have to use other
functions to ma,e the ,e'-figure meaningful.
>ey )igure ggregation
7Su$? .a!?@ast9
C3aracteristic Ti$e
Aet Va!ue in #ocument
currency
Sum a!! a!!
Characteristics
)n 2hich *usiness o*+ects #o you 2ant to see the respecti"e factsK
Is there any hierarchica! or#er e;isting 2hich you 2ou!# !i.e to report onK
Do you 2ant to restrict the output on certain o*+ect #ue to authori:ationK
Aierarc3y &isplay
ut3ori'ation
#ole
Company Co#e D O A Sa!es $epresentati"e
Distri*ution Channe! D
D O A
Sa!es $epresentati"e
8ar.eting 8anager
Di"ision D
D O A
Sa!es $epresentati"e
Pro#uct 8anager
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AcceleratedSAP
Pro#uct hierarchy D
D
Sa!es $epresentati"e
Pro#uct 8anager
8ateria! J D
D
Sa!es $epresentati"e
Pro#uct 8anager
So!#90o D Sa!es $epresentati"e
Period
What is the time !e"e! you nee# to report the #ata onK
Period #ole
#ay Pro#uct 8anager
month Sa!es $epresentati"e
8ar.eting 8anager
Pro#uct 8anager
'uarter Sa!es $epresentati"e
8ar.eting 8anager
year
fisca! perio#
fisca! year
other
Tec3nical #e4uire$ents
6istory 7 ,uture
What is the ma;imum re!e"ant time span into the pastK
If you #o any time comparisonsL ho2 #o they !oo. !i.eK
Ti$e span #ole
0hree years Sa!es $epresentati"e
02o years Pro#uct 8anager
8ar.eting 8anager
Sources
Do you .no2 2here the re!e"ant #ata comes fromK
)ile
Pro-ect .easure /lossary
0he Pro+ect 8easure !ossary 0emp!ate is a 2or.ing #ocument for the fo!!o2ing phases&
Performance In#icator Ana!ysis an#
Business Content Chec.
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AcceleratedSAP
0he main purpose is to #ocument a!! re!e"ant Business Su*+ects an# Hey ,igures an# to assign
Business Content o*+ects.
If you carefu!!y comp!ete the g!ossary #uring the re'uirement ana!ysis phase you 2i!! recei"e a
confirme# #ocumentation of a!! re!e"ant Info)*+ects either Hey figures or Characteristics.
0he temp!ate contains the fo!!o2ing co!umns&
8easure& the name of the respecti"e characteristic or .ey figure
Phase&
Description78eaning& gi"es a *rief #escription of the characteristic or .ey figure
Contact Person& name of the info o2ner 2ho is responsi*!e for this #ata
Ca!cu!ation& on!y re!e"ant for performance in#icators& #etermines the formu!a to ca!cu!ate the
specific measure
Source& name of the source system= 2here the #ata comes from
Business Content Info)*+ect& #etermines the Info)*+ect in the BW Stan#ar# Business
Content 2hich pro"i#es the re'ueste# information
Copyright 2002 SAP A. A!! rights reser"e#
)lo* of t3e analysis
AcceleratedSAP
&ata &esign &ocu$entation
As an output from the Business re'uirements ana!ysis 2e shou!# gain a #raft information mo#e!
of the respecti"e ana!ytica! nee#s. During this ana!ysis 2e ha"e focuse# on *ui!#ing a structure
2here the Performance In#icators sit in the center an# #ifferent Business Su*+ects or Dimensions
2ith their attri*utes are assigne# to them. 0he Performance In#icators as facts or .ey figures
sho2 ho2 to measure certain *usiness processes an# the Dimensions #etermine the re'uire#
"ie2 on the facts. If you carefu!!y out!ine# the structure as #escri*e# for the re'uirement ana!ysis
you ha"e a!rea#y consi#ere# the main ingre#ients of mu!ti9#imensiona! mo#e!ing.
As a!rea#y #iscusse# faci!itate# 2or.shops are goo# #e"ices to manage especia!!y the #ata
#esign tas.. 0he most effecti"e metho# to gather the information is using Post9its or f!ip charts.
During #etecting an# #iscussing you might poster the meeting room 2ith Post9its representing
your *asic entities !i.e can#i#ate facts an# Dimensions 2ith their attri*utes. 3sing that techni'ue
you can easi!y remo"e= enhance or change items 2hi!e out!ining the mo#e!.
,or #ocumentation purpose you can use any mo#e!ing too! !i.e for e;amp!e VISI).
<;amp!e 1& Sa!es Vo!ume Ana!ysis
<;amp!e 2&
A!ternati"e!y you can figure out your #ata mo#e! 2ithin <;ce!. 0he InfoCu*e Si:ing Acce!erator
comprises the possi*i!ity to "isua!i:e your InfoCu*e 8o#e! an# furthermore to carry out an initia!
si:ing estimate
0he InfoCu*e Si:ing Acce!erator comprises the possi*i!ity to "isua!i:e your InfoCu*e 8o#e! an#
furthermore to carry out an initia! si:ing estimate
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AcceleratedSAP
0his can *e "ery usefu! 2hen you are confronte# 2ith the #eman# to "a!ue storage re'uirements
for !ater har#2are or#er #ecisions
&ata )lo* nalysis &ocu$entation
&ocu$entation of &ata)lo* into Infocubes
<ach of the *ars on the top of the sheet represents on part of the #ata f!o2. Accor#ing!y the
#ocumentation consists of #efinition of&
3ser e;it in $75 for <;traction
In case the stan#ar# e;traction #oes not pro"i#e a!! the information that you nee#= you can
program a user9e;it= 2hich rea#s a##itiona! information from any ta*!e that you specify an#
fi!!s it into a certain fie!# transporte# to BW.
0ransfer $u!es >8atch ,ie!#s from DataSource to Info)*+ects from InfoSource?
In the transfer ru!es you either #efine the match *et2een the source9system9fie!# an# the
BW9Info)*+ect or you specify a routine= 2hich #oes certain technica! a#+ustments.
3p#ate ru!es
8atch Info)*+ects from InfoSource 2ith Info)*+ects from InfoCu*e
#efine 2hich Info)*+ect from the InfoSource shou!# fi!! 2hich Info)*+ect of the InfoCu*e.
If necessary you can a## a##itiona! information= !i.e currency trans!ation= into the
comment >see note *e!o2?
Copyright 2002 SAP A. A!! rights reser"e#
0he <;ce!9Sheet has
to *e create# for each
InfoCu*e.
0he Sheet consists
of three ma+or parts
i#entifie# *y the
co!or of the *ar at
the "ery top.
&ata )lo*
AcceleratedSAP
$outines
If you 2ant to restrict the up#ate to certain criteria= #o any .in# of ca!cu!ation or rea#
a##itiona! information from the #ata*ase you nee# to #efine this in the $outines.
Automatic rea#ing from master #ata
If the Info)*+ect contains master9#ata 2hich you 2ou!# !i.e to post to the InfoCu*e as
2e!! +ust specify 2hich attri*utes she!! *e rea# from the master9#ata ta*!e.
A##itiona!!y you can specify that some #ata 2i!! *e ta.en from the 8aster Data as
na"igationa! attri*ute= if necessary.
Aote& In case the sing!e ce!!9content #oes not e;p!ain enough 2hat a certain #efinition means=
you can use ce!!9comments to attach a !itt!e #ocumentation. >$ight mouse9c!ic. on ce!!& Insert
Comment?. 0hese comments 2i!! *e !ater #isp!aye# if you touch the respecti"e ce!! 2ith the
mouse9pointer.
&ocu$entation of &ata )lo* into .ultiCubes
In the 8u!tiCu*e9Definition you ha"e the structure of a!! use# Info)*+ects of the 8u!tiCu*e on the
!eft han# si#e 2hereas on the right si#e you ha"e an o"er"ie2 of a!! InfoCu*es that *ui!t the
source for the 8u!tiCu*e. In *et2een you no2 ha"e to #efine 2hich Info)*+ects from 2hich
Source9InfoCu*e ha"e to fi!! 2hich Info)*+ect of the 0arget98u!tiCu*e.
0he green fie!#s represent 2hat Source9Info)*+ect is going to fi!! a 0arget9Info)*+ect= the re#
ones #efine that these Info)*+ects are not ta.en for the 8u!tiCu*e.
<.g. the Invoiced .uantit' comes from the In"oice Cu*e 2hereas the Planned .uantit' comes
from the S)P9InfoCu*e= *ut *oth Cu*es pro"i#e the Characteristic /alesOrgani(ation.
Copyright 2002 SAP A. A!! rights reser"e#
InfoCu*es
comprise# to
one 8u!tiCu*e
Structure of
8u!tiCu*e
&ata )lo*
AcceleratedSAP
It is a *it #ifficu!t to #escri*e that a na"igationa! attri*ute matches 2ith a #imensiona! attri*ute
from another InfoCu*e as it is #efine# here 2ith the Division= i.e. cross InfoCu*e9$eporting can
*e #one on Di"ision9@e"e! since in the one InfoCu*e >In"oice? the Info)*+ect is fi!!e# *y the
#imensiona! attri*ute 2hereas in the other InfoCu*e it 2i!! *e ta.en from the Aa"igation Attri*ute
of 08A0<$IA@.
Aote& In case the sing!e ce!!9content #oes not e;p!ain enough 2hat a certain #efinition means=
you can use ce!!9comments to attach a !itt!e #ocumentation. >$ight mouse9c!ic. on ce!!& Insert
Comment?. 0hese comments 2i!! *e !ater #isp!aye# if you touch the respecti"e ce!! 2ith the
mouse9pointer.
&ocu$entation of &ata )lo* into .aster-&ata
,ina!!y it is a!so important to #ocument the #ata f!o2 for the master #ata Info)*+ects.
Dou create one sheet for each 8aster9Data Info)*+ect.
In this e;amp!e 2e ha"e +ust one Info)*+ect= 2hich nee#s some master #ata. As you can see
from the #efinition 2e ha"e +ust #efine# 2hat is necessary for the #esigne# Information 8o#e!.
0his #oes not necessari!y mean that 2e +ust !oa# this information into BW. Since 08A0<$IA@
contains many more Attri*utes in the Stan#ar# you nee# to #eci#e if you 2ant to restrict the #ata
f!o2 in a 2ay that it +ust fits to your Information 8o#e! or if you sti!! !oa# a!! the pro"i#e#
information an# #efine in the InfoCu*e= 2hich attri*utes 2i!! *e app!ica*!e in the 'uery *ui!#er.
0he #ata f!o2 !oo.s "ery simi!ar to the one of the transactiona! #ata into the InfoCu*e since the
o"era!! proce#ure is the same= i.e. you
Define the DataSource an# its fie!#s
Copyright 2002 SAP A. A!! rights reser"e#
8asterData
Info)*+ect
Attri*utes&
Aa"igationa! or Disp!ay
0ransfer $u!es SourceInfo
one sheet for each
8aster9Data
Info)*+ect
&ata )lo*
AcceleratedSAP
Deci#e if you nee# to rerea# information in the source9system "ia user9e;it >on!y $75?
Define any technica! con"ersion in the transfer ru!es or simp!e matching
Deci#e 2hether the up!oa#e# attri*ute is na"igationa! or +ust #isp!ay
If necessary you can a!so #ocument the Data,!o2 for te;ts since they a!so fo!!o2 the genera!
princip!e of DataSources= user e;it an# transfer ru!es.
6ierarchies #o not fo!!o2 the DataSource princip!e. 0herefore it is not necessary to #efine any
transfer ru!es. A!! you nee# to #efine is 2hat .in# of hierarchies you 2ant to up!oa# from a source
system= ho2 these hierarchies are structure# an# 2hat each structure !e"e! means for the en#9
user. Bear in min# that one Info)*+ect can ha"e #ifferent hierarchies !oa#e# from one or many
source systems. Since this #ocument high!ights the #ocument f!o2 the #efinition of manua!!y
create# hierarchies 2i!! not *e #ocumente# here.
Aote& In case the sing!e ce!!9content #oes not e;p!ain enough 2hat a certain #efinition means=
you can use ce!!9comments to attach a !itt!e #ocumentation. >$ight mouse9c!ic. on ce!!& Insert
Comment?. 0hese comments 2i!! *e !ater #isp!aye# if you touch the respecti"e ce!! 2ith the
mouse pointer.
Copyright 2002 SAP A. A!! rights reser"e#