EN BANC

A.M. No. 02-8-13-SC

RESOLUTION
Acting on the compi!nce "!te" 0# $%& 200' !n" on the p(opo)e" Rules on Notarial
Practice of 2004 )%*mitte" *& the S%*-Committee +o( the St%"&, -(!+ting !n"
.o(m%!tion o+ the R%e) /o0e(ning the Appointment o+ Not!(ie) 1%*ic !n" the
1e(+o(m!nce !n" E2e(ci)e o+ Thei( O++ici! .%nction), o+ the Committee) on Re0i)ion o+
the R%e) o+ Co%(t !n" on Leg! E"%c!tion !n" B!( M!tte(), the Co%(t Re)o0e" to
A11RO3E the p(opo)e" Rules on Notarial Practice of 2004, 4ith mo"i+ic!tion), th%)5
200' R%e) on Not!(i! 1(!ctice
RULE I
IM1LEMENTATION
SECTION 1. Title. - The)e R%e) )h! *e 6no4n !) the 2004 Rules on Notarial Practice.
SEC. 2. Purposes. - The)e R%e) )h! *e !ppie" !n" con)t(%e" to !"0!nce the +oo4ing
p%(po)e)5
7!8 to p(omote, )e(0e, !n" p(otect p%*ic inte(e)t9
7*8 to )impi+&, c!(i+&, !n" mo"e(ni:e the (%e) go0e(ning not!(ie) p%*ic9 !n"
7c8 to +o)te( ethic! con"%ct !mong not!(ie) p%*ic.
SEC. 3. Interpretation. - Une)) the conte2t o+ the)e R%e) othe(4i)e in"ic!te), 4o(") in
the )ing%!( inc%"e the p%(!, !n" 4o(") in the p%(! inc%"e the )ing%!(.
RULE II
-E.INITIONS
SECTION 1. Acknowledgment. - ;Ac6no4e"gment; (e+e() to !n !ct in 4hich !n
in"i0i"%! on ! )inge occ!)ion5
7!8 !ppe!() in pe()on *e+o(e the not!(& p%*ic !n" p(e)ent) !n integ(!& compete
in)t(%ment o( "oc%ment9
7*8 i) !tte)te" to *e pe()on!& 6no4n to the not!(& p%*ic o( i"enti+ie" *& the not!(&
p%*ic th(o%gh competent e0i"ence o+ i"entit& !) "e+ine" *& the)e R%e)9 !n"
7c8 (ep(e)ent) to the not!(& p%*ic th!t the )ign!t%(e on the in)t(%ment o( "oc%ment 4!)
0o%nt!(i& !++i2e" *& him +o( the p%(po)e) )t!te" in the in)t(%ment o( "oc%ment, "ec!(e)
th!t he h!) e2ec%te" the in)t(%ment o( "oc%ment !) hi) +(ee !n" 0o%nt!(& !ct !n" "ee",
!n", i+ he !ct) in ! p!(tic%!( (ep(e)ent!ti0e c!p!cit&, th!t he h!) the !%tho(it& to )ign in
th!t c!p!cit&.
SEC. 2. Affirmation or at!. - The te(m ;A++i(m!tion; o( ;O!th; (e+e() to !n !ct in 4hich
!n in"i0i"%! on ! )inge occ!)ion5
7!8 !ppe!() in pe()on *e+o(e the not!(& p%*ic9
7*8 i) pe()on!& 6no4n to the not!(& p%*ic o( i"enti+ie" *& the not!(& p%*ic th(o%gh
competent e0i"ence o+ i"entit& !) "e+ine" *& the)e R%e)9 !n"
7c8 !0o4) %n"e( pen!t& o+ !4 to the 4hoe t(%th o+ the content) o+ the in)t(%ment o(
"oc%ment.
SEC. 3. "ommission. - ;Commi))ion; (e+e() to the g(!nt o+ !%tho(it& to pe(+o(m not!(i!
!ct) !n" to the 4(itten e0i"ence o+ the !%tho(it&.
SEC. '. Cop& "ertification. - ;Cop& Ce(ti+ic!tion; (e+e() to ! not!(i! !ct in 4hich !
not!(& p%*ic5
7!8 i) p(e)ente" 4ith !n in)t(%ment o( "oc%ment th!t i) neithe( ! 0it! (eco(", ! p%*ic
(eco(", no( p%*ic& (eco("!*e9
7*8 copie) o( )%pe(0i)e) the cop&ing o+ the in)t(%ment o( "oc%ment9
7c8 comp!(e) the in)t(%ment o( "oc%ment 4ith the cop&9 !n"
7"8 "ete(mine) th!t the cop& i) !cc%(!te !n" compete.
SEC. #. Notarial Register. - ;Not!(i! Regi)te(; (e+e() to ! pe(m!nent& *o%n" *oo6 4ith
n%m*e(e" p!ge) cont!ining ! ch(onoogic! (eco(" o+ not!(i! !ct) pe(+o(me" *& ! not!(&
p%*ic.
SEC. <. #urat. - ;$%(!t; (e+e() to !n !ct in 4hich !n in"i0i"%! on ! )inge occ!)ion5
7!8 !ppe!() in pe()on *e+o(e the not!(& p%*ic !n" p(e)ent) !n in)t(%ment o( "oc%ment9
7*8 i) pe()on!& 6no4n to the not!(& p%*ic o( i"enti+ie" *& the not!(& p%*ic th(o%gh
competent e0i"ence o+ i"entit& !) "e+ine" *& the)e R%e)9
7c8 )ign) the in)t(%ment o( "oc%ment in the p(e)ence o+ the not!(&9 !n"
7"8 t!6e) !n o!th o( !++i(m!tion *e+o(e the not!(& p%*ic !) to )%ch in)t(%ment o(
"oc%ment.
SEC. =. Notarial Act and Notari$ation. - ;Not!(i! Act; !n" ;Not!(i:!tion; (e+e( to !n&
!ct th!t ! not!(& p%*ic i) empo4e(e" to pe(+o(m %n"e( the)e R%e).
SEC. 8. Notarial "ertificate. - ;Not!(i! Ce(ti+ic!te; (e+e() to the p!(t o+, o( !tt!chment
to, ! not!(i:e" in)t(%ment o( "oc%ment th!t i) compete" *& the not!(& p%*ic, *e!() the
not!(&>) )ign!t%(e !n" )e!, !n" )t!te) the +!ct) !tte)te" to *& the not!(& p%*ic in !
p!(tic%!( not!(i:!tion !) p(o0i"e" +o( *& the)e R%e).
SEC. ?. Notar% Pu&lic and Notat%. - ;Not!(& 1%*ic; !n" ;Not!(&; (e+e( to !n& pe()on
commi))ione" to pe(+o(m o++ici! !ct) %n"e( the)e R%e).
SEC. 10. Principal. - ;1(incip!; (e+e() to ! pe()on !ppe!(ing *e+o(e the not!(& p%*ic
4ho)e !ct i) the )%*@ect o+ not!(i:!tion.
SEC. 11. Regular Place of 'ork or (usiness. - The te(m ;(eg%!( p!ce o+ 4o(6 o(
*%)ine)); (e+e() to ! )t!tion!(& o++ice in the cit& o( p(o0ince 4he(ein the not!(& p%*ic
(en"e() eg! !n" not!(i! )e(0ice).
SEC. 12. "ompetent )*idence of Identit%. - The ph(!)e ;competent e0i"ence o+ i"entit&;
(e+e() to the i"enti+ic!tion o+ !n in"i0i"%! *!)e" on5
7!8 !t e!)t one c%((ent i"enti+ic!tion "oc%ment i))%e" *& !n o++ici! !genc& *e!(ing the
photog(!ph !n" )ign!t%(e o+ the in"i0i"%!9 o(
7*8 the o!th o( !++i(m!tion o+ one c(e"i*e 4itne)) not p(i0& to the in)t(%ment, "oc%ment
o( t(!n)!ction 4ho i) pe()on!& 6no4n to the not!(& p%*ic !n" 4ho pe()on!& 6no4)
the in"i0i"%!, o( o+ t4o c(e"i*e 4itne))e) neithe( o+ 4hom i) p(i0& to the in)t(%ment,
"oc%ment o( t(!n)!ction 4ho e!ch pe()on!& 6no4) the in"i0i"%! !n" )ho4) to the
not!(& p%*ic "oc%ment!(& i"enti+ic!tion.
SEC. 13. fficial +eal or +eal. - ;O++ici! )e!; o( ;Se!; (e+e() to ! "e0ice +o( !++i2ing !
m!(6, im!ge o( imp(e))ion on ! p!pe() o++ici!& )igne" *& the not!(& p%*ic
con+o(ming the (eA%i)ite) p(e)c(i*e" *& the)e R%e).
SEC. 1'. +ignature 'itnessing. -The te(m ;)ign!t%(e 4itne))ing; (e+e() to ! not!(i! !ct
in 4hich !n in"i0i"%! on ! )inge occ!)ion5
7!8 !ppe!() in pe()on *e+o(e the not!(& p%*ic !n" p(e)ent) !n in)t(%ment o( "oc%ment9
7*8 i) pe()on!& 6no4n to the not!(& p%*ic o( i"enti+ie" *& the not!(& p%*ic th(o%gh
competent e0i"ence o+ i"entit& !) "e+ine" *& the)e R%e)9 !n"
7c8 )ign) the in)t(%ment o( "oc%ment in the p(e)ence o+ the not!(& p%*ic.
SEC. 1#. "ourt. - ;Co%(t; (e+e() to the S%p(eme Co%(t o+ the 1hiippine).
SEC. 1<. Petitioner. - ;1etitione(; (e+e() to ! pe()on 4ho !ppie) +o( ! not!(i!
commi))ion.
SEC. 1=. ffice of t!e "ourt Administrator. - ;O++ice o+ the Co%(t A"mini)t(!to(; (e+e()
to the O++ice o+ the Co%(t A"mini)t(!to( o+ the S%p(eme Co%(t.
SEC. 18. ),ecuti*e #udge. - ;E2ec%ti0e $%"ge; (e+e() to the E2ec%ti0e $%"ge o+ the
Region! T(i! Co%(t o+ ! cit& o( p(o0ince 4ho i))%e) ! not!(i! commi))ion.
SEC. 1?. 3en"o( - ;3en"o(; %n"e( the)e R%e) (e+e() to ! )ee( o+ ! not!(i! )e! !n"
)h! inc%"e ! 4hoe)!e( o( (et!ie(.
SEC. 20. -anufacturer. - ;M!n%+!ct%(e(; %n"e( the)e R%e) (e+e() to one 4ho p(o"%ce) !
not!(i! )e! !n" )h! inc%"e !n eng(!0e( !n" )e! m!6e(.
RULE III
COMMISSIONIN/ O. NOTARB 1UBLIC
SECTION 1. .ualifications. - A not!(i! commi))ion m!& *e i))%e" *& !n E2ec%ti0e
$%"ge to !n& A%!i+ie" pe()on 4ho )%*mit) ! petition in !cco("!nce 4ith the)e R%e).
To *e eigi*e +o( commi))ioning !) not!(& p%*ic, the petitione(5
718 m%)t *e ! citi:en o+ the 1hiippine)9
728 m%)t *e o0e( t4ent&-one 7218 &e!() o+ !ge9
738 m%)t *e ! (e)i"ent in the 1hiippine) +o( !t e!)t one 718 &e!( !n" m!int!in) ! (eg%!(
p!ce o+ 4o(6 o( *%)ine)) in the cit& o( p(o0ince 4he(e the commi))ion i) to *e i))%e"9
7'8 m%)t *e ! mem*e( o+ the 1hiippine B!( in goo" )t!n"ing 4ith ce!(!nce) +(om the
O++ice o+ the B!( Con+i"!nt o+ the S%p(eme Co%(t !n" the Integ(!te" B!( o+ the
1hiippine)9 !n"
7#8 m%)t not h!0e *een con0icte" in the +i()t in)t!nce o+ !n& c(ime in0o0ing mo(!
t%(pit%"e.
SEC. 2. /orm of t!e Petition and +upporting -oc%ment). - E0e(& petition +o( ! not!(i!
commi))ion )h! *e in 4(iting, 0e(i+ie", !n" )h! inc%"e the +oo4ing5
7!8 ! )t!tement cont!ining the petitione(>) pe()on! A%!i+ic!tion), inc%"ing the
petitione(>) "!te o+ *i(th, (e)i"ence, teephone n%m*e(, p(o+e))ion! t!2 (eceipt, (o o+
!tto(ne&>) n%m*e( !n" IB1 mem*e()hip n%m*e(9 ,
7*8 ce(ti+ic!tion o+ goo" mo(! ch!(!cte( o+ the petitione( *& !t e!)t t4o 728 e2ec%ti0e
o++ice() o+ the oc! ch!pte( o+ the Integ(!te" B!( o+ the 1hiippine) 4he(e he i) !pp&ing
+o( commi))ion9
7c8 p(oo+ o+ p!&ment +o( the +iing o+ the petition !) (eA%i(e" *& the)e R%e)9 !n"
7"8 th(ee 738 p!))po(t-)i:e coo( photog(!ph) 4ith ight *!c6g(o%n" t!6en 4ithin thi(t&
7308 "!&) o+ the !ppic!tion. The photog(!ph )ho%" not *e (eto%che". The petitione( )h!
)ign hi) n!me !t the *ottom p!(t o+ the photog(!ph).
SEC. 3. Application /ee. - E0e(& petitione( +o( ! not!(i! commi))ion )h! p!& the
!ppic!tion +ee !) p(e)c(i*e" in the R%e) o+ Co%(t.
SEC. '. S%mm!(& 0earing on t!e Petition. - The E2ec%ti0e $%"ge )h! con"%ct !
)%mm!(& he!(ing on the petition !n" )h! g(!nt the )!me i+5
7!8 the petition i) )%++icient in +o(m !n" )%*)t!nce9
7*8 the petitione( p(o0e) the !eg!tion) cont!ine" in the petition9 !n"
7c8 the petitione( e)t!*i)he) to the )!ti)+!ction o+ the E2ec%ti0e $%"ge th!t he h!) (e!"
!n" +%& %n"e()too" the)e R%e).
The E2ec%ti0e $%"ge )h! +o(th4ith i))%e ! commi))ion !n" ! Ce(ti+ic!te o+
A%tho(i:!tion to 1%(ch!)e ! Not!(i! Se! in +!0o( o+ the petitione(.
SEC. #. Notice of +ummar% 0earing. - 7!8 The notice o+ )%mm!(& he!(ing )h! *e
p%*i)he" in ! ne4)p!pe( o+ gene(! ci(c%!tion in the cit& o( p(o0ince 4he(e the he!(ing
)h! *e con"%cte" !n" po)te" in ! con)pic%o%) p!ce in the o++ice) o+ the E2ec%ti0e
$%"ge !n" o+ the Ce(6 o+ Co%(t. The co)t o+ the p%*ic!tion )h! *e *o(ne *& the
petitione(. The notice m!& inc%"e mo(e th!n one petitione(.
7*8 The notice )h! *e )%*)t!nti!& in the +oo4ing +o(m9
NOTICE O. CEARIN/
Notice i) he(e*& gi0en th!t ! )%mm!(& he!(ing on the petition +o( not!(i! commi))ion o+
7n!me o+ petitione(8 )h! *e he" on 7"!te8 !t 7p!ce8 !t 7time8. An& pe()on 4ho h!) !n&
c!%)e o( (e!)on to o*@ect to the g(!nt o+ the petition m!& +ie ! 0e(i+ie" 4(itten oppo)ition
the(eto, (ecei0e" *& the %n"e()igne" *e+o(e the "!te o+ the )%mm!(& he!(ing.
DDDDDDDDDDDDDD
E2ec%ti0e $%"ge
SEC. <. pposition to Petition. - An& pe()on 4ho h!) !n& c!%)e o( (e!)on to o*@ect to the
g(!nt o+ the petition m!& +ie ! 0e(i+ie" 4(itten oppo)ition the(eto. The oppo)ition m%)t
*e (ecei0e" *& the E2ec%ti0e $%"ge *e+o(e the "!te o+ the )%mm!(& he!(ing.
SEC. =. .o(m of Notarial "ommission. - The commi))ioning o+ ! not!(& p%*ic )h! *e
in ! +o(m! o("e( )igne" *& the E2ec%ti0e $%"ge )%*)t!nti!& in the +oo4ing +o(m5
RE1UBLIC O. TCE 1CILI11INES
RE/IONAL TRIAL COURT O. DDDDDDDDDDDDDD
Thi) i) to ce(ti+& th!t 7n!me o+ not!(& p%*ic8 o+ 7(eg%!( p!ce o+ 4o(6 o( *%)ine))8 in
7cit& o( p(o0ince8 4!) on thi) 7"!te8 "!& o+ 7month8 t4o tho%)!n" !n" 7&e!(8
commi))ione" *& the %n"e()igne" !) ! not!(& p%*ic, 4ithin !n" +o( the )!i" @%(i)"iction,
+o( ! te(m en"ing the thi(t&-+i()t "!& o+ -ecem*e( 7&e!(8
DDDDDDDDDDDDDDD
E2ec%ti0e $%"ge
SEC. 8. Period f 1alidit% of "ertificate of Aut!ori$ation to Purc!ase a Notarial +eal. -
The Ce(ti+ic!te o+ A%tho(i:!tion to 1%(ch!)e ! Not!(i! Se! )h! *e 0!i" +o( ! pe(io" o+
th(ee 738 month) +(om "!te o+ i))%e, %ne)) e2ten"e" *& the E2ec%ti0e $%"ge.
A m!(6, im!ge o( imp(e))ion o+ the )e! th!t m!& *e p%(ch!)e" *& the not!(& p%*ic
p%()%!nt to the Ce(ti+ic!te )h! *e p(e)ente" to the E2ec%ti0e $%"ge +o( !pp(o0! p(io( to
%)e.
SEC. ?. .o(m of "ertificate of Aut!ori$ation to Purc!ase a Notarial +eal. -The
Ce(ti+ic!te o+ A%tho(i:!tion to 1%(ch!)e ! Not!(i! Se! )h! )%*)t!nti!& *e in the
+oo4ing +o(m5
RE1UBLIC O. TCE 1CILI11INES
RE/IONAL TRIAL COURT O.DDDDDDDDDDDDD
CERTI.ICATE O. AUTCORIEATION TO 1URCCASE A NOTARIAL SEAL
Thi) i) to !%tho(i:e 7n!me o+ not!(& p%*ic8 o+ 7cit& o( p(o0ince8 4ho 4!) commi))ione"
*& the %n"e()igne" !) ! not!(& p%*ic, 4ithin !n" +o( the )!i" @%(i)"iction, +o( ! te(m
en"ing, the thi(t&-+i()t o+ -ecem*e( 7&e!(8 to p%(ch!)e ! not!(i! )e!.
I))%e" thi) 7"!&8 o+ 7month8 7&e!(8.
DDDDDDDDDDDDDDD
E2ec%ti0e $%"ge
SEC. 10. fficial +eal of Notar% Pu&lic. - E0e(& pe()on commi))ione" !) not!(& p%*ic
)h! h!0e on& one o++ici! )e! o+ o++ice in !cco("!nce 4ith the)e R%e).
SEC. 11. #urisdiction and Term. - A pe()on commi))ione" !) not!(& p%*ic m!& pe(+o(m
not!(i! !ct) in !n& p!ce 4ithin the te((ito(i! @%(i)"iction o+ the commi))ioning co%(t +o(
! pe(io" o+ t4o 728 &e!() commencing the +i()t "!& o+ $!n%!(& o+ the &e!( in 4hich the
commi))ioning i) m!"e, %ne)) e!(ie( (e0o6e" o( the not!(& p%*ic h!) (e)igne" %n"e(
the)e R%e) !n" the R%e) o+ Co%(t.
SEC. 12. Register of Notaries Pu&lic. - The E2ec%ti0e $%"ge )h! 6eep !n" m!int!in !
Regi)te( o+ Not!(ie) 1%*ic in hi) @%(i)"iction 4hich )h! cont!in, !mong othe(), the
"!te) o+ i))%!nce o( (e0oc!tion o( )%)pen)ion o+ not!(i! commi))ion), !n" the
(e)ign!tion o( "e!th o+ not!(ie) p%*ic. The E2ec%ti0e $%"ge )h! +%(ni)h the O++ice o+
the Co%(t A"mini)t(!to( in+o(m!tion !n" "!t! (eco("e" in the (egi)te( o+ not!(ie) p%*ic.
The O++ice o+ the Co%(t A"mini)t(!to( )h! 6eep ! pe(m!nent, compete !n" %p"!te"
"!t!*!)e o+ )%ch (eco(").
SEC. 13. Renewal of "ommission. - A not!(& p%*ic m!& +ie ! 4(itten !ppic!tion 4ith
the E2ec%ti0e $%"ge +o( the (ene4! o+ hi) commi))ion 4ithin +o(t&-+i0e 7'#8 "!&) *e+o(e
the e2pi(!tion the(eo+. A m!(6, im!ge o( imp(e))ion o+ the )e! o+ the not!(& p%*ic )h!
*e !tt!che" to the !ppic!tion.
.!i%(e to +ie )!i" !ppic!tion 4i (e)%t in the "eetion o+ the n!me o+ the not!(& p%*ic
in the (egi)te( o+ not!(ie) p%*ic.
The not!(& p%*ic th%) (emo0e" +(om the Regi)te( o+ Not!(ie) 1%*ic m!& on& *e
(ein)t!te" the(ein !+te( he i) i))%e" ! ne4 commi))ion in !cco("!nce 4ith the)e R%e).
SEC. 1'. Action on Application for Renewal of "ommission. - The E2ec%ti0e $%"ge )h!,
%pon p!&ment o+ the !ppic!tion +ee mentione" in Section 3 !*o0e o+ thi) R%e, !ct on !n
!ppic!tion +o( the (ene4! o+ ! commi))ion 4ithin thi(t& 7308 "!&) +(om (eceipt the(eo+.
I+ the !ppic!tion i) "enie", the E2ec%ti0e $%"ge )h! )t!te the (e!)on) the(e+o(.
RULE I3
1OFERS AN- LIMITATIONS O. NOTARIES 1UBLIC
SECTION 1. 1o4e(). - 7!8 A not!(& p%*ic i) empo4e(e" to pe(+o(m the +oo4ing
not!(i! !ct)5
718 !c6no4e"gment)9
728 o!th) !n" !++i(m!tion)9
738 @%(!t)9
7'8 )ign!t%(e 4itne))ing)9
7#8 cop& ce(ti+ic!tion)9 !n"
7<8 !n& othe( !ct !%tho(i:e" *& the)e R%e).
7*8 A not!(& p%*ic i) !%tho(i:e" to ce(ti+& the !++i2ing o+ ! )ign!t%(e *& th%m* o( othe(
m!(6 on !n in)t(%ment o( "oc%ment p(e)ente" +o( not!(i:!tion i+5
718the th%m* o( othe( m!(6 i) !++i2e" in the p(e)ence o+ the not!(& p%*ic !n"
o+ t4o 728 "i)inte(e)te" !n" %n!++ecte" 4itne))e) to the in)t(%ment o(
"oc%ment9
728 *oth 4itne))e) )ign thei( o4n n!me) in !""ition to the th%m* o( othe(
m!(69
738 the not!(& p%*ic 4(ite) *eo4 the th%m* o( othe( m!(65 ;Th%m* o( Othe(
M!(6 !++i2e" *& 7n!me o+ )ign!to(& *& m!(68 in the p(e)ence o+ 7n!me) !n"
!""(e))e) o+ 4itne))e)8 !n" %n"e()igne" not!(& p%*ic;9 !n"
7'8 the not!(& p%*ic not!(i:e) the )ign!t%(e *& th%m* o( othe( m!(6 th(o%gh !n
!c6no4e"gment, @%(!t, o( )ign!t%(e 4itne))ing.
7c8 A not!(& p%*ic i) !%tho(i:e" to )ign on *eh!+ o+ ! pe()on 4ho i) ph&)ic!& %n!*e to
)ign o( m!6e ! m!(6 on !n in)t(%ment o( "oc%ment i+5
718 the not!(& p%*ic i) "i(ecte" *& the pe()on %n!*e to )ign o( m!6e ! m!(6 to
)ign on hi) *eh!+9
728 the )ign!t%(e o+ the not!(& p%*ic i) !++i2e" in the p(e)ence o+ t4o
"i)inte(e)te" !n" %n!++ecte" 4itne))e) to the in)t(%ment o( "oc%ment9
738 *oth 4itne))e) )ign thei( o4n n!me) 9
7'8 the not!(& p%*ic 4(ite) *eo4 hi) )ign!t%(e5 ;Sign!t%(e !++i2e" *& not!(& in
p(e)ence o+ 7n!me) !n" !""(e))e) o+ pe()on !n" t4o 223 4itne))e)8;9 !n"
7#8 the not!(& p%*ic not!(i:e) hi) )ign!t%(e *& !c6no4e"gment o( @%(!t.
SEC. 2. Pro!i&itions. - 7!8 A not!(& p%*ic )h! not pe(+o(m a not!(i! !ct o%t)i"e hi)
(eg%!( p!ce o+ 4o(6 o( *%)ine))9 p(o0i"e", ho4e0e(, th!t on ce(t!in e2ception!
occ!)ion) o( )it%!tion), ! not!(i! !ct m!& *e pe(+o(me" !t the (eA%e)t o+ the p!(tie) in the
+oo4ing )ite) oc!te" 4ithin hi) te((ito(i! @%(i)"iction5
718 p%*ic o++ice), con0ention h!), !n" )imi!( p!ce) 4he(e o!th) o+ o++ice
m!& *e !"mini)te(e"9
728 p%*ic +%nction !(e!) in hote) !n" )imi!( p!ce) +o( the )igning o+
in)t(%ment) o( "oc%ment) (eA%i(ing not!(i:!tion9
738 ho)pit!) !n" othe( me"ic! in)tit%tion) 4he(e ! p!(t& to !n in)t(%ment o(
"oc%ment i) con+ine" +o( t(e!tment9 !n"
7'8 !n& p!ce 4he(e ! p!(t& to !n in)t(%ment o( "oc%ment (eA%i(ing
not!(i:!tion i) %n"e( "etention.
7*8 A pe()on )h! not pe(+o(m ! not!(i! !ct i+ the pe()on in0o0e" !) )ign!to(& to the
in)t(%ment o( "oc%ment -
718 i) not in the not!(&>) p(e)ence pe()on!& !t the time o+ the not!(i:!tion9 !n"
728 i) not pe()on!& 6no4n to the not!(& p%*ic o( othe(4i)e i"enti+ie" *& the
not!(& p%*ic th(o%gh competent e0i"ence o+ i"entit& !) "e+ine" *& the)e
R%e).
SEC. 3. 4is5ualifications. - A not!(& p%*ic i) "i)A%!i+ie" +(om pe(+o(ming ! not!(i! !ct
i+ he5
7!8 i) a p!(t& to the in)t(%ment o( "oc%ment th!t i) to *e not!(i:e"9
7*8 4i (ecei0e, !) ! "i(ect o( in"i(ect (e)%t, !n& commi))ion, +ee, !"0!nt!ge, (ight, tite,
inte(e)t, c!)h, p(ope(t&, o( othe( con)i"e(!tion, e2cept !) p(o0i"e" *& the)e R%e) !n" *&
!49 o(
7c8 i) ! )po%)e, common-!4 p!(tne(, !nce)to(, "e)cen"!nt, o( (e!ti0e *& !++init& o(
con)!ng%init& o+ the p(incip! 4ithin the +o%(th ci0i "eg(ee.
SEC. '. Refusal to Notari$e. - A not!(& p%*ic )h! not pe(+o(m !n& not!(i! !ct
"e)c(i*e" in the)e R%e) +o( !n& pe()on (eA%e)ting )%ch !n !ct e0en i+ he ten"e() the
!pp(op(i!te +ee )peci+ie" *& the)e R%e) i+5
7!8 the not!(& 6no4) o( h!) goo" (e!)on to *eie0e th!t the not!(i! !ct o( t(!n)!ction i)
%n!4+% o( immo(!9
7*8 the )ign!to(& )ho4) ! "eme!no( 4hich engen"e() in the min" o+ the not!(& p%*ic
(e!)on!*e "o%*t !) to the +o(me(>) 6no4e"ge o+ the con)eA%ence) o+ the t(!n)!ction
(eA%i(ing ! not!(i! !ct9 !n"
7c8 in the not!(&>) @%"gment, the )ign!to(& i) not !cting o+ hi) o( he( o4n +(ee 4i.
SEC. #. .!)e o( Incompete Ce(ti+ic!te. - A not!(& p%*ic )h! not5
7!8 e2ec%te ! ce(ti+ic!te cont!ining in+o(m!tion 6no4n o( *eie0e" *& the not!(& to *e
+!)e.
7*8 !++i2 !n o++ici! )ign!t%(e o( )e! on ! not!(i! ce(ti+ic!te th!t i) incompete.
SEC. <. Improper Instruments or 4ocuments. - A not!(& p%*ic )h! not not!(i:e5
7!8 ! *!n6 o( incompete in)t(%ment o( "oc%ment9 o(
7*8 !n in)t(%ment o( "oc%ment 4itho%t !pp(op(i!te not!(i! ce(ti+ic!tion.
RULE 3
.EES O. NOTARB 1UBLIC
SECTION 1. Imposition and 'ai*er of /ees. - .o( pe(+o(ming ! not!(i! !ct, ! not!(&
p%*ic m!& ch!(ge the m!2im%m +ee !) p(e)c(i*e" *& the S%p(eme Co%(t %ne)) he
4!i0e) the +ee in 4hoe o( in p!(t.
SEC. 2. Tra*el /ees and ),penses. - A not!(& p%*ic m!& ch!(ge t(!0e +ee) !n" e2pen)e)
)ep!(!te !n" !p!(t +(om the not!(i! +ee) p(e)c(i*e" in the p(ece"ing )ection 4hen
t(!0eing to pe(+o(m ! not!(i! !ct i+ the not!(& p%*ic !n" the pe()on (eA%e)ting the
not!(i! !ct !g(ee p(io( to the t(!0e.
SEC. 3. Pro!i&ited /ees. - No +ee o( compen)!tion o+ !n& 6in", e2cept tho)e e2p(e))&
p(e)c(i*e" !n" !o4e" he(ein, )h! *e coecte" o( (ecei0e" +o( !n& not!(i! )e(0ice.
SEC. '. Pa%ment or Refund of /ees. - A not!(& p%*ic )h! not (eA%i(e p!&ment o+ !n&
+ee) )peci+ie" he(ein p(io( to the pe(+o(m!nce o+ ! not!(i! !ct %ne)) othe(4i)e !g(ee"
%pon.
An& t(!0e +ee) !n" e2pen)e) p!i" to ! not!(& p%*ic p(io( to the pe(+o(m!nce o+ ! not!(i!
!ct !(e not )%*@ect to (e+%n" i+ the not!(& p%*ic h!" !(e!"& t(!0ee" *%t +!ie" to
compete in 4hoe o( in p!(t the not!(i! !ct +o( (e!)on) *e&on" hi) cont(o !n" 4itho%t
negigence on hi) p!(t.
SEC. #. Notice of /ees. - A not!(& p%*ic 4ho ch!(ge) ! +ee +o( not!(i! )e(0ice) )h!
i))%e ! (eceipt (egi)te(e" 4ith the B%(e!% o+ Inte(n! Re0en%e !n" 6eep ! @o%(n! o+
not!(i! +ee). Ce )h! ente( in the @o%(n! ! +ee) ch!(ge" +o( )e(0ice) (en"e(e".
A not!(& p%*ic )h! po)t in ! con)pic%o%) p!ce in hi) o++ice ! compete )che"%e o+
ch!(ge!*e not!(i! +ee).
RULE 3I
NOTARIAL RE/ISTER
SECTION 1. /orm of Notarial Register. - 7!8 A not!(& p%*ic )h! 6eep, m!int!in,
p(otect !n" p(o0i"e +o( !4+% in)pection !) p(o0i"e" in the)e R%e), ! ch(onoogic!
o++ici! not!(i! (egi)te( o+ not!(i! !ct) con)i)ting o+ ! pe(m!nent& *o%n" *oo6 4ith
n%m*e(e" p!ge).
The (egi)te( )h! *e 6ept in *oo6) to *e +%(ni)he" *& the Soicito( /ene(! to !n& not!(&
p%*ic %pon (eA%e)t !n" %pon p!&ment o+ the co)t the(eo+. The (egi)te( )h! *e "%&
p!ge", !n" on the +i()t p!ge, the Soicito( /ene(! )h! ce(ti+& the n%m*e( o+ p!ge) o+
4hich the *oo6 con)i)t).
.o( p%(po)e) o+ thi) p(o0i)ion, ! Memo(!n"%m o+ Ag(eement o( Un"e()t!n"ing m!& *e
ente(e" into *& the O++ice o+ the Soicito( /ene(! !n" the O++ice o+ the Co%(t
A"mini)t(!to(.
7*8 A not!(&G p%*ic )h! 6eep on& one !cti0e not!(i! (egi)te( !t !n& gi0en time.
SEC. 2. )ntries in t!e Notarial Register. - 7!8 .o( e0e(& not!(i! !ct, the not!(& )h!
(eco(" in the not!(i! (egi)te( !t the time o+ not!(i:!tion the +oo4ing5
718 the ent(& n%m*e( !n" p!ge n%m*e(9
728 the "!te !n" time o+ "!& o+ the not!(i! !ct9
738 the t&pe o+ not!(i! !ct9
7'8 the tite o( "e)c(iption o+ the in)t(%ment, "oc%ment o( p(ocee"ing9
7#8 the n!me !n" !""(e)) o+ e!ch p(incip!9
7<8 the competent e0i"ence o+ i"entit& !) "e+ine" *& the)e R%e) i+ the )ign!to(&
i) not pe()on!& 6no4n to the not!(&9
7=8 the n!me !n" !""(e)) o+ e!ch c(e"i*e 4itne)) )4e!(ing to o( !++i(ming the
pe()on>) i"entit&9
788 the +ee ch!(ge" +o( the not!(i! !ct9
7?8 the !""(e)) 4he(e the not!(i:!tion 4!) pe(+o(me" i+ not in the not!(&>)
(eg%!( p!ce o+ 4o(6 o( *%)ine))9 !n"
7108 !n& othe( ci(c%m)t!nce the not!(& p%*ic m!& "eem o+ )igni+ic!nce o(
(ee0!nce.
7*8 A not!(& p%*ic )h! (eco(" in the not!(i! (egi)te( the (e!)on) !n" ci(c%m)t!nce) +o(
not competing ! not!(i! !ct.
7c8 A not!(& p%*ic )h! (eco(" in the not!(i! (egi)te( the ci(c%m)t!nce) o+ !n& (eA%e)t to
in)pect o( cop& !n ent(& in the not!(i! (egi)te(, inc%"ing the (eA%e)te(>) n!me, !""(e)),
)ign!t%(e, th%m*m!(6 o( othe( (ecogni:e" i"enti+ie(, !n" e0i"ence o+ i"entit&. The
(e!)on) +o( (e+%)! to !o4 in)pection o( cop&ing o+ ! @o%(n! ent(& )h! !)o *e
(eco("e".
7"8 Fhen the in)t(%ment o( "oc%ment i) ! cont(!ct, the not!(& p%*ic )h! 6eep !n
o(igin! cop& the(eo+ !) p!(t o+ hi) (eco(") !n" ente( in )!i" (eco(") ! *(ie+ "e)c(iption o+
the )%*)t!nce the(eo+ !n" )h! gi0e to e!ch ent(& ! con)ec%ti0e n%m*e(, *eginning 4ith
n%m*e( one in e!ch c!en"!( &e!(. Ce )h! !)o (et!in ! "%pic!te o(igin! cop& +o( the
Ce(6 o+ Co%(t.
7e8 The not!(& p%*ic )h! gi0e to e!ch in)t(%ment o( "oc%ment e2ec%te", )4o(n to, o(
!c6no4e"ge" *e+o(e him ! n%m*e( co((e)pon"ing to the one in hi) (egi)te(, !n" )h!
!)o )t!te on the in)t(%ment o( "oc%ment the p!geG) o+ hi) (egi)te( on 4hich the )!me i)
(eco("e". No *!n6 ine )h! *e e+t *et4een ent(ie).
7+8 In c!)e o+ ! p(ote)t o+ !n& "(!+t, *i o+ e2ch!nge o( p(omi))o(& note, the not!(& p%*ic
)h! m!6e ! +% !n" t(%e (eco(" o+ ! p(ocee"ing) in (e!tion the(eto !n" )h! note
the(ein 4hethe( the "em!n" +o( the )%m o+ mone& 4!) m!"e, *& 4hom, 4hen, !n"
4he(e9 4hethe( he p(e)ente" )%ch "(!+t, *i o( note9 4hethe( notice) 4e(e gi0en, to
4hom !n" in 4h!t m!nne(9 4he(e the )!me 4!) m!"e, 4hen !n" to 4hom !n" 4he(e
"i(ecte"9 !n" o+ e0e(& othe( +!ct to%ching the )!me.
7g8 At the en" o+ e!ch 4ee6, the not!(& p%*ic )h! ce(ti+& in hi) not!(i! (egi)te( the
n%m*e( o+ in)t(%ment) o( "oc%ment) e2ec%te", )4o(n to, !c6no4e"ge", o( p(ote)te"
*e+o(e him9 o( i+ none, thi) ce(ti+ic!te )h! )ho4 thi) +!ct.
7h8 A ce(ti+ie" cop& o+ e!ch month>) ent(ie) !n" ! "%pic!te o(igin! cop& o+ !n&
in)t(%ment !c6no4e"ge" *e+o(e the not!(& p%*ic )h!, 4ithin the +i()t ten 7108 "!&) o+
the month +oo4ing, *e +o(4!("e" to the Ce(6 o+ Co%(t !n" )h! *e %n"e( the
(e)pon)i*iit& o+ )%ch o++ice(. I+ the(e i) no ent(& to ce(ti+& +o( the month, the not!(& )h!
+o(4!(" ! )t!tement to thi) e++ect in ie% o+ ce(ti+ie" copie) he(ein (eA%i(e".
SEC. 3. +ignatures and T!um&marks. - At the time o+ not!(i:!tion, the not!(&>) not!(i!
(egi)te( )h! *e )igne" o( ! th%m* o( othe( m!(6 !++i2e" *& e!ch5
7!8 p(incip!9
7*8 c(e"i*e 4itne)) )4e!(ing o( !++i(ming to the i"entit& o+ ! p(incip!9 !n"
7c8 4itne)) to ! )ign!t%(e *& th%m* o( othe( m!(6, o( to ! )igning *& the not!(& p%*ic on
*eh!+ o+ ! pe()on ph&)ic!& %n!*e to )ign.
SEC. '. Inspection, "op%ing and 4isposal. - 7!8 In the not!(&>) p(e)ence, !n& pe()on m!&
in)pect !n ent(& in the not!(i! (egi)te(, "%(ing (eg%!( *%)ine)) ho%(), p(o0i"e"9
718 the pe()on>) i"entit& i) pe()on!& 6no4n to the not!(& p%*ic o( p(o0en
th(o%gh competent e0i"ence o+ i"entit& !) "e+ine" in the)e R%e)9
728 the pe()on !++i2e) ! )ign!t%(e !n" th%m* o( othe( m!(6 o( othe( (ecogni:e"
i"enti+ie(, in the not!(i! .(egi)te( in ! )ep!(!te, "!te" ent(&9
738 the pe()on )peci+ie) the month, &e!(, t&pe o+ in)t(%ment o( "oc%ment, !n"
n!me o+ the p(incip! in the not!(i! !ct o( !ct) )o%ght9 !n"
7'8 the pe()on i) )ho4n on& the ent(& o( ent(ie) )peci+ie" *& him.
7*8 The not!(i! (egi)te( m!& *e e2!mine" *& ! !4 en+o(cement o++ice( in the
co%()e o+ !n o++ici! in0e)tig!tion o( *& 0i(t%e o+ ! co%(t o("e(.
7c8 I+ the not!(& p%*ic h!) ! (e!)on!*e g(o%n" to *eie0e th!t ! pe()on h!) ! c(imin!
intent o( 4(ong+% moti0e in (eA%e)ting in+o(m!tion +(om the not!(i! (egi)te(, the not!(&
)h! "en& !cce)) to !n& ent(& o( ent(ie) the(ein.
SEC. #. Lo)), 4estruction or 4amage of Notarial Register. - 7!8 In c!)e the not!(i!
(egi)te( i) )toen, o)t, "e)t(o&e", "!m!ge", o( othe(4i)e (en"e(e" %n%)!*e o( iegi*e !)
! (eco(" o+ not!(i! !ct), the not!(& p%*ic )h!, 4ithin ten 7108 "!&) !+te( in+o(ming the
!pp(op(i!te !4 en+o(cement !genc& in the c!)e o+ the+t o( 0!n"!i)m, noti+& the
E2ec%ti0e $%"ge *& !n& me!n) p(o0i"ing ! p(ope( (eceipt o( !c6no4e"gment, inc%"ing
(egi)te(e" m!i !n" !)o p(o0i"e ! cop& o( n%m*e( o+ !n& pe(tinent poice (epo(t.
7*8 Upon (e0oc!tion o( e2pi(!tion o+ ! not!(i! commi))ion, o( "e!th o+ the not!(& p%*ic,
the not!(i! (egi)te( !n" not!(i! (eco(") )h! imme"i!te& *e "ei0e(e" to the o++ice o+
the E2ec%ti0e $%"ge.
SEC. <. Issuance of "ertified True "opies. - The not!(& p%*ic )h! )%pp& ! ce(ti+ie"
t(%e cop& o+ the not!(i! (eco(", o( !n& p!(t the(eo+, to !n& pe()on !pp&ing +o( )%ch cop&
%pon p!&ment o+ the eg! +ee).
RULE 3II
SI/NATURE AN- SEAL O. NOTARB 1UBLIC
SECTION 1. fficial +ignature. - In not!(i:ing ! p!pe( in)t(%ment o( "oc%ment, ! not!(&
p%*ic )h!5
7!8 )ign *& h!n" on the not!(i! ce(ti+ic!te on& the n!me in"ic!te" !n" !) !ppe!(ing on
the not!(&>) commi))ion9
7*8 not )ign %)ing ! +!c)imie )t!mp o( p(inting "e0ice9 !n"
7c8 !++i2 hi) o++ici! )ign!t%(e on& !t the time the not!(i! !ct i) pe(+o(me".
SEC. 2. fficial +eal. - 7!8 E0e(& pe()on commi))ione" !) not!(& p%*ic )h! h!0e ! )e!
o+ o++ice, to *e p(oc%(e" !t hi) o4n e2pen)e, 4hich )h! not *e po))e))e" o( o4ne" *&
!n& othe( pe()on. It )h! *e o+ met!, ci(c%!( in )h!pe, t4o inche) in "i!mete(, !n" )h!
h!0e the n!me o+ the cit& o( p(o0ince !n" the 4o(" ;1hiippine); !n" hi) o4n n!me on
the m!(gin !n" the (o o+ !tto(ne&>) n%m*e( on the +!ce the(eo+, 4ith the 4o(") ;not!(&
p%*ic; !c(o)) the cente(. A m!(6, im!ge o( imp(e))ion o+ )%ch )e! )h! *e m!"e
"i(ect& on the p!pe( o( p!(chment on 4hich the 4(iting !ppe!().
7*8 The o++ici! )e! )h! *e !++i2e" on& !t the time the not!(i! !ct i) pe(+o(me" !n"
)h! *e ce!(& imp(e))e" *& the not!(& p%*ic on e0e(& p!ge o+ the in)t(%ment o(
"oc%ment not!(i:e".
7c8 Fhen not in %)e, the o++ici! )e! )h! *e 6ept )!+e !n" )ec%(e !n" )h! *e !cce))i*e
on& to the not!(& p%*ic o( the pe()on "%& !%tho(i:e" *& him.
7"8 Fithin +i0e 7#8 "!&) !+te( the o++ici! )e! o+ ! not!(& p%*ic i) )toen, o)t, "!m!ge"
o( othe( othe(4i)e (en"e(e" %n)e(0ice!*e in !++i2ing ! egi*e im!ge, the not!(& p%*ic,
!+te( in+o(ming the !pp(op(i!te !4 en+o(cement !genc&,
)h! noti+& the E2ec%ti0e $%"ge in 4(iting, p(o0i"ing p(ope( (eceipt o( !c6no4e"gment,
inc%"ing (egi)te(e" m!i, !n" in the e0ent o+ ! c(ime committe", p(o0i"e ! cop& o( ent(&
n%m*e( o+ the !pp(op(i!te poice (eco(". Upon (eceipt o+ )%ch notice, i+ +o%n" in o("e( *&
the E2ec%ti0e $%"ge, the !tte( )h! o("e( the not!(& p%*ic to c!%)e notice o+ )%ch o)) o(
"!m!ge to *e p%*i)he", once ! 4ee6 +o( th(ee 738 con)ec%ti0e 4ee6), in ! ne4)p!pe( o+
gene(! ci(c%!tion in the cit& o( p(o0ince 4he(e the not!(& p%*ic i) commi))ione".
The(e!+te(, the E2ec%ti0e $%"ge )h! i))%e to the not!(& p%*ic ! ne4 Ce(ti+ic!te o+
A%tho(i:!tion to 1%(ch!)e ! Not!(i! Se!.
7e8 Fithin +i0e 7#8 "!&) !+te( the "e!th o( (e)ign!tion o+ the not!(& p%*ic, o( the
(e0oc!tion o( e2pi(!tion o+ ! not!(i! commi))ion, the o++ici! )e! )h! *e )%((en"e(e" to
the E2ec%ti0e $%"ge !n" )h! *e "e)t(o&e" o( "e+!ce" in p%*ic "%(ing o++ice ho%(). In
the e0ent th!t the mi))ing, o)t o( "!m!ge" )e! i) !te( +o%n" o( )%((en"e(e", it )h! *e
"ei0e(e" *& the not!(& p%*ic to the E2ec%ti0e $%"ge to *e "i)po)e" o+ in !cco("!nce
4ith thi) )ection. .!i%(e to e++ect )%ch )%((en"e( )h! con)tit%te contempt o+ co%(t. In the
e0ent o+ "e!th o+ the not!(& p%*ic, the pe()on in po))e))ion o+ the o++ici! )e! )h! h!0e
the "%t& to )%((en"e( it to the E2ec%ti0e $%"ge.
SEC. 3. +eal Image. - The not!(& p%*ic )h! !++i2 ! )inge, ce!(, egi*e, pe(m!nent, !n"
photog(!phic!& (ep(o"%ci*e m!(6, im!ge o( imp(e))ion o+ the o++ici! )e! *e)i"e hi)
)ign!t%(e on the not!(i! ce(ti+ic!te o+ ! p!pe( in)t(%ment o( "oc%ment.
SEC. '. &taining and Pro*iding +eal. - 7!8 A 0en"o( o( m!n%+!ct%(e( o+ not!(i! )e!)
m!& not )e )!i" p(o"%ct 4itho%t ! 4(itten !%tho(i:!tion +(om the E2ec%ti0e $%"ge.
7*8 Upon 4(itten !ppic!tion !n" !+te( p!&ment o+ the !ppic!tion +ee, the E2ec%ti0e
$%"ge m!& i))%e !n !%tho(i:!tion to )e to ! 0en"o( o( m!n%+!ct%(e( o+ not!(i! )e!)
!+te( 0e(i+ic!tion !n" in0e)tig!tion o+ the !tte(>) A%!i+ic!tion). The E2ec%ti0e $%"ge )h!
ch!(ge !n !%tho(i:!tion +ee in the !mo%nt o+ 1hp ',000 +o( the 0en"o( !n" 1hp 8,000 +o(
the m!n%+!ct%(e(. I+ ! m!n%+!ct%(e( i) !)o ! 0en"o(, he )h! on& p!& the m!n%+!ct%(e(>)
!%tho(i:!tion +ee.
7c8 The !%tho(i:!tion )h! *e in e++ect +o( ! pe(io" o+ +o%( 7'8 &e!() +(om the "!te o+ it)
i))%!nce !n" m!& *e (ene4e" *& the E2ec%ti0e $%"ge +o( ! )imi!( pe(io" %pon p!&ment
o+ the !%tho(i:!tion +ee mentione" in the p(ece"ing p!(!g(!ph.
. 7"8 A 0en"o( o( m!n%+!ct%(e( )h! not )e ! )e! to ! *%&e( e2cept %pon )%*mi))ion o+
! ce(ti+ie" cop& o+ the commi))ion !n" the Ce(ti+ic!te o+ A%tho(i:!tion to 1%(ch!)e !
Not!(i! Se! i))%e" *& the E2ec%ti0e $%"ge. A not!(& p%*ic o*t!ining ! ne4 )e! !) !
(e)%t o+ ch!nge o+ n!me )h! p(e)ent to the 0en"o( o( m!n%+!ct%(e( ! ce(ti+ie" cop& o+
the Con+i(m!tion o+ the Ch!nge o+ N!me i))%e" *& the E2ec%ti0e $%"ge.
7e8 On& one )e! m!& *e )o" *& ! 0en"o( o( m!n%+!ct%(e( +o( e!ch Ce(ti+ic!te o+ A%tho(i:!tion to
1%(ch!)e ! Not!(i! Se!,
7+8 A+te( the )!e, the 0en"o( o( m!n%+!ct%(e( )h! !++i2 ! m!(6, im!ge o( imp(e))ion o+ the )e! to the
Ce(ti+ic!te o+ A%tho(i:!tion to 1%(ch!)e ! Not!(i! Se! !n" )%*mit the compete" Ce(ti+ic!te to the
E2ec%ti0e $%"ge. Copie) o+ the Ce(ti+ic!te o+ A%tho(i:!tion to 1%(ch!)e ! Not!(i! Se! !n" the *%&e(>)
commi))ion )h! *e 6ept in the +ie) o+ the 0en"o( o( m!n%+!ct%(e( +o( +o%( 7'8 &e!() !+te( the )!e.
7g8 A not!(& p%*ic o*t!ining ! ne4 )e! !) ! (e)%t o+ ch!nge o+ n!me )h! p(e)ent to the 0en"o( !
ce(ti+ie" cop& o+ the o("e( con+i(ming the ch!nge o+ n!me i))%e" *& the E2ec%ti0e $%"ge.
RULE 3III
NOTARIAL CERTI.ICATES
SECTION 1. .o(m of Notarial "ertificate. - The not!(i! +o(m %)e" +o( !n& not!(i!
in)t(%ment o( "oc%ment )h! con+o(m to ! the (eA%i)ite) p(e)c(i*e" he(ein, the R%e) o+
Co%(t !n" ! othe( p(o0i)ion) o+ i))%!nce) *& the S%p(eme Co%(t !n" in !ppic!*e !4).
SEC. 2. "ontents of t!e "oncluding Part of t!e Notarial "ertificate. - The not!(i!
ce(ti+ic!te )h! inc%"e the +oo4ing5
7!8 the n!me o+ the not!(& p%*ic !) e2!ct& in"ic!te" in the commi))ion9
7*8 the )e(i! n%m*e( o+ the commi))ion o+ the not!(& p%*ic9
7c8 the 4o(") ;Not!(& 1%*ic; !n" the p(o0ince o( cit& 4he(e the not!(& p%*ic i)
commi))ione", the e2pi(!tion "!te o+ the commi))ion, the o++ice !""(e)) o+ the not!(&
p%*ic9 !n"
7"8 the (o o+ !tto(ne&>) n%m*e(, the p(o+e))ion! t!2 (eceipt n%m*e( !n" the p!ce !n"
"!te o+ i))%!nce the(eo+, !n" the IB1 mem*e()hip n%m*e(.
RULE IH
CERTI.ICATE O. AUTCORITB O. NOTARIES 1UBLIC
SECTION 1. "ertificate of Aut!orit% for a Notarial Act. - A ce(ti+ic!te o+ !%tho(it&
e0i"encing the !%thenticit& o+ the o++ici! )e! !n" )ign!t%(e o+ ! not!(& p%*ic )h! *e
i))%e" *& the E2ec%ti0e $%"ge %pon (eA%e)t in )%*)t!nti!& the +oo4ing +o(m5
CERTI.ICATE O. AUTCORITB .OR A NOTARIAL ACT
I, 7n!me, tite, @%(i)"iction o+ the E2ec%ti0e $%"ge8, ce(ti+& th!t 7n!me o+ not!(& p%*ic8,
the pe()on n!me" in the )e! !n" )ign!t%(e on the !tt!che" "oc%ment, i) ! Not!(& 1%*ic
in !n" +o( the 7Cit&GM%nicip!it&G1(o0ince8 o+ the Rep%*ic o+ the 1hiippine) !n"
!%tho(i:e" to !ct !) )%ch !t the time o+ the "oc%ment>) not!(i:!tion.
IN FITNESS FCEREO., I h!0e !++i2e" *eo4 m& )ign!t%(e !n" )e! o+ thi) o++ice thi)
7"!te8 "!& o+ 7month8 7&e!(8.
DDDDDDDDDDDDDDDDD
7o++ici! )ign!t%(e8
7)e! o+ E2ec%ti0e $%"ge8
RULE H
CCAN/ES O. STATUS O. NOTARB 1UBLIC
SECTION 1. Ch!nge o+ N!me !n" A""(e)).
Fithin ten 7108 "!&) !+te( the ch!nge o+ n!me o+ the not!(& p%*ic *& co%(t o("e( o( *&
m!((i!ge, o( !+te( ce!)ing to m!int!in the (eg%!( p!ce o+ 4o(6 o( *%)ine)), the not!(&
p%*ic )h! )%*mit ! )igne" !n" "!te" notice o+ )%ch +!ct to the E2ec%ti0e $%"ge.
The not!(& p%*ic )h! not not!(i:e %nti5
7!8 he (ecei0e) +(om the E2ec%ti0e $%"ge ! con+i(m!tion o+ the ne4 n!me o+ the not!(&
p%*ic !n"Go( ch!nge o+ (eg%!( p!ce o+ 4o(6 o( *%)ine))9 !n"
7*8 ! ne4 )e! *e!(ing the ne4 n!me h!) *een o*t!ine".
The +o(egoing not4ith)t!n"ing, %nti the !+o(ementione" )tep) h!0e *een compete", the
not!(& p%*ic m!& contin%e to %)e the +o(me( n!me o( (eg%!( p!ce o+ 4o(6 o( *%)ine))
in pe(+o(ming not!(i! !ct) +o( th(ee 738 month) +(om the "!te o+ the ch!nge, 4hich m!&
*e e2ten"e" once +o( 0!i" !n" @%)t c!%)e *& the E2ec%ti0e $%"ge +o( !nothe( pe(io" not
e2cee"ing th(ee 738 month).
SEC. 2. Resignation. - A not!(& p%*ic m!& (e)ign hi) commi))ion *& pe()on!&
)%*mitting ! 4(itten, "!te" !n" )igne" +o(m! notice to the E2ec%ti0e $%"ge togethe( 4ith
hi) not!(i! )e!, not!(i! (egi)te( !n" (eco("). E++ecti0e +(om the "!te in"ic!te" in the
notice, he )h! imme"i!te& ce!)e to pe(+o(m not!(i! !ct). In the e0ent o+ hi) inc!p!cit&
to pe()on!& !ppe!(, the )%*mi))ion o+ the notice m!& *e pe(+o(me" *& hi) "%&
!%tho(i:e" (ep(e)ent!ti0e.
SEC. 3. Pu&lication of Resignation. - The E2ec%ti0e $%"ge )h! imme"i!te& o("e( the
Ce(6 o+ Co%(t to po)t in ! con)pic%o%) p!ce in the o++ice) o+ the E2ec%ti0e $%"ge !n" o+
the Ce(6 o+ Co%(t the n!me) o+ not!(ie) p%*ic 4ho h!0e (e)igne" thei( not!(i!
commi))ion) !n" the e++ecti0e "!te) o+ thei( (e)ign!tion.
RULE HI
RE3OCATION O. COMMISSION AN- -ISCI1LINARB SANCTIONS
SECTION 1. Re*ocation and Administrati*e +anctions. - 7!8 The E2ec%ti0e $%"ge )h!
(e0o6e ! not!(i! commi))ion +o( !n& g(o%n" on 4hich !n !ppic!tion +o( ! commi))ion
m!& *e "enie".
7*8 In !""ition, the E2ec%ti0e $%"ge m!& (e0o6e the commi))ion o+, o( impo)e
!pp(op(i!te !"mini)t(!ti0e )!nction) %pon, !n& not!(& p%*ic 4ho5
718 +!i) to 6eep ! not!(i! (egi)te(9
728 +!i) to m!6e the p(ope( ent(& o( ent(ie) in hi) not!(i! (egi)te( conce(ning
hi) not!(i! !ct)9
738 +!i) to )en" the cop& o+ the ent(ie) to the E2ec%ti0e $%"ge 4ithin the +i()t
ten 7108 "!&) o+ the month +oo4ing9
7'8 +!i) to !++i2 to !c6no4e"gment) the "!te o+ e2pi(!tion o+ hi) commi))ion9
7#8 +!i) to )%*mit hi) not!(i! (egi)te(, 4hen +ie", to the E2ec%ti0e $%"ge9
7<8 +!i) to m!6e hi) (epo(t, 4ithin ! (e!)on!*e time, to the E2ec%ti0e $%"ge
conce(ning the pe(+o(m!nce o+ hi) "%tie), !) m!& *e (eA%i(e" *& the @%"ge9
7=8 +!i) to (eA%i(e the p(e)ence o+ ! p(incip! !t the time o+ the not!(i! !ct9
788 +!i) to i"enti+& ! p(incip! on the *!)i) o+ pe()on! 6no4e"ge o( competent
e0i"ence9
7?8 e2ec%te) ! +!)e o( incompete ce(ti+ic!te %n"e( Section #, R%e I39
7108 6no4ing& pe(+o(m) o( +!i) to pe(+o(m !n& othe( !ct p(ohi*ite" o(
m!n"!te" *& the)e R%e)9 !n"
7118 commit) !n& othe( "e(eiction o( !ct 4hich in the @%"gment o+ the
E2ec%ti0e $%"ge con)tit%te) goo" c!%)e +o( (e0oc!tion o+ commi))ion o(
impo)ition o+ !"mini)t(!ti0e )!nction.
7c8 Upon 0e(i+ie" comp!int *& !n inte(e)te", !++ecte" o( !gg(ie0e" pe()on, the not!(&
p%*ic )h! *e (eA%i(e" to +ie ! 0e(i+ie" !n)4e( to the comp!int.
I+ the !n)4e( o+ the not!(& p%*ic i) not )!ti)+!cto(&, the E2ec%ti0e $%"ge )h! con"%ct !
)%mm!(& he!(ing. I+ the !eg!tion) o+ the comp!int !(e not p(o0en, the comp!int )h!
*e "i)mi))e". I+ the ch!(ge) !(e "%& e)t!*i)he", the E2ec%ti0e $%"ge )h! impo)e the
!pp(op(i!te !"mini)t(!ti0e )!nction). In eithe( c!)e, the !gg(ie0e" p!(t& m!& !ppe! the
"eci)ion to the S%p(eme Co%(t +o( (e0ie4. 1en"ing the !ppe!, !n o("e( impo)ing
"i)cipin!(& )!nction) )h! *e imme"i!te& e2ec%to(&, %ne)) othe(4i)e o("e(e" *& the
S%p(eme Co%(t.
7"8 The E2ec%ti0e $%"ge m!& motu proprio initi!te !"mini)t(!ti0e p(ocee"ing) !g!in)t !
not!(& p%*ic, )%*@ect to the p(oce"%(e) p(e)c(i*e" in p!(!g(!ph 7c8 !*o0e !n" impo)e the
!pp(op(i!te !"mini)t(!ti0e )!nction) on the g(o%n") mentione" in the p(ece"ing
p!(!g(!ph) 7!8 !n" 7*8.
SEC. 2. +uper*ision and -onitoring of Notaries Pu&lic. - The E2ec%ti0e $%"ge )h! !t
! time) e2e(ci)e )%pe(0i)ion o0e( not!(ie) p%*ic !n" )h! co)e& monito( thei(
!cti0itie).
SEC. 3. Pu&lication of Re*ocations and Administrati*e +anctions. - The E2ec%ti0e $%"ge
)h! imme"i!te& o("e( the Ce(6 o+ Co%(t to po)t in ! con)pic%o%) p!ce in the o++ice) o+
the E2ec%ti0e $%"ge !n" o+ the Ce(6 o+ Co%(t the n!me) o+ not!(ie) p%*ic 4ho h!0e
*een !"mini)t(!ti0e& )!nctione" o( 4ho)e not!(i! commi))ion) h!0e *een (e0o6e".
SEC. '. 4eat! of Notar% Pu&lic. - I+ ! not!(& p%*ic "ie) *e+o(e +%+iing the o*ig!tion)
in Section '7e8, R%e 3I !n" Section 27e8, R%e 3II, the E2ec%ti0e $%"ge, %pon *eing
noti+ie" o+ )%ch "e!th, )h! +o(th4ith c!%)e compi!nce 4ith the p(o0i)ion) o+ the)e
)ection).
RULE HII
S1ECIAL 1RO3ISIONS
SECTION 1. Punis!a&le Acts. - The E2ec%ti0e $%"ge )h! c!%)e the p(o)ec%tion o+ !n&
pe()on 4ho5
7!8 6no4ing& !ct) o( othe(4i)e impe()on!te) ! not!(& p%*ic9
7*8 6no4ing& o*t!in), conce!), "e+!ce), o( "e)t(o&) the )e!, not!(i! (egi)te(, o( o++ici!
(eco(") o+ ! not!(& p%*ic9 !n"
7c8 6no4ing& )oicit), coe(ce), o( in !n& 4!& in+%ence) ! not!(& p%*ic to commit
o++ici! mi)con"%ct.
SEC 2. Repo(t) to t!e +upreme "ourt. - The E2ec%ti0e $%"ge conce(ne" )h! )%*mit
)eme)t(! (epo(t) to the S%p(eme Co%(t on "i)cipine !n" p(o)ec%tion o+ not!(ie) p%*ic.
RULE HIII
RE1EALIN/ AN- E..ECTI3ITB 1RO3ISIONS
SECTION 1. Repeal. - A (%e) !n" p!(t) o+ (%e), inc%"ing i))%!nce) o+ the S%p(eme
Co%(t incon)i)tent he(e4ith, !(e he(e*& (epe!e" o( !cco("ing& mo"i+ie".
SEC. 2. )ffecti*e 4ate. - The)e R%e) )h! t!6e e++ect on the +i()t "!& o+ A%g%)t 200',
!n" )h! *e p%*i)he" in ! ne4)p!pe( o+ gene(! ci(c%!tion in the 1hiippine) 4hich
p(o0i"e) )%++icient& 4i"e ci(c%!tion.
1(om%g!te" thi) <
th
"!& o+ $%&, 200'.
7Sg".8 -!0i"e, $(. C.$., 1%no, 3it%g, 1!ng!ni*!n, I%i)%m*ing, Bn!(e:-S!nti!go,
S!n"o0!-/%tie((e:, C!(pio, A%)t(i!-M!(tine:, Co(on!, C!(pio-Mo(!e), C!e@o, S(.,
A:c%n! !n" Ting!, $$.
AS TO COM1ETENT 1ROO. O. I-ENTITB5
The not!(i:!tion o+ ! "oc%ment i) !n !ct th!t p(o"%ce) eg! con)eA%ence) J to the p!(tie)
in0o0e", to the not!(i:ing o++ice( !n" to the p%*ic !t !(ge. Th%), in not!(i:ing
"oc%ment) o( cont(!ct), !4&e() m%)t *e c!%tio%) in !)ce(t!ining th!t the p!(tie) to the
in)t(%ment o( "oc%ment !(e (e!& 4ho the& (ep(e)ent them)e0e) to *e. The 200' R%e)
on Not!(i! 1(!ctice 7Section 12, R%e II, A.M. No. 02-8-13-SC8 in)t(%ct !4&e() th!t
*e+o(e the& not!(i:e !n& "oc%ment o( in)t(%ment, the& m%)t )ee to it th!t the& c!n i"enti+&
the in"i0i"%! in0o0e" *!)e" on competent e0i"ence. Un"e( the)e R%e), on& the
+oo4ing piece) o+ e0i"ence !(e con)i"e(e" competent5
A6 at least one current identification document issued &% an official agenc%
&earing t!e p!otograp! and signature of t!e indi*idual
Ce(e !(e e2!mpe)KKK !) p(o0i"e" *& the 2008 !men"ment to AM No. 02-8-13-SC5
1.8 p!))po(t
2.8 "(i0e(L) icen)e
3.8 1(o+e))ion! Reg%!tion) Commi))ion I-
'.8 NBI ce!(!nce
#.8 poice ce!(!nce
<.8 po)t! I-
=.8 0ote(L) I-
8.8 B!(!ng!& ce(ti+ic!tion
?.8 /SIS e-c!(", SSS c!(", 1hihe!th c!(", o( )enio( citi:en c!("
10.8 OFFA I-, O.F I- o( )e!m!nL) *oo6
11.8 !ien ce(ti+ic!te o+ (egi)t(!tion o( immig(!nt ce(ti+ic!te o+ (egi)t(!tion
12.8 go0e(nment o++ice I-
13.8 ce(ti+ic!tion +(om the N!tion! Co%nci +o( the Fe+!(e o+ -i)!*e 1e()on)
7NCF-18 o( +(om -SF-
(6 t!e oat! or affirmation of one credi&le witness not pri*% to t!e instrument,
document or transaction w!o is personall% known to t!e notar% pu&lic and w!o
personall% knows t!e indi*idual
Let %) )!&, &o% 4ent to ! not!(& p%*ic to h!0e &o%( "ee" o+ )!e not!(i:e", *%t the not!(&
p%*ic "oe) not pe()on!& 6no4 &o%, &o% m%)t p(e)ent )ome*o"& 7)!& ! +(ien" o(
(e!ti0e8 4hom the not!(& pe()on!& 6no4). B%t thi) +(ien" o( (e!ti0e m%)t not *e !
p!(t& to the )!e.
"6 at! or affirmation of two credi&le witnesses neit!er of w!om is pri*% to t!e
instrument, document or transaction w!o eac! personall% knows t!e indi*idual
and s!ows to t!e notar% pu&lic documentar% identification.
Fhen the not!(& p%*ic "oe) not pe()on!& 6no4 !n& o+ &o%( +(ien") o( (e!ti0e), it i)
eno%gh th!t t4o o+ them c!n p(e)ent )%++icient "oc%ment!(& i"enti+ic!tion 7)%ch !)
p!))po(t, go0e(nment o++ice I-, etc.8. Ag!in, !) 4itne))e), the)e t4o m%)t not *e ! p!(t&
to the cont(!ct o( t(!n)!ction.
MMMMMMMMMMMMJ
KKK The i)t o+ e2!mpe) i) not e2c%)i0e, !) ong !) the "oc%ment o+ i"enti+ic!tion 4!)
i))%e" *& !n o++ici! go0e(nment !genc& !n" it *e!() the )ign!t%(e !n" photog(!ph o+ the
in"i0i"%!.