CHAPTER FOUR-

ACCOUNTS RECEIVABLE
TABLE OF CONTENTS
Learning Objectives. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Intr!"#cti!n . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Secti!n $% Receivab&e Acc!#nting . . . . . . . . . . . . . . . . . . . . . . . . . .
Revie' an" C!()#teri*e" A+R T,e!r- . . . . . . . . . . . . . . . . . .
Learning Objective $% A+R Transacti!ns . . . . . . . . . . . . . . . .
Sa&es. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Cas, Sa&e
Sa&es On Acc!#nt
Sa&es Ret#rn / A&&!'ances
Sa&es 0isc!#nt
Pa-(ent Ter(s. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Cas, Recei)ts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Pa-(ent 3r!( C#st!(er !n Acc!#nt
4it,in 0isc!#nt Peri!"
Freig,t
Learning Objective 5% A+R S#bsi"iar- Le"ger. . . . . . . . . . . . . . 6
Learning Objective % F&!' !3 0ata. . . . . . . . . . . . . . . . . . . . . . 7
Learning Objective .% C#st!(er T-)es / Fie&"s in 8ain Fi&e. .$9
O)en Ite(
Ba&ance F!r'ar"
A#t!(atic Bi&&ing
8ain Fi&e
Fie&"s
Beginning Ba&ances
Learning Objective 1% C!()#teri*e" A+R Transacti!ns . . . . . $$
Inv!ice Entr- Pr!cessing
Sa&es Inv!icing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $5
T-)es !3 Inv!ices
Inv!ice Str#ct#re. . . . . . . . . . . . . . . . . . . . . . . . . . $
Hea"er
B!"-
T!ta&
Freig,t C,arges
Printing
7/6/2003 4-1
Sa&es Ret#rn an" A&&!'ances . . . . . . . . . . . . . . . . . . . . . $.
Cre"it 8e(!
Negative Inv!ice
:er! C,ec;
Cas, Recei)ts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $.
Sa&es 0isc!#nt. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1
Ba" 0ebt Unc!&&ectib&e. . . . . . . . . . . . . . . . . . . . . . . . . . . $1
Finance C,arge Basics . . . . . . . . . . . . . . . . . . . . . . . . . . $1
Sa&es Ta< Basics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2
Learning Objective 2% Re)!rts . . . . . . . . . . . . . . . . . . . . . . . . . $2
C#st!(er List
S#bsi"iar- Le"ger Re)!rt
Sa&es =!#rna&
Cas, Recei)ts =!#rna&
Finance C,arge =!#rna&
Age" Le"ger
State(ents
Learning Objective >% P!sting t! ?+L. . . . . . . . . . . . . . . . . . . . . .$>
P!sting
En" !3 8!nt, C&!sing
Secti!n % St#"ent A))&icati!n-S#s-@s Ba&&!!n Service . . . . . . . . . . . .$6
Ae- Ter(s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
Revie' B#esti!ns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
Se&3 E<a(inati!n B#esti!ns. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
0r. 0etai& P,". . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .>
ABC C!()an- . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
7/6/2003 4-2
Acc!#nts
Receivab&e
LEARNING OBJECTIVES
A3ter c!()&eting t,is c,a)ter t,e
st#"ent 'i&& be ab&e t!%
$. List t,e stan"ar" acc!#nting
transacti!ns t,at "ea& 'it, t,e
A+R acc!#nt.
5. State t,e "i33erence bet'een
t,e A+R S#bsi"iar- Le"ger
an" t,e ?enera& Le"ger.
. I"enti3- ,!' t,e "ata is
)r!cesse" 3r!( t,e initia&
inv!ice t! t,e re)!rt.
.. 0escribe t,e c#st!(er t-)es
an" 3ie&"s 'it,in t,e
c#st!(er 3i&e.
1. 0escribe t,e s)ecia&
c,aracteristics !3
transacti!ns 'it,in t,e A+R
(!"#&e.
2. List t,e re)!rts c!ntaine" in
t,e A+R (!"#&e.
>. Per3!r( t,e ste)s in t,e
acc!#nting c-c&e #sing t,e
A+R (!"#&e
6. Enter t,e "ata 3!r )artic#&ar
)r!b&e(s #sing t,e
tec,niC#es &earne" in t,is
c,a)ter.
T,e Acc!#nts Receivab&e (!"#&e "ea&s 'it, an- transacti!n t,at ,as a "ebit !r
cre"it t! Acc!#nts Receivab&eD s#c, as Sa&es !n Acc!#ntD C#st!(er Pa-(ent !n
Acc!#nt. Sa&es 0isc!#ntD Sa&es Ret#rns an" A&&!'ances. A&& t,ese transacti!ns
!cc#r in t,e (aster 3i&e !3 t,e c#st!(er 3i&e.
T,e Acc!#nts Receivab&e acc!#nt is )ri(ari&- a ,!&"ing acc!#nt. It c!ntains t,e
a(!#nt c#st!(ers !'e t,e c!()an-. It is increase" b- sa&es !n acc!#nt an"
"ecrease" b- cas, )a-(entsD an" sa&es ret#rns an" a&&!'ances. T,e 3!&&!'ing is a
brie3 "isc#ssi!n !3 t,e transacti!ns t,at a33ect t,e Acc!#nts Receivab&e acc!#nt.
INTRODUCTION
T,e acc!#nts t,at a33ect t,e Acc!#nts Receivab&e (!"#&e are%
ASSETS
Cas,
Acc!#nts Receivab&e
A&&!'ance 3!r Unc!&&ecte" Acc!#nts
Liabilities
Sa&es ta< Pa-ab&e
SECTION $%
RECEIVABLE
ACCOUNTI
NG
---REVIEW
AND
COMPUTE
RIZED A/R
THEOR
-----------------------
7/6/2003 4-3
.
T!a"sa#ti$"s
------------------------
L%O% &
SALES
CASH SALE
SALES ON
ACCOUNT
Reven#e
Sa&es !r Inc!(e 3r!( Services
Sa&es Ret#rns an" A&&!'ances
Sa&es 0isc!#nt
Freig,t Reven#e+Freig,t O#t
E<)ense
Ba" 0ebt E<)ense
Freig,t O#t
Freig,t IN
T,e stan"ar" Acc!#nts Receivab&e transacti!ns are "isc#sse" ,ere.
A cas, sa&e is ',en t,e c#st!(er )a-s 3!r t,e sa&e at t,e ti(e !3 recei)t !3 t,e
)r!"#ct !r service. T,e )a-(ent can be in t,e 3!r( !3 cas,D c,ec; !r cre"it car".
T,e acc!#nting entr- t! rec!r" a cas, sa&e is a "ebit t! t,e cas, acc!#nt an" a
cre"it t! t,e reven#e acc!#nt. T,e transacti!n in j!#rna& entr- 3!r( is s,!'n be&!'.
Cash
Sales or Income from Service
T,is entr- can be rec!r"e" in t,ree 'a-s%
$. As a j!#rna& entr- in t,e genera& j!#rna&.
5. As a cas, recei)t in t,e cas, recei)ts j!#rna& 'it, a cre"it t! t,e reven#e
acc!#nt.
. B- creating an inv!ice 3!r a c#st!(er ca&&e" CASHD t,en rec!r"ing a cas,
recei)t !r rec!r"ing a recei)t !3 a c,ec; at t,e sa(e ti(e as t,e creati!n !3 t,e
inv!ice i3 t,e acc!#nting s!3t'are ,as t,at ca)abi&it-.
A sa&e !r service !n acc!#nt is ',en a c#st!(er receives t,e )r!"#ct !r service
'it, a )r!(ise t! )a- at &ater ti(e base" !n t,e agree"-#)!n ter(s. T,e (!st
c!((!n ter(s are%
$. Net 9 E t,e 3#&& a(!#nt is "#e in 9 "a-s.
5. 5+$9 Net 9 E t,e c#st!(er receives a "isc!#nt !3 5F !3 t,e a(!#nt !3 t,e
inv!ice i3 )ai" in $9 "a-s !r 3#&& a(!#nt is "#e i3 )ai" in 9 "a-s.
T! rec!r" a sa&e !n acc!#ntD t,e Acc!#nts Receivab&e acc!#nt is increase" 'it,
a "ebit an" t,e Reven#e acc!#nt is increase" 'it, a cre"it. T,e transacti!n in
j!#rna& entr- 3!r( is s,!'n be&!'%
Account receivable
Sales or Income from Services
T,is transacti!n can be rec!r"e" in t,e sa&es j!#rna& in a sing&e-c!&#(n 3!r(at i3
t,ere is n! sa&es ta< !r in (#&ti)&e c!&#(ns i3 sa&es ta< is inc&#"e".
7/6/2003 4-4
4,enever a )r!"#ct is s!&" t,ere is a&'a-s a c,ance t,e )r!"#ct is "e3ectiveD
reC#iring its ret#rn b- t,e c#st!(er 3!r 3#&& cre"it !r a re"#cti!n in t,e inv!ice )rice
given. Instea" !3 j#st re"#cing t,e sa&esD t,e c!()an- (a- 'ant t! ;ee) a rec!r"
!3 ,!' (#c, is ret#rne" in an acc!#nt ca&&e" Sa&es Ret#rns an" A&&!'ances.
T,e transacti!n in j!#rna& entr- 3!r( is given be&!'%
Sales Return and Allowances
Account receivable
T,is transacti!n ,as a )artic#&ar c,aracteristic. Beca#se t,e transacti!ns in
t,e Acc!#nting Receivab&e (!"#&e are integrate" t! t,e ?enera& Le"gerD t,is
transacti!n (#st be rec!r"e" in t,e Acc!#nts Receivab&e (!"#&eGn!t as a
j!#rna& entr- in t,e ?enera& =!#rna&. T,e t!ta& !3 a&& t,e c#st!(erHs ba&ances It,e
"etai& !r s#bsi"iar- &e"gerJ (#st a&'a-s eC#a& t,e Acc!#nts Receivab&e acc!#nt in
t,e ?enera& Le"ger It,e s#((ar- !r c!ntr!&&ingJ
T,e transacti!n can be rec!r"e" in t'! 'a-s%
$. As a cre"it (e(! i3 t,e )r!gra( ,as a s)ecia& c!((an" t,at creates t,e
cre"it (e(! se)arate 3r!( t,e inv!icing.
5. As a negative inv!ice It,e t!ta& c!st is a negative n#(berJ 'it, t,e acc!#nt
n#(ber 3!r sa&es being t,e sa&es ret#rn an" a&&!'ance n#(berD !r b- creating
an invent!r- ite( ca&&e" sa&es ret#rn an" a&&!'ances.
N!te t,at a cre"it (e(! is t,e sa(e as a negative inv!ice.
A Sa&es 0isc!#nt !cc#rs ',en t,e inv!ice is )ai" 'it,in t,e "isc!#nt )eri!". T,e
"isc!#nt )eri!" is "eter(ine" b- t,e )a-(ent ter(s !n t,e inv!iceD s#c, as 5+$9
Net 9. T,is (eans t,at t,e b#-ers can ta;e a 5F re"#cti!n in t,e a(!#nt !'e"
!n t,e inv!ice i3 )ai" 'it,in $9 "a-sD !r t,e 3#&& a(!#nt is "#e in 9 "a-s. N!te
t,at it is 5F !3 t,e sa&eD n!t inc&#"ing t,e 3reig,t. Sa&es Ret#rns an" A&&!'ances
s,!#&" a&s! be ta;en int! c!nsi"erati!n. A "isc!#nt cann!t a))&- t! ite(s t,at
,ave been ret#rne".
In s!(e acc!#nting )r!gra(s t,e "isc!#nt a(!#nt is ca&c#&ate" a#t!(atica&&-
base" !n t,e date of the invoice an" t,e current date !r t,e "ate !3 t,e cas,
recei)t.
Pa-(ent ter(s re&ate t! ',en an inv!ice is "#e an" ',en an" t,e a(!#nt !3
"isc!#nt can be ta;en i3 )ai" a,ea" !3 ti(e. Ter(s can be an- arrange(ent t,e
b#-er an" se&&er agree !n. T,e str#ct#re !3 )a-(ent ter(s is%
5 + $9 Net 9
A B C
A. "isc!#nt rate
B. )a- 'it,in n#(ber !3 "a-s t! get "isc!#nt.
C. F#&& a(!#nt t! be )ai" 'it,in n#(ber !3 "a-s
E<a()&es !3 )a-(ent ter(s are%
5+$9 Net 9 K 5F "isc!#nt i3 )ai" 'it,in $9 "a-sD t,e 3#&& a(!#nt "#e
in 9 "a-s.
$+$9 Net 51 K $F "isc!#nt i3 )ai" 'it,in $9 "a-sD t,e 3#&& acc!#nt "#e
b- t,e 51
t,
"a-.
SALES RETURNS
AN0
ALLO4ANCES
CUSTO8ER
RETURN
8ERCHAN0ISE
SALES 0ISCOUNT
PAL8ENT TER8S
7/6/2003 4-5
CASH RECEIPTS
PAL8ENT FRO8
CUSTO8ER ON
ACCOUNT
PAL8ENT FRO8
CUSTO8ER
4ITHIN
0ISCOUNT
PE0IO0
FREI?HT
IANO4N AT TI8E
OF INVOICEJ
$+$9 Net EO8 K $F "isc!#nt i3 )ai" b- $9
t,
!3 t,e (!nt,D
3#&& a(!#nt b- en" !3 t,e (!nt,.
I((e"iate !r 0#e U)!n recei)t K Pa-ing at sa(e ti(e !3 inv!ice !r ',en t,e
ite( is "e&ivere".
Cas, K 4i&& )a- 3!r t,e inv!ice ',en )ic;ing #)
)r!"#cts.
4,en t,e c#st!(er sen"s t,e )a-(ent !3 t,e inv!iceD ',et,er 3#&& !r )artia&D
Cas, is increase" 'it, a "ebit an" Acc!#nts Receivab&e is "ecrease" 'it, a
cre"it. T,e transacti!n in j!#rna& entr- 3!r( is s,!'n be&!'.
Cash
Accounts Receivable
T,is transacti!n is rec!r"e" in t,e cas, recei)ts j!#rna&.
I3 t,e ter(s !3 t,e inv!ice inc&#"e a "isc!#nt an" t,e c#st!(er )a-s t,e inv!ice
'it,in t,e in"icate" ter(sD a "isc!#nt is given. N! "isc!#nt is given #nti& t,e
)a-(ent is receive".
T,ere are s!(e c#st!(ers ',! &i;e t! ta;e M&!st "isc!#ntsN !r "isc!#nts n!t
"eserve". In !t,er '!r"sD t,e c#st!(er '!#&" 'rite a c,ec; &ess t,e "isc!#nt
even t,!#g, t,e c,ec; '!#&" be receive" a3ter t,e "isc!#nt "ate. A&t,!#g, n!t
an et,ica& )r!ce"#reD it "!es !cc#r in b#siness. T,e c!()an- nee"s t! set a
)!&ic- c!ncerning t,e ,an"&ing !3 t,ese M&!st "isc!#nts.N I3 t,e c!()an- "!es n!t
'ant t! acce)t t,e &!st "isc!#ntD a ba&ance '!#&" be &e3t in t,e c#st!(erHs
acc!#nt.
T,is transacti!n is rec!r"e" in t,e cas, recei)ts j!#rna&. T! rec!r" a
c#st!(erHs )a-(ent 'it,in t,e "isc!#nt )eri!"D t,e cas, acc!#nt '!#&" be
increase" I"ebitJ b- t,e a(!#nt !3 t,e c,ec;. Acc!#nts Receivab&e '!#&" be
"ecrease" Icre"itJ b- t,e a(!#nt !3 t,e inv!ice I&ess an- sa&es
ret#rns+a&&!'ancesJD an" t,e "i33erence '!#&" be a "ebit t! sa&es "isc!#nts. T,e
transacti!n in j!#rna& entr- 3!r( is s,!'n be&!'%
Cash
Sales discount
Accounts receivable
Freight in is t,e c!st !3 bringing t,e )r!"#ct )#rc,ase" int! t,e b#siness.
Freight revenue is t,e )r!cess !3 sen"ing t,e )r!"#ct !#t t! t,e c#st!(er. I3 t,e
3reig,t is "esignate" as FOBIFree On B!ar"J 0estinati!nD t,e se&&er )a-s t,e
3reig,t. I3 t,e 3reig,t is "esignate" as FOB S,i))ing P!intD t,e c#st!(er s,!#&"
)a- t,e 3reig,t. 8an- ti(es t,e ven"!r 'i&& )a- t,e 3reig,t as a c!nvenience t!
t,e c#st!(er. T,e sa&es inv!ice 'i&& re3&ect t,e )re"eter(ine" 3reig,t c!st. T,e
c#st!(er 'i&& )a- t,e 3reig,t at t,e sa(e ti(e as )a-(ent !3 t,e sa&es inv!ice.
T,e transacti!ns j!#rna& entr- 3!r( are given be&!'%
I"'$i#e t$ C(st$)e!
Acc!#nts receivab&e
Sa&es
Freig,t Reven#e
7/6/2003 4-6
C$)*a"+,s Pa+)e"t t$ -!ei./t C$)*a"+
Freig,t O#t
Cas,
S,i))ing an" ,an"&ing can be c!nsi"ere" reven#e since t,e act#a& c!st can be
&ess t,an t,e a(!#nt bi&&e" t! t,e c#st!(er. In t,is caseD 3reig,t reven#e is #se"
3!r t,e a(!#nt bi&&e" t! t,e c#st!(er an" 3reig,t-!#tD a c!st !3 g!!"s s!&"
acc!#ntD is #se" 3!r t,e act#a& c!st. T,e "i33erence I)r!3itJ 'i&& be re3&ecte" in t,e
gr!ss )r!3it ca&c#&ati!n.
I3 t,e 3reig,t is #n;n!'nD it is )ai" se)arate&- !nce t,e c#st!(er receives t,e
(erc,an"ise an" t,e 3reig,t c!()an- ,as sent a bi&& t! t,e c#st!(er.
T,e j!#rna& entr- 3!r( !3 t,e transacti!ns in t,is sit#ati!n is s,!'n be&!'%
Company Customer
I"'$i#e t$ C(st$)e!
A+R
Sa&es
Pa+)e"t t$ -!ei./t C$)*a"+Gb- c#st!(er
Freig,t In
Cas,
Pa+)e"t 0!$) C(st$)e!
Cas,
A+R
7/6/2003 4-7
A/R
S(bsi1ia!+
Le1.e!
L%O%2
-l$3 $0 Data
L%O%4
T,e Acc!#nts Receivab&e S#bsi"iar- Le"gerD a s#))&e(ent t! t,e ?enera& Le"gerD
c!ntains !n&- t,e transacti!ns t,at a33ect t,e Acc!#nts Receivab&e acc!#nt. It
c!ntains t,e genera& in3!r(ati!n ab!#t t,e c#st!(er Ina(eD a""ressD ),!ne n#(berD
sa&es -ear-t!-"ateD cre"it ter(sD etc.J an" "etai& in3!r(ati!n ab!#t t,e activit- !3 t,e
c#st!(er Isa&esD cas, recei)tsD sa&es ret#rns+a&&!'ancesJ. T,is in3!r(ati!n can be
;e)t b- "ate !r b- inv!ice n#(berD "e)en"ing !n t,e n#(ber !3 c#st!(ers an"
transacti!ns.
T,e t!ta& !3 t,e ba&ances !3 a&& t,e c#st!(erHs acc!#nts s,!#&" eC#a& t,e ba&ance
in t,e Acc!#nts Receivab&e c!ntr!& acc!#nt in t,e ?enera& Le"ger. A re)!rt &isting
t,e c#st!(er ba&ances is necessar- t! s,!' t,is eC#a&it-. T,is re)!rt is s!(eti(es
ca&&e" t,e Sc,e"#&e !3 Acc!#nts Receivab&e. It can a&s! be ca&&e" t,e Age" Acc!#nts
Receivab&e i3 it inc&#"es t,e age !r ,!' (an- "a-s 3r!( t,e "ate !3 t,e inv!ice t! t,e
c#rrent "ate.
In t,e manual acc!#nting s-ste( an inv!ice '!#&" be )rinte"D t,en rec!r"e" in
t,e sa&es j!#rna&% a c,ec; '!#&" be "e)!site"D t,en rec!r"e" in t,e cas, recei)t
j!#rna&O an" a cre"it (e(! 3!r sa&es ret#rns )rinte" an" rec!r"e" in t,e ?enera&
=!#rna& an" t,e s#bsi"iar- &e"ger. Eac, transacti!n '!#&" be )!ste" t! t,e
a))r!)riate c#st!(er in t,e s#bsi"iar- &e"ger. T,is )r!cess is a ver- ti(e-
c!ns#(ing an" te"i!#s tas;.
Using a computerized s-ste( t,e transacti!n is rec!r"e" in t,e a))r!)riate
j!#rna&. A si()&e c!((an" te&&ing t,e s-ste( t! )!st t,e transacti!n 'i&& rec!r" it in
b!t, t,e ?enera& Le"ger an" t,e a))r!)riate c#st!(er acc!#nt in t,e s#bsi"iar-
&e"ger.
T,e "ata in t,e s#bsi"iar- &e"ger can be acc#(#&ate" in t'! 'a-s%
$. Maintaining all invoices and payments for the entire year. At t,e en" !3 t,e -ear
t,e inv!ice 'i&& be c&eare" b- t,e cas, )a-(entsD &eaving !n&- t,e #n)ai"
inv!ices. T,e a"vantage !3 t,is (et,!" is t,at ever- transacti!n 3!r ever-
c#st!(er is s,!'n 3!r t,e entire -ear. P#rc,ases an" cas, )a-(ent activit- are
s,!'n in "etai&. T,is 'i&& ,e&) t! "eci"e t! give t,e c#st!(er a""iti!na& cre"it !r
e<ten"e" ti(e t! )a-.
5. Clearing invoice paid with cash payment at the end of each month. T,is (et,!"
;ee)s t,e in3!r(ati!n c!ntaine" !n t,e c!()#ter (e(!r- t! a (ini(#(D
reC#iring &ess r!!( !n t,e ,ar" "rive. It a&s! &eaves t,e c#st!(erHs acc!#nt in
t,e s#bsi"iar- &e"ger #nc&#ttere".
An!'ing ,!' t,e in3!r(ati!n gets 3r!( !ne )art !3 t,e s-ste( t! t,e !t,er 'i&& s)ee"
t,e err!r-c!rrecti!n )r!cess.
In t,e Acc!#nts Receivab&e (!"#&e t,e transacti!n is rec!r"e" in t,e a))r!)riate
j!#rna&. 4,i&e t,e transacti!n is being rec!r"e" t,ree areas are accesse"O t,e
C,art !3 Acc!#nts in t,e ?enera& Le"gerD t,e c#st!(er 3i&e in t,e Acc!#nts
Receivab&e (!"#&eD an" t,e ite(s 3i&e in t,e Invent!r- (!"#&e. T,e sa(e invent!r-
"ata is #se" 3!r t,e A+RD A+PD an" Invent!r- (!"#&es. I3 t,is in3!r(ati!n is inc!rrect
!r t,e 3i&e "!es n!t e<ist an err!r 'i&& !cc#r.
A sa&es inv!ice )#ts a "ebit int! t,e s#bsi"iar- &e"ger 3!r t,e c#st!(er an" enters
a cre"it t! sa&es an" a "ebit t! t,e A+R acc!#nt in t,e ?enera& Le"ger.
7/6/2003 4-8
A sa&es inv!ice )#ts a "ebit int! t,e s#bsi"iar- &e"ger 3!r t,e c#st!(er an" enters a cre"it t! sa&es an"
a "ebit t! t,e A+R acc!#nt in t,e ?enera& Le"ger.
A cas, recei)t 'i&& nee" t! (atc, t,e c,ec; receive" t! t,e c!rrect inv!iceIsJ. B- (atc,ing t,e inv!ice
'it, a cas, recei)tD t,e s-ste( (a;es t,e inv!ice ba&ance P9.
Once t,e transacti!n ,as been entere" it 'i&& be eit,er i((e"iate&- )!ste" t! t,e genera& an"
s#bsi"iar- &e"gers i3 it is rea&-ti(e )r!cessing !r )!ste" t! t,e &e"gers 'it, a c!((an" t! )!st. An!t,er
c!((an" is entere" t! re(!ve t,e P9 ba&ance !r c&ear inv!ices.
T,e Acc!#nts Receivab&e acc!#nt is never c&!se" beca#se it is a )er(anent acc!#nt. Fig#re ..$ s,!'s
t,e A+R "ata 3&!'. QQQQQQQQQQQQQQQQQ
CUSTO8ER
FILE 8AINTENANCE
QQQQQQQQQQQQQQQQQQQ
QQQQQQQQQQQQQ QQQQQQQQQQQQQQQ
CASH INVOICE-
RECEIPTS IRea& Ti(eJ
Entr- QQQQQQQQQQQQQQQQQQ C#st!(er ------------------------
QQQQQQQQQQQ In3!r(ati!n PRINT+ POST
CUSTO8ER ------------------------
SUBSI0IARL
LE0?ER QQQQQQQQQQQQ QQQQQQQQQ
---------------------- Sa&es
CASH =!#rna& INVOICE
RECEIPTS QQQQQQQQQQQQQQQQQ -------------------- ---------------
LISTIN?
R$DR5DR QQQQQQQQ QQQQQQQQQQ --------------------
--------------------- Cas,
POST State- Age" Recei)ts
(ent Le"ger ------------------
QQQQQQQQQQQQQ ------------- ----------------
Cas, QQQQQQQQQQQ
Recei)ts C#st!(er
=!#rna& List
--------------------- -----------------
QQQQQQQQQQQQQQQQQ
?ENERAL
LE0?ER
QQQQQQQQQQQQQQQQQQ
QQQQQQQQQQQQQ QQQQQQQQQQQQQQQ
Cas,
Recei)ts Sa&es =!#rna&
Peri!" En" Peri!" En"
C&!se c&!se
-------------------- --- ----------------------
QQQQQQQQQQQQQ QQQQQQQQQQQQQQQQQ
Cas,
Recei)ts Sa&es =!#rna&
=!#rna& !
O
----------------------- ---------------------------
C#st!(er T-)es an" Fie&"s !3 8ain Fi&e L.O. .
T,ere are t,ree (et,!"s #se" in acc!#nting 3!r c#st!(er transacti!ns%
Open Item, Balance Froward, Automatic Billing
O)en Ite( an" Ba&ance F!r'ar" "ea& 'it, ,!' t,e acc!#nting )r!gra( ,an"&es "ata at (!nt, en"
an" ,!' it a))ears at t,e beginning !3 t,e ne<t (!nt,.
7/6/2003 4-9
Customer
Information
U
P
D
A
T
E

OPEN ITEM
BALANCE
-ORWARD
AUTOMATIC
BILLING
F!r an !)en ite( c#st!(erD t,e "etai& 3!r eac, inv!ice Iiss#anceD )a-(entD ret#rn+
a&&!'anceJ 3!r t,at c#st!(er is carrie" I;e)tJ in t,e c#st!(erHs acc!#nt #nti& t,e
inv!ice is )ai" in 3#&&. T,e inv!ice is c!nsi"ere" an !)en ite( Iinv!iceJ #nti& its
ba&ance is P9. T,ere are (an- variati!ns !3 t,is t-)e !3 c#st!(er "e)en"ing !n
t,e c,aracteristics !3 t,e c!()#ter an" t,e in"ivi"#a& c!()an-. F!r e<a()&eD
S(it, Br!t,ers C!. ,as t,e 3!&&!'ing in3!r(ati!n &iste" in its 3i&e%
0ATE INVR INVP CAR PAL8ENT BALANCE
2+$> .12> $D199 $D199
2+51 .267 99 $D699
2+5> .12> 162 $D999 699
2+9 .267 172 99 199
In S(it, Br!t,ersH sit#ati!n Inv!ice R.267 is 9 at t,e en" !3 t,e (!nt, an"
t,ere3!re 'i&& n!t a))ear in t,e =#&- "ata. H!'everD b!t, inv!ice R.12> an" t,e
)artia& )a-(ent 'i&& a))ear in =#&- beca#se t,e inv!ice ba&ance is P199 n!t P9.
F!r a tr#e !)en ite( c#st!(erD a&& t,e "etai& 3!r inv!ice R.12> 'i&& re(ain #nti&
t,e inv!ice ba&ance eC#a&s P9 !r t,e inv!ice is )#rge" !r re(!ve" 3r!( t,e
s-ste(. Aee)ing t,is a(!#nt !3 "etai& reC#ires a great "ea& !3 (e(!r-. I3 t,ere is
a )r!b&e( 'it, &i(ite" (e(!r-D c,!!sing a s-ste( 'it, a (!"i3ie" !)en ite(
c#st!(er !)ti!n c!#&" be #se3#&. In a (!"i3ie" !)en ite( (et,!" !n&- t,e
ba&ance !3 t,e inv!ice 'i&& a))ear. I3 t,ere are t'! !r (!re inv!ices t,e ba&ance
!3 eac, inv!ice 'i&& be &iste".
A tr#e !)en ite( c#st!(er '!#&" be #se3#& t! c!()anies t,at ,ave severa&
c#st!(ers ',! ,ave severa& inv!ices 'it, 3#&& )a-(ent (a"e 'it,in 9 "a-s. A
(!"i3ie" !)en ite( is #se3#& 3!r t,e c!()anies t,at ,ave severa& c#st!(ers b#t
&i(ite" inv!ices t,at are )ai" !n ti(e.
F!r a ba&ance 3!r'ar" c#st!(erD t,e "etai&s !3 inv!iceD )a-(entsD an"
ret#rns+a&&!'ances are ;e)t 3!r t,e (!nt, in ',ic, t,e- !cc#rre". H!'everD in
t,e ne<t (!nt, !n&- t,e ba&ance t,e c#st!(er !'es is )r!vi"e". T,e ba&ance is
t,e a(!#nt "#e 3!r t,e c#st!(er an" is n!t &iste" b- inv!ice n#(ber. T,is
(et,!" reC#ires t,e (ini(#( a(!#nt !3 (e(!r-. It is best #se" 3!r serviceG
t-)e c!()anies I)&#(bersD e&ectriciansD car)entersJ ',! "ea& 'it, a c#st!(er
!n&- ever- 3e' (!nt,s.
C!nsi"er t,e )revi!#s e<a()&e !3 S(it, Br!t,ers C!. 0#ring t,e (!nt, a&& t,e
"ata is )r!vi"e"O ,!'everD a3ter t,e en" !3 t,e (!nt, an" at t,e be.i""i". $0 t/e
"e5t )$"t/ t,e 3!&&!'ing 'i&& a))ear in t,e c#st!(er 3i&e%
0ATE INVR INVP CAR PAL8ENT BALANCE
>+$ 199
N!tice t,is s,!'s !n&- t,e c#st!(erHs ba&ance "#e !r t,e a(!#nt carrie"
3!r'ar"D t,#s a ba&ance 3!r'ar" c#st!(er. Tracing an- err!rs !r ans'ering
c#st!(erHs inC#iries is (!re "i33ic#&t #sing t,is a))r!ac,.
A#t!(atic bi&&ing "ea&s 'it, t,e inv!icing !3 t,e c#st!(ersD n!t ,!' t,e "ata is
;e)t in t,e c#st!(er 3i&e. A c#st!(er c!#&" be b!t, a#t!(atic bi&&ing an" ba&ance
3!r'ar". It is j#st a C#ic; 'a- !3 "!ing t,e (!nt,&- bi&&ing.
7/6/2003 4-10
An a#t!(atic bi&&ing c#st!(er ,as t,e sa(e a(!#nt bi&&e" t! ,i(+,er ever-
(!nt,. T,is bi&&ing is )er3!r(e" b- setting #) a &ist 3!r t,e c!()#ter t! #se eac,
(!nt,. It is (!"i3ie" as reC#ire". Se&ecting t,e c!((an" t! )r!cess a#t!(atic
bi&&ing 'i&& enter !r create inv!ices base" !n t,e "ata in t,e &ist.
T,is (et,!" is #se3#& 3!r &a'-ers ',! ,ave (an- c&ients !n retainer !r a
c!()an- t,at rents a))&iances b- t,e (!nt,. T,is (et,!" is #se3#& an- ti(e
severa& c#st!(ers !3 t,e c!()an- ,ave t,e sa(e a(!#nt bi&&e" t! t,e( eac,
(!nt,.
T,e c#st!(ers are reC#ire" t! rent a))&iances 3!r a (ini(#( !3 t,ree (!nt,s.
4,en entering t,e c#st!(er in t,e acc!#nting rec!r"s t,e (!nt,&- a(!#nt is
entere" int! a &ist. F!r e<a()&eD 8r. Aent rents a TV 3r!( A&&state at P9 a (!nt,.
At t,e en" !3 t,e (!nt, t,e acc!#ntant 'i&& )r!cess t,e a#t!(atic bi&&ing &ist an"
8r. Aent 'i&& ,ave a bi&& sent t! ,i( 3!r P9. T,e 3irst !3 t,e ne<t (!nt, a bi&& 'i&&
be )rinte" b- si()&- )r!cessing t,e a#t!(atic bi&&ing acc!#nts. A bi&& !3 P9 'i&& be
)rinte" !#t eac, (!nt,. T,e &ist is c,ange" !n&- i3 t,ere is a c,ange in t,e a(!#nt
!r 8r. Aent is n! &!nger a c#st!(er.
T,e (!st c!((!n c#st!(er 3ie&"s are t,e C#st!(er C!"eD C#st!(er Na(eD
A""ressD an" Beginning Ba&ance. Ot,er 3ie&"s are I$J T-)eGBa&ance F!r'ar"D
O)en Ite( !r A#t!(atic Bi&&ingD I5J Cre"it Li(itG,!' (#c, is t,is c#st!(er
a&&!'e" t! b#- !n cre"itD IJ Last Sa&e "ateD I.J Last Pa-(ent "ateD an" I1J Lears-
t!-0ate Sa&es. T,e &ast t,ree 3ie&"s are ,e&)3#& in (a;ing (anage(ent "ecisi!nsG
S,!#&" t,is c#st!(er receive a""iti!na& cre"itS S,!#&" t,e- get a re"#ce" se&&ing
)riceS H!' (#c, "! -!# a&&!' t,is c#st!(er t! b#-S
T,e c!ntents in t,e 3ie&"s can be c,ange"D "e&ete"D an" vie'e" e<ce)t 3!r t,!se
3ie&"s t,at are a#t!(atica&&- entere" s#c, as &ast sa&e "ateD &ast )a-(ent "ateD an"
sa&es -ear-t!-"ate.
T,e c#st!(erHs beginning ba&ances re)resent inv!ices t,at ,ave n!t been )ai" !r
,ave been )artia&&- )ai". 0e)en"ing !n t,e t-)e !3 c#st!(er t,e beginning
ba&ance can be entere" as a t!ta& "!&&ar a(!#nt Iba&ance 3!r'ar"J !r b- t,e #n)ai"
inv!ice n#(berD "ateD an" a(!#nt I!)en ite(J. T,e beginning ba&ances can be
c,ec;e" b- )rinting !#t an age" Acc!#nts Receivab&e. T,e t!ta& !)en inv!ices
s,!#&" be t,e sa(e a(!#nt as t,e Acc!#nts Receivab&e c!ntr!&&ing acc!#nt in t,e
?enera& Le"ger.
T,ere are t'! t-)es !3 inv!ice entr- )r!cessing I$J )!int !3 sa&e an" I5J !r"er
entr-.
T,e )!int !3 sa&e is an inv!ice 'ritten 'it, t,e c#st!(er )resent !r at t,e )!int
!3 sa&e. Us#a&&- a cas, inv!ice is create" an" t,e cas, recei)t is rec!r"e" at t,e
sa(e ti(e. 8an- retai& st!res #se t,is (et,!".
Or"er entr- is an inv!ice 'ritten as a res#&t !3 a )#rc,ase !r"er. T,ese inv!ices
are #s#a&&- !n acc!#ntD n!t )ai" 3!r at t,e ti(e !3 t,e recei)t !3 t,e (erc,an"ise.
4,!&esa&ers )ri(ari&- #se t,is (et,!" beca#se t,e c#st!(er is n!t )resent ',en
t,e !r"er is )&aces an" sent.
ETA8PLE%
ALLSTATE
APPLIANCE CO.
Mai" -ile
-IELDS
BEGINNING
BALANCE
T!a"sa#ti$"s
L%O%6
--------
INVOICE ENTR
PROCESSING
7/6/2003 4-11
SALES INVOICING
TLPE OF INVOICES
INVOICE STRUCTURE
T,ere are t,ree basic (et,!"s #se" t! 'rite t,e "ata t! t,e Acc!#nts
receivab&e 3i&e.
$. Invoice by invoice. As t,e inv!ice is c!()&ete" it is entere" int! t,e
c#st!(er 3i&e. Or"er entr- )r!gra(s #s#a&&- #se t,is (et,!".
5. Automatically. T,e )r!gra( enters a&& t,e inv!ices ',en -!# en" t,e
Sa&es Inv!ice (!"#&e. A&& inv!ices are entere" t! t,e a))r!)riate
c#st!(er at t,e sa(e ti(e.
. A special command to post the invoices t,at ,ave been entere" is #se"
t! 'rite t,e "ata. MP!st Inv!icesN gives t,e c!ntr!& !3 ',en t! )!st. A
,ig,-en" )r!gra( 'i&& &ist a&& inv!ices t,at ,ave been 'ritten an" state
',ic, !nes ,ave been )!ste".
An!'ing ',en t,e inv!ice "ata is 'ritten t! t,e c#st!(erHs acc!#nt in t,e
Acc!#nts receivab&e (!"#&e 'i&& ,e&) &!cate t,e inv!ice s,!#&" an err!r
!cc#r. S#c, err!rs as inc!rrect c#st!(erD "#)&icate inv!iceD an" !(itte"
inv!ices can be c!rrecte" b- ;n!'ing ',et,er t! &!!; in t,e Sa&es Inv!icing
(!"#&e !r t,e Acc!#nts Receivab&e (!"#&e. F!r e<a()&eD a "#)&icate
inv!ice c!#&" a))ear as a sing&e inv!ice% an inv!ice ,as been 'ritten t! t,e
c#st!(er in t,e Acc!#nts Receivab&e (!"#&e an" an i"entica& inv!ice ,as
been entere" b#t n!t )!ste" in t,e Sa&es Inv!icing (!"#&e.
An inv!ice re)resents a c#st!(erHs !r"er. At t,e en" !3 t,e (!nt,D a
state(ent s,!'ing a&& t,e inv!ices an" t,e c#st!(er )a-(ents is sent !#t t!
s,!' t,e ba&ance in eac, acc!#nt.
T,ere are t,ree basic t-)es !3 inv!ices% ServiceD Retai&D an"
Resa&e+4,!&esa&e+8an#3act#ring. T,e t-)e !3 inv!ice t! #se "e)en"s !n
t,e c#st!(er an" ',at is being s!&".
Service
On a service inv!ice t,e (aj!rit- !3 t,e bi&& is &ab!r c,arge 'it, n! sa&es ta<
c,arge". T,ere can be invent!r- ite(s inc&#"e" b#t #s#a&&- t,e ite(s are
&i(ite". T,e invent!r- ite(s '!#&" ,ave sa&es ta< a))&ie".
Service c!()aniesD acc!#ntantsD )&#(bersD e&ectriciansD an" car)enters
'!#&" be t,e #sers !3 t,is t-)e !3 inv!ice.
Retai&
I3 &arge C#antities are )#rc,ase" 3!r t,e )#r)!se !3 resa&eD n! sa&es ta< is
a))&ie" an" &!'er )rices Itra"e "isc!#ntsJ are #se". 4,!&esa&e inv!ices are
#se" even i3 &arger C#antities are )#rc,ase" 3!r sa&e !n&- t! &i(ite"
c#st!(ers. T,ese a&s! '!#&" ,ave n! sa&es ta< a))&ie".
In a (an#3act#ring inv!iceD ite(s )#rc,ase" b- t,e c#st!(er are )#t
t!get,er t! create !ne !r (!re )r!"#cts. T,ese ite(s are n!t ta<e".
An inv!ice ,as t,ree (ain )arts% t,e ,ea"erD t,e b!"-D an" t,e t!ta&.
Hea1e!
T,e ,ea"er c!ntains t,e c#st!(erHs na(eD a""ressD an" t,e s,i) t! na(e
an" a""ress. T,e ter(s an" an- !t,er "etai& in3!r(ati!n s#c, as t,e
)#rc,ase !r"er n#(berD t,e sa&es)ers!nD t,e 3reig,t a(!#ntD an" t,e carrier
can a&s! be inc&#"e".
7/6/2003 4-12
T,e ,ea"er a&s! c!ntains t,e c!()an- na(e an" a""ress. T,is c!#&" be 'it,
)re)rinte" inv!ices an" n#(bers !r )rinte" 3r!( t,e s-ste( c!n3ig#rati!n 3!r t,e
)artic#&ar c#st!(er.
B!"-
T,e b!"- !3 t,e inv!ice c!ntains t,e invent!r- ite( n#(berD "escri)ti!nD C#antit-D
#nit )riceD an" &ine t!ta& )rice. Eac, ite( )#rc,ase" 'i&& ,ave a se)arate &ine !r
seC#ence n#(ber.
T!ta&
T,e t!ta& )!rti!n 3 t,e inv!ice 'i&& inc&#"e t,e ta<D s,!#&" it be a))&ie"D t,e a(!#nt
!3 3reig,tD an- )re)a-(entD an" t,e t!ta& !3 t,e inv!ice. T,is t!ta& is t,e a(!#nt
t,at 'i&& be carrie" 3!r t,is )artic#&ar inv!ice int! t,e acc!#nts receivab&e &e"ger.
Fig#re ..5 is an e<a()&e !3 a c!()#ter-generate" Sa&es Inv!ice. T,e t,ree
)arts !3 an inv!ice are s,!'n.
Fig#re ..5
T,ree Parts !3
An inv!ices
T,e )a-(ent !3 3reig,t c,arges "e)en"s !n t,e FOB IFree !n B!ar"J )!int. I3
t,e 3reig,t is FOB 0estinati!nD t,e se&&er is res)!nsib&e 3!r )a-ing t,e 3reig,t. I3 it
is s,i))ing P!intD t,e b#-er is res)!nsib&e 3!r )a-ing t,e 3reig,t. T,e se&&er (ig,t
)a- t,e 3reig,t 3!r t,e b#-er !n FOB s,i))ing. P!int as a c!nvenience. T,e
c,arge is t,en a""e" t! t,e inv!ice an" increases t,e c#st!(erHs acc!#nt. I3 it is
FOB "estinati!nD t,e 3reig,t c!st is n!t a""e" t! t,e inv!ice.
A se)arate acc!#nt s,!#&" be ;e)t 3!r 3reig,t c!st s! it 'i&& n!t be inc&#"e" in
net sa&es.
Ever- sa&es inv!ice s,!#&" ,ave a se)arate secti!n in ',ic, t! )&ace t,e c!st
!3 t,e 3reig,t an" t,e 3reig,t acc!#nt s,!#&" be inc&#"e" in t,e ?enera& Le"ger
acc!#nt.
FREI?HT
CHAR?ES
7/6/2003 4-13
!EADE"
# %D&
T%TA'
PRINTIN?
SALES RETURNS AND
ALLOWANCES
CRE0IT 8E8O
NE?ATIVE INVOICE
:ERO CHECA
CASH RECEIPTS
I3 t,e s-ste( #ses rea& ti(e )r!cessing 3!r inv!icesD a3ter entering t,e
in3!r(ati!n 3!r t,e inv!ice it (#st be )!ste". T,e inv!ice cann!t be
c,ange" !nce it is )rinte". It (#st be v!i"e" an" reentere" i3 it is inc!rrect.
S!(e )r!gra(s reC#ire t,e inv!ice t! be )rinte" as eac, secti!n !r )art
!3 t,e inv!ice is c!()&ete. I3 t,is is t,e caseD it is ,ar" t! c!rrect beca#se
-!# (#st (a;e c!rrecti!ns t! it be3!re )rinting t,at secti!n.
Ot,er )r!gra(s a&&!' -!# t! enter "ata 3!r severa& inv!ices. Once t,e
in3!r(ati!n 3!r a&& t,e inv!ices are entere" t,e- can be )rinte" as a gr!#).
Be3!re t,e gr!#) !3 inv!ices is )rinte"D an in"ivi"#a& inv!ice can be c,ange".
T,ese )r!gra(s can a&s! )rint (!re t,an !ne c!)- !3 t,e inv!ice. T,is
(et,!" gives t,e #ser (!re c!ntr!& !ver ',en an" ,!' t! )rint.
Cre"it (e(!s are 'ritten b- t,e se&&er t! in"icate ',en a ret#rn !r an
a&&!'ance ,as been given. 8an- )r!gra(s ,ave s)ecia& c!((an"s t,at
a&&!' t,e #ser t! enter cre"it (e(!s in t,e sa(e (anner as sa&es inv!ices.
T,e cre"it (e(! s,!#&" !33set t,e sa&es inv!ice s! t,at it 'i&& "isa))ear
a3ter t,e en"-!3-(!nt, c&!sing. T,is can be acc!()&is,e" b- a 3ie&" in t,e
cre"it (e(! as;ing 3!r t,e inv!ice n#(berD ',ic, 'i&& ,ave t,is cre"it (e(!
a))&ie" t! it.
I3 t,e )r!gra( "!es n!t ,ave a s)ecia& c!((an" 3!r Cre"it 8e(!s ISa&es
ret#rns an" a&&!'ance !r Ba" 0ebt an" A"j#st(entsJD a creative 'a- t!
,an"&e t,ese t-)es !3 transacti!ns (#st be )er3!r(e". T,is (et,!" is t!
create a negative inv!ice 'it, t,e ite( n#(ber. T,e C#antit- is &iste" as a
negative n#(ber t! v!i" t,e )!sitive inv!ice.
A Negative inv!ice is (atc,e" t! t,e !rigina& inv!ice b- entering a *er! cas,
recei)t. A *er! cas, recei)t is a c,ec; receive" t,at ,as n! "!&&ar a(!#nt
an" is #se" !n&- t! (atc, t,e cas, recei)t 3!r t,e )!sitive inv!ice t! t,e
negative. T,e net e33ect is P9D t,#s *er!ing !3 t,e inv!ices. It is c&eare" at
en"-!3-(!nt, c&!sing.
Cas, recei)ts are entere" as a batc, an" reC#ire t,e #ser t! (atc, t,e cas,
recei)t t! t,e c#st!(er@s sa&es inv!ice. T,is is acc!()&is,e" b- entering t,e
a(!#nt !3 t,e cas, receive". An acc!#nting s-ste( 'i&& a#t!(atica&&- ;n!'
t,is is a "ebit t! cas, an" a cre"it t! A+R. 4,at t,e s-ste( "!es NOT ;n!'
is t,e aging )eri!" I9-9D $-29D 2$-79D79U-- ba&ance 3!r'ar" s-ste(J !r
',at inv!ice I!)en-ite( s-ste(J t! ',ic, t! a))&- t,is cas, recei)t.
F!r a ba&ance-3!r'ar" c#st!(erD t,e acc!#nting s-ste( 'i&& &ist t,e aging
)eri!"s an" t,e #ser 'i&& )&ace t,e "!&&ar a(!#nt t! be a))&ie" t! eac,
acc!#nting+aging )eri!". F!r t,e !)en-ite( c#st!(erD t,e #ser 'i&& nee" t!
enter t,e inv!iceIsJ t! ',ic, t,is cas, recei)t is a))&ie".
Eac, "a-Hs cas, recei)ts s,!#&" be entere" an" )!ste" as a batc, an"
be "e)!site" in t,e ban;. T,is 'i&& ai" t,e #ser ',en rec!nci&ing t,e ban;
acc!#nt.
0#ring t,e (!nt, inv!ices an" )a-(ents against inv!ices Icas, recei)tsJ
are s,!'n !n t,e age" Acc!#nts Receivab&e re)!rt. T,is is t,e "etai& 3!r t,e
(!nt,. A3ter t,e en"-!3-(!nt, c&!sing t,e inv!ices 'it, (atc,ing cas,
recei)ts 'i&& be "r!))e" 3r!( t,e s-ste( since t,e- n! &!nger re)resent an
!#tstan"ing acc!#nt receivab&e. Preserving t,is (!nt,&- "etai& is a g!!"
reas!n an arc,iva& "is; Ibac;#) "is; 3!r st!rageJ s,!#&" be (a;e be3!re
c&!sing t,e (!nt,.
7/6/2003 4-14
Sa&es "isc!#nt is given at t,e ite( !3 )a-(entD n!t ',en t,e inv!ice is iss#e".
T,ere s,!#&" be a 3ie&" 3!r entering a "isc!#nt a(!#nt !r )ercentage in t,e cas,
recei)t entr- screen. S!(e acc!#nting s-ste(s can ca&c#&ate t,e a(!#nt
a#t!(atica&&-. T,is a(!#nt is base" !n t,ree 3ie&"s%
$. t,e "ate !3 )a-(ent
5. t,e "ate !3 t,e inv!ice
. t,e )a-(ent ter(s
S!(e s-ste(s "! n!t a#t!(atica&&- ca&c#&ate sa&es "isc!#nt. I3 t,e s-ste( "!es
a ca&c#&ati!nD t,e #ser is e<)ecte" t! in)#t t,e necessar- "ata 3r!( t,e c,ec;
receive".
NOTE% ate of Cash Receipt is based on the postmar!" not the chec! date or
invoice receipt date. Beca#se t,is is a s)ecia& 3ie&" an" t,e #ser "!es n!t enter
t,e acc!#nt n#(berD t,e sa&es "isc!#nt acc!#nt n#(ber (#st be entere" in t,e
?+L Integrati!n Acc!#nts.
S!(e acc!#nting )r!gra(s ,ave a s)ecia& entr- !)ti!n 3!r a"j#st(ents. It
a&&!'s t,e #ser t! enter a j!#rna& entr- 'it, a "ebit !r cre"it t! A+R an" t,e
!))!site t! an!t,er acc!#ntD s#c, as ba" "ebt e<)enseD )&#s s)eci3- t,e
)artic#&ar c#st!(er an" inv!ice t! ',ic, it is a))&ies. It a&s! a&&!'s t,e #ser t!
increase !r "ecrease a c#st!(erHs acc!#nt 'it,!#t 'riting a "ebit+cre"it (e(!.
T,e Ba" 0ebt E<)ense acc!#nt n#(ber (#st be inc&#"e" in t,e ?+L O33set
Acc!#nts.
I3 t,e s!3t'are )r!gra( "!es n!t ,ave a S)ecia& A"j#st(ent c!((an"D ba"
"ebt a"j#st(ents (#st be acc!()&is,e" #sing Sa&es Inv!ice an" Cas, Recei)t
entries. T! 'rite !33 an acc!#ntD a negative inv!ice (#st be create" 'it, t,e
cre"it acc!#nt n#(ber as ba" "ebt e<)ense instea" !3 sa&es. T,en a cas,
recei)t !3 a P9 c,ec; (#st be entere" t! (atc, t,e inv!ice 'it, t,e negative
inv!ice. T,is 'i&& c&ear t,e inv!ice 3r!( t,e A+R an" 'i&& rec!r" it as a ba" "ebt.
A 3inance c,arge is t,e "!&&ar a(!#nt t,at a c!()an- c,arges c#st!(ers 3!r n!t
)a-ing inv!ices 'it,in t,e agree" ti(e 3ra(e. T! a))&- a 3inance c,arge t!
c#st!(ersH ba&ancesD t,e stan"ar" ste)s in a (aj!rit- !3 acc!#nting s!3t'are
)r!gra(s are%
$. Set #) !r c!n3ig#re -!#r c!()an- b- entering
a. T,e c!ntr!& acc!#nt ',ere -!# 'ant t,e 3inance c,arge t! acc#(#&ate.
In B#siness 4!r;sD se&ect Uti&ities-P!sting Acc!#nts.
b. T,e )ercentage t! be a))&ie". N!te ',et,er t,e )r!gra( #ses an
ann#a& rate !r (!nt,&- )ercentage. In B#siness 4!r;s it is Uti&ities-A+R
Para(eters
5. Enter LES int! t,e 3ie&" M Finance C,arge a))&ie"S In t,e c#st!(er 3i&e.
In B#siness 4!r;sD se&ect C#st!(er+8aintain c#st!(er+ Inv+State
T,e #ser s,!#&" #n"erstan" ,!' t,e )r!gra( ca&c#&ates t,e 3inance c,arge
a(!#nt. FirstD 3!r eac, c#st!(er t,e )r!gra( &!cates t,e !)en ite(s !r #n)ai"
ba&ance 3!r a&& aging brac;etsD beginning 'it, t,e brac;et s)eci3ie" in t,e set#).
Ne<tD t,e s)eci3ie" rate 3r!( t,e set#) is a))&ie" t! t,e !)en ba&ance. T,e
3inance c,arge is t,en a""e" t! t,e c#st!(erHs ba&ance an" is acc#(#&ate" in
t,e LT0 3inance c,arge 3ie&". Fina&&-D t,e 3inance c,arge a))&ie" is &iste" in t,e
Finance C,arge =!#rna&. S!(e s!3t'are )r!gra(s ,ave an !)ti!n t! a))&- t,e
3inance c,arge t! !n&- t,e #n)ai" inv!ice ba&ance rat,er t,an t,e ba&ance )&#s
acc#(#&ate" 3inance c,arges.
SALES DISCOUNT
BA0 0EBT
IUNCOLLECTIBLEJ
ACCOUNTS AN0
A0=UT8ENTS
FINANCE CHAR?E
BASICS
7/6/2003 4-15
SALES TA7 BASICS
Re*$!ts
L%O%8
--------
CUSTOMER LIST
SUBSIDIAR LEDGER
REPORT
T,ere are s)ecia& !)ti!ns -!# can #se 'it, a 3inance c,arge c!((an"%
Remove all finance charges. T,is !)ti!n '!#&" be #se" i3 t,e )ercentage
t,at is a))&ie" is inc!rrect !r a (aj!r err!r 3!r a&& c#st!(ers 'as "isc!vere".
Reenter finance chargesD T,is !)ti!n a&&!'s t,e #ser t! reenter a 3inance
c,arge i3 it 'as entere" an" re(!ve".
Add a specific customer#s finance charge. I3 a 3inance c,arge is t! be a))&ie"
t! !n&- !ne c#st!(er beca#se !3 an arrange(ent (a"e bet'een t,e
c#st!(er an" t,e c!()an-D t,is !)ti!n '!#&" be #se".
Ever- inv!icing )r!gra( s,!#&" ,ave t,e abi&it- t! ca&c#&ate an" st!re sa&es
ta< t,at is a))&ie". T,e ste)s t! a))&- sa&es ta< are "escribe" be&!'.
$. Enter t,e c!()an- set#) !r c!n3ig#rati!n in3!r(ati!n%
a. Set t,e ?+L c!ntr!& acc!#nt !r integrati!n acc!#nt t! t,e acc!#nt -!#
'ant t! #se t! acc#(#&ate t,e sa&es ta< c!&&ecte" 3r!( t,e c#st!(er.
T,e acc!#nt #s#a&&- is t! Sa&es Ta< Pa-ab&e. T,ere can be severa&
acc!#nts i3 -!# ,ave (an- states in ',ic, -!# "! b#siness. In
B#siness 4!r;s se&ect 8aintain Sa&es Ta<.
b. Enter t,e )ercentage 3!r eac, state. In B#siness 4!r;s se&ect
C#st!(er-8aintain C#st!(er- Inv+State
5. State t,at sa&es ta< is t! be a))&ie" in a 3ie&" in t,e C#st!(er 3i&e.
. T! inc&#"e sa&es ta< in t,e inv!iceD as eac, c#st!(er inv!ice is entere"
s)eci3- t,e &ine ite( !n inv!ice !r t!ta& inv!ice as ta<ab&e. T,e ta<ab&e
a(!#nt s,!#&" be ab&e t! be !ver'ritten s,!#&" t,e ca&c#&ate" ta< be
inc!rrect. In B#siness 4!r;sD se&ect #ti&itiesD (aintain stan"ar" ite(s.
T,e A+R re)!rts are varie" an" are basica&&-% C#st!(er ListD S#bsi"iar-
Le"gerD Sa&es =!#rna&D Cas, Recei)t j!#rna&D Finance C,arge j!#rna&D Age"
Le"gerD an" State(ents. T,ese re)!rts can be )rinte" base" !n a series !3
"ate !)ti!ns% C#rrent 8!nt,D One )eri!" bac;D &ast -ear an" etc.
T,e )#r)!se !3 t,e C#st!(er List re)!rt is t! )r!vi"e t,e #ser 'it, t,e c!"eD
na(eD an" a""ress !3 t,e c#rrent c#st!(ers. T,e &ist s,!#&" a&'a-s be
#)"ate" ',en a ne' c#st!(er is a""e" an" ',en a c#st!(er is "e&ete" an"
n! &!nger "ea&s 'it, t,e c!()an-. S!(e )r!gra(s a&&!' Mte()!rar-N
c#st!(ers. T,ese )r!gra(s 'i&& a#t!(atica&&- "e&ete t,e c#st!(er ',en t,e
c#st!(erHs ba&ance is *er!. T,is is #se3#& in sit#ati!ns ',en t,e c!()an-
(a;es a M!ne-ti(eN sa&eD i.e.D a !ne-ti(e !verseas s)ecia& s,i)(ent.
T,e C#st!(er List re)!rt s,!#&" c!ntain t,e c#st!(er c!"e !r n#(ber t,at
'i&& be #se" b- t,e A+R "ata entr- c&er;. A c#st!(er c!"e 'i&& be easier t!
re(e(ber i3 it is an abbreviati!n !3 a c#st!(er na(e instea" !3 a n#(ber.
Having t,e &ist rea"i&- avai&ab&e 'i&& (a;e t,e "ata entr- g! 3aster.
T,e S#bsi"iar- Le"ger re)!rt &ists t,e c#st!(erHs !)en inv!ice 3r!( t,e
)revi!#s (!nt, )&#s a&& t,e activit- 3r!( t,e c#rrent (!nt,. T,e S#bsi"iar-
Le"ger (#st a&'a-s eC#a& t,e Acc!#nts receivab&e acc!#nt in t,e ?enera&
Le"ger.
T,is re)!rt is #se3#& t! (!nit!r t,e c#st!(erHs sa&es an" )a-(ent activit-
an" 'i&& s,!' t,e !)en ba&ance 3!r t,e c#st!(er b- t,e in"ivi"#a& inv!ice.
A&s! t,e in3!r(ati!n 3!r t,e state(ents is t,e sa(e as t,at &iste" !n t,e
s#bsi"iar- Le"ger re)!rt.
T,e na(e !3 t,is s#bsi"iar- re)!rt can var- 3r!( )r!gra( t! )r!gra(.
7/6/2003 4-16
SALES JOURNAL T,e Sa&es =!#rna& re)!rt is t,e &isting !3 a&& t,e inv!ices t,at ,ave been
)rinte" !r entere" 3!r t,e (!nt,. T,e Sa&es =!#rna& can &ist t,is in3!r(ati!n
b- "ateD b- inv!ice n#(berD !r b- "ate an" inv!ice n#(ber 'it,in t,at "ate.
T,e )re3erre" (et,!" is t! &ist t,e in3!r(ati!n b- inv!ice n#(ber.

T,e Cas, Recei)ts =!#rna& re)!rt &ists t,e cas, t,at 'as receive" 3r!(
c#st!(ers t! )a- !33 t,e !)en inv!ices. It is i()!rtant t! inc&#"e t,e c#st!(erHs
c,ec; n#(ber in t,e "ata entr- an" t,e inv!ice n#(ber. T,is in3!r(ati!n s,!#&"
be &iste" b- "ate an"+!r "e)!sit. T,is in3!r(ati!n is ,e&)3#& t! t,e in"ivi"#a&
"!ing t,e ban; rec!nci&iati!n an" 3!r "ata reentr- !r c!rres)!n"ence re&ating t!
ret#rne" c,ec;s.
T,e Finance C,arge =!#rna& re)!rt is #se" !n&- i3 t,e c!()an- c,arges a
3inance c,arge. T,e j!#rna& &ists t,!se c#st!(ers 'it, a 3inance c,arge an"
in"icates t,e a(!#nt !3 t,e c,arge. T,is is a ,e&)3#& re)!rt i3 t,e c!()an-
c,arges s!(e c#st!(ers an" n!t !t,ers.

T,e )#r)!se !3 t,is re)!rt is t! &istD b- c#st!(erD !)en inv!ices an" t,e n#(ber
!3 "a-s eac, ,as been !#tstan"ing. T,is &isting c!#&" be #se" t! gat,er t,e
in3!r(ati!n t! a))&- 3inance c,arges. T,e t!ta& a(!#nt !3 t,is re)!rt s,!#&" be
t,e ba&ance in t,e Acc!#nts Receivab&e acc!#nt.
State(ent s are in"ivi"#a& re)!rts 3!r eac, c#st!(er. A state(ent inc&#"es a
beginning ba&anceD a&& t,e activit- 3!r t,e (!nt,D an" an en"ing ba&ance. 8!st
acc!#nting s-ste(s !)ti!na&&- )rint !#t a&&D s!(eD !r a sing&e state(ent.
State(ents can be #se" t! bi&& !r re(in" t,e c#st!(er t! )a-. =#st 'rite a
n!te !n t,e inv!ice t,at sa-s MPa- 3r!( State(ent.N 8ai&ing !#t state(ents 'i&&
,e&) ;ee) t,e acc!#nting rec!r"s acc#rate since c#st!(ers 'i&& genera&&- in3!r(
-!# !3 an- err!rs.
.
P!sting re3ers t! t,e )r!cess !3 trans3erring "ata 3r!( t,e j!#rna&s !r (!"#&es t!
t,e ?enera& Le"ger. S!(e )r!gra(s )!st t,e in"ivi"#a& transacti!ns t! t,e
?enera& Le"ger at t,e sa(e ti(e as t,e- are )!ste" t! t,e (!"#&e. In !t,er
acc!#nting s!3t'are )r!gra(s t,e transacti!ns are )!ste" t! t,e ?enera& Le"ger
"#ring t,e (!nt,-en" c&!sing )r!ce"#res.
En"-!3-(!nt, c&!sing c&ears a&& t,e c#rrent (!nt, transacti!ns in t,e j!#rna&sD
&eaving !n&- ba&ances. I3 t,e ?enera& Le"ger is n!t #)"ate" ',en t,e in"ivi"#a&
transacti!ns are )!ste"D t,e en"-!3 (!nt, c&!sing 'i&& create a s#((ar- j!#rna&
entr-. T,e s#((ar- j!#rna& entr- t!ta&s t,e a(!#nt !3 "ebits an" cre"its !3 a&&
transacti!ns 3!r eac, !3 t,e acc!#ntsD
CASH RECEIPTS
JOURNAL
-INANCE CHARGE
JOURNAL
AGED LEDGER
STATEMENTS
L.O. > P!sting t! t,e
?enera& Le"ger
P$sti".
E"1-$0-M$"t/
Cl$si".
7/6/2003 4-17
Na(e QQQQQQQQQQQQQQQQQQQQQQQQQQ 0ateQQQQQQQQQQQQQ
Susy's Balloon
Service
Cover Sheet-C(a)ter *our
%r+er of "e)orts to ,e atta-(e+ .
Customer 'ist
/ourna0 Detai0 "e)ort - Current #at-(
a0es /ourna0 1it( In2oi-es
Cas( "e-ei)t /ourna0
A+3ustments an+ Cre+it 4emo
A5e+ In2oi-e 'istin5
tatements
A/" u,si+iar6 'e+5er
A+3uste+ Tria0 #a0an-e
7enera0 /ourna0 "e)ort 8/ourna0 Detai0 "e)ort9
In-ome tatement
#a0an-e (eet 8/31/0:
7enera0 'e+5er
In-ome tatement +ate 9/01/0:
Di+ 6ou ma;e a ,a-;-u)/ar-(i2a0 -o)6<
7/6/2003 4-18
e-tion 3. TUDE=T APP'ICATI%=
'>% 8 A--ounts "e-ei2a,0e us6?s #a00oon er2i-e
AU7UT 200:
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
%AE"AIEB I=T"UCTI%=
usan is startin5 to se00 in+i2i+ua0 ,a00oons an+ m60ars 8si02er ,a00oons9> (e is ta;in5
te0e)(one -as( or+ers for sin50e ,a00oons or ,ouCuets t(at t(e -ustomer 1i00 )i-; u)>
A0soD se2era0 -ustomers 1ant a sma00 )resent to ,e atta-(e+ to t(e ,a00oons> T(is
in-rease in ,usiness 1i00 reCuire a Pur-(ases A--ount> T(e #a00oon A--essories
EE)ense A--ount 1i00 no 0on5er ,e a+eCuateD t(erefore t(e ,a0an-e in t(is a--ount
must ,e transferre+ to Pur-(ases 1it( a /ourna0 Entr6>
usan is sti00 +oin5 ,usiness out of (er (ome> !er ,usiness (as in-rease+
enou5( for (er to (ire a )art-time em)0o6ee>
U)+ate t(e 7enera0 'e+5er
te) 1. U)+ate t(e C(art of A--ounts> A++ t(e fo00o1in5 a--ounts
620 #a+ De,t EE)ense
420 a0es "eturns F A00o1an-e
421 a0es Dis-ount
450 Pur-(ases
501 Ba5es EE)ense
et u) t(e A--ounts "e-ei2a,0e
te) %ne. Create A/" Data *i0e
te) T1o. 4aintain Pa6ment Terms
te) T(ree. 4aintain A/" Parameters
te) *our. e0e-t A/" *orms
te) *i2e.4aintain Post A--ounts
te) iE. 4aintain (i))in5 Instru-tions
te) e2en. a0es TaEes - 4aintain
te) Ei5(t. a0es A--ount - 4aintain
te) =ine. tan+ar+ Items-4aintain
te) Ten. C(e-; 6our set-u)> e0e-t Uti0ities t(en Dis)0a6 A/" tatusD ti00 in et-u) .
&E
te) E0e2en. Enter Customers
te) T1e02e. Print Customer 'ist
4AGE A #ACG UP C%P& A=D 'A#E' IT A/" ETUP
te) T(irteen. 7et out of et-u) 4o+e for An6 4o+u0e
7/6/2003 4-19
Enter Dai06 Transa-tions
P0ease note t(at t(e sour-e +o-ument num,er 8C(e-;HD /EHD In2oi-e H9 ma6 2ar6 from
t(e sam)0e> tart in2oi-es at 1000 an+ Cre+it 4emos at 100> If information is nee+e+
on t(e in2oi-e ,ut is not state+D -reate 6our o1n +ata>
a> Au5ust 1D 200: Pur-(ase+ ,a00oons F A--essories from #a00ooner?s u))06D
I823> P>%> H995D 2/10 =et 30 87/'9
,> Au5ust 5D 200: o0+ 1000 0ateE ,a00oons JI1>00 ea-( to Der,6 Cor)> In2
H1000> 2/10 =et 30
-> Au5ust 5D 200:o0+ 33 KBe0-omeK m60ar ,a00oons J I3>50 ea-( to 'ost !i00s -(oo0
Distri-t P>%> H00576> "e-ei2e+ -(e-; H167850 +ate+ 8/4 for one-
(a0f of in2oi-e 8I57>759 =o +is-ounts>
+> Au5ust 5D 200: #i00e+ =orman #e00D 1441 #a-; treetD 70en+a0eD CA 91208 for
)art6 +e-orationsD I750D 2/10 =et 30> UP
e> Au5ust 15D 200: Pai+ 8/1/0: #a00ooner?s u))06 In2oi-eD CG H106D no +is-ount
I823 87/'9
f> Au5ust 15D 200: Pur-(ase+ on a--ount +e-oratin5 an+ oLi-e su))0ies from
Tar5et toresD I200> C(an5e 113 to %Li-e/DM-or u))0ies 87/'9
5> Au5ust 15D 200: "e-ei2e+ -(e-; H1122 for I980 from Der,6> In2oi-e +ate+ 8/5>
(> Au5ust 16D 200: #i00e+ 4ars(a00?s for o)en !ouse #a00oonsD P>%> 65432> =et 30D
I880
Assorte+ De-orations.
Nt6 Des-ri)tion Iea-(
5 in50e Ar-( 100
12 #a00oon #ouCuet 25
'ateE #a00oons 80 Assorte+ Co0ors 1
i> Au5ust 17D 200: 'ost !i00s -(oo0 Distri-t returne+ 15 +efe-ti2e m60ar ,a00oons
from 8/5 in2oi-e> Use a0es "eturn an+ A00o1an-e
3> Au5ust 17D 200: In2oi-e 4ars(a00 for 200 m60ars J I3>50 ea-(> =et 30 +a6s>
(i) 2ia UP> =o *rei5(t> I700
;> Au5ust 31D 200: "e-ei2e+ CG H 191989 for I1230 from 4ars(a00 for a00 of 8/16
in2oi-e an+ 1/2 of 8/17 in2oi-e>
0> Au5ust 31D 200: =orman #e00 1as no1(ere to ,e foun+> De-0are+ (is a--ount to
,e un-o00e-ti,0e> Use #a+ De,t EE)enseD>
m> Au5ust 31D 200: Pai+ Garen Bi00is I500 for (er )art-time (e0)> CGH107> A++
a--ount 501 Ba5es EE)ense if nee+e+> 87/'9
n> Au5ust 31D 200: us6 1it(+re1 I1D000> C(e-; H108> 87/'9
o> Au5ust 31D 200: 'ost !i00s -(oo0 Distri-t )ai+ t(eir ,a0an-eD I5>25
CGH167898>
AD/UTI=7 E=T"IE - 7/'
)> Au5ust 31D 200: Tru-; De)re-iation I100
C> Au5ust 31D 200: ECui)ment De)re-iation I175
7/6/2003 4-20
r> Au5ust 31D 200: u))0ies %= !A=DD I75 8/ourna0 entr6 is -a0-u0ate+ ,6
su,tra-tin5 I75 from t(e ,a0an-e in su))0ies a--ount9
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
"EP%"T
1> Print t(e /ourna0 entr6 +etai0 re)ort>
2> Print t(e a0es /ourna0> Gee) in2oi-s 1it( t(is re)ort> =orma006 t(e6 1ou0+ (a2e
,een mai0e+ to t(e -ustomer>
3> Print Cas( "e-ei)ts /ourna0 an+ an6 Cre+it memo /ourna0>
4%=T! E=D ACTIAITIE
1> Print A5in5 "e)ort>
2> Print Detai0 "e)ort - u,si+iar6 "e)ort
3> Print tatements>
4> Enter an+ )ost a+3ustin5 entries>
5> Print Tria0 #a0an-e- ummar6
6> Print Tria0 #a0an-e-Detai0
7> Print In-ome tatement
8> Print #a0an-e (eet
9> 4a;e an ar-(i2a0 +is;> Put asi+e s(ou0+ 6ou nee+ to restart from t(is )oint>
10> Perform )erio+ en+ -0osin5> C0ose A--ounts "e-ei2a,0e t(e -0ose 7enera0
'e+5er>
11> Print In-ome tatement +ate+ 9/30/0: s(o1in5 no +o00ars in t(e -urrent -o0umn>
T(is in+i-ates t(e )re2ious mont( 1as -0ose+>
12> Com)i0e a00 re)orts fo00o1in5 t(e ste)s 5i2en in t(e 0a, 1or; +is-ussion in
C(a)ter 2>
DETAI' I=T"UCTI%=
et-u) Detai0
1> U)+ate t(e C(art of A--ounts ,6 a++in5 t(e fo00o1in5 a--ounts 87/'9.
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
620 #a+ De,t EE)ense
420 a0es "eturns F A00o1an-e
421 a0es Dis-ount
450 Pur-(ases
501 Ba5es EE)ense
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
2> Com)are 6our C(art of A--ounts to ,e0o1 re)ort
7/6/2003 4-21
A#g $D 5995 S(s+9s Ball$$" Se!'i#e - C/!is
$9%5. )( C/a!t $0 A##$("ts

Sub
Account # Account Description Account Type Type PSC-Through
========= =========================== ================ ==== ===========
111.00 CASH Current Assets P
112.00 ACCOUTS !"C"#$A%&" Current Assets P
11'.00 D"CO!AT#( SUPP&#"S Current Assets P

1)0.00 "*U#P+"T ,i-e. Assets P
1)1.00 ACCU+U&AT"D D"P!-"*U#P+"T ,i-e. Assets P
1/0.00 T!UC0 ,i-e. Assets P
1/1.00 ACCU+U&AT"D D"P!-T!UC0 ,i-e. Assets P

211.00 ACCOUTS PA1A%&" Current &i2bi3ities P

'11.00 SUSA CAS"14 CAP#TA& "5uity P
'12.00 SUSA CAS"14 D!A6#( "5uity P

'77.00 !"TA#"D "A!#(S !et2ine. "2rnings P

811.00 #CO+" ,!O+ S"!$#C"S S23es P

820.00 SA&"S !"TU!S AD A&&O6AC" S23es A.9ust:ents P
821.00 SA&"S D#SCOUT S23es A.9ust:ents P

880.00 ,!"#(HT !"$"U" S23es P

8)0.00 PU!CHAS"S Cost o; (oo.s So3. P

)01.00 6A("S "<P"S" "-penses P
)0/.00 UT#&#T#"S "<P"S" "-penses P
)12.00 SUPP&#"S "<P"S" "-penses P
/01.00 AD$"!T#S#( "<P"S" "-penses P
/0).00 %A&&OO ACC"SSO!#"S "<P"S" "-penses P
/1).00 D"P!"C#AT#O "-penses P
/20.00 %2. Debt "-pense "-penses P
7/6/2003 4-22
3. Set-up A/R- All commands are in the Utilities Pull Down menu
te) %ne. Create A/" Data *i0e
1> e0e-t A/" I-onD
2> e0e-t Uti0ities
3> e0e-t Create A/" Data *i0es 8It?s on t(e ,ottom of t(e 0ist9
a> =ote. EE-0usi2e %)tionD C0i-; %G
,> =ote. T(is 1i00 +estro6 an6 eEistin5 A/"O Continue 1it( o)tion. e0e-t &es>
->> Current A/" 4ont( .Au5ust 2000
'ast mont( of *is-a0 &ear. =o2em,er
%G
4> T6)e t(e 1or; C"EATED e0e-t %G>
5> Creatin5 +ata P0es
6> =ote. et-u) 4o+e< %G
te) T1o. 4aintain Pa6ment Terms
1> e0e-t Uti0ities- 4aintain Pa6ment Terms
2> ta6 in A/" et-u) 4o+e< &es
3> C0i-; on t(e neEt i-on to see t(e terms. 1> Pre)ai+D 2> C%DD 3> =et 30
4> C(an5e t(e Pe0+s in t(e term 4 ,6 o2er 1ritin5 1(at a0rea+6 eEists>
Terms. 4
Dis-ount "ate. 2>0Q
Dis-ount Perio+ 8H of +a6s9. 10
Due. 30 +a6s
Des-ri)tion 2Q 10 +a6s =et 30
5> a2e ,6 -0i-;in5 on +is;
6> A++ term 5
Terms. 5
Dis-ount "ate 0
Da6 5
Des-ri)tion=et 5
a2e
7/6/2003 4-23
te) T(ree. 4aintain A/" Parameters
1> ta6 in A/" et-u) 4o+e<D %G
2> 4ont(s to ;ee) 12
'ast 4ont( =o2em,er
'en5t( of A5in5 30 60 90
4o+e0 Customer 'ea2e #0an;
A00o1 for *uture Postin5 &es
4ont(06 *inan-e C(ar5e 1>0Q
4inimum *inan-e C(ar5e I1>00e0e-t %G<
7ra-e Perio+ 0 +a6s
4inimum #a0an-e I5>00
3> e0e-t %G 1(en Pnis(e+>
7/6/2003 4-24
=o2em,er
te) *our. e0e-t A/" *orms
1> ta6 in A/" et-u) 4o+e<D &es
2> e0e-t In2oi-e P0ain Pa)er t+ A/" In2oi-es
3> C0i-; on C0ose>
te) *i2e.4aintain Post A--ounts
1> ta6 in A/" et-u) 4o+e<D &es
2> Enter t(e fo00o1in5 a--ounts in ea-( Pe0+D )ressin5 enter after ea-( Pe0+.
A/" 112 *inan-e C(5 445
4is- 411 Cre+it/De,it 420
Dis-ounts 421 #a+ De,t 620
*rei5(t C(5 440 De)osits 8'ea2e #0an;9
Cas( A--t 111
7/6/2003 4-25
In2oi-e Preferen-es - 0ea2e in +efau0t mo+e
te) iE. 4aintain (i))in5 Instru-tions
1> Enter t(e fo00o1in5
1> UP
2> =eEt Da6 Air
3> UP
e0e-t %G<
te) e2en. a0es TaEes - 4aintain
1> ta6 in A/" et-u) 4o+e<D &E
7/6/2003 4-26
2> =ote. =o a0esTaE Information> Bi00 ,e )ut in =EB mo+e>
3> ID. CA
4> Des-ri)tion. Ca0ifornia a0es
5> A--ount H. 212 8A++ t(is a--ount on t(e R69
6> =ote. A--ount not -urrent06 on P0e> A++ it no1< &es> "emem,er it is a -urrent
0ia,i0it6>
7> a0es TaE "ate. 8>25Q
8> a2e
te) Ei5(t. a0es A--ount - 4aintain
1> ta6 in A/" et-u) 4o+e<D %G
2> a0es A--ount H 1
3> Des-ri)tion. In-ome from er2i-es
4> 7' A--t H 411D a2e
te) =ine. tan+ar+ Items-4aintain
1> A++ t(e fo00o1in5 items.
Item ID 'ATE: 4&'A" %T!E"
Des-ri)tion 'ateE #a00oons 460ar #a00oons Assorte+ De-orations
Pri-e A I1 I3>50 I0 8to ,e entere+9
a0es A--t 1 1 1
7/6/2003 4-27
Dis-ount Amt &es &es &es
TaEa,0e &es &es &es
te) Ten. C(e-; 6our set-u)> e0e-t Uti0ities t(en Dis)0a6 A/" tatusD ti00 in et-
u) . &E
7/6/2003 4-28
te) E0e2en. Enter Customers
1> e0e-t -ustomer from t(e )u00 +o1n menu an+ se0e-t 4aintain Customer>
2> ta6 in A/" et-u) 4o+e<D &es
3> =o Customers> Put in =e1> %G
4> A++ ea-( Pe0+ for t(e t(ree -ustomers.
Customer IDH DE"#&
=ame Der,6 Cor)oration
A++ress. 305 %ran5e 7ro2e
A++ress. 'ea2e #0an;
Cit6D tate Ana(eimD CA
Si) 92806
7/6/2003 4-29
5> C0i-; on t(e INV/STT Radio !o"
Terms. 2/10 =et 30
a0es "e). =one
a0es A--t. 1
Print tatement. :
1
st
a0es TaE CA
Dis-ount "ate 0
7/6/2003 4-30
a0es Dis-ount
Tra+e Dis-ounts
6> Enter remainin5 t1o -ustomers in t(e same manner as Der,6.
Customer IDH 4A"!
=ame 4ars(a00Ts Cor)oration
A++ress. 344 Center treet
Cit6D tate Torran-eD CA
Si) 90507
INV/STT
Same as D#R!$
Customer IDH '%T!I''
=ame 'ost !i00s -(oo0 Distri-t
A++ress. 825 4aren5o A2e
Cit6D tate 'ost !i00sD CA
Si) 93249
INV/STT
Same as D#R!$
te) T1e02e. Print Customer 'ist
1> e0e-t Customer Pu00 Do1n 4enu
2> e0e-t Customer 'ist>
3> #rin5 to -reen> If -orre-t -0i-; on )rint i-on>
7/6/2003 4-31
CUT%4E" 'IT
A#g $D 5995 S(s+9s Ball$$" Se!'i#e - C/!is $9%15 )(
C(st$)e! List

Custo:er 2:e=A..ress=Phone=,A< Custo:er #n;or:2tion
============ ========================== ========= ==============================
D"!%1 Derby Corpor2tion ,inChgs> o Cr&i:it> one
'0) Or2nge (ro?e Dunning>o High%23> 0.00
An2hei:4 CA 72@0/ St:ents> 1es %232nce> 0.00
%23=,A.> o Open Cr> 0.00
Price&?> A ,inChgs> 0.00
ote> one Deposit> 0.00
Disc> 0.000B
S23esT2-> CA
!es23e #>
S3s Acct> 1. #nco:e ;ro: Ser?ices
!ep> one
Since> 0C=0/=0' Ter:s> 8. 2.00B-10 = et '0
Phone> D E - C2t> one
,A<> D E - Co::ents>
-------------------------- --------- ------------------------------

&OSTH#&& &ost Hi33s Schoo3 Dist ,inChgs> o Cr&i:it> one
@2) +2rengo A?e Dunning> o High%23> 0.00
&ost Hi33s4 CA 7'287 St:ents> 1es %232nce> 0.00
%23=,A.> o Open Cr> 0.00
Price&?> A ,inChgs> 0.00
ote> one Deposit> 0.00
Disc> 0.000B
S23esT2-> CA
!es23e #>
S3s Acct> 1. #nco:e ;ro: Ser?ices
!ep> one
Since> 0C=0/=0' Ter:s> 8. 2.00B-10 = et '0
Phone> D E - C2t> one
,A<> D E - Co::ents>
-------------------------- --------- ------------------------------

+A!SH +2rsh233Fs Corpor2tion ,inChgs> o Cr&i:it> one
'88 Center Street Dunning> o High%23> 0.00
Torr2nce4 CA 70)0C St:ents> 1es %232nce> 0.00
%23=,A.> o Open Cr> 0.00
Price&?> A ,inChgs> 0.00
ote> one Deposit> 0.00
Disc> 0.000B
S23esT2-> CA
!es23e #>
S3s Acct> 1. #nco:e ;ro: Ser?ices
!ep> one
Since> 0C=0/=0' Ter:s> 8. 2.00B-10 = et '0
Phone> D E - C2t> one
,A<> D E - Co::ents>
7/6/2003 4-32
A%# A !A&%UP &'P$ AND (A!#( IT A/R S#TUP
te) T(irteen. 7et out of et-u) 4o+e for An6 4o+u0e
1> e0e-t an6 o)tion or Uti0itiesO Dis)0a6 tatus
2> =ote. ti00 in et-u) 4o+e< e0e-t =%
3> T6)e '% in ,oE to 5et out of set u) mo+e>
:% $( )(st .et $(t $0 Set(* t$ /a'e t/e t!a"sa#ti$"s i"te!.!ate1 t$ t/e Ge"e!al Le1.e!%
E"te! Dail+ T!a"sa#ti$"s
=ote t(at t(e sour-e +o-ument num,er 8C(e-;HD /EHD In2oi-e H9 ma6 2ar6 from t(e
sam)0e> tart in2oi-es at 1000 an+ Cre+it 4emos at 100> If information is nee+e+ on
t(e in2oi-e ,ut is not state+D -reate 6our o1n +ata>
a> Au5ust 1D 200: Pur-(ase+ ,a00oons F A--essories from #a00ooner?s u))06D
I823> P>%> H995D 2/10 =et 30 87/'9
De,it 450 Cre+it 211
,> Au5ust 5D 200: o0+ 1000 0ateE ,a00oons JI1>00 ea-( to Der,6 Cor)> In2
H1000> 2/10 =et 30
Enter a0es-A/" In2oi-es
1> e0e-t transa-tions - in2oi-es
2> Use t(e +o1n arro1 to se0e-t t(e -ustomer ID>
3> Enter 1000 in t(e In2oi-e H Pe0+> T(e neEt in2oi-e -0i-; on neEt an+ t(e
)ro5ram 1i00 a++ one to 1000>
4> Enter t(e -orre-t +ate
5> Enter t(e +es-ri)tion as t(e P>%> num,er>
7/6/2003 4-33
!ea+er
1> C0i-; on !ea+er ,utton> Terms s(ou0+ ,e =et 5
2> Dou,0e C(e-; information> If -orre-t -0i-; on %G>
'ine Item
1> C0i-; on 'ine Item ,utton>
2> T6)e is Item>
3> Item H. 'ateE or 460ar or %t(er
4> %r+ere+. Enter t(e amount of items or+ere+>
5> (i))e+. /ust )ress entere+ if it is t(e same as or+ere+>
6> Unit Pri-e. Automati- from t(e tan+ar+ Items P0e>
7/6/2003 4-34
7> A--ount. 1 In-ome *rom er2i-es
8> A--e)t
9> Dou,0e -(e-; t(e su,tota0D t(en %G if -orre-t>
ummar6
1> C0i-; on ummar6 ,utton>
2> 0 for 4is-D Dis-ount F *rei5(t>
3> Enter to a--e)t sa0es taE>
4> Press enter 1(en Pnis(e+D -0i-; on %G>
5> e0e-t )rint an+ )ost to )rint an in2oi-e>
6> C0ose
7/6/2003 4-35
7/6/2003 4-36
D#R!$ INV'I&#
7/6/2003 4-37
7/6/2003 4-38
-> Au5ust 5D 200:o0+ 33 KBe0-omeK m60ar ,a00oons J I3>50 ea-( to 'ost !i00s -(oo0
Distri-t P>%> H00576> "e-ei2e+ -(e-; H167850 +ate+ 8/4 for one-(a0f
of in2oi-e 8I57>759 =o Dis-ounts>
19 Enter in t(e same manner as t(e Der,6 in2oi-e>
29 To enter t(e )re)a6mentD -0i-; on t(e summar6 ,uttonD enter t(e
amount in Pa6ment re-ei2e+>
39 If a +is-ount s(o1s u) sim)06 (i5(0i5(t t(e Pe0+ an+ re)0a-e it
1it( 0>
49 It 1i00 a0so s(o1 u) on t(e Prst s-reen of t(e in2oi-e entr6>
+> Au5ust 5D 200: #i00e+ =orman #e00D 1441 #a-; treetD 70en+a0eD CA 91208 for
)art6 +e-orationsD I750D 2/10 =et 30> UP
19 ee t(e a,o2e instru-tions usin5 t(e K%t(erK item>
e> Au5ust 15D 200: Pai+ 8/1/0: #a00ooner?s u))06 In2oi-eD CG H106D no +is-ount
I823 87/'9
De,it 211 Cre+it 111
f> Au5ust 15D 200: Pur-(ase+ on a--ount +e-oratin5 an+ oLi-e su))0ies from
Tar5et toresD I200> C(an5e 113 to %Li-e/DM-or u))0ies 87/'9
De,it 113 Cre+it 211
5> Au5ust 15D 200: "e-ei2e+ -(e-; H1122 for I1062>50 from Der,6> In2oi-e +ate+
8/5>
Enter Cas( "e-ei)ts
1> e0e-t A/"
2> e0e-t Transa-tion
3> e0e-t Post "e-ei)ts
4> e0e-t Customer ID usin5 t(e +o1n arro1>
7/6/2003 4-39
5> e0e-t C(e-; H>
6> Enter "eferen-eD if an6>
7> Enter amount> 8&ou -an -ome ,a-; an+ enter t(is amount after se0e-tin5 t(e
in2oi-es>9
8> Enter t(e in2oi-e H t(at is ,ein5 )ai+D or use t(e +o1n arro1> Press enter>
9> A--e)t fu00 )a6ment or enter or enter a )artia0 )a6ment>
10> Press enter to i5nore +is-ount or enter a +is-ount>
11> Press enter to i5nore 1rite-oL>
Distri,ution 1i00 automati-a006 ,e entere+>
12> e0e-t )ost>
13> Continue for t(e ot(ers>
7/6/2003 4-40
(> Au5ust 16D 200: #i00e+ 4ars(a00?s for o)en !ouse #a00oonsD P>%> 65432> =et 30D
I880
Assorte+ De-orations.
Nt6 Des-ri)tion Iea-(
5 in50e Ar-( 100
12 #a00oon #ouCuet 25
'ateE #a00oons 80 Assorte+ Co0ors 1
Enter in t(e same 1a6 as t(e Der,6 an+ 'ost !i00s in2oi-es>
i> Au5ust 17D 200: 'ost !i00s -(oo0 Distri-t returne+ 15 +efe-ti2e m60ar ,a00oons
from 8/5 in2oi-e> I52>50 Use a0es "eturn an+ A00o1an-e
CREDIT MEMO
$. Se&ect Transacti!ns - Cre"it 8e(!
5. Enter t,e C#st!(er
. Se&ect Inv!ice t! be a"j#ste".
.. Enter t,e a(!#nt t! be 'ritten !33.
7/6/2003 4-41
5> e0e-t Distri,ution>
6> C(e-; to ma;e sure t(e amount 1as entere+ into t(e a0es "eturn an+ A00o1an-e
a--ount> %G
7> Post>
3> Au5ust 17D 200: In2oi-e 4ars(a00 for 200 m60ars J I3>50 ea-(> =et 30 +a6s>
(i) 2ia UP> =o *rei5(t> I700
;> Au5ust 31D 200: "e-ei2e+ CG H 191989 for I1230 from 4ars(a00 for a00 of 8/16
in2oi-e an+ 1/2 of 8/17 in2oi-e>
7/6/2003 4-42
0> Au5ust 31D 200: =orman #e00 1as no1(ere to ,e foun+> De-0are+ (is a--ount to
,e un-o00e-ti,0e> Use #a+ De,t EE)enseD>
8ee Au5ust 17 'ost !i00s Transa-tions for s-reen +is)0a6s>9
1> e0e-t Transa-tions - Cre+it 4emo
2> Enter t(e Customer
3> e0e-t In2oi-e to ,e a 1rite oL>
4> Enter amount to ,e 1ritten oL>
5> e0e-t Distri,ution
6> Enter t(e Amount in #a+ De,t 8T(is is t(e on06 +iLeren-e from 8/17 transa-tion9
7> Post
m> Au5ust 31D 200: Pai+ Garen Bi00is I500 for (er )art-time (e0)> CGH107> A++
a--ount 501 Ba5es EE)ense if nee+e+> 87/'9
n> Au5ust 31D 200: us6 1it(+re1 I1D000> C(e-; H108> 87/'9
7/6/2003 4-43
o> Au5ust 31D 200: 'ost !i00s -(oo0 Distri-t )ai+ t(eir ,a0an-eD I5>25
CGH167898>
ee Au5ust 15
t(
Der,6 transa-tions>
AD/UTI=7 E=T"IE - 7/'
C> Au5ust 31D 200: Tru-; De)re-iation I100
r> Au5ust 31D 200: ECui)ment De)re-iation I100
s> Au5ust 31D 200: u))0ies %= !A=DD I75 8/ourna0 entr6 is -a0-u0ate+ ,6
su,tra-tin5 I75 from t(e ,a0an-e in su))0ies a--ount9
"EP%"T
1> Print t(e /ourna0 entr6 +etai0 re)ort>
2> Print t(e a0es /ourna0> Gee) in2oi-s 1it( t(is re)ort> =orma006 t(e6 1ou0+ (a2e
,een mai0e+ to t(e -ustomer>
3> Print Cas( "e-ei)ts /ourna0 an+ an6 Cre+it memo /ourna0>
7/6/2003 4-44
/ourna0 "e)ort
A#g $D 5995 S(s+9s Ball$$" Se!'i#e -
%.6 )( J$(!"al Detail Re*$!t

Post=Sys
D2te Gn3 !e;. o Description = Accounts Debit Cre.it
0@=01=02 (=& 118 %233ooners Supp3y
PO bo- 77)
/0).00 %A&&OO ACC"SSO!#"S "<P"S" @2'.00
211.00 ACCOUTS PA1A%&" @2'.00

0@=01=02 (=& 11) %233oonerFs #n?oice
C0#10/
211.00 ACCOUTS PA1A%&" @2'.00
111.00 CASH @2'.00

0@=1)=02 (=& 11/ T2rget Stores .ecor2ting
2n. o;;ice supp3ies
11'.00 O,,#C"=D"CO! SUPP&#"S 200.00
111.00 CASH 200.00

0@='1=02 (=& 11C 02ren 6i33is 62ges
)01.00 6A("S "<P"S" )00.00
111.00 CASH )00.00

0@='1=02 (=& 11@ Susy 6ith.r2A23 C0#10@
'12.00 SUSA CAS"14 D!A6#( 14000.00
111.00 CASH 14000.00

0@='1=02 (=& 117 trucH .epreci2tion
/1).00 D"P!"C#AT#O "<P"S" 100.00
1/1.00 ACCU+U&AT"D D"P!-T!UC0 100.00

0@='1=02 (=& 120 "*U#P+"T D"P!
/1).00 D"P!"C#AT#O "<P"S" C).00
1)1.00 ACCU+U&AT"D D"P!-"*U#P+"T C).00
7/6/2003 4-45
1>e0e-t "e)orts
2>e0e-t /ourna0 "e)ort
3>C0i-; on In-0u+e a00 3ourna0s to
remo2e t(e -(e-;
4>C0i-; on 7enera0 /ourna0>

0@='1=02 (=& 121 SUPP&#"S %A&AC" I22) O HAD IC)
)12.00 SUPP&#"S "<P"S" 1)0.00
11'.00 O,,#C"=D"CO! SUPP&#"S 1)0.00
JJJJJ !eport Tot23 '4/C1.00 '4/C1.00
a0es /ourna0/Cas( "e-ei)ts/A+3ustments /ourna0
Sa&es =!#rna&
A#g $D 5995 S(s+9s Ball$$" Se!'i#e - C/!is
.%91 )( A##$("ts Re#ei'able I"'$i#e Re.iste!
A33 Current #n?oices

#n?oice
#n? # Custo:er D2te Description Tot23 S23es T2- ,reight
1001&OST H#&&S 0@=01 11).)0 0.00 0.00
1002O!+A %"&& 0@=01 p2rt .ecor2tionsC)0.00 0.00 0.00
1000 D"!%1 0@=0) 10@2.)0 @2.)0 0.00
100'+A!SHA&& 0@=1/ @@0.00 0.00 0.00
1008+A!SHA&& 0@=1C C00.00 0.00 0.00

!eport Tot23 ')[email protected] @2.)0 0.00
S23es t2- DCAE @2.)0
Cas( "e-ei)ts /ourna0
A#g $D 5995 S(s+9s Ball$$" Se!'i#e - C/!is
.%$9 )( A##$("ts Re#ei'able Cas/ Re#ei*ts Re.iste!
A33 Current C2sh !eceipts

#n? # = C2sh --- Distribution --
ChH # !e;erence Acct Custo:er D2te A:ount App3y to A:ount
====== ============ ==== ============ ======== ========== ========
1/C@)0 1 &OST H#&&S 0@=01=02 )C.C) 1001 )C.C)
1122 1 D"!%1 0@=1)=02 10/2.)0 1000 10/2.)0
1717@7@=1/4@=1C 1 +A!SHA&& 0@='1=02 12'0.00 1008 ')0.00
100' @@0.00
1/C@7@ 1 &OST H#&&S 0@='1=02 ).2) 1001 ).2)
!eport Tot23 2')).)0
7/6/2003 4-46
1> e0e-t "e)ortsD
Transa-tion "e5ister
2> T6)e of "e5isterU
in2oi-es for t(e a0es
/ourna0
3> T6)e of "e5ister UCas(
"e-ei)ts for Cas(
"e-ei)ts
4> T6)e of
"e5isterUa+3ustments
for a0es "et an+
AD/UT4E=T
A#g $D 5995 S(s+9s Ball$$" Se!'i#e - C/!is
.%$ )( A##$("ts Re#ei'able A1;(st)e"ts Re.iste!
A33 Current A.9ust:ents

!e; # Tr2ns2ction !e;erence Custo:er S! D2te A:ount App3ie. to
========================================= === ================== ==========
1 Cre.it +e:o &OST H#&&S 0@=1C=02 )2.)0 1001
2 Cre.it +e:o unco33ect O!+A %"&& 0@='1=02 C)0.00 1002
==========
!eport Tot23 Cre.it +e:o @02.)0
Debit +e:os 0.00
App3y O=Cs 0.00
App3y Deps 0.00
6rite o;;s 0.00

App3ie. to>
Open cre.its 0.00
,in2nce ch2rges 0.00
C2sh re;un.s 0.00
Deposits 0.00
#n?oices @02.)0
4%=T! E=D ACTIAITIE
1> Print A5in5 "e)ort>
2> Print Detai0 "e)ort - u,si+iar6 "e)ort
3> Print tatements>
4> Print Tria0 #a0an-e- ummar6
5> Print Tria0 #a0an-e-Detai0
6> Print In-ome tatement
7> Print #a0an-e (eet
8> 4a;e an ar-(i2a0 +is;> Put asi+e s(ou0+ 6ou nee+ to restart from t(is )oint>
9> Perform )erio+ en+ -0osin5> C0ose A--ounts "e-ei2a,0e t(e -0ose 7enera0 'e+5er>
10> Print In-ome tatement +ate+ 9/30/0: s(1oin5 no +o00ars in t(e -urrent -o0umn>
T(is in+i-ates t(e )re2ious mont( 1as -0ose+>
11> Com)i0e a00 re)orts fo00o1in5 t(e ste)s 5i2en in t(e 0a, 1or; +is-ussion in
C(a)ter 2>
7/6/2003 4-47
A/" u,si+iar6 'e+5er 8Detai0 "e)ort9
A#g $D 5995 S(s+9s Ball$$" Se!'i#e - C/!is
.%$> )( A##$("ts Re#ei'able Detail Re*$!t
A00 Current Transa-tions

%ri5ina0 Current
Transa-tion TEn Date Des-ri)tion / Dist Amount #a0an-e #a0an-e
UUUUUUUUUUUUUUU UUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUU
UUUUUUUUUUU UUUUUUUUUUU
DE"#& Der,6 Cor)oration
1000 08/05/02 1082>50 0>00
Pa6 -H1122 08/15/02 / 1000 1062>50
/ EP Dis 20>00
----------- -----------
Customer Tota0 1082>50
0>00

'%T !I'' 'ost !i00s -(oo0 Distri
1001 08/01/02 115>50 0>00
Pa6 -H167850 08/01/02 / 1001 57>75
C" -H1 08/17/02 / 1001 52>50
Pa6 -H167898 08/31/02 / 1001 5>25
----------- -----------
Customer Tota0 115>50 0>00

4A"!A'' 4ars(a00?s Cor)oration
1003 08/16/02 880>00 0>00
1004 08/17/02 700>00 350>00
Pa6 -H191989 08/31/02 8/16D8/17 1230>00
/ 1004 350>00
/ 1003 880>00
----------- -----------
Customer Tota0 1580>00 350>00

=%"4A= #E'' =orman #e00
1002 08/01/02 )art +e-orations 750>00 0>00
C" -H2 08/31/02 un-o00e-t / 1002 750>00
----------- -----------
Customer Tota0 750>00 0>00

UUUUUUUUUUU
UUUUUUUUUUU
"e)ort Tota0 3528>00 350>00

A5in5 "e)ortD
A#g $D 5995 S(s+9s Ball$$" Se!'i#e - C/!is
.%55 )( A##$("ts Re#ei'able A.i". Re*$!t - Detail Re*$!t
Age. by Due .2te

#n? # Due D2te Current 1 to '0 '1 to 70 71 to 1@0 O?er 1@0 %232nce
======== ======== ========== ========= ========= ========= ========= =========
+A!SHA&& +2rsh233Fs Corpor2tion
1008 07=1/=02 ')0.00 ')0.00
--------- --------- --------- --------- --------- ---------
7/6/2003 4-48
Custo:er Tot23 ')0.00 0.00 0.00 0.00 0.00 ')0.00
100.0B 0.0B 0.0B 0.0B 0.0B

!eport Tot23 ')0.00 0.00 0.00 0.00 0.00 ')0.00
Tria0 #a0an-e
A#g $D 5995 S(s+9s Ball$$" Se!'i#e - C/!is
.%5. )( S())a!+ T!ial Bala"#e

Acct o Account Description %egin %23 Debits Cre.its "n.ing %23
111.00 CASH 1'').00 2')).)0 2)2'.00 11/C.)0

112.00 ACCOUTS !"C"#$A%&"
0.00 '8C0.2) '120.2) ')0.00
11'.00 O,,#C"=D"CO! SUPP&#"S
2).00 200.00 1)0.00 C).00

1)0.00 "*U#P+"T )00.00 0.00 0.00 )00.00

1)1.00 ACCU+U&AT"D D"P!-"*U#P+"T
-C).00 0.00 C).00 -1)0.00

1/0.00 T!UC0 8000.00 0.00 0.00 8000.00

1/1.00 ACCU+U&AT"D D"P!-T!UC0
-100.00 0.00 100.00 -200.00

211.00 ACCOUTS PA1A%&" 0.00 @2'.00 @2'.00 0.00

212.00 C23i;orni2 S23es T2-
0.00 0.00 @2.)0 -@2.)0

'11.00 SUSA CAS"14 CAP#TA&
-))00.00 0.00 0.00 -))00.00

'12.00 SUSA CAS"14 D!A6#(
/00.00 1000.00 0.00 1/00.00

811.00 #CO+" ,!O+ S"!$#C"S
-1C)0.00 0.00 '88).)0 -)17).)0

820.00 SA&"S !"TU!S AD A&&O6AC"
0.00 )2.)0 0.00 )2.)0

821.00 SA&"S D#SCOUT 0.00 20.00 0.00 20.00

)01.00 6A("S "<P"S" 0.00 )00.00 0.00 )00.00

)12.00 SUPP&#"S "<P"S" 80.00 1)0.00 0.00 170.00

/0).00 %A&&OO ACC"SSO!#"S "<P"S"
C)0.00 @2'.00 0.00 1)C'.00

/1).00 D"P!"C#AT#O "<P"S"
1C).00 1C).00 0.00 ')0.00

/20.00 %2. Debt "-pense 0.00 C)0.00 0.00 C)0.00

JJJJJ !eport Tot23 10'17.2) 10'17.2)
7/6/2003 4-49
In-ome tatementD
A#g $D 5995 S(s+9s Ball$$" Se!'i#e - C/!is
.%5> )( I"#$)e State)e"t

1 +onth "n.e. 7 +onths "n.e.
August '14 2002 August '14 2002
============ ======= ============
=======

#nco:e
#CO+" ,!O+ S"!$#C"S I'488).)0 102.1B I)417).)0 101.8B
------------ ------------
TOTA& #nco:e '488).)0 102.1B )417).)0 101.8B
------------ ------------

A.9ust:ents
SA&"S !"TU!S AD A&&O6AC" D)2.)0E -1./B D)2.)0E -1.0B
SA&"S D#SCOUT D20.00E -0./B D20.00E -0.8B
------------ ------------
TOTA& A.9ust:ents DC2.)0E -2.1B DC2.)0E -1.8B
------------ ------------
"T !"$"U" '4'C'.00 100.0B )412'.00 100.0B
------------ ------------
(!OSS P!O,#T '4'C'.00 100.0B )412'.00 100.0B
------------ ------------

"-penses
6A("S "<P"S" )00.00 18.@B )00.00 7.@B
SUPP&#"S "<P"S" 1)0.00 8.8B 170.00 '.CB
%A&&OO ACC"SSO!#"S "<P"S" @2'.00 28.8B 14)C'.00 '0.CB
D"P!"C#AT#O "<P"S" 1C).00 ).2B ')0.00 /.@B
%2. Debt "-pense C)0.00 22.2B C)0.00 18./B
------------ ------------
TOTA& "-penses 24'[email protected] C1.1B '4'/'.00 /)./B
------------ ------------
OP"!AT#( P!O,#T 7C).00 [email protected] 14C/0.00 '8.8B
------------ ------------

"T P!O,#T I7C).00 [email protected] I14C/0.00 '8.8B
7/6/2003 4-50
#a0an-e (eet
A#g $D 5995 S(s+9s Ball$$" Se!'i#e - C/!is
.%56 )( Bala"#e S/eet

As o;> August '14 2002

ASS"TS

Current Assets>
CASH I141/C.)0
ACCOUTS !"C"#$A%&" ')0.00
O,,#C"=D"CO! SUPP&#"S C).00
--------------
TOTA& Current Assets I14)72.)0

,i-e. Assets>
"*U#P+"T )00.00
ACCU+U&AT"D D"P!-"*U#P+"T D1)0.00E
T!UC0 84000.00
ACCU+U&AT"D D"P!-T!UC0 D200.00E
--------------
TOTA& ,i-e. Assets 841)0.00
--------------
TOTA& ASS"TS I)4C82.)0
==============

&#A%#&#T#"S

Current &i2bi3ities>
C23i;orni2 S23es T2- I@2.)0
--------------
TOTA& Current &i2bi3ities I@2.)0
--------------
TOTA& &#A%#&#T#"S @2.)0

CAP#TA&

SUSA CAS"14 CAP#TA& )4)00.00
SUSA CAS"14 D!A6#( D14/00.00E
1e2r-to-D2te "2rnings 14C/0.00
--------------
TOTA& CAP#TA& )4//0.00
--------------

TOTA& &#A%#&#T#"S K CAP#TA& I)4C82.)0
==============
7/6/2003 4-51
1> !o1 mu-( -as( 1as ,rou5(t into t(e -om)an6< @@@@@@@@@@
2> !o1 mu-( -as( +i+ t(e -om)an6 )a6 out< @@@@@@@@@@@@
3> B(at is t(e ,a0an-e in A/"< @@@@@@@@@@@@
4> B(at is t(e ,a0an-e in A/P< @@@@@@@@@@@@
5> B(at is t(e ,a0an-e in %1ner?s ECuit6< @@@@@@@@@@@@
6> B(at is t(e tota0 "e2enue for t(e mont(< @@@@@@@@@@@@
7> B(at is t(e tota0 "e2enue for t(e 6ear< @@@@@@@@@@@@
8> B(at is t(e net in-ome for t(e mont(< @@@@@@@@@@@@
9> B(at is t(e net in-ome for t(e 6ear< @@@@@@@@@@@@
10> B(at is t(e amount s)ent on a+2ertisin5< @@@@@@@@@@@@
11> B(at is t(e amount in t(e a0es "eturnF A00o1an-e @@@@@@@@@@@@
12> B(at -om)an6 (as an6 A/" o)en items.
'ist t(e item H an+ I @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
13> B(at is t(e tota0 eE)ense for t(e 6ear< @@@@@@@@@@@@
14> An6 ot(er re2enue an+ ot(er eE)enses< @@@@@@@@@@@@
7/6/2003 4-52
AUDIT
TET
GE& TE"4
QQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQ
A#t!(atic Bi&&ing Finance C,arge Pa-(ent Ter(s
Ba" 0ebt E<)ense Freig,t In Sa&es 0isc!#nt
Ba&ance F!r'ar" Freig,t O#t Sa&es Inv!ice
Cas, Recei)ts Hea"er Sa&es On Acc!#nt
Cas, Sa&es Inv!ice Str#ct#re Sa&es =!#rna&
C#st!(er T-)es Invent!r- Ite(s Sa&es Ret#rns / A&&!'ances
Cre"it 8e(! 8!"i3ie" O)en Ite( Sa&es Ta<
0isc!#nt Peri!" Negative Inv!ice State(ents
En" !3 8!nt, C&!sing O)en Ite( S#bsi"iar- Le"ger
QQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQ
CHAPTER . REVIE4 BUESTIONS
$. Na(e t,e t,ree c#st!(er t-)es.
5. 4,at is t,e 8ain Fi&e !3 Acc!#nts Receivab&eS
. Na(e t,ree t-)es !3 inv!ices.
.. Na(e t,e t,ree )arts !3 an inv!ice.
1. 0escribe t,e "i33erence bet'een rea&-ti(e )!sting an" batc, )!sting !3 inv!ices.
2. Na(e t,e t'! 'a-s a Sa&es Ret#rn an" A&&!'ance can be entere".
>. T,e t!ta& !3 a Cas, Recei)t batc, s,!#&" eC#a& t,e sa(e a(!#nt !3 a QQQQQQQQQQQ.
6. 4,en is a sa&es "isc!#nt givenS
7. 4,at are t,e t,ree ste)s t,at (#st be c,ec; t! (a;e s#re 3inance c,arges are a))&ie" c!rrect&-S
$9. 4,at are t,e t,ree ste)s t! (a;e s#re sa&es ta< is a))&ie" c!rrect&-S
$$. 4,at activit- s,!#&" a&'a-s be )er3!r(e" be3!re )rinting -!#r inv!iceS
$5. 4,at t'! re)!rts can ,e&) 3in" !)en ite( err!rsS
QQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQ
SELF ETA8INATION BUESTIONS
TRUE OR FALSE
QQQQ $. 8a;e a j!#rna& entr- in t,e ?enera& Le"ger t! rec!r" a Sa&es Ret#rn an" A&&!'anceV
QQQQ 5. T,e !rigina& c,ec;s receive" s,!#&" be t,e s!#rce "!c#(ent i3 cas, recei)ts are entere" !nce a 'ee;.
QQQQ . An arc,iva& "is; is a bac;#) c!)- !3 -!#r "ata be3!re c&!sing t,at 'i&& be )&ace" int! st!rage.
QQQQ .. T,e s-ste( 'i&& a#t!(atica&&- ca&c#&ate t,e t!ta& !3 t,e inv!ice.
8ATCHIN?
1. H!' are t,e 3!&&!'ing transacti!ns )r!cesse"S Rea& Ti(e !r batc, )r!cessing.
Inv!ices QQQQQQQQ Cas, Recei)ts QQQQQQQQQ
2. I"enti3- t,e t-)e !3 err!r 3!r eac, sit#ati!n
A. Acc!#nt "istrib#ti!n err!r
B. O)en Ite( err!r
4r!ng "ate an" P.O. R QQQQQQQQQ
4r!ng c#st!(er entere" QQQQQQQQQ
4r!ng ?+L acc!#nt n#(ber QQQQQQQQQ
4r!ng Inv!ice a(!#nt QQQQQQQQQ
>. State ',ere t,e 3!&&!'ing in3!r(ati!n '!#&" a))ear.
7/6/2003 4-53
$.Pa-(ent ter(s A. Sa&es =!#rna&
5.Cas,Ba&ance B. Age" Inv!ice Listing
.O)en inv!ices 3!r $ c#st!(er C. Cas, Recei)t
..O)en Inv!ices 0. C#st!(er List
1. C#st!(er A""ress E. ?enera& Le"ger
6 2. T!ta& cas, receive" F. ?enera& =!#rna&
6 >. T!t a& Sa&es ?. State(ents
6 6. T!ta& j!#rna& entries H. S-ste( 8anager
6 7. Age !3 an inv!ice I. Tria& Ba&ance
66 $9. A(!#nt !'e" b- a c#st!(er =. Invent!r- List
66 $$. 0isc!#nt a))&ie" A. 0etai& Re)!rt
66 $5. B#antit- !3 ite(s )#rc,ase"
6. 4,at in3!r(ati!n (#st be entere" be3!re an inv!ice can be )rinte"S
7/6/2003 4-54
0ONHT USE THIS 0ATA LETQQQQ
Na(e QQQQQQQQQQQQQQQQQQQQQQQ 0ate QQQQQQQQQQ
D"> DETAI'D P!+
Co2er (eet C(a)ter 4
ACC%U=T "ECEIAA#'E
%r+er of "e)ort to ,e atta-(e+.
Customer 'ist
/ourna0 Detai0 "e)ort- Current #at-(es
a0es /ourna0 - In2oi-es
Cas( "e-ei)ts /ourna0
A+3ustments an+ Cre+it 4emos
A5e+ In2oi-es
tatements
A/" u,si+iar6 'e+5er
A+3uste+ Tria0 #a0an-e
7enera0 /ourna0
In-ome tatement
#a0an-e (eet
7enera0 'e+5er *0as( "e)ort
7enera0 'e+5er
In-ome tatement +ate 9/01/0:
7/6/2003 4-55
Di+ 6ou ma;e 6our ar-(i2a0 +is; an+ a ,a-;u)
+is;<
7/6/2003 4-56
ET UP ACC%U=T "ECEIAA#'E
1> U)+ate t(e C(art of A--ounts ,6 a++in5 t(e fo00o1in5 a--ounts.
2012 a0es TaE Pa6a,0e 'ia,i0it6
4200 a0es "eturns F A00o1an-es "e2enue
4210 a0es Dis-ount "e2enue
4250 *rei5(t "e2enue "e2enue
6200 #a+ De,t EE)ense EE)ense
2> Print a ne1 C(art of A--ounts>
3> A++ t(e fo00o1in5 -ustomers> Determine 6our o1n -o+e>
VA00 Use+ Cars Cor)D !ome %Li-eD 351 Auto "o1D CarsonD =&
VPe))ermi00 Po0i-e De)tD 100 Gin5 Dri2eD Pe))ermi00D =&
VPe))ermi00 Counr6 C0u,D 100 Countr6 C0u, Dr>D Pe))ermi00D =&
VTransfer *unera0 !omeD 50 Dea+ En+ treetD AenturaD =&
VBor0+ Bi+e Cor)>D 752 )a-e treetD =e1 &or;D =&
4> Print Customer 'ist>
5> Enter tan+ar+ Items 8In2entor69> A00 items are non taEa,0e an+ use 4010 as t(e
sa0es a--ount> T(e )ri-e is for Pri-e A>
ma00 Car I 50
4e+ium Car 75
'ar5e Car 100
Aan 150
6> Print tan+ar+ Items 'ist>
DAI'& T"A=ACTI%=
1> Enter +ai06 transa-tions in eit( t(er a--ounts re-ei2a,0e or 5enera0 0e+5er mo+u0e>
2> Print t(e /ourna0 entr6 +etai0 re)ort>
3> Print t(e a0es /ourna0> Gee) in2oi-s 1it( t(is re)ort> =orma006 t(e6 1ou0+ (a2e
,een mai0e+ to t(e -ustomer>
4> Print Cas( "e-ei)ts /ourna0 an+ an6 Cre+it memo /ourna0>
4%=T! E=D ACTIAITIE
1> Print A5in5 "e)ort>
2> Print Detai0 "e)ort - u,si+iar6 "e)ort
3> Print tatements>
4> Enter an+ )ost a+3ustin5 entries>
5> Print /ourna0 "e)ort>
6> Print Tria0 #a0an-e- ummar6
7> Print Tria0 #a0an-e-Detai0
8> Print In-ome tatement
9> Print #a0an-e (eet
7/6/2003 4-57
10> Print 7enera0 'e+5er *0as( "e)ort
11> 4a;e an ar-(i2a0 +is;> Put asi+e s(ou0+ 6ou nee+ to restart from t(is )oint>
12> Perform )erio+ en+ -0osin5> C0ose A--ounts "e-ei2a,0e t(e -0ose 7enera0
'e+5er>
13> Print In-ome tatement +ate+ 9/30/0: s(1oin5 no +o00ars in t(e -urrent -o0umn>
T(is in+i-ates t(e )re2ious mont( 1as -0ose+>
14> Com)i0e a00 re)orts fo00o1in5 t(e ste)s 5i2en in t(e 0a, 1or; +is-ussion in
C(a)ter 2>
Dr> Detai0 P(D - Au5ust Transa-tions
Au5ust 1D 200: #i00e+ Pe))ermi00 Po0i-e 2/10 =et 30 P>%>H AU7UT
In2oi-e starts at 4000>
10 'ar5e Cars an+ 2 2ans
Au5ust 1D 200: Pur-(ase+ -0eanin5 su))0ies from Tar5et tores 1it( Cas( I200

Au5ust 4D 200: Pai+ "ent on Pa5er> I25/mont( C(e-; H1008
Au5ust 9D 200: Bee;06 Cas( a0es "e-ei)ts I3000
Enter Cas( a0es
1> e0e-t A/"
2> e0e-t Transa-tion>
3> Enter Cas( as a -ustomer> It is an automati- feature in t(e )ro5ram> T(e
)ro5ram 1i00 automati-a006 enter it as a -as( sa0e an+ re-or+ t(e +e,it in t(e
-as( a--ount instea+ of A/">
4> *o00o1 t(e instru-tions for t(e !ea+erD 0ine itemsD an+ summar6 from A/"
In2oi-es instru-tions>
6% T$ e1it a li"e ite)< 1$(ble #li#= $" li"e ite)% T/is 3ill *(t t/is li"e i" t/e e"t!+ li"e%
=ote. ,e-ause t(is is a -as( sa0e no )artia0 )a6ment -an ,e entere+ for a
-as( sa0e
Au5ust 9D 200: "o,ert +etai0e+ 2 sma00 -ars for Ta0een AeWina 1(o )ai+ ,6 -(e-; H
105> I100D Terms. Cas( Bit( %r+er> (e nee+s an in2oi-e for (er
re-or+s>
Au5ust 9D 200: Pur-(ase+ a (i5(-)ressure Bas(er to 1as( -ars 1it(out usin5
-ustomer?s 1ater from ECui)ment 4asters on a--ount I1000
C(an5e Aa-uum C0eaner an+ A--umu0ate+ De)re-iation a--ount to
ECui)ment an+ A--um De)r-ECui)ment>
Au5ust 11D200: #i00e+ Pe))ermi00 Po0i-e De)t>D for 12 0ar5e -arsD 3 2ans 2/10 =et 30
P>%> Au5ust1
Au5ust 17D 200: #i00e+ A00 Use+ Cars Cor)> -!ome %Li-e for +etai0in5 -ars
5 AansD 6 4e+i-um CarsD 7 'ar5e CarsD =et 30D P>%> 678
Au5ust 17D 200: Pai+ ECui)ment 4asters on a--ountD I500 C(e-; H1009
Au5ust 19D 200: #i00e+ Pe))ermi00 Countr6 C0u, for 3 0ar5e -arsD =et 30D P>%>817
Au5ust 21D 200: /> "> Domin5o of t(e Pe))ermi00 Countr6 C0u, -a00e+ sa6in5 (e +i+ not
0i;e t(e 3o, t(at 1as +one> en+ a -re+it memo in2oi-e
7/6/2003 4-58
Au5ust 21D 200: "e-ei2e+ C(e-; H14001 +ate 8/19 from Pe))ermi00 Po0i-e for I1900
to ,e a))0ie+ to Au5ust 11 in2oi-e Prst an+ t(e rest to Au5ust 1
in2oi-e> Don?t for5et t(e +is-ount>
Au5ust 21D 200: #i00e+ Transfer *unera0 !ome for 6 2ansD =et 10 +a6s P>%> T6459
Au5ust 29D 200: "e-ei2e+ CG H7201 +ate+ 8/28 from Trans+er for I900D )a6ment in
fu00>
Au5ust 31D 200: Ca00e+ A00 Use+ Cars Cor)--"e-ei2e+ a messa5e t(at t(e6 (a+ 5one
out of ,usiness an+ (a+ no mone6 to )a6 an6 in2oi-es> "e-or+ t(e
in2oi-e as un-o00e-ti,0e>
Au5ust 31D 200: Pai+ /oe 7e2or;6an I1000 for )art-time (e0) for t(e mont(> GH 1010
Au5ust 31D 200: "o,ert 1it(+re1 I1000> C(e-; H1011
Ad)ustin* #ntries
Au5ust 31D 200: Tru-; De)re-iation I50
Au5ust 31D 200: ECui)ment De)re-iationD I75 8 in-0u+es ,ot( 2a-uum -0eaner an+
(i5( )ressure 1as(er9
Au5ust 31D 200: C0eanin5 u))0ies on (an+ I110 8A+3> I7559
%Li-e u))0ies Use+ I400

7/6/2003 4-59
AUDIT TET
C(a)ter 4 - A--ounts "e-ei2a,0e
Dr> Detai0
1> !o1 mu-( -as( 1as ,rou5(t into t(e -om)an6< @@@@@@@@@@
2> !o1 mu-( -as( +i+ t(e -om)an6 )a6 out< @@@@@@@@@@@@
3> B(at is t(e ,a0an-e in A/"< @@@@@@@@@@@@
4> B(at is t(e ,a0an-e in A/P< @@@@@@@@@@@@
5> B(at is t(e ,a0an-e in %1ner?s ECuit6< @@@@@@@@@@@@
6> B(at is t(e tota0 "e2enue for t(e mont(< @@@@@@@@@@@@
7> B(at is t(e tota0 "e2enue for t(e 6ear< @@@@@@@@@@@@
8> B(at is t(e net in-ome for t(e mont(< @@@@@@@@@@@@
9> B(at is t(e net in-ome for t(e 6ear< @@@@@@@@@@@@
10> B(at is t(e amount s)ent on a+2ertisin5< @@@@@@@@@@@@
11> B(at is t(e amount in t(e a0es "eturnF A00o1an-e @@@@@@@@@@@@
13> B(at -om)an6 (as an6 A/" o)en items.
'ist t(e item H an+ I @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
13> B(at is t(e tota0 eE)ense for t(e 6ear< @@@@@@@@@@@@
14> An6 ot(er re2enue an+ ot(er eE)enses< @@@@@@@@@@@@
7/6/2003 4-60
=ame @@@@@@@@@@@@@@@@@@@@@@@@@@ Date@@@@@@@@
&'V#R S+##T
&hapter ,our
A&&'UNTS R#&#IVA!(#
'rder o- Reports to .e attached/
Customer 'ist
/ourna0 Detai0 "e)ort-Current #at-(es
a0es /ourna0- In2oi-es
Cas( "e-ei)ts /ourna0
A+3ustments an+ Cre+it 4emo
A5e+ In2oi-e 'istin5
A/" u,si+iar6 'e+5er
tatements
7enera0 /ourna0 "e)ort
A+3uste+ Tria0 #a0an-e
ProPt an+ 'oss tatement
tatement of *inan-ia0 Position
7enera0 'e+5er
7enera0 'e+5er *0as( "e)ort
ProPt an+ 'oss tatement +ate+ 9/01/0:
7/6/2003 4-61
A ! &

&'PAN$
Did 0ou ma1e an archi2al dis1 and a .ac1-up
cop03
et u) A--ounts "e-ei2a,0e
1> U)+ate t(e C(art of A--ounts. A++ a--ount 6200 #a+ De,t EE)ense
2> A++ -ustomers> A00 -ustomers (a2e =et 30 as t(e terms> In2oi-es start at 1066
for t(e mont( of Au5ust> %)en Item in2oi-es are entere+ in t(e same manner as
a norma0 in2oi-e eE-e)t it is entere+ ,efore t(e user 5ets out of setu)> As 0on5 as
6ou are in setu) it +oes not inter5rate to t(e 7enera0 'e+5er>
+ate in2H P>%>H #a0an-e
#E=%= =U"I=7 !%4E
800 Pros)e-t 4anor 6/7 1060 #120 I1D500
'os An5e0esD CA 90032
I4P%"T 6/1 1058 56600 2D553
320 E> #ra+1a6
70en+a0eD CA 91028
4%#I'E P"%DUCT
1 %i0 Dri2e 6/15 1065 12 1D050
A0(am,raD CA 91801
PE"%= P"%DUCT
77 unset t 4/02 1003 7001 7D000
!o0061oo+D CA
T%7ET!E" 7I*T
83 4ar6 Dri2e 4/13 1005 ##01 900
Pasa+enaD CA 90023
U=UUA' 7I*T
9160 4anor Dr 4/29 1040 123456 1D500
70en+a0eD CA 91208
/%=ED U&
6190 e2erin
'os An5e0esD CA 90042
DA&D DE#"A
1135 Diamon+
A0(am,raD CA 91801 @@@@@@@@
I14D503>00
7/6/2003 4-62
3> Print Customer 'ist>
4> Enter t(e #e5innin5 #a0an-es usin5 t(e Transa-tion--in2oi-e -omman+ ,efore 6ou
5et out of setu)>
5> Print a su,si+iar6 0e+5er 1(i-( is t(e Detai0 re)ort> It s(ou0+ ,e eCua0 to I14D503>
6> Enter t(e stan+ar+ items
7/' H
Afri-ian Pro+u-ts 4013
/a)anese Pro+u-ts 4012
Gorean Pro+u-ts 4011
7> Print tan+ar+ item 0ist>
Dai06 Transa-tions
1> Enter t(e +ai06 transa-tions> Enter t(e transa-tions eit(er in A--ounts
"e-ei2a,0e or 7enera0 'e+5er>
2> Print t(e /ourna0 "e)ort for a00 t(e 3ourna0 entries>
3> Print t(e /ourna0s --- Cas( "e-ei)ts an+ a0es > Gee) in2oi-es 1it( t(e a0es
/ourna0>
4ont( En+ A-ti2ites
1> Print A5in5 "e)ort>
2> Print Detai0 "e)ort - u,si+iar6 "e)ort
3> Print tatements>
4> Enter an+ )ost a+3ustin5 entries>
5> Print /ourna0 "e)ort>
6> Print Tria0 #a0an-e- ummar6
7> Print Tria0 #a0an-e-Detai0
8> Print In-ome tatement
9> Print #a0an-e (eet
10> Print 7enera0 'e+5er *0as( "e)ort>
11> 4a;e an ar-(i2a0 +is;> Put asi+e s(ou0+ 6ou nee+ to restart from t(is )oint>>
12> Perform )erio+ en+ -0osin5> C0ose A--ounts "e-ei2a,0e t(e -0ose 7enera0
'e+5er>
13> Print In-ome tatement +ate+ 9/30/0: s(1oin5 no +o00ars in t(e -urrent -o0umn>
T(is in+i-ates t(e )re2ious mont( 1as -0ose+>
14> Com)i0e a00 re)orts fo00o1in5 t(e ste)s 5i2en in t(e 0a, 1or; +is-ussion in
C(a)ter 2>
7/6/2003 4-63
DAI'& T"A=ACTI%=- A#C C%4PA=&
a> Au5ust 1D 200: "e-ei2e+ or+er from #enson =ursin5 !ome for +e-oratin5
itemsD
2/10 =et 30D UP (i))in5 I10D =o a0es TaED P>%> 8972>
Des-ri)tion Nt6 IEA Tota0
Gorean 4as;s 10 50> 500>
Gorean i0; Paint 10 105> 1050>
/a)anese Boo+-raft 10 200> 2000>
I 3550>
,> Au5ust 1D 200: Pur-(ase+ items for #enson =ursin5 !ome at 1/2 se00in5 )ri-eD
on a--ountD from Internationa0 a0es> 7/'
-> Au5ust 1D 200:In2oi-e tenants to remin+ t(em t(eir rent is +ue on t(e 15
t(
>
us6 /ones I1000D De,ra Da6 I1000
+> Au5ust 1D 200: Pai+ )(one ,i00 I155D CG H5206
e> Au5ust 1D 200: Pur-(ase+ oLi-e su))0ies I105D CG H5207
f> Au5ust 15D 200: "e-ei2e+ rent from ,ot( tenantsD I1D800
Da6 ---CGH 456D I1000
/ones--CGH1234D I800D 1i00 )a6 rest on 31
st
>
5> Au5ust 15D 200: "e-ei2e+ )a6ment in fu00 from t(e fo00o1in5 -ustomers.
4o,i0e In2 +ate+ 6/15 I1050 CGH6783
#enson In2 +ate+ 6/7 1500
In2 +ate+ 8/1 3560 CGH456 I5D060
To5et(er In2 +ate+ 4/9 900 CGH234
(> Au5ust 15D 200: "e-ei2e+ )ur-(ase or+er H73 from /o(n mit(D a ne1
-ustomer>
A++ress. 1414 !unt t>D 'os An5e0esD CA 90032
15 Afri-ian (run;en !ea+s J I50 ea-(
7/6/2003 4-64
!e )re)ai+ I375 CGH6201 on 8/13> T(e remainin5 (as terms =et
30>
De0i2er ,6 UP - *%# Destination for.
4ot(er-in 'a1 7iftsD 83 !o)e DrD 'a 4esaDCA 92041
i> Au5ust 15D 200: %r+ere+ from 4om,asa Co> t(e 15 s(run;en (ea+s on a--ount
at (a0f t(e se00in5 )ri-e>
3> Au5ust 15D 200: 4a+e mort5a5e )a6ment I2D000> CG H 5208
Interest. I550D Prin-i)0e. I1450
;> Au5ust 25D 200: "e-ei2e+ P>%> H8706 from 4o,i0e Pro+u-ts for
25 Afri-ian Brist "in5s J I15 ea-( U I375
UP I5 =et 30> Pre)ai+ CGH4201 +ate+ 8/23 I380
7/6/2003 4-65
A#C Transa-tions - )a5e 2
0> Au5ust 25D 200: %r+ere+ an+ )ai+ for 25 1rist rin5s J I7>50 ea-( from u0a
u))0ies> CGH5209
m> Au5ust 25D 200: Im)orts or+ere+ 500 /a)anese (ats J >50 ea-( U I250D 2/10
=et 30 UP-*%# Destination P>%> 56713
n> Au5ust 25D 200: Pur-(ases 500 /a)anese !ats J >25 ea-( from Internationa0
a0esD I125D
2/10 =et 30
o> Au5ust 25D 200: Im)orts returne+ 250 (ats as +efe-ti2e>
)> Au5ust 29D 200: "eturne+ 250 (ats to Internationa0 a0es>
C> Au5ust 30D 200: Pai+ )ost oLi-e for #ui0 4ai0in5 of a+2ertisin5 0eaRets I145D
CGH5210
r> Au5ust 31D 200: Im)orts )ai+ t(eir a--ount in fu00 re-ei2in5 a +is-ountD CG
H502D I2D675>50
s> Au5ust 31D 200: /o(n mit(?s attorne6 sent out a 0etter +ate+ 8/31 sa6in5 4r>
mit( (a+ +ie+ 0ea2in5 no assets to se00 to )a6 (is +e,ts> Brite oL
t(e ,a0an-e> I375
A+3ustin5 Entries 8Au5ust 31D200:9
t> u))0ies on (an+--- I150
u> P)+ Insuran-e EE)ire+ I100
2> De)re-iation - #0+5 I555
7/6/2003 4-66
AUDIT TET
C(a)ter 4 - A--ounts "e-ei2a,0e
A#C C%4PA=&
1> !o1 mu-( -as( 1as ,rou5(t into t(e -om)an6< @@@@@@@@@@
2> !o1 mu-( -as( +i+ t(e -om)an6 )a6 out< @@@@@@@@@@@@
3> B(at is t(e ,a0an-e in A/"< @@@@@@@@@@@@
4> B(at is t(e ,a0an-e in A/P< @@@@@@@@@@@@
5> B(at is t(e ,a0an-e in %1ner?s ECuit6< @@@@@@@@@@@@
6> B(at is t(e tota0 "e2enue for t(e mont(< @@@@@@@@@@@@
7> B(at is t(e tota0 "e2enue for t(e 6ear< @@@@@@@@@@@@
8> B(at is t(e net in-ome for t(e mont(< @@@@@@@@@@@@
9> B(at is t(e net in-ome for t(e 6ear< @@@@@@@@@@@@
10> B(at is t(e amount s)ent on a+2ertisin5< @@@@@@@@@@@@
11> B(at is t(e amount in t(e a0es "eturnF A00o1an-e @@@@@@@@@@@@
14> B(at -om)an6 (as an6 A/" o)en items.
'ist t(e item H an+ I @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
13> B(at is t(e tota0 eE)ense for t(e 6ear< @@@@@@@@@@@@
14> An6 ot(er re2enue an+ ot(er eE)enses< @@@@@@@@@@@@
7/6/2003 4-67