www.sapficoconsultant.

com Page 2 SAP Validation Configuration

2014 sapficoconsultant.com. All rights reserved. No part of this material should
be reproduced or transmitted in any form, or by any means, electronic or
mechanical including photocopying, recording or by any information storage
retrieval system without permission in writing from www.sapficoconsultant.com

SAP is a trademark of SAP AG, Neurottstrasse 16, 69190 Walldorf, Germany.
SAP AG is not the publisher of this material and is not responsible for it under
any aspect.
www.sapficoconsultant.com Page 3 SAP Validation Configuration


Table of Contents

1. Validation Configuration ........................................................................................................................... 4
2. Transporting Validation .......................................................................................................................... 36
3. User Exits in Validation ........................................................................................................................... 40
4. Assign the custom validation program to application area .................................................................... 45

www.sapficoconsultant.com Page 4 SAP Validation Configuration

1. Validation Configuration
Let us understand how Validation is set up in SAP FI component.

Scenario:-
You are an SAP FICO Consultant on a project. The project client requires you to configure a validation in
transaction code FB60, so that the text field is mandatory on the basic screen.
Let us check in detail below:-

In transaction code FB60

Your project client wants the text field as mandatory (Circled below):-


www.sapficoconsultant.com Page 5 SAP Validation Configuration



This field is not the same a header text.
Let us check that.

Position the cursor on the field text


Click on function key F1



www.sapficoconsultant.com Page 6 SAP Validation Configuration



Click on


The field name is SGTXT as can be seen below:-



www.sapficoconsultant.com Page 7 SAP Validation Configuration

This field is not the same as the header text.
Let us verify the same


The header text is in the Tab Details

Click on Tab Details





www.sapficoconsultant.com Page 8 SAP Validation Configuration

Check the technical details of this field




www.sapficoconsultant.com Page 9 SAP Validation Configuration

The BXTXT field if to be mandatory can be controlled through FI customizing:-

SAP Customizing Implementation Guide Financial Accounting (New) Financial Accounting Global
Settings (New) Document Document Types Define Document Types for Entry View



The header text can be made mandatory by clicking on the Document header text.
www.sapficoconsultant.com Page 10 SAP Validation Configuration




But the requirement given here is a different field. Interesting isnt it?
How do we configure this? Will It require validation? Whether it will be at header level or line item level
or complete document level ?

Think.
Think..
www.sapficoconsultant.com Page 11 SAP Validation Configuration

Solution :-
Validation is definitely required.
The SGTXT is a field available in line item, and to make vendor text mandatory we have to set it at the
vendor line item.
How do we determine which is the vendor line item?
For vendor invoice posting, posting key 31 is called in the background, so let us use that.

SAP Customizing Implementation Guide Financial Accounting Financial Accounting Global Settings
Document Document Header Validation in Accounting Documents

Click on

Update the following:-



www.sapficoconsultant.com Page 12 SAP Validation Configuration



Click Environment Validation




www.sapficoconsultant.com Page 13 SAP Validation Configuration







www.sapficoconsultant.com Page 14 SAP Validation Configuration

Click

Update the following:-




Double click


www.sapficoconsultant.com Page 15 SAP Validation Configuration



Double click

www.sapficoconsultant.com Page 16 SAP Validation Configuration




Double click

www.sapficoconsultant.com Page 17 SAP Validation Configuration



Click

www.sapficoconsultant.com Page 18 SAP Validation Configuration



Click

www.sapficoconsultant.com Page 19 SAP Validation Configuration

Update the following:-




www.sapficoconsultant.com Page 20 SAP Validation Configuration



Click
www.sapficoconsultant.com Page 21 SAP Validation Configuration

Click back as shown below:-



www.sapficoconsultant.com Page 22 SAP Validation Configuration





Double click

www.sapficoconsultant.com Page 23 SAP Validation Configuration



Click and update posting key

www.sapficoconsultant.com Page 24 SAP Validation Configuration



www.sapficoconsultant.com Page 25 SAP Validation Configuration



Double click

www.sapficoconsultant.com Page 26 SAP Validation Configuration



Click
Click

www.sapficoconsultant.com Page 27 SAP Validation Configuration

Update the following:-



www.sapficoconsultant.com Page 28 SAP Validation Configuration




Click

Double click
And search for the field SGTXT

www.sapficoconsultant.com Page 29 SAP Validation Configuration



Double click BSEG-SGTXT

Click

Click

Update the following:-
www.sapficoconsultant.com Page 30 SAP Validation Configuration



Keep it blank


www.sapficoconsultant.com Page 31 SAP Validation Configuration



Click

www.sapficoconsultant.com Page 32 SAP Validation Configuration




Click on

www.sapficoconsultant.com Page 33 SAP Validation Configuration



Click on Save

Update the message number 900 in the validation message step



www.sapficoconsultant.com Page 34 SAP Validation Configuration


Click on Save

Come back to the main validation window




www.sapficoconsultant.com Page 35 SAP Validation Configuration



Update as active




Click on Save
www.sapficoconsultant.com Page 36 SAP Validation Configuration


2. Transporting Validation

Validation objects are workbench object and have to be included manually in transport request.
Proceed as follows:-

Position the cursor on







Click


www.sapficoconsultant.com Page 37 SAP Validation Configuration



Click Execute to include validation objects in transport.
So in effect there will be 2 transport requests:-
1) For the customizing entry
www.sapficoconsultant.com Page 38 SAP Validation Configuration



2) For the validation objects




You are now done with validation customizing.









www.sapficoconsultant.com Page 39 SAP Validation Configuration

Let us now test the validation in transaction code FB60

Update the following and press enter




So there goes you r validation message.
www.sapficoconsultant.com Page 40 SAP Validation Configuration

3. User Exits in Validation

Sometimes the validation requirements are quite complex and cannot be done using the standard
validation configuration.

Example: Your project had a requirement that in transaction F-28 (Incoming payment from customer)
the reference field must be of length 7 characters and should be prefixed with the letter C or L.

In this case we definitely need to use a user exit.





User exit steps:-
RGGBR000 is an example form pool provided by SAP for validation exits.
RGGBS000 is an example form pool provided by SAP for substitution exits

www.sapficoconsultant.com Page 41 SAP Validation Configuration

Transaction code: SE38




Click on


www.sapficoconsultant.com Page 42 SAP Validation Configuration




Copy the standard RGGBR000 into your custom program ZRGGB

Define the user exit in the FORM GET_EXIT_TITLES

This form GET_EXIT_TITLES contains name and titles of all available standard exits. Every new exit need
to be added to this form.



www.sapficoconsultant.com Page 43 SAP Validation Configuration


We show below an example coding
Exit name = UZ001


Cr eat e a f or m


&---------------------------------------------------------------------*
*& Form UZ001
*&---------------------------------------------------------------------*
* text
*----------------------------------------------------------------------*
* <-- B_RESULT T = True F = False
*----------------------------------------------------------------------*
FORM uz001 USING b_result.
DATA: len TYPE i.
* DATA: SCREEN LIKE DYNPREAD OCCURS 0 WITH HEADER LINE.
* DATA: LEN TYPE I.

len = STRLEN( bkpf-xblnr ).

IF sy-tcode = 'F-28'
OR sy-tcode = 'F-29'

www.sapficoconsultant.com Page 44 SAP Validation Configuration

IF bkpf-xblnr IS INITIAL .

b_result = b_false.
EXIT .
ELSEIF len > 7.

b_result = b_false.
EXIT .

ELSEIF bkpf-xblnr(1) <> 'C' AND bkpf-xblnr(1) <> 'L'.
b_result = b_false.
EXIT .
ELSE .
b_result = b_true.
EXIT .
ENDIF .

ELSE.
b_result = b_true.
ENDIF.

ENDFORM. " UZ001

www.sapficoconsultant.com Page 45 SAP Validation Configuration


4. Assign the custom validation program to application area

Transaction code: GGX2
Or
Path:
SAP Customizing Implementation Guide Financial Accounting Special Purpose Ledger Basic
Settings User Exits Maintain Client-Specific User Exits



www.sapficoconsultant.com Page 46 SAP Validation Configuration




Remove the existing assignment from GBLR and update your new program ZRGGB




Update the user exit UZ001 in the validation transaction in check


www.sapficoconsultant.com Page 47 SAP Validation Configuration



If you have liked this document, please share it with your friends, colleagues, class mates.
For many more such documents, visit our website www.sapficoconsultant.com