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Policy On Local Conveyance

This document outlines Salora International Limited's policy on local business travel expenses. It applies to all employees, including trainees. Employees using personal vehicles can claim mileage reimbursement of Rs. 2/km for two-wheelers and Rs. 4/km for four-wheelers in E-3 grade. Those using public transport can claim reimbursement based on their grade, with managers entitled to taxis, assistant managers/executives to autos, and non-executives to buses. Exceptions can be made based on urgency. Claims must be approved by managers/HODs and any false claims will lead to discipline. Clarifications allow non-executives using vehicles for fieldwork to claim mileage and allow higher transport in exceptional urgent

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2K views

Policy On Local Conveyance

This document outlines Salora International Limited's policy on local business travel expenses. It applies to all employees, including trainees. Employees using personal vehicles can claim mileage reimbursement of Rs. 2/km for two-wheelers and Rs. 4/km for four-wheelers in E-3 grade. Those using public transport can claim reimbursement based on their grade, with managers entitled to taxis, assistant managers/executives to autos, and non-executives to buses. Exceptions can be made based on urgency. Claims must be approved by managers/HODs and any false claims will lead to discipline. Clarifications allow non-executives using vehicles for fieldwork to claim mileage and allow higher transport in exceptional urgent

Uploaded by

MishaRichards
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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SALORA INTERNATIONAL LI MI TED -

POLICY ON LOCAL BUSINESS TRAVEL (CONVEYANCE EXPENSES)


1 - Objective:
The objective is to spell out the entitlements' of employees who are required to travel on
official business within the city their normal place of work.
2 - Eligibility:
,--.
Applicable to all employees of SALORA INTERNATONAL LIMITED including trainees.
i
, t:. 1,;. :
2.1 -REIMBURESEMENT FOR USE OF PERSONAL VEHICLES - MIL EA GE PLAN
.I - - .
Mode of Transport Entitlement (Amount)
. . I Two-wheeler
I Four-Wheeler
Rs. 2.00 per KM
Rs. 4.00 per KM (Only for E-3 Grade)
r Office Car or reimbursement in lieu off Rs. 2.50 per KM
2.2-REIMBURSEMENT FOR USE OF PUBULIC TRANSPORT
The reimbursement of actual expenses if using public transport may be made according to
the policy on business travel, which would be as under:
.n
3 - Category Entitlement
, ,
: . . :<
I - I
L
-. I Managers & Above
Taxi
.. . > Assistant Managers/Executives Auto
. . i Nonf Executive Bus
Note: a. Those who are eligible for reimbursement under the 'Mileage
Plan are not entitled to the above
b. Deviation: - Depending upon the urgency and requirement of work
and taking into account the cost benefit ratio, HODS can authorize
travel by a higher mode of transport to ensure operational efficiency.
Authored by Reviewed by Approved by
Anuruddha Singh Sh. R. Sridharan Sh. R.K. Singh MD
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4 - Procedure for C/aiminq Reimbursement:
The reimbursement may be claimed directly from the account department after the same
has been duly approved by respective ManagersIHODs.
5 - General:
Any false claim made by an employee will be viewed seriously and will lead to disciplinary
action.
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Authored by Reviewed by
Sh. R. Sridharan
,
Sh. R.K. Singh MD
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Clarifications/Modifications on Local Business Travel (Convevance ExD].
Policv No SIL/HRD/POOZ/AO
Calrification-1:
..Any nonr executive, who is responsible for field jobs and using his own or
company provided two-wheeler can claim reimbursement as per mileage plan for
two wheeler. . .
Clarification -2
I n exceptional cases HODS can authorize any person to use a higher mode of ,
transport than his entitlement. However in such cases the HOD 's will have to a
clearly mention the urgency and justify-the expenses.
f
P Clarification -3
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I f any employee uses a lower mode of transport than his entitlement he can claim
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reimbursement of Actual Transport he has used,not what he is entitled for. e.g. a
!
manager using two wheeler /auto can claim for Two Wheeler /auto expenses only
;
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not for Taxi or car.
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I Clarification -4:
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An employee using higher mode of transport for personal use (such as personal
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Car) can not claim for reimbursement than his entitlement. E.g. An employee in E-
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2 grade will be permitted for two wheelers/Auto only even if he is using the.
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+ personal car for commuting.
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POLICY ON LOCAL CONVEYANCE
FOR SERVICE IN MUMBAI &KOLKATTA
Objective:
The objective of this policy is to spell out the entitlements of employees in Service who are required
to travel on official business within the city.
Scope:
I.This policy would cover all the employees in the Service department including the Trainees i.e.
from the LO-l to E-4 grade
LOCAL CONVEYANCE FOR MUMBAI
Eligibilit)':
1.r:mployees would be eligible for reimbursement for local conveyance from their date of
Joining
2.Local Conveyance entitlement (Per Month) would be as follows
LOCAL CONVEYANCE FOR KOLKATTA
Eligibility:
I.Employees would be eligible for reimbursement for local conveyance, subject to
HR"s sanction after the Head of the Department's recommendation
2. Local Conveyance entitlement (Per Month) would be as follows
.
S.NO GRADE ENTITLEMENT
_-.1-1---
TRAIN PASS+RS.20001-P.M
___:-3
TRAIN PASS+RS.17501-P.M
3 E-2 TRAIN PASS+RS.12501-P.M
-
4 E-1 TRAIN PASS+RS.10001-P.M
- ---
5 LG-1 to LG-3 TRAIN PASS+RS.7501- P_M
S.NO GRADE ENTITLEMENT
1 E-4
res(Any Vehicle)
1-----
-- --
2 E-3
25 Utres(Any Vehicle)
3 E-2
25 Litres(Any Vehicle)
4 E-1
25 Litres( Vehicl_____----
1---- -----.-
5 LG-'1 to LG-3
25 Litres(Any Vehicle) ----
Effective Date:
This is effective from 1st January'07
Procedure for Claiming Reimbursement:
The reimbursement to be claimed from the accounts department after the same has been duly
verified and approved by the Head of the Departments.
Prepared By:
Rev/
~.
Zeba Khan
1.R.Sridharan
Approved By:
L~
Managing Director
N~
2.Arvind :V;;h~a
M"~~1Io1-
~. AR.UN SAX.NA
Revision: 0
Dated: ,( ,. s.' o=;-

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