Payables Upgrade Steps

Step
Number
Step Description Window Name(s) Required?

Step
1
Install or upgrade Payables. See: Oracle
Applications Installation Manual for Windows or
Oracle Applications Installation Manual, Oracle
Applications Upgrade Preparation Manual,
Oracle Applications Installation Update Notes.
Required
Step
2
Create application user sign-ons and
passwords. See: Users Window.
System
Administrator
responsibility:
Users
Required
Step
3
Define your chart of accounts. See: Defining
Your Chart of Accounts , and
General Ledger:
multiple windows
Required
Step
4
Define your accounting period types and
accounting calendar periods. See: Defining
Period Types, and Defining Calendars.
1) Period Types
and 2) Accounting
Calendar
Required
Step
5
Enable currencies that you plan to
use. See: Currencies Window.
Currencies Optional
Step
6
Define a set of books. Specify a set of books
name and assign it a calendar, functional
currency, and a chart of accounts
structure. See: Defining Sets of Books.
(Define) Set of
Books
Required
Step
7
Use the System Administrator responsibility
to assign your set of books to a
responsibility. See: Function Security in
Payables.
System
Administrator
responsibility:
Responsibilities
Required
Step
8
If you want to enter foreign currency
transactions, define additional rate types, and
enter your daily rates.See: Defining
Conversion Rate Types, Entering Daily Rates,
and Foreign Currency Transactions.
General Ledger:
1) Conversion
Rate Types and 2)
Daily Rates
Optional
Step
9
Select your primary set of
books. See: Choosing a Set of Books.
(Choose) Set of
Books
Required
Step
10
After choosing your set of books, use the
Application Developer responsibility to set the
GL Set of Books ID profile option to
Updateable. See: Overview of User Profiles,
and Setting User Profile Options
Application
Developer
responsibility:
Profiles
Required
Payables Upgrade Steps

Step
11
After choosing your set of books, use the
System Administrator responsibility to set the
GL Set of Books Name profile option. If you
are performing a single set of books
installation, set the option for the Oracle
Payables application. If you are performing a
multiple set of books installation, set the
option for each unique combination of
organization and responsibility. See: Overview
of User Profiles, and Setting User Profile
Options.
System
Administrator
responsibility:
System Profile
Values
Required
Step
12
Define your payment terms. See: Payment
Terms.
Payment Terms Required
Step
13
Define your purchase order matching
tolerances. See: Invoice Tolerances.
Invoice
Tolerances
Optional
Step
14
If you plan to use automatic withholding tax,
define Tax Authority type suppliers. (You
must do this before defining tax names and
tax groups.) See: Entering Suppliers.
Suppliers detail Conditionally
Required
Step
15
Define tax names, and if you use automatic
withholding tax, define withholding tax
groups. See: Tax Names,Withholding Tax
Groups, and Setting Up Withholding Tax.
1) Tax Names and
2) Withholding
Tax Groups
Optional
Step
16
Define invoice approval codes. You use these
codes to apply and release holds from
invoices. See: Invoice Approvals.
Invoice Approvals Required with
Defaults
Step
17
Define distribution sets. You can use a
distribution set to automatically enter
distributions for an invoice.See: Distribution
Sets.
Distribution Sets Optional
Step
18
Define Payables
QuickCodes. See: QuickCodes.
(Payables)
Quickcodes
Required with
Defaults
Step
19
If you want to use Automatic Interest
Calculation, define payment interest
rates. See: Interest Rates.
Payment Interest
Rates
Optional
Step
20
If you want to use Payables to enter employee
expense reports, create templates for entering
expense reports. See: Expense Report
Templates.
Expense Report
Templates
Optional
Payables Upgrade Steps

Step
21
If you use Payables to enter employees in your
organization, enter employee Quickcodes.
See: Adding Quickcode Values.
(Employee)
QuickCodes
Optional
Step
22
Enter locations. See: Site Locations. Location Required
Step
23
Enter employees. See: Enter Person. Enter Person Conditionally
Required
Step
24
Define one or more reporting entities for your
organization for income tax
reporting. See: Reporting Entities.
Reporting Entity Conditionally
Required
Step
25
Define additional United States 1099 income
tax regions. See: Income Tax Regions.
Income Tax
Regions
Conditionally
Required with
Defaults
Step
26
If Oracle Inventory or Oracle Purchasing is
installed, you must define at least one
Inventory Organization before defining
Financials Options. See: Creating an
Organization.
Inventory:
Organization
Conditionally
Required
Step
27
Define Financials options. See: Financials
Options.
Financials Options Required
Step
28
Define Payables options. See: Payables
Options.
Payables Options Required
Step
29
Define payment programs. See: Automatic
Payment Programs.
Automatic
Payment
Programs
Required with
Defaults
Step
30
Define any additional payment
formats. See: Payment Formats.
Note: If you plan to define foreign currency or
multiple currency payment formats, you must
first enable the Allow Multiple Currencies
Payables option in the Payables Options window.
See: Currency Payables Options.
Payment Formats Optional
Step
31
Update country and territory information and
assign flexible address formats. See: Countries
and Territories, and Flexible Addresses.
Countries and
Territories
Optional
Step
32
Define bank accounts. See: Defining Banks. Banks Required
Step Open your accounting period. See: Controlling AP Accounting Required
Payables Upgrade Steps

33 the Status of AP Accounting Periods. Periods
Step
34
Define request sets. See: Defining Request Sets. Request Set Optional
Step
35
Define the format for the Expense
Distribution Detail Report, and define the
format for the Invoice Aging
Report. See: Account Segments for Expense
Reporting, and Aging Periods.
1) Account
Segments for
Expense
Reporting and 2)
Aging Periods
Optional
Step
36
Set up Print Styles and Drivers for the
Supplier Mailing Labels Report. See: Setting
Up Print Styles and Drivers for the Supplier
Mailing Labels Report.
System
Administrator
Responsibility:
multiple windows
Required
Step
37
Define special calendars for key indicators,
recurring invoices, and withholding
tax. See: Special Calendar.
Special Calendars Optional
Step
38
Implement Budgetary Control in General
Ledger. See: Setting Up Budgetary Control.
General Ledger:
multiple windows
Optional
Step
39
Implement sequential voucher
numbering. See: Implementing Sequential
Voucher Numbering.
System
Administrator
responsibility:
multiple windows
Optional
Step
40
Define descriptive flexfields. See: Defining
Descriptive Flexfields.
System
Administrator
responsibility:
multiple windows
Optional
Step
41
Set Profile Options. See: Profile Options in
Payables.
System
Administrator
responsibility:
System Profile
Values
Optional
Table 1 - 1. (Page 4 of 4)