MS

WORD

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TABLE OF CONTENT
TABLE OF CONTENT.....................................................................................................................2
WORD PROCESSING......................................................................................................................4
Why Use a Word Processor...........................................................................................................4
Features of a Word Processor........................................................................................................4
STARTING MS WORD PROGRAM...............................................................................................4
MS WORD SOFTWARE..................................................................................................................5
Parts of Ms Word Window.............................................................................................................5
CREATE A DOCUMENT.................................................................................................................6
OPEN AN EXISTING FILE.............................................................................................................6
SAVING DOCUMENTS...................................................................................................................7
MOVE AROUND IN A DOCUMENT.............................................................................................7
Scroll through a Document............................................................................................................7
Go To a Specific Location.............................................................................................................8
SELECT TEXT AND GRAPHICS...................................................................................................8
To Extend a Selection....................................................................................................................9
Select Items That Aren't Next To Each Other..............................................................................10
SPELLING, GRAMMAR, AND THE THESAURUS....................................................................11
FIND AND REPLACE TEXT OR OTHER ITEMS.......................................................................12
MOVE/COPY/DELETE TEXT......................................................................................................12
TEXT FORMATTING....................................................................................................................12
Font Types, Style, Size, Underline, Font Colour, Font Effects....................................................12
Exercise 1: Copying and Moving of text.................................................................................13
PARAGRAPH FORMATTING.......................................................................................................14
Change Case................................................................................................................................14
Vary the case of text.................................................................................................................14
Format text as small capital letters or as all capital letters......................................................14
Drop Caps....................................................................................................................................15
Create a Large Dropped Initial Capital Letter.........................................................................15
Remove a Large Dropped Initial Capital Letter......................................................................15
Alignment and Spacing...............................................................................................................15
Change line spacing.................................................................................................................16
Text Alignment........................................................................................................................16
Change the vertical alignment of text......................................................................................16
Indent Paragraphs........................................................................................................................16
Bulleted and Numbered Lists......................................................................................................16
Add Bullets or Numbering......................................................................................................16
Borders, Shading, and Graphic Fills............................................................................................17
Add a border............................................................................................................................17
Remove a border......................................................................................................................17
Add Shading, Colour, or Graphic Fills........................................................................................18
Remove Shading, Colour, or Graphic Fills..................................................................................18
Exercise 2: Paragraph Formatting...........................................................................................19
PAGE FORMATTING....................................................................................................................19
Page Margins...............................................................................................................................19
Change Page Margins..................................................................................................................19
Select Page Orientation...............................................................................................................19
Select Paper Size.........................................................................................................................19
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Headers and Footers....................................................................................................................19

Insert Headers and Footers......................................................................................................20
Delete a Header or Footer........................................................................................................20
Page Numbers..............................................................................................................................20
Remove page numbers.............................................................................................................21
Exercise : Headers and Footers...............................................................................................21
TABLES..........................................................................................................................................21
Create a Table..............................................................................................................................21
Delete A Cell, Row, Or Column From A Table...........................................................................21
To select:..................................................................................................................................21
Delete a Table or Clear Its Contents............................................................................................22
Delete a table and its contents.................................................................................................22
Clear the contents of a table.....................................................................................................22
Merge Cells into One Cell In A Table......................................................................................22
Split a Cell into Multiple Cells in a Table...............................................................................22
NEWSLETTER-STYLE LAYOUT (COLUMNS).........................................................................24
Create Newsletter-Style Columns................................................................................................24
Add vertical lines between newsletter-style columns..............................................................24
Exercise : Columns..................................................................................................................25
MAIL MERGING............................................................................................................................26
Exercise: Mail Merging...........................................................................................................26
WAYS TO VIEW A WORD DOCUMENT.....................................................................................27
PRINT A DOCUMENT...................................................................................................................28
Print All or Part of a Single Document........................................................................................28
Print Multiple Copies or More Than One Document..................................................................29
EXERCISES....................................................................................................................................30
Exercise 1................................................................................................................................30
Exercise 2................................................................................................................................31
Exercise 3................................................................................................................................32
Exercise 4................................................................................................................................33
Exercise 5................................................................................................................................34
Exercise 6................................................................................................................................35
Exercise 7................................................................................................................................35
K.C.S.E. SAMPLE QUESTION.............................................................................................37

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WORD PROCESSING
Word Processor is software that allows a user to create and manipulate textual information
Word Processing - It is the act of using a word processor to manipulate textual information

Why Use a Word Processor

1. Has the ability to store document for future reference- one can save a file and use it later
2. Automaton of some features- some activities are carried out automatically by the software
thus helping the user to format his work. They include capitalisation of the first character,
checking for spelling and grammar mistakes and word wrapping
3. Movement of the cursor to the next line (word wrapping)
4. Ability to detect and correct spelling mistakes before printing the work
5. Allow formatting of text- one can change the font colour, size, types
6. A user can print several documents without the need of typing the text over and over

Features of a Word Processor

1. Word-wrap facility- the cursor moves to the next line if there is no enough space to
accommodate a work on the margins
2. Formatting facility- one can carry out character, paragraph and text formatting
3. Spell checking facility- one can correct spelling and grammatical errors within your
document
4. Printing of documents- allow production of single, multiple, or part of the document
5. Mail merging facilities- allow a user to print similar letter for different people
6. File protection.- allow a user to insert password to secure their work
7. Allow a user to create tables
8. Use of templates- a template is a stored format of a frequently used document user for
quickly creation of a document such as a Resume, Memo. Word processors have several
templates making document creation easy and fast
Questions
Describe five advantages of a word processor over the Typewriter

STARTING MS WORD PROGRAM

On the START menu, click All programs then Microsoft Office then Ms Word 2003
This opens the program MS word 2003.

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MS WORD SOFTWARE
Parts of Ms Word Window
Title Bar

Menu Bar

Standard
Toolbar
Formatting
Toolbar

Horizontal
Ruler

Horizontal
Scroll Bars

Vertical
Ruler

Drawing
Toolbar

Status Bar

Title bar It displays the title of the open window and the program that is running. There are
three buttons on the extreme right of the title bar: Minimise, Maximise/Restore and the Close
button. The buttons are used to manipulate the size of the window.
Menu Bar - contains a list of commands that are used to manipulate the text. When a user select a
menu item a dropdown list box appears.

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Standard, Formatting and Drawing Toolbar contains shortcuts to menu commands that are
frequently used
Rulers they are used to help the user position the text on the screen
Status Bar - displays the condition of the window that the user is working on.

CREATE A DOCUMENT
The following procedure creates a new, blank document.
On the Standard toolbar, click New Blank Document.
To use templates, wizards, and existing documents as a starting point, do one of the following:
From a template or wizard
1. On the File menu, click New.
2. In the New Document task pane, under New from template, click General Templates.
3. Click the tab for the type of document you want to create, and then double-click the icon
for the template or wizard you want.
Tips
If you've recently used a template or wizard, it will appear under New from Template,
where you can just click to open it.
You can also create your own templates to store styles, AutoText entries, macros, and text
that you plan to reuse often.
You can activate/deactivate the task pane by choosing View Menu then Taskpane or
pressing CTRL+F1
From a copy of an existing document
1. On the File menu, click New.
2. In the New Document task pane, under New from existing document, click Choose
document.
3. Click the document you want to create a new document from.
If you want to open a document that was saved in a different folder, locate and open the
folder.
4. Click Create New.
This document is created in the folder that contains the original document.

OPEN AN EXISTING FILE

1. In your Microsoft Office program, click File, and then click Open.
2. In the Look in list, click the drive, folder, or Internet location that contains the file you
want to open.
3. In the folder list, locate and open the folder that contains the file.
4. Click the file, and then click Open.

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SAVING DOCUMENTS
Saving allows a user to store data for later reference. During the saving process the user must give
the file a name. There are two options for saving your document: SAVE and SAVE AS. Save is
used to save the document for the first time while SAVE AS is used to save a copy of the file
under a different name.
Save a document
1. On the File Menu click Save.
Save a copy of a file
1. On the File menu, click Save As.
2. In the File name box, enter a new name for the file.
3. Click Save.
Tip
To save the copy in a different folder, click a different location in the Save in list or a different
folder in the folder list, or both. To save the copy in a new folder, click Create New Folder.
Save files automatically when I work
1. On the Tools menu, click Options, and then click the Save tab.
2. Select the Save AutoRecover info every check box.
3. In the minutes box, enter the interval for how often you want to save files. The more
frequently your files are saved, the more information is recovered if there is a power
failure or similar problem while a file is open.
Note AutoRecover is not a replacement for regularly saving your files. If you choose not to save
the recovery file after opening it, the file is deleted and your unsaved changes are lost. If you save
the recovery file, it replaces the original file (unless you specify a new file name).

MOVE AROUND IN A DOCUMENT

You can move around your document using the cursor/arrow keys or using the vertical and
horizontal scroll bars.

Scroll through a Document

Scroll up one line

Click the up scroll arrow.
Scroll down one line
Click the down scroll arrow.
Scroll up one screen
Click above the scroll box.
Scroll down one screen
Click below the scroll box.
Scroll to a specific page
Drag the scroll box.
Scroll left
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Click the left scroll arrow.

Scroll right
Click the right scroll arrow.
Scroll left beyond the margin, in normal view
Hold down SHIFT and click the left scroll arrow.

Tips

To scroll more slowly, use the arrow keys or the PAGE UP or PAGE DOWN key on the
keyboard.
Some mouse devices and other pointing devices, such as the Microsoft IntelliMouse, have
built-in scrolling and zooming capabilities. For more information, see the instructions for
your pointing device.

Go To a Specific Location
Go to a specific page, table, or other item
1. On the Edit menu, click Go To.
2. In the Go to what box, click the type of item.
3. Do one of the following:
o To go to a specific item, type the name or number of the item in the Enter box, and
then click Go To.
o To go to the next or previous item of the same type, leave the Enter box empty,
and then click Next or Previous.

SELECT TEXT AND GRAPHICS

You can select text and graphics by using the mouse or the keyboard, including items that aren't
next to each other. For example, you can select a paragraph on page one and a sentence on page
three.
Select Text and Graphics by Using the Mouse
Any amount of text
Drag the mouse over the text.
A word
Double-click the word.
A line of text
Move the pointer to the left of the line until it changes to a right-pointing arrow, and then
click.
A sentence
Hold down CTRL, and then click anywhere in the sentence.
A paragraph
Move the pointer to the left of the paragraph until it changes to a right-pointing arrow, and
then double-click
Or
triple-click anywhere in the paragraph.
Multiple paragraphs
Move the pointer to the left of the paragraphs until it changes to a right-pointing arrow,
and then double-click and drag up or down.
A large block of text

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Click at the start of the selection, scroll to the end of the selection, and then hold down
SHIFT and click.
An entire document
Move the pointer to the left of any document text until it changes to a right-pointing arrow,
and then triple-click.
Headers and footers
In normal view, click Header and Footer on the View menu; in print layout view, doubleclick the dimmed header or footer text. Move the pointer to the left of the header or footer
until it changes to a right-pointing arrow, and then triple-click.
A graphic
Click the graphic.
A text box or frame
Move the pointer over the border of the frame or text box until the pointer becomes a fourheaded arrow, and then click to see the sizing handles.
Select Text by Using the Keyboard
Select text by holding down SHIFT and pressing the Cursor or Arrow keys. To select multiple
areas that aren't next to each other, make your first selection, hold down CTRL, and then select
any other items you want.

To Extend a Selection
SHIFT+RIGHT ARROW
One character to the right
SHIFT+LEFT ARROW
One character to the left
CTRL+SHIFT+RIGHT ARROW
To the end of a word
CTRL+SHIFT+LEFT ARROW
To the beginning of a word
SHIFT+END
To the end of a line
SHIFT+HOME
To the beginning of a line
SHIFT+DOWN ARROW
One line down
SHIFT+UP ARROW
One line up
CTRL+SHIFT+DOWN ARROW
To the end of a paragraph
CTRL+SHIFT+UP ARROW
To the beginning of a paragraph
SHIFT+PAGE DOWN
One screen down
SHIFT+PAGE UP
One screen up
CTRL+SHIFT+HOME
To the beginning of a document
CTRL+SHIFT+END
To the end of a document
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ALT+CTRL+SHIFT+PAGE DOWN
To the end of a window
CTRL+A
To include the entire document

Select Items That Aren't Next To Each Other

1. Select the first item you want, such as a table cell or paragraph.
2. Hold down CTRL.
3. Select any additional items you want.
Note You can only select multiple objects of the same type, such as two or more text selections
or two or more floating graphics, that aren't next to each other.

Select Items in a Table With The Mouse

Some parts of a table can only be seen if you display all formatting marks by clicking
To select:
A cell
Click the left edge of the cell.
A row
Click to the left of the row.
A column
Click the column's top gridline or border.
Multiple cells, rows, or columns
Drag across the cell, row, or column.
Or select multiple items that are not necessarily in order. Click the first cell, row, or
column you want, press CTRL, and then click the next cells, rows, or columns you want.
Text in the next cell
Press TAB.
Text in the previous cell
Press SHIFT+TAB
The entire table
Click the table move handle, or drag over the entire table.
Note You can also select rows, columns, or the entire table by clicking in the table and then
using the Select commands on the Table menu, or by using keyboard shortcuts.

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SPELLING, GRAMMAR, AND THE

THESAURUS
You can check spelling and grammar automatically as you type or all at once. You can also use the
thesaurus to check synonyms.
How the spelling checker, grammar checker, and thesaurus work
When the spelling checker encounters a word it doesn't recognize, it determines which words in
its dictionary are similarly spelled and displays a list of those words, with the most likely match
highlighted. The contents of the list are determined only by spelling, so any instances of terms that
seem inappropriate in context are completely coincidental.
The thesaurus provides a list of synonyms for the text you look up, and highlights the one that is
closest to what you have typed. As with the spelling checker, any instances of seemingly
inappropriate terms are coincidental.
The grammar checker is a "natural language" grammar checker that flags possible problems by
performing a comprehensive analysis of the text. The grammar checker may not look for all types
of problems; it's designed to focus on those that are most typical or frequent.
Check spelling and grammar all at once
This method is useful if you want to postpone proofing a document until after you finish
editing it. You can check for possible spelling and grammatical problems, and then
confirm each correction.
Note By default, Word checks both spelling and grammar. If you want to check spelling
only, click Options on the Tools menu, click the Spelling & Grammar tab, clear the
Check grammar with spelling check box, and then click OK.
1. On the Tools Menu click Spelling and Grammar
.
2. When Word finds a possible spelling or grammatical problem, make your changes
in the Spelling and Grammar dialog box.
Tips
o You can correct spelling and grammar directly in the document while the Spelling
and Grammar dialog box is still displayed. Type your correction in the document,
and then click Resume in the Spelling and Grammar dialog box.
o For a detailed explanation of a grammar flag, click Explain in the Spelling and
Grammar dialog box.
Note If you mistype a word but the result is not a misspelling (for example, typing
"from" instead of "form" or "there" instead of "their"), the spelling checker will not flag
the word. To catch those types of problems, use the grammar checker.
LOOK UP WORDS IN THE THESAURUS
A Thesaurus helps the user find words or phrases with similar meaning (Synonyms) or opposite
meaning (antonyms). To use the Thesaurus
1. Select or type a word you want to look up.
2. On the Tools menu, point to Language, and then click Thesaurus.
Note The thesaurus provides a list of synonyms for the text you look up, and highlights the one
that is closest to what you have typed. Any instances of seemingly inappropriate terms are
coincidental.

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FIND AND REPLACE TEXT OR OTHER

ITEMS
Use Microsoft Word to find and replace text, formatting, paragraph marks, page breaks, and other
items.
Find text
You can quickly search for every occurrence of a specific word or phrase.
1. On the Edit menu, click Find.
2. In the Find what box, enter the text that you want to search for.
3. Click Find Next or Find All.
To cancel a search in progress, press ESC.
Replace text
You can automatically replace text for example, you can replace "Acme" with "Apex."
1. On the Edit menu, click Replace.
2. In the Find what box, enter the text that you want to search for.
3. In the Replace with box, enter the replacement text.
4. Click Find Next, Replace, or Replace All.
To cancel a search in progress, press ESC.

MOVE/COPY/DELETE TEXT
COPYING allow creating a duplicate text of the same while MOVING result in displacing the
text from the original position to a new position.
Move or copy an item
1. Select the item you want to move or copy.
2. Do one of the following:
o To move the item, On the Edit Menu select Cut.
o To copy the item, On the Edit Menu select Copy.
3. Click where you want the item to appear.
4. On the Edit Menu select Paste
Delete text
1. Select the text.
2. Press the Delete or Backspace keys.

TEXT FORMATTING
Texts formatting are changes that are effected on a character, word, sentence, paragraph or the
whole text. This will be influence by your selection. You can change the size, type style and font
colour of your text.

Font Types, Style, Size, Underline, Font Colour, Font Effects

To format your text you must select your text first. You can format your text all at once by using
the Font Option in the Format Menu. To change the Font Types, Style, size, Underline, Font
Colour, font effects
1. Select the text you want to change.
2. On the Format Menu select Font tab
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3. In the Font Dialog box select the option you want

Tip.
You can format your text using the Toolbars in the Standard and Formatting Toolbars
********************************************************************

Exercise 1: Copying and Moving of text

Types the text as it appears and save it as Copying and Moving in your folder
The collaborative encyclopedia Weedpedia is one of the best-known Weeds. A user can add and
edit the content of a Weed without necessarily having the skill of writing a Debsite.
Weeds are used in business to provide intranets and Knowledge Management systems. Ward
Cunningham, developer of the first Weed software,
Many Clowns provide commentary or news on a particular subject; others function as more
personal online diaries. A typical Clown combines text, images, and links to other Clowns, Deb
pages, and other media related to its topic. The ability for readers to leave comments in an
interactive format is an important part of many Clowns.
Most Clowns are primarily textual, although some focus on art (artlog), photographs
(photoClown), sketches (sketchClown), videos (vlog), music (MP3 Clown), audio (podcasting),
which are part of a wider network of social media.
A CLOWN (a contraction of the term "Deb log") is a Deb site, usually maintained by an
individual, with regular entries of commentary, descriptions of events, or other material such as
graphics or video. They were created to allow users create their own Deb pages by simply
entering the content on the Deb pages. The creator can change or delete the content.
Most Clowns are primarily textual, although some focus on art (artlog), photographs
(photoClown), sketches (sketchClown), videos (vlog), music (MP3 Clown), audio (podcasting),
which are part of a wider network of social media.
As of December 2007, Clown search engine Technorati was tracking more than 112 million
Clowns.
A CLOWN (a contraction of the term "Deb log") is a Deb site, usually maintained by an
individual, with regular entries of commentary, descriptions of events, or other material such as
graphics or video. They were created to allow users create their own Deb pages by simply
entering the content on the Deb pages. The creator can change or delete the content.
********************************************************************
Make the following changes to the document
1. Change the font types of the text to Papyrus, size 14
2. Move the fifth paragraph to the first paragraph position.
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3. delete the last paragraph

4. The following text was omitted. Please insert it as the fifth paragraph
A Wiki is a page or collection of Web pages designed to enable anyone who accesses it to
contribute or modify content, using a simplified mark-up language. Wikis are often used to
create collaborative websites and to power community websites.
5. Copy the sixth paragraph to the fifth paragraph position
6. Delete the seventh and the eight paragraphs
7. Copy the second paragraph to the last paragraph position
8. Delete the Seventh paragraph
9. Delete the second paragraph
10. move the second paragraph to the last paragraph position
11. Copy the fifth paragraph to the fourth paragraph position
12. Delete the sixth paragraph
13. Save your text as Copying and Moving1 in your flash
********************************
TEXT FORMATTING
Retrieve the file Copying and Moving and make the following changes to the document
Make the following changes to your document
1. Add the heading CLOWNS AND BLOGS to the text
2. Replace the words Clown with Blog, weed with Wiki and Deb with Web
3. Double underline the heading of the text
4. Change the colour of the text to Blue size 16.
5. Double underline the second and the sixth paragraph of the text
6. Italise the third and the seventh paragraph
7. Save the document as Copying and Moving2 in your document.
************************************

PARAGRAPH FORMATTING
Paragraph formatting are applied on a paragraph of your document regardless of whether the
whole paragraph was selected or not. To format a paragraph your cursor should be on the
paragraph or you should select a text or the whole paragraph

Change Case
You can capitalize letters by changing their case, by applying small capital or all capital
formatting, or by creating a large letter at the beginning of a paragraph. Choose one of the
following:

Vary the case of text

1. Select the text you want to change.
2. On the Format menu, click Change Case.
3. Click the capitalization option you want.

Format text as small capital letters or as all capital letters

1. Select the text you want to format.
2. On the Format menu, click Font, and then click the Font tab.
3. Select the Small caps or All caps check box.
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Drop Caps
This feature is used to attract the attention of the user by making the first character of the
character larger than the rest

Create a Large Dropped Initial Capital Letter

1. Click the paragraph that you want to begin with a "drop cap," a large dropped initial
capital letter.
The paragraph must contain text.
2. On the Format menu, click Drop Cap.
3. Click Dropped or In Margin.
4. Select any other options you want.

Remove a Large Dropped Initial Capital Letter

1. Click the paragraph that contains a "drop cap," a large dropped initial capital letter.
2. On the Format menu, click Drop Cap.
3. Click None.

Alignment and Spacing

This refers to the position of the text with respect to the left, right, and centre of the page. Many
factors determine how text is positioned. Margins determine the distance from the edge for all the
text on a page, while paragraph indentation and alignment determines how paragraphs fit between
the margins. You can also determine how much space occurs between lines, and before and after
paragraphs.
Margins determine the overall width of the main text area in other words, the space between
the text and the edge of the page.
Indentation determines the distance of the paragraph from either the left or right margins. Within
margins, you can increase or decrease the indentation of a paragraph or group of paragraphs.
Horizontal alignment determines the appearance and orientation of the edges of the paragraph:
left-aligned, right-aligned, centred, or justified. For example, in a left-aligned paragraph (the most
common alignment), the left edge of the paragraph is flush with the left margin.
Vertical alignment determines the paragraph's position relative to the top and bottom margins.
This is useful, for example, when youre creating a title page, because you can position text
precisely at the top or centre of the page, or justify the paragraphs so that theyre spaced evenly
down the page.
Line spacing determines the amount of vertical space between lines of text in a paragraph. By
default, lines are single-spaced, meaning that the spacing accommodates the largest font in that
line, plus a small amount of extra space.
Paragraph spacing determines the amount of space above or below a paragraph. When you press
ENTER to start a new paragraph, the spacing is carried over to the next paragraph, but you can
change the settings for each paragraph.
If a line contains a large text character, graphic, or formula, Microsoft Word increases the spacing
for that line. To space all lines evenly, use exact spacing, and specify an amount of space that is
large enough to fit the largest character or graphic in the line. If items appear cut off, increase the
amount of spacing.
Types of line spacing
Single
1.5 lines
Double
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 At least
Exactly
Multiple
You can change the spacing between the lines or the spacing before or after each paragraph.

Change line spacing

Select the paragraphs in which you want to change spacing.

On the Format menu, click Paragraph, and then click the Indents and Spacing tab
Click on the pull down arrow under Line Spacing Window and select the line spacing you
want.

Text Alignment
1. Select the paragraphs in which you want to change spacing.
2. On the Format menu, click Paragraph, and then click the Indents and Spacing tab.
3. Under General, Select the text alignment

Change the vertical alignment of text

1. On the File menu, click Page Setup, and then click the Layout tab.
2. In the Vertical alignment box, click the option you want.

Indent Paragraphs
To change the indentation of text, do one of the following:
Increase or decrease the left indent of an entire paragraph
1. Select the paragraphs in which you want to change spacing.
2. On the Format menu, click Paragraph, and then click the Indents and Spacing tab.
3. Under Indenting, enter the values to indent to the right and/or the left
Set an indent by using the TAB key
1. On the Tools menu, click AutoCorrect Options, and then click the AutoFormat As You
Type tab.
2. Under Automatically as you type, select the Set left- and first-indent with tabs and
backspaces check box.
3. To indent the first line of a paragraph, click in front of the line.
To indent an entire paragraph, click in front of any line but the first line.
4. Press the TAB key.
Note To remove the indent, press BACKSPACE before moving the insertion point. You can also
click Undo on the Edit menu.

Bulleted and Numbered Lists

Bulleted and numbered lists in Microsoft Word are easy to create. You can quickly add bullets or
numbers to existing lines of text, or Word can automatically create lists as you type.

Add Bullets or Numbering

Microsoft Word can automatically create bulleted and numbered lists as you type, or you can
quickly add bullets or numbers to existing lines of text.
Create bulleted and numbered lists as you type
1. Type 1. to start a numbered list or * (asterisk) to start a bulleted list, and then press
SPACEBAR or TAB.
2. Type any text you want.
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3. Press ENTER to add the next list item.

Word automatically inserts the next number or bullet.
4. To finish the list, press ENTER twice, or press BACKSPACE to delete the last bullet or
number in the list.
Note If bullets and numbers do not automatically appear, click AutoCorrect Options on the
Tools menu, and then click the AutoFormat As You Type tab. Select the Automatic bulleted
lists or Automatic numbered lists check box.
Add bullets or numbering to existing text
1. Select the items you want to add bullets or numbering to.
2. On the Format menu, click Bullets and Numbering
3. Select the bullets types

Borders, Shading, and Graphic Fills

Borders, shading, and graphic fills can add interest and emphasis to various parts of your
document.
You can add borders to pages, text, tables and table cells, graphic objects, pictures, and Web
frames. You can shade paragraphs and text. You can apply colour or textured fills to your graphic
objects.

Add a border
Add a border to a picture, table, or text
1. Select the text, picture, or table you want to apply a border to.
2. On the Format menu, click Borders and Shading, and then click the Borders tab.
3. Select the options you want.
4. To specify that only particular sides get borders, click Custom under Setting. Under
Preview, click the diagram's sides, or use the buttons to apply and remove borders.
5. To specify the exact position of a paragraph border relative to the text, click Paragraph
under Apply to, click Options, and then select the options you want.
Tip
If you are adding borders to a complicated table or to several parts of your document, you may
want to use the Tables and Borders toolbar.
Add a border to a page
1. On the Format menu, click Borders and Shading, and then click the Page Border tab.
2. To specify an artistic border, such as trees, select an option in the Art box.
3. Click one of the border options under Settings.
To specify that the border appears on a particular side of a page, such as only at the top,
click Custom under Setting. Under Preview, click where you want the border to appear.
4. To specify a particular page or section for the border to appear in, click the option you
want under Apply to.
5. To specify the exact position of the border on the page, click Options, and then select the
options you want.
Note You can see page borders on your screen by viewing your document in print layout view.
Add a border to a drawing object
1. Select the AutoShape, text box, drawing canvas, or WordArt you want to add a border to.
2. Click the arrow next to Line Colour in the Drawing toolbar, and then select the colour of
line you want.

Remove a border
Remove a border from a picture, a table, or text
Page 17 of 38

1. Select the text, picture, or table whose border you want to remove.
2. On the Format menu, click Borders and Shading, and then click the Borders tab.
3. Under Setting, click None.
Tip
If you are removing borders from a complicated table or from several parts of your document, you
may want to use the Tables and Borders toolbar.
Remove a border from a page
1. On the Format menu, click Borders and Shading, and then click the Page Border tab.
2. Under Setting, click None.
Note To remove the border from only one edge of the document for example, to remove all
but the top border click the borders you want to remove in the diagram under Preview.
Remove a border from a drawn graphic object
1. Select the AutoShape, text box, drawing canvas, or WordArt whose border you want to
remove.
2. Click the arrow next to Line Colour in the Drawing toolbar, and then click No Line.

Add Shading, Colour, or Graphic Fills

Do one of the following:
Add shading to text or a table
1. Select the text or table that you want to add shading to.
2. On the Format menu, click Borders and Shading, and then click the Shading tab.
3. Select the options you want.
Tip
If you are adding shading to a complicated table or several parts of your document, you may want
to use the Tables and Borders toolbar.
Fill a drawing object with a color or decorative effect
1. Select the AutoShape, text box, drawing canvas, or WordArt you want to fill.
2. On the Drawing toolbar, click the arrow next to Fill Color.
3. Do one of the following:
o To apply a solid color, click the color you want, or click More Fill Colors for more
choices.
o To apply a decorative fill, click Fill Effects, and then click the Gradient, Texture,
Pattern, or Picture tab. Select the options that you want.

Remove Shading, Colour, or Graphic Fills

Remove shading from text or tables
1. Select the text or table whose shading you want to remove.
2. On the Format menu, click Borders and Shading, and then click the Shading tab.
3. Under Fill, click No Fill.
Remove a graphic color or fill
1. Select the AutoShape, text box, drawing canvas, or WordArt whose color or fill you want
to remove.
2. On the Drawing toolbar, click the arrow next to Fill Color, and then click No Fill.
*******************************************************

Page 18 of 38

Exercise 2: Paragraph Formatting

Open Copying and Deleting and make the following changes
1. Bold and italise all the occurrences of the text Blog, Blogs, Wiki and Wiki
2. Indent the first paragraph of the text to 1 inch from the right margin
3. Indent the second paragraph of the text to 1 inch from the left margin
4. Centre the third paragraph
5. Indent the fourth paragraph with 1 inch from both margin
6. Change the page margins to 1 inches on both margins
7. Out dent the sixth paragraph with 1 inch to the left margin
8. Out dent the seventh paragraph with 1 inch to the right margin
9. Double space the second paragraph
10. Justify first paragraph
11. Save your document as Copying and Moving3 in your folder
****************************************************

PAGE FORMATTING
These changes affect the whole document regardless of what is selected

Page Margins
Page margins are the blank space around the edges of the page. In general, you insert text and
graphics in the printable area inside the margins.

Change Page Margins

1. On the File menu, click Page Setup, and then click the Margins tab.
2. Under Margins, select the options you want.
Note To change the default margins, click Default after you select new margin settings. The new
default settings are saved in the template on which the document is based. Each new document
based on that template automatically uses the new margin settings.

Select Page Orientation

1. On the File menu, click Page Setup, and then click the Margins tab.
2. Under Orientation, click Portrait or Landscape.

Select Paper Size

1. On the File menu, click Page Setup, and then click the Paper tab.
2. Click a paper size.

Headers and Footers

Headers and footers are areas in the top and bottom of each page in a document. Text placed on
the header and footer is duplicated to all pages of the document.
You can insert text or graphics in headers and footers for example, page numbers, the date, a
company logo, the document's title or file name, or the author's name that are printed at the top
or bottom of each page in a document.
You can work in the header and footer areas by clicking Header and Footer on the View menu.
Page 19 of 38

Headers and footers appear only in print layout view and in printed documents.

Insert Headers and Footers

Do one of the following:
Create the same header or footer for each page
1. On the View menu, click Header and Footer to open the header or footer area on a page.
2. To create a header, enter text or graphics in the header area.
3. To create a footer, click Switch Between Header and Footer
on the Header and
Footer toolbar to move to the footer area, and then enter text or graphics.
4. If necessary, format text by using buttons on the Formatting toolbar.
5. When you finish, click Close on the Header and Footer toolbar.

Delete a Header or Footer

When you delete a header or footer Microsoft Word automatically deletes the same header or
footer throughout the entire document. To delete a header or footer for part of a document, you
must first divide the document into sections and then create a different header or footer for part of
a document.
1. On the View menu, click Header and Footer.
2. If necessary, click Show Previous
or Show Next
on the Header and Footer
toolbar to move to the header or footer you want to delete.
3. In the header or footer area, select the text and graphics and press DELETE.

Page Numbers
Microsoft Word provides two ways to add page numbers. In either case, the page numbers appear
in the header or footer at the top or bottom of the page.
Add basic page numbers to headers or footers
1. On the Insert menu, click Page Numbers.
2. In the Position box, specify whether to print page numbers in the header at the top of the
page or in the footer at the bottom of the page.
3. In the Alignment box, specify whether to align page numbers left, center, or right relative
to the left and right margins, or inside or outside relative to the inside and outside edges of
pages that will be bound.
4. If you don't want a number on the first page, clear the Show number on first page check
box.
5. Select any other options you want.
Add page numbers and other information, such as the date or time
1. On the View menu, click Header and Footer.
2. If you want to position the page numbers at the bottom of the page, click Switch Between
Header and Footer on the Header and Footer toolbar.
3. On the Header and Footer toolbar, click Insert Page Number.
4. Select any other options you want.
Note The page number is automatically inserted on the left margin of the header or footer. To
move the page number to the centre or the right, click in front of the page number in Header and
Footer view and press the TAB key.

Page 20 of 38

Remove page numbers

1. On the View menu, click Header and Footer.
2. If you positioned the page numbers at the bottom of the page, click Switch Between
Header and Footer on the Header and Footer toolbar.
3. Select a page number.
4. Press DELETE.
Notes
1. Microsoft Word automatically removes the page numbers throughout the document. To
remove page numbers for part of a document, divide the document into sections and break
the connection between them.
2. If you created different first-page or odd and even headers or footers, make sure to remove
the page numbers from each different header or footer.
*********************************************************************

Exercise : Headers and Footers

1.
2.
3.
4.
5.
6.
7.
8.

Open Copying and Moving and make the following changes to it

Put each paragraph on its own page
Insert the headers Wikis and Blogs
Add page numbers as footers
Centre the text vertically on the page
Drop caps the first character of each page by 3 line
Change the page orientation to landscape
Save your document as Headers and Footers
******************************************************************

TABLES
A table is made up of rows and columns of cells that you can fill with text and graphics. Tables are
often used to organize and present information.
Parts of a table
Column
Row
Cell

Create a Table
1.
2.
3.
4.
5.

Click where you want to create a table.

On the Table menu, point to Insert, and then click Table.
Under Table size, select the number of columns and rows.
Under AutoFit behaviours, choose options to adjust table size.
To use a built-in table format, click AutoFormat.
Select the options you want.

Delete A Cell, Row, Or Column From A Table

1. Select the cells rows, or columns you want to delete.
How?

To select:
A cell
Click the left edge of the cell
Page 21 of 38

A row
Click to the left of the row.
A column
Click the column's top gridline or border.
Multiple cells, rows, or columns
Drag across the cell, row, or column.
Or select multiple items that are not necessarily in order. Click the first cell, row, or
column you want, press CTRL, and then click the next cells, rows, or columns you want.
Text in the next cell
Press TAB.
Text in the previous cell
Press SHIFT+TAB
The entire table
Click the table move handle, or drag over the entire table.
Note You can also select rows, columns, or the entire table by clicking in the table and
then using the Select commands on the Table menu, or by using keyboard shortcuts.
2. On the Table menu, point to Delete, and then click either Columns, Rows, or Cells.
3. If you are deleting cells, click the option you want.

Delete a Table or Clear Its Contents

You can delete an entire table. You can also clear the contents of cells without deleting the cells
themselves.

Delete a table and its contents

1. Click the table.
2. On the Table menu, point to Delete, and then click Table.

Clear the contents of a table

1. Select the items you want to clear.
2. Press DELETE.

Merge Cells into One Cell In A Table

You can combine two or more cells (cell: A box formed by the intersection of a row and column in a worksheet
or a table, in which you enter information.) in the same row or column into a single cell. For example,
you can merge several cells horizontally to create a table heading that spans several columns.
1. Select the cells you want to merge.
2. On the Table menu, click Merge Cells.

Split a Cell into Multiple Cells in a Table

1. Click in a cell, or select multiple cells that you want to split.
2. On the Table menu, click Split Cells.
3. Select the number of columns or rows you want to split the selected cells into.

Page 22 of 38

Exercise: Creating Tables

Create the following table as it appears.
The text font size is 10

Time
Day/Period
MONDAY

7.55 am
-8.35 am
1
Form 1
Blue/White

TUESDAY
WEDNESDAY
THURSDAY
FRIDAY

Form 1
Blue/White
Form 4
Red/Green

Form 3
Blue/White
Form 4
Red/Green
Form 2
Red/Green
Form 4
Red/Green
Form 4
Form 4
Blue/White Blue/White

Colour code each class with a different colour

Save your table as Timetable1

Page 23 of 38

A
K

Form 3
Blue/White

C
H

10
Form 4
Blue/White
Form 2
Red/Green

Form 4
Blue/White
Form 2
Red/Green
Form 3
Blue/White

Form 1
Blue/White

NEWSLETTER-STYLE LAYOUT
(COLUMNS)
You can lay out text or a story in newsletters, brochures, and flyers by creating newsletter-style
columns or linked text boxes
You can specify the number of newsletter-style columns you want, adjust their width, and add
vertical lines between columns. You can also add a banner heading that spans the width of the
page.

Create Newsletter-Style Columns

Text in newsletter-style columns flows from one column to the next on the same page.
1. Switch to print layout view.
2. Select the text you want to format in columns:
An entire document
On the Edit menu, click Select All.
Part of the document
Select the text.
Existing sections
Click in a section or select multiple sections.
3. On the Format Menu click on Columns.
4. Drag to select the number of columns you want.

Add vertical lines between newsletter-style columns

1. Switch to print layout view
2. If your document is divided into sections click in the section you want to change.
3. On the Format menu, click Columns.
4. Select the Line between check box.
********************************************************

Page 24 of 38

Exercise : Columns
Type and format the text to appear as the printed format

A CHAGGA AND KISSI BOY

A Chagga boy
and a Kissii boy
were talking
about their
homes. The

Chagga boy said,

My father has
so much money
that he keeps it
in a box as big
as a house.

Thats nothing,
said the Kissii
boy. My father
has so many
horses he cannot
count them.

Ho-ho! said the Chagga boy. In my village we have a drum which is so big that
twenty men can dance on top it and when it is beaten the sound of it can be
heard in Dar es Salaam. Boo answered the Kissii boy. In my village we have a
goat which is so big and tall that a man can drive a lorry in between its legs.
That is not true,
shouted
the
Chagga
boy.
There isnt a goat

Page 25 of 38

in the whole world

as big as that.Very
well answered the
Kissii boy. If there
isnt a goat as big

as that where did

your village get the
skin
for
your
drum?

MAIL MERGING
This is a feature that allows a user to create a standard letter that can be send to several
recipients.
In carrying out mail merging three documents are created
The Standard Letter this is the document that contains details that are common and are to be
send to all the recipients
Address Book/Data Source this is the document that contains the content that will be
changing as per the letter. This is mainly personal information to the recipient such as the name
address etc. this document is created using the table feature.
Merged Letter this is a document that results from combining the two documents together.
*************************************************8

Exercise: Mail Merging

Ambira wants to invite some people for his brothers birthday.
Using the mail merging facility help Ambira to create and send this letter to at least five people.
The details of these people are given in the table below. The letter is as follows
****************************************************
<<Fname>>, <<Lname>>
Box <<address>>
<<City>>
February 20, 2008
Dear <<Fname>>
RE: BIRTHDAY PARTY
I cordially invite you to my younger brother birthday party that will be held on 20th March 2003
at our place. The party will start at 2.00 pm till 6.00 pm. To make that day a success you are
requested to come with <<Game>> for playing. Your presence will be highly appreciated.
Looking forward to seeing you on that day
Yours faithfully
Ambira Arnold
****************************************************
Details

Fname
Michael
Morris
Abass
Julie
Umi

Lname
Wanyugi
Kisienya
Mahmod
Aisha
Mbarak

Address
234
234
982
765
897

City
Mombasa
Nakuru
Malindi
Kibokoni
Kaloleni

Games
A Football
A Chess board
A draught board
A doll
Cards

Save your work as Birthday1, Birthday2 and Birthday 3

*************************************************************************

WAYS TO VIEW A WORD DOCUMENT

Microsoft Word has different ways for you to get a good view of your work, depending on the
task at hand.
Print Layout
Work in print layout view (print layout view: A view of a document or other object as it will appear when you
print it. For example, items such as headers, footnotes, columns, and text boxes appear in their actual positions.) to
see how text, graphics, and other elements will be positioned on the printed page.
This view is useful for editing headers and footers, for adjusting margins, and for working with
columns and drawing objects. If you'd like to type and edit text in this view, you can save screen
space by hiding white space at the top and bottom of the page.
To switch to print layout view, click Print Layout on the View menu.
Web Layout
Work in Web layout view (Web layout view: A view of a document as it will appear in a Web browser. For
example, the document appears as one long page (without page breaks) and text and tables wrap to fit in the
window.) when you are creating a Web page or a document that is viewed on the screen.

In Web layout view, you can see backgrounds, text is wrapped to fit the window, and graphics are
positioned just as they are in a Web browser.
To switch to Web layout view, click Web Layout on the View menu.
Normal
Work in normal view (normal view: A view that shows text formatting and a simplified page layout. Normal
view is convenient for most editing and formatting tasks.) for typing, editing, and formatting text. Normal
view shows text formatting but simplifies the layout of the page so that you can type and edit
quickly.
In normal view, page boundaries, headers and footers, backgrounds, drawing objects and pictures
that do not have the In line with text wrapping style do not appear.
To switch to normal view, click Normal on the View menu.
Outline
Work in outline view to look at the structure of a document and to move, copy, and reorganize
text by dragging headings.
In outline view, you can collapse a document to see only the main headings, or you can expand it
to see all headings and even body text.
Outline view also makes it easy to work with master documents. A master document makes it
easier to organize and maintain a long document, such as a multipart report or a book with
Aga Khan High School Ms Word Manual

Page 27 of 38

chapters. In outline view, page boundaries, headers and footers, graphics, and backgrounds do
not appear.
To switch to outline view, click Outline on the View menu.
Web Page Preview
In Web page preview (Web Page Preview: Displays the Web page in a Web browser.), you can see how your
document will look in a Web browser. If your Web browser is not already running, Word starts it
automatically. You can return to your document in Word at any time.
To switch to Web page preview, click Web Page Preview on the File menu.
Print Preview
In print preview (print preview: A view of a document as it will appear when you print it.), you can display
multiple pages of a document in a reduced size.
In this view, you can see page breaks (page break: The point at which one page ends and another begins.
Microsoft Word inserts an "automatic" (or soft) page break for you, or you can force a page break at a specific
location by inserting a "manual" (or hard) page break.), hidden text (hidden text: Character formatting that allows
you to show or hide specified text. Microsoft Word indicates hidden text by underlining it with a dotted line.), and
watermarks (watermark: Any graphic or text, such as "Confidential," that when printed appears either on top of or
behind existing document text.), and you can make editing or formatting changes before you print the

document.
To switch to print preview, click Print Preview on the File menu.

PRINT A DOCUMENT
You can print the active document by clicking on Print on the File Menu

Print All or Part of a Single Document

Print a range of pages
1. On the File menu, click Print.
2. Under Page range, specify the portion of the document you want to print.
If you click Pages, you must also enter the page numbers or page ranges you want to
include, or both.
Note You can also select the portion of the document you want to print. Click Print on the File
menu, and then click Selection.
Print only odd or even pages
1. On the File menu, click Print.
2. In the Print box, click either Odd pages or Even pages.
Print specific pages and sections
You can print specific pages, one or more sections, or a range of pages in more than one section.
1. On the File menu, click Print.
2. Under Page range, click Pages.
3. In the Pages box, type instructions to print one of the following:
Noncontiguous pages
Type the page numbers with commas between them. Type the range of pages with a
hyphen between the starting and ending numbers in the range.
For example, to print pages 2, 4, 5, 6, and 8, type 2, 4-6, 8
A range of pages within a section
Type p page number s section number.
For example, to print pages 5 through 7 in section 3, type p5s3-p7s3
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Page 28 of 38

An entire section
Type s section number.
For example, type s3
Noncontiguous sections
Type the section numbers with commas between them.
For example, type s3, s5
A range of pages across sections
Type a range of page numbers and the sections that contain them with a hyphen between
the starting and ending numbers in the range.
For example, type p2s2-p3s5

Print Multiple Copies or More Than One Document

Print more than one copy at a time
1. On the File menu, click Print.
2. In the Number of copies box, enter the number of copies you want to print.
Note To print a complete copy of the document before the first page of the next copy is printed,
select the Collate check box. If you prefer to print all copies of the first page and then print all
copies of subsequent pages, clear the check box.

Aga Khan High School Ms Word Manual

Page 29 of 38

EXERCISES
Exercise 1
Type the following text as it appears. Save it as Prac 1 in a folder under your name
*****************************************************************
The highly anticipated Arsenal/Manchester United game on Tuesday was such an anticlimax; my
editor sent me a text message that summed it up. It said You should have slept. Arsenal had
nothing to play for but pride
It is not all over
I came to finally understand the rationale behind those Man kills fellow drinkers in bar
headlines that we often read and wonder about. A loud drunken lout on a Chelsea jersey came up
to me on Tuesday night and shouted Sell Van Nisterooy to us, we need a new laundry boy!
He then went on to wax honey on the unstoppable invincibility of his team. By the time he had
finished flooding the floor with saliva and staggered away, foolish Arsenal fans we were with,
looked at us and said Enyenyewe. I can believe how everyone has lost hop yet there are 51
points still to play for! The end is nigh thou faithless ones.
**************************************************************************
Make the following changes to the text
1. Capitalise all the names of teams found in the English premier league in the text
2. Underline the text It is not over. Change its font size to 20, font colour BLUE
3. Change the colour of the second paragraph to green
4. Change the font types of the text to Bradley Hand ICT
5. Change the font size of the text to 16
6. Underline the forth paragraph
7. Save your work as Prac 2
Open Prac 2
1.
2.
3.
4.
5.
6.
7.

Copy the second paragraph to the first paragraph position

Move the fourth paragraph to the last paragraph position
Delete the third paragraph
Change the font colour for the whole document to Red
Change the font size of the text to 14
Drop caps the first character of each document by two lines
Save your document as Prac 3

Aga Khan High School Ms Word Manual

Page 30 of 38

Exercise 2
***********************************************************
With a light touch
Three women were enjoying a cocktail on the terrace of the local golf club when a gust of wind
blew open the door to the mens changing room, exposing a man wearing a towel over his head.
Well sighted the first, after a thorough appraisal, he isnt my husband.
He isnt mine either, added the second, his eyes squinting in deep concentration.
Of course, not, ladies said the third. He isnt even a member of the club!
*************************************************************
Type the text as it appears and make the following changes
1. Change the font types of the heading to impact size 20
2. Duplicate the last paragraph to the first paragraph position and justify your text
3. Change the case of the heading to uppercase
4. Put a border around the heading
5. The margins of the text are 2.5 inches
6. Move the third paragraph to the second paragraph position
7. Delete the last paragraph
8. The text starting from He isnt mine............................. should form the third paragraph
9. Indent the first and the third paragraphs by 0.5 inch from the left
10. Bold the text for the second and the fourth paragraphs
11. Change the font size of the text to 16
12. Save your work as Touch in the flash disk
Open Touch and make the following changes
1. Double space first paragraph
2. Put each paragraph on its own page
3. Insert the Header Laughter the Best Medicine
4. Insert the page Numbers
5. Save your work as Touch1

Aga Khan High School Ms Word Manual

Page 31 of 38

Exercise 3
Type the document below as it appears.
**********************************************************************

What you need:

Black or very dark Manila paper

Glitters
White glue
Old newspapers
A straw (optional)

What you do.

1. Work on old newspapers. Spread glue on
the paper in geometric shapes. If the glue
is soft enough you can put small blobs of
glue on the paper and then blow some air
through a straw to spread it into
interesting shapes

2. You can experiment with the consistency

of the glue and the angle of the straw
3. Sprinkle glitters on to the glue.
4. Slide the excess glitters off your picture
and back into the glitter container
5. Repeat the glue glitter process with
different colours of glitters.
6. Let the glue dry

******************************************************************************
**************

Note:
The margins of your document should be 1.5 inch throughout

Aga Khan High School Ms Word Manual

Page 32 of 38

Exercise 4
Enter the following text using a Word processing software and save it in the computer as
Croatian
**********************************************************************
"We were not satisfied with the work the men did for the community and we launched a
campaign to take the political powers and do something good for Lozisca.
Men will never have power here again. We have agreed to let our men in our beds but never in
politics again".
Women in a Croatian village have seized power from their lazy men folk in local elections. After
their success, the women of Lozisca on the island of Brac vowed "to let the men back into our
beds never back into politics"
Tonko Valerijev, whose wife Helena is the newly-elected head of the local council said: "they are
a lot more persistent in their work than their predecessors. Frankly they are doing a great job".
Women seize power from lazy men
Merica Bagdan, one of the seven women who was elected to serve on the local council told local
media: The time has come fur the women to rule
**********************************************************************,
Make the following changes to the file
1. Copy the fifth paragraph to the first paragraph position
2. Change the font size of the text to 16
3. Move the fourth paragraph to the second paragraph position
4. The following text was omitted. Insert it as the third paragraph in your document
"They won all seven seats on the local council after deciding they were
sick of seeing the village men doing nothing for the community
Lozisca male resident have admitted the women's work has been
impressive since their election"
5. Copy the last paragraph to the fourth paragraph position
6. Delete the last two paragraphs
7. Indent the second paragraph by 1 inch to the left margin
8. Indent the third paragraph by I inch to the right margin
9. Put the fifth paragraph into two columns
10. Put a border and shading on the first and last paragraphs
11. Change the right and the left page margins to 2 inches
12. Double space your work
13. Centre the first paragraph
14. Save your work as Croatian1

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Page 33 of 38

Exercise 5
Type and format the text to appear as the printed format and save it as CHAGGA
*************************************************
A Chagga and Kissi boy
A Chagga boy and a Kissi boy were talking about their homes. The Chagga boy said, "My father
has so much money that he keeps it in a box as big as a house." "That's nothing," said the Kissi
boy. "My father has so many horses he cannot count them."
Ho-ho! said the Chagga boy. In my village we have a drum which is so big that twenty men
can dance on top it and when it is beaten the sound of it can be heard in Dar es Salaam.Boo"
answered the Kissi boy. "In my village we have a goat which is so big and tall that a man can
drive lorry in between its legs."
"That is not true," shouted the Chagga boy. "There isn't a goat in the whole world as big as that."
Very well answered the Kissi boy, "If there isn't a goat as big as that, where did your village get
the skin for your drum?"
****************************************************************
Make following changes to the document
1. Change the font size for the whole text to 14
2. Change the font types, style, colour size of the heading to Broadway, Bold, blue and 18
3. Indent the second paragraph by two inches to the left margin
4. Apply drop caps to each paragraph
5. Put the third paragraph into two columns
6. Change the case of the heading to uppercase
7. Right align the first paragraph
8. Double space your document
9. Save your document as Chagga1
Paragraph and Page Formatting
Open CHAGGA and make the following changes
1. Replace the text "Kissi" with "Maasai" and "Chagga" with "Nyamwezi"
2. Justify the whole document
3. Put a green shading to the title of the document
4. Put each paragraph into its own page
5. Insert the header "Maasai and Nyamwezi Argument"
6. Change the page orientation to landscape
7. Centre the heading of the text
8. Change the case to the first paragraph to Toggle case
9. Change the font types, style, size, colour and underline of the heading to Lucida
Handwriting, Italics, 20, Red and double underlined
10. Insert the page numbers as footers
11. Insert page borders to your document
12. Change the margins of the document to 2 inches (right, left, top and bottom)
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13. Double space your document

14. Save your document as CHAGGA2
**************************************************************************

Exercise 6
Create the following table and format it to be as the printed version

Exercise 7
WORD PROCESSING: Text and Paragraph Formatting
Type the document below as it appears and save it as "Short Stories"
********************************************************
"Get yourself into shape or be dropped down to team B!" he had screamed into my ears. I
examined myself in the mirror as I shoved the toothbrush in my mouth and concluded that a
person of my looks was certainly not meant for the B team. The A side had many perks like free
travels, top accommodation, and terrific lunches during matches not to mentions the small
monetary gratuities. And of course there was small motivation of having a bevy of admiring
crickets-mad girls who were willing to perks up those lonely Saturday nights
"The things one has to do to be a self respected teenager!" I sighed as I put on my jogger and
headed for the door. I skipped down the stairs to my bicycle which was chained to the iron stair
rail and was just about to pull it out while a sudden movement from the under the stairs made me
jump in fright. My patter down the stairs must have woken up over my over imaginative
watchman. He had laid in ambush under the stairs hoping to catch a thief and had just sprung his
trap only to be disappointed.
"Get yourself into shape or be dropped down to team B!" he had screamed into my ears. I
examined myself in the mirror as I shoved the toothbrush in my mouth and concluded that a
person of my looks was certainly not meant for the B team. The A side had many perks like free
travels, top accommodation, and terrific lunches during matches not to mentions the small
monetary gratuities. And of course there was small motivation of having a bevy of admiring
crickets-mad girls who were willing to perks up those lonely Saturday nights
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Reluctantly, I heaved myself off the bed and headed for the washroom with the dire warning of
my cricket coach reverberating in my brain repeatedly like a scratched
******************************************************
Make the following changes to the document
1. Add the heading "Close Encounter Kenya Style" to the text
2. Change the font size of the text to 14, type "Lucida Console", Colour "Blue"
3. Bolden the third paragraph
4. Italicise the fourth paragraph
5. The following paragraph was omitted add it as the fourth paragraph
"Had I followed my instincts to smash the pesky alarm click to smithereens and
go back to sleep I would have never experienced the misdeed that was to follow
that morning"
6. Move the last paragraph to the second paragraph position
7. Delete the first paragraph
8. Underline the first paragraph
9. Copy the fourth paragraph to the second paragraph position
10. Move the third paragraph to the last paragraph position
11. Delete the fourth paragraph
12. Save your work as "KENYA STYLE"
Open the file "Short Stories and make the following changes
1. Indent the first paragraph by two inches from the left margin
2. Drop cap the fourth paragraph by two lines
3. Indent the second and the third paragraph with two inches from the right margin
4. Double space the second paragraph
5. Add a border and shading on the heading of the text
6. Justify the Second paragraph
7. Change the font size of the text to 16, types "Arial"
8. Centre the third paragraph
9. Save your document as "Kenyan Style1"

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K.C.S.E. SAMPLE QUESTION

Using a word processing package, type the passage below as it appears and save it as
ATTITUDE1. The page Margins of the document are 1 inch [2.54 cm] all round [27]

A parent who never expressed

appreciation, said, 'Well done' or 'I'm
proud of you' can leave an indelible
mark.

With attitude

There is much more to facing stress in life than the right diet and physical exercises. Indeed, it
could be that the attitude on which your life is founded is the most vital part of the picture.

Take charge of your life

Keeping stress at bay involves treating yourself as someone with a right to life. That will involve
a degree of assertiveness and confrontation. Those very words can conjure up images of a shootout at the OK Corral. It does not have to be that way. There is a world of difference between
being assertive and being aggressive. Sadly, many who need to break out from being always
submissive to the expectation and demands of others can only imagine that the alternative is to
be aggressive. While the real alternative is to be assertive.
You are submissive when:
- you are not willing or not able to express your feelings, needs, values and personal
concerns

You let others invade your personal space and trample on your rights.

You are aggressive when:

- you tend to stomp over other people
- you inflict and impose your views and values on others, expressing your feelings at their
expense.
You are assertive when:
- you say what you want, without overwhelming or abusing other people
- you are clear about your own position and let other people know
- you can accept that-others may have views different from your own and may wish to
negotiate their position accordingly.
Assertiveness involves much more than defending your rights. It equally concerns your being
prepared to expect that your own needs be recognized and met. In particular, two key statements
typify the maturity of character that lies behind being assertive. These are the conviction that:
(a) I have the right to decide for myself whether or not I am
responsible for finding a solution to someone else's problem and
they have the same right when faced with mine.

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(b) I have the right to deal with people without having to make them like
me and they have the same right concerning me.

Few people find that assertiveness comes easily. But the hard work involved in monitoring your
personal style together with some training through a local evening class or appropriate reading
pays dividends. This is because mastering assertiveness leads to:
better and more honest communication

giving others greater dignity and respect

learning to relax and reduce anxiety

getting more of your needs accepted
closer interpersonal relationships

taking responsibility for what happens in your life

feeling better about yourself

Protection from being taken advantage of by others.

a)
i) Spell check the passage
[2]
ii) Indent the first line of the paragraph starting with "Keeping stress at bay." by
1.2 cm [or 0.47"].
[2 ]
iii) Select the paragraph starting with "Assertiveness involves much more and set
the left and the right margins to 2 cm [or 0.79") and fully justify.
[5]
iv) Insert page numbering at the bottom center of each page and save the changes as
ATTITUDE2.
[3]
b)
i) Retrieve ATTITUDE and convert all the text from the paragraph starting with "There
is much more." into two columns of the same width and height.
[5]
ii) Change the line spacing for the entire paragraph starting with There is much more to
facing stress. To 1.5
[2]
iii) Save the changes as ATTITUDE3.
[1]
c) Print the documents; ATTITUDEl, ATTITUDE2 and ATTITUDE3.

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