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Developing Work Plans: Communications Strategy Template

This template provides guidance for developing a communications strategy to promote a partnership. It outlines key sections to address such as background, situation analysis, goals and objectives, target audiences, key messages, budget, risks, implementation tactics, and evaluation. The strategy is intended to help set messaging, identify audiences, consider challenges, and plan how to effectively promote the partnership through various communications channels and media.

Uploaded by

Erin Delgado
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© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
111 views

Developing Work Plans: Communications Strategy Template

This template provides guidance for developing a communications strategy to promote a partnership. It outlines key sections to address such as background, situation analysis, goals and objectives, target audiences, key messages, budget, risks, implementation tactics, and evaluation. The strategy is intended to help set messaging, identify audiences, consider challenges, and plan how to effectively promote the partnership through various communications channels and media.

Uploaded by

Erin Delgado
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Developing

Work Plans

Communications Strategy Template


This template can be used to plan how you want to promote your partnership.
The template helps set out the key messages about the partnership as well as identify the target audiences you want to send
the message to. It also enables you to consider any risks or issues that may arise from the partnerships implementation and
plan your communications accordingly.
The template can be completed by partnership leaders or a working party made up of partnership members.

1. Background and introduction

Provide a brief description of the project, how the project aligns to the schools/organisations priorities
and any previous activities.

If any research has been conducted include a summary of this research, in particular the key findings and
implications of this.

You should also describe the communications problem that this strategy seeks to address. In doing so
you should define the scope of this strategy, and if necessary explain what the strategy does not cover
and why.

2. Situation analysis (optional)


A situation analysis describes the strengths, weaknesses, opportunities and threats associated with a partnership.
Factors internal to an organisation are generally classed as strengths and weaknesses, whereas external factors
are classified as opportunities and threats.
Strengths:

Weaknesses:

Opportunities:

Threats:

3. Goals and objectives


Be sure you distinguish goals from your objectives. Goals are usually broad and discuss general intentions. They
are abstract and can be difficult to impartially evaluate. Objectives are more precise and concrete. When writing
objectives you need to ensure they are SMART specific, measurable, achievable, realistic and time-bound.

3.1 Partnership objectives


Detail the partnerships agreed objectives.
1.

2.

3.

3.2 Communication objectives


Set out the objectives you want to achieve through your communication strategy. Consider whether you
have a different purpose behind each objective, such as raising awareness or understanding, building
support for the partnership, or inviting action.

Some examples of the different types of objectives include:


Awareness: eg.To increase target audiences awareness that the school is partnering with x organisation.
Comprehension: eg. To increase school community understanding of the partnerships goals or services it
will provide.
Conviction: eg. To build the partnerships reputation or share achievements.
Action: eg. Parents and wider school community to provide feedback on partnership activity for planning or
evaluation.

4. Target audiences
Describe who your
communications need to reach.

eg, parents who would benefit from maternal health program

Segment your audiences into


different groups based on
common features or
demographics

eg. school based staff (internal) or broader school community (external)

Be sure to acknowledge both


audiences and plan accordingly.

Additional communication
requirements needed

eg. audience has different language backgrounds, people with disabilities

5. Key messages
List the key messages that you need to apply consistently throughout your communications activity. You should
stick to no more than five umbrella messages that span the entire partnership, which you can then supplement
with versions tailored to different audiences if necessary.
Key Message
1.

2.

3.

4.

5.

6. Budget
Detail the amount of the partnership program budget that has been allocated to communications. Also explain any
conditions or restrictions associated with spending the budget.
Item

Amount (no. of copies)

Cost

When

7. Risks and issues

Detail any issues that may negatively impact on the success of your communications.
Your SWOT analysis may help identify potential threats or risks.
Consider drafting a list of potential questions and answers about your partnership that would address
these issues.

8. Implementation
Choose appropriate communication mediums to implement using the table below. Add or delete tactics accordingly.
Tactic
School Communications
Posters
Staff forums
Website
Ultranet
School newsletters
Departmental Communications
Ministerial event/launch
Inspire magazine
DEECD Schools Bulletin
DEECD intranet site
Parent Update
External Communications
Partner organisations website

Media release or article in local media

Target Audience

Timing

Cost

Responsibility

Direct Marketing to Stakeholders


o Email
o Written Letter
Other networks, eg. advertise or feature an
article or opinion piece in a relevant publication
Advertising
o Television
o Print
o Radio
o Online
o Other
Events
o Workshops
o Family information nights
o Stakeholder meetings
Marketing Collateral
o Fact Sheets
o Newsletter
o Brochures
o Issues Papers
Other ideas - if budget or circumstances permit there are a range of other innovative ways to communicate such as:
Sponsorship - investment in either cash or
kind, which results in benefits for the
sponsoring and sponsored party
Competitions can be effective in encouraging
trial, testing knowledge and understanding,
and encouraging engagement
Spokesperson a high profile person who acts
as a public advocate of your partnership
Community Service Announcements (CSAs)
similar to advertisements, CSAs are free of
charge on some community broadcasters
Interactive training program or educational
computer game
Promotional products such as pens, post-it
notes, stickers, magnets etc.

9. Evaluation (Optional)
Use the table below to explain how you will evaluate this communication strategy against the communication objectives
detailed in section 3.2. You should briefly describe the measure of success as well as the evaluation tool you plan to use.
Examples of common evaluation tools include:

Website hits or page impressions

Questionnaires

Anecdotal feedback

Number or nature of enquiries received due to communication strategies

Usage rates
Objective

Measure

How to measure

Eg. To increase target audience


awareness of partnerships goals

Recall or recognition of
partnership goals

Parent survey

Approval (to be completed by partnerships governance group or leadership team)


This strategy was approved by:
on:
at/in presence of:
Further information/Contact details

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