AP Aging Report Instructions
AP Aging Report Instructions
Report
1. Access BW using the one of the Web links below (tip: save the link in your favourites if
you plan to access this report regularly)
JAP (ie AAP Data and BAP login)
http://accjapci.apps.mars:51000/irj/servlet/prt/portal/prtroot/pcd!3aportal_content!
2fcom.sap.pct!2fplatform_add_ons!2fcom.sap.ip.bi!2fiViews!2fcom.sap.ip.bi.bex
JEP (ie AEP Data and BEP login)
http://accjepci.apps.mars:53000/irj/servlet/prt/portal/prtroot/pcd!3aportal_content!
2fcom.sap.pct!2fplatform_add_ons!2fcom.sap.ip.bi!2fiViews!2fcom.sap.ip.bi.bex
JPP (ie APP Data and BPP login)
http://accjppci.apps.mars:54000/irj/servlet/prt/portal/prtroot/pcd!3aportal_content!
2fcom.sap.pct!2fplatform_add_ons!2fcom.sap.ip.bi!2fiViews!2fcom.sap.ip.bi.bex
JAM (ie AAM Data and BAM login)
http://accjamci.apps.mars:52000/irj/servlet/prt/portal/prtroot/pcd!3aportal_content!
2fcom.sap.pct!2fplatform_add_ons!2fcom.sap.ip.bi!2fiViews!2fcom.sap.ip.bi.bex
JEM (ie AEM Data and BEM login)
http://accjemci.apps.mars:54000/irj/servlet/prt/portal/prtroot/pcd!3aportal_content!
2fcom.sap.pct!2fplatform_add_ons!2fcom.sap.ip.bi!2fiViews!2fcom.sap.ip.bi.bex
JPM (ie APM Data and BPM login)
http://accjpmci.apps.mars:55000/irj/servlet/prt/portal/prtroot/pcd!3aportal_content!
2fcom.sap.pct!2fplatform_add_ons!2fcom.sap.ip.bi!2fiViews!2fcom.sap.ip.bi.bex
JAB (ie AAB Data and BAB login)
http://accjabci.apps.mars:51000/irj/servlet/prt/portal/prtroot/pcd!3aportal_content!
2fcom.sap.pct!2fplatform_add_ons!2fcom.sap.ip.bi!2fiViews!2fcom.sap.ip.bi.bex
JEB (ie AEB Data and BEB login)
http://accjebci.apps.mars:52000/irj/servlet/prt/portal/prtroot/pcd!3aportal_content!
2fcom.sap.pct!2fplatform_add_ons!2fcom.sap.ip.bi!2fiViews!2fcom.sap.ip.bi.bex
JPB (ie APB Data and BPB login)
http://accjpbci.apps.mars:52500/irj/servlet/prt/portal/prtroot/pcd!3aportal_content!
2fcom.sap.pct!2fplatform_add_ons!2fcom.sap.ip.bi!2fiViews!2fcom.sap.ip.bi.bex
4. Type = Query
9. Enter Company Code and change the Aging Bandwidth (days) if required
10. Select your Profit Centres (OPTIONAL for segment reporting purposes only)
11. To select specific profit centres Show Tool = Single Values
13. Once all of the required profit centres are selected hit OK
16. Enter your vendor number range for 3rd Party Vendors and hit Add
18. Change the posting date range to reflect the end date you wish to run the report for (we do
not recommend changing the start date)
19. If you plan to use these selections regularly you can save this as a variant by hitting Save
As
24. Users can Sort the balance column Ascending by right clicking on Balance
then selecting
25. Users can Sort the Vendors number column Ascending by right clicking on Vendor
then selecting
26. Users can Sort the Vendor Description column Ascending by right clicking on Vendor
then selecting
27. Any Vendors with a Debit Open Item balance will be highlighted in the report (see example
below ANZ One Card)
then select OK
If you want to save the report to PDF file then select the save icon and save the file to your
desired folder location
30. Users can create a more detailed version of the report by adding additional free
characteristics to the report columns. In the example below we are adding the following
free Characteristics (note: Users can add any of the available free characteristic they would
like to their report)
a. Vendor Payment Terms
b. Accounting Doc Number
c. Reference Number
d. Document Date
e. Posting Date
f. Document Currency
g. Document Payment Terms
h. Payment Block Status
This is done by highlighting each required free characteristic and dragging it over to the
report to the desired column location (tip: must be before the Balance column and after
the Vendor column). See the result below
After adding all the new columns you need to tidy the format.
Some free characteristics have both a Text and Key columns. See example for Document
Currency below
To remove one of the columns you need to right click Document Currency and select
Change the display to Key or Text (which ever is required) and hit OK
Once you are happy with all of the columns, the next step is to remove the unwanted
subtotals (ie Results). In this example we only want subtotals for the Vendor
Characteristic. To remove the unwanted subtotals right click on each of the column
headings which have unwanted subtotals and select
After completing this formatting the report will look similar to the below screenshot
If you intend to use this detailed report regularly you can save this report as a view by
hitting Save View giving it a description and hitting OK (next time to go to run this report
you do not need to search for the Type Query instead you can search for Type View)
31. Users can also jump from the detail in this report (ie Accounting Doc number) to the FB03
Document Display in ATLAS by right clicking on a specific Accounting Doc Number and
selecting