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Users Manual

The document is a user manual for the Rusty Lopez Inventory System. It provides an overview of the system including its purpose to store business transaction records. It defines key terms and outlines the main features of the system, which include validity checks and reliability through automatic computations. The manual describes how to start the system, navigate the interface, and use the main functions like viewing and updating material records and user accounts. It provides step-by-step instructions on logging in and accessing the inventory, transaction, and records modules to manage materials.

Uploaded by

Shyun Shin
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
77 views

Users Manual

The document is a user manual for the Rusty Lopez Inventory System. It provides an overview of the system including its purpose to store business transaction records. It defines key terms and outlines the main features of the system, which include validity checks and reliability through automatic computations. The manual describes how to start the system, navigate the interface, and use the main functions like viewing and updating material records and user accounts. It provides step-by-step instructions on logging in and accessing the inventory, transaction, and records modules to manage materials.

Uploaded by

Shyun Shin
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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usty Lopez

y Lopez Inventory System

USER MANUAL

1. Project Overview............................................................................................
1.1. Project Background......................................................................................
1.2. What is the Rusty Lopez Inventory System Project?........................
2. Definition of Terms and Acronyms................................................................
2.1. Definition of Terms..
3. Features of the System..................................................................................
3.1. What are the Features and Functionalities of the System?.........................
3.2. What are the Benefits of using the System?................................................
4. Introduction to the RustyLopez Inventory System................
4.1. System Overview.
4.2. System Requirements..
4.3. How to start the System
4.4. How to Navigate Through the Form....................................
4.5. How to Use the System......................................
A. Material Record.
B. View Users.
C. Log Out.
D. Exit..

1. Project Overview
1.1.

Project Background

The Rusty Lopez inventory system is used in business transactions to store


information and records that is ordered and needed to many business companies as their
day by day use. Some company or business only used logbook and others did not thats

ored and updated the stocks and the storing process is not well
data are been loss. Rusty Lopez Inventory System encompasses all
Rusty Lopez inventories, these functions performed in sequence in
un inventory system. Computerized inventory systems make possible
us functional subsystems that are a part of the inventory
ngle cohesive system.
d Rusty Lopez inventory system stores information and records easier
nitor and update it using modern technologies such as computers and
nning out of stock and can determine if an item's in stock. You can
items, their prices, and manufacturers. It also helps to view the
entire year. In terms of security these are strong because of it may
estrict the unauthorized persons and to know if you're being ripped of
oyees until it's too late, it may stores for how many years .

Rusty Lopez Inventory System Project?

nventory System have a system security features which is you can


ame and password from time to time. The system can record the
s. There are two types of user, the administrator that could only
he users lists. The second user type is the stocker that can access the
ls, the stock in and stock out of the item.

product

3. Features of the System


3.1 What are the Features and Functionalities of the System?
VALIDITY - The system will prompt the user for invalid inputs and for lack of information.
Validations include:
Input should have a specific data length
Text field only accepts certain declared values
Required fields
RELIABILITY - The system have automatically generated fields with computations based on
the existing quantity of materials.

3.2 What are the Benefits of using the System?

Reduces your storage costs and improves customer service by speeding up the goods
handling process.
Providing transparent and accurate inventory data.
Improves your resource planning resulting to increased productivity and decreased labor
costs.
Boosts productivity and efficiency.

4. Introduction to the Ger & Glad Raw Material Inventory System

ms and Acronyms
Terms

rm

RKS

Definition
Identity of a product
Name of a product
Type of a product
Color of a product
Quantity of a product
Statement of a

4.1.

System Overview

irements

g System: Windows 2000/XP/Vista/7 or any;


e needed: at least 40 MB free space or lower;
d: Runs best on 512MB or higher.

3.

RustyLopez Inventory System

4.4.

How to Navigate Through the Form.


If you are using a mouse, just click inside the box that you want to type in.
If you do not have a mouse:
- Press the Tab key to move to the next box or button

rt the RustyLopez Inventory System

- Press Shift + Tab key to move back to the previous box or button.
- Press the Left-arrow key or the Right-arrow key to choose between buttons.

ws Operating System, from the desktop of your screen, click Start


om left of the screen and go to My Computer, then click the Local
a default name of the system storage.

lick the RustyLopez Inventory System folder to view the files

To use the
system
application,
double click
on

4.5.
1.

How to use the computerized inventory system.


Log-in
input the username and password

3.

to the MAIN FORM page.

Upon display of MAIN FORM page, there are four buttons of the following:
A. Inventory
B. Transaction
C. Records
D. Branch
E. Exit

A. Material Record

The category of materials Accessories, Beads, Buttons, Fabrics, Threads,


Zippers button is to view the records of its own.

arch Box allows user to view only of whats user material ID entered

s user to clear and back to the original content of current record that
ial ID Search Box or Out of Stock function.

allows user to view only of what material is out of stock.


allows user to view the current record you want to print.

r to add new material. Add New Item contains the information that you
ut the Material ID, Material Name, Unit, Color and Quantity,
el and Save buttons.
allows user to cancel the process of new item.
lows user to save the new item on record.

user to erase the product that unnecessary or no longer be needed.

ser to return/back to main page.

NAME is a name of a product in the record.


UNIT is a type of product in the record.
COLOR is a color of a product in the record.
QTY. is a quantity of a product in record.

REMARKS is a statement of a product, there are three statements option, depends of


what process of the user make, if the user add new item the remarks for that is New
Item, when the item reached to zero quantity the remarks for that is Out of Stock,
and when the user changed the quantity of an item, the remarks for that is Last Update
mm/dd/yy depends when the date is updating.

B.

View Users
Open allows user to view the users information from the list. Cancel and Save
buttons.
Open >> Edit - allows user to edit the password or user type.
Open >> Edit >> Save - allows user to save changes of a users password or user type.

Add allows user to add new user.


New >> Cancel allows user to cancel the process of new user.
New >> Save - allows user to save the new user on record.
Delete allows user to erase the user that longer be needed.
Home allows user to return/back to main page.

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