GOVERNMENT OF INDIA

DIRECTORATE GENERAL OF CIVIL AVIATION

Procedure & Training Manual

Training and Licensing Directorate

Flight Crew Licensing
Version -2
04-12-2014

Procedure Manual Contains the procedure adopted for issue, renewal, conversion,
validation of flight crew licenses and endorsement of aircraft type rating, open rating etc.
on the flight crew licenses.

Page 1 of 69

Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

REVISIONS

The revisions are carried out as and when required to accommodate the amendments
made in Aircraft Rules, Civil Aviation Requirements and to enhance the efficiency of the
licensing procedure.

The space below is provided to keep a record of such revisions.

RECORD OF REVISIONS

No.

Date of revision
th

Remarks

Version-1

25 November 2013

Effective Page-62-69.

Version-2

03rd December 2014

Effective Page-1, 2, 63.

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Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

S. No.

1.

2.

3.

4.

5.

CONTENTS

Page No.

Introduction

1.1

Organisation Set-up DTL

1.1.1

Training and Licensing Dte. In DGCA ( including Regions)

1.2

Function of training and licensing Directorate

1.2.1

Licensing I section

1.2.2

Licensing II Section

Issue of Licenses and ratings

2.1

List of Licenses

2.2

Procedure of processing the application in DTL

10

2.3

Proof of age

10

2.4

Proof of Educational qualification

11

2.5

Nationality

12

2.6

Knowledge

12

2.7

Medical fitness

13

2.8

Experience

13

2.9

Other requirement

16

2.10

Submission channel for approval of licenses- issue

17

2.11

Procedure to fill-up the checklist for generation of ATPL(A) in the computer

18

Renewal of licenses and ratings

22

3.1

General

22

3.2

Application forms and enclosures for renewal

23

3.3

Submission channel for renewal of licenses

23

3.4

Fees

24

3.5

Renewal of licenses, FRTOL, RTR

24

3.6

Period of lapsed licenses

25

3.7

No flying certificate

25

3.8

Medical examination

26

3.9

Flying experience for renewal

27

3.10

Recent flying experience for renewal

27

3.11

Instructors Rating

28

3.12

Renewal through Skill test

28

3.13

Proficiency checks

29

Validation of foreign licenses

30

4.1

Submission channel for FATA

30

4.2

Procedure for processing of application for FATA

31

Procedure for enforcement actions

33-36

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Procedure Manual

6.

7.

Training and Licensing Directorate

Version-2 dated 03-12-14

Procedure for recording of enforcement actions

36-39

Flow chart for issue of Commercial Pilot license

40

Annexes -Checklists for processing of application for issue of various licenses

41- 61

Training Programme

62-69

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Procedure Manual

1.

Training and Licensing Directorate

Version-2 dated 03-12-14

INTRODUCTION:

Licences to the flight crew are issued in accordance with the provisions contained in Rule
41 and Schedule II of the Aircraft Rules, 1937. The flight crew licenses issued or
renewed are enlisted in rule 38 of the aircraft rules. The authority by which the licenses
and ratings specified in rule 38 may be granted, renewed or varied is Central
Government. The Central Government has delegated this responsibility to DGCA officers
vide SO 726(E) & SO 727(E). The officers of the Directorate of Training & Licensing
shall perform their duties and responsibilities in accordance with the powers for
issue, renewal, endorsement and validation of licenses as delegated by the Central
Government to DGCA officers vide S.O. 726(E) and S.O. No. 727(E) dated 4th
October, 1993 and as amended by S.O. 2901 of 27.11.97. Broadly, the powers to issue,
renew and validate the expired licenses and ratings are delegated to the officers at DGCA
Headquarters and the powers to renew the current licenses and ratings are delegated to
the officers of the Directorate of Operation/Airworthiness in the regional /sub-regional
offices.

This Procedure and Training Manual is issued to provide guidance and

assistance to all staff and officers of DGCA dealing with issue/renewal etc. of Flight
Crew Licences so that the applications received on the subject are examined, processed
and decided in a uniform, standardized and expeditious manner, with strict compliance of
the provisions of Rules/CAR etc. An applicant has to meet all the relevant requirements
contained in the Aircraft Rules, Schedule II and Civil Aviation Requirements on the
subject for the purpose of issue or renewal of flight crew license and type endorsement,
open rating etc. on the license.

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Procedure Manual

1.1

Training and Licensing Directorate

Version-2 dated 03-12-14

Organisation Set-up
1.1.1

Training and Licensing Directorate in DGCA

(including Regional offices)

Director General

JDG
In-charge of Flight Crew Lic.

DDG
In-charge of Flight Crew Lic.

DTL
DGCA Hqrs

DDTL

DDTL

DDTL
ADTL

ADTL

ADTL

ADTL
OPS

DAW Delhi Region

DDTL

DAW Mumbai
Region ADTL

DAW Kolkata
Region ADTL

MEDICAL
OFFICER

DAW Chennai
Region ADTL

DDTL
ADTL

ADTL

ADTL

ADTL

ADTL

ADTL

ADTL

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Procedure Manual

1.2

Training and Licensing Directorate

Version-2 dated 03-12-14

FUNCTIONS OF TRAINING & LICENSING DIRECTORATE:

Training and licensing Directorate of DGCA has two main sections to carry out
various functions related to pilot licensing. A list of functions of each section is as
under:1.2.1

Licensing-I Section:

1.

Policy pertaining to renewal of licenses of aircrew personnel.

2.

Renewal of all aircrew licenses including disposal of general enquiries pertaining

to renewals.

3.

Grant of extension of aircraft rating to include additional types of aeroplanes,

open rating, Night Rating etc. and Pilot-in-Command endorsement on various
type of aircraft.

4.

Cases relating to accidents and infringement of rules by licensed aircrew

personnel and disciplinary action against them.

5.

Parliamentary question and matters pertaining to unemployed aircrew personnel.

6.

Budget and accounts including Advance Deposit account. Maintenance of

Advance Deposit and Revenue registers.

7.

Maintenance of cards of aircrew personnel and personnel returns received from

different airlines operators.

8.

Proficiency checks, their checking and posting.

9.

Posting of type endorsements and renewal intimations of aircrew licenses

received from the Regional Directors, Calcutta/ Bombay / New Delhi/ Madras.

10.

Maintenance of Registers for various types of licenses giving records of renewals

of aircrew licenses.

11.

Maintenance of registers for type rating, PIC endorsements, and infringement of

Rules / Accidents etc.

12.

Endorsement of medical restrictions on licenses and R/cards.

13.

Compliance of material for six monthly and yearly progress reports of Civil
Aviation.

14.

Compliance of History of Pilots consequent upon accident.

15.

Checking of Log Books with a view to detecting infringement of Rule 42A of

Indian Aircraft Rules, 1937.

16.

Amendment to Indian Aircraft Rules, 1937.

17.

VVIP flights Proficiency checks of flight crew.

18.

Delegation of Powers relating to renewal of licenses.

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Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

1.2.2

Licensing-II Section:

1.

Issue of aircrew licenses/ratings of the categories shown below including disposal

of general of particular enquiries pertaining to issue of license:
(a) Student Pilots License (Aeroplanes, Helicopters, Gliders and Balloons);
(b) Private Pilots License (Aeroplanes);
(c ) Commercial Pilots License;
(d) Airline Transport Pilots License;
(e) Instrument Rating;
(f) Assistant flight Instructors Rating (Aeroplanes);
(g) Flight Instructors Rating (Aeroplanes);
(h) Flight Instructors Rating (Gliders)
(i) Glider Pilots License;
(j) Private Helicopter Pilots License;
(k) Commercial Helicopter Pilots License;
(l) Student Navigators License;
(m) Flight Navigators License;
(n) Flight Radio Telephone operators License;
(o) Flight Radio Telephony Operators License;
(p) Private Pilots License (Balloons)

2.

Revalidation of foreign license (FATA)

3.

Conversion of foreign licenses into Indian Licenses in their corresponding

categories.

4.

Policy matters regarding the issue of Indian and Foreign aircrew licenses.

5.

Amendments to Licensing Rules.

6.

Delegating of powers in respect of Licensing rules.

7.

Exemption from Aircraft Rules for the issue of Indian Licenses.

8.

Policy matters pertaining to conducting medical examination and their

assessment.

9.

Disposal of medical reports pertaining to the issue and renewal of aircrew licenses
and correspondence connected therewith.

10.

Parliament Questions relating to issue of aircrew licenses.

11.

Budget for expenditure to be incurred for items pertaining to L-2 Section.

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Procedure Manual

Training and Licensing Directorate

2.

Issue of Licenses and Ratings:

2.1

List of Licenses:

Version-2 dated 03-12-14

The requests for issue of the following licences and ratings are received by the
Licensing II (L-II) Section at DGCA Headquarters.
i)

Private Pilots Licence(Aeroplanes)

ii)

Private Pilots Licence(Helicopter)

iii)

Pilots License (Gliders)

iv)

Pilots Licence (Balloons)

v)

Pilots Licence (Microlight)

vi)

Commercial Pilots Licence(Aeroplane)

vii)

Commercial Pilots Licence(Helicopter)

viii)

Airlines Transport Pilots Licence(Aeroplane)

ix)

Airlines Transport Pilots Licence (Helicopter)

x)

Student Flight Navigators Licence

xi)

Flight Navigators Licence

xii)

Flight Radio Telephone Operators Licence

xiii)

Flight Radio Telephone Operators Licence(Restricted)

xiv)

Instrument Rating(Aeroplane)

xv)

Instrument Rating(Helicopter)

xvi)

Assistant Flight Instructors Rating(Aeroplane)

xvii)

Assistant Flight Instructors Rating(Aeroplane)

xviii) Flight Instructors Rating(Aeroplane)

xix)

Flight Instructors Rating(Helicopter)

xx)

Student Pilots Licence(Helicopter)

xxi)

Student Pilots Licence(Microlight)

xxii)

Student Pilots Licence(Balloons)

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Procedure Manual

2.2

Training and Licensing Directorate

Version-2 dated 03-12-14

Procedure for processing the applications for issue/conversion of pilot license in

DTL:
The applications received for issue of licences/ ratings shall be processed by the
Section Officer in-charge through his sectional staff as per the procedure given
below:2.2.1 Check whether the application received is in the format prescribed for the issue of
that license/ rating.
2.2.2 Check whether all the documents required to be submitted with the application for
issue are enclosed or not. Also check whether the documents mentioned as enclosed by
the applicant in the application form are received in the appropriate format or not.
2.2.3 Check whether the application fees as prescribed in Rule 48 of the Aircraft Rules,
1937, have been enclosed or not either as crossed Demand Draft payable on any
nationalised bank or Indian Postal Order in favour of Accounts Officer, Pay and
Accounts Office, DGCA, Ministry of Civil Aviation, New Delhi. Remainder of validity
of the Demand Draft and/or Indian Postal Order should not be less than one month at the
time of submission so as to allow processing time by the administration section.
Note: The DD/ IPOs shall be removed from the application at the reception counter at
the gate before the application is sent to L-II section indicating the amount deposited by
the candidate.

2.2.4

The staff carrying out initial processing should then enter the details of the

application in the section to draw out Check List for the license by entry in the data-base
of DTL project by NIC. While doing so examine the following according to the
instructions mentioned against each from 2.3 to 2.9.

2.3

Proof of Age:
The following documents, as evidence of date of birth or proof of age, are acceptable:
(i)

Class Ten Certificate of a recognized Board or its equivalent; or

(ii)

Birth Certificate issued by a Municipal Corporation/committee;

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Procedure Manual

2.4

Training and Licensing Directorate

Version-2 dated 03-12-14

Proof of Educational Qualification:

The minimum educational qualifications for issue of a license are given in Section A
and applicable sections of Schedule II of the Aircraft Rules, 1937. These are pass in Class
Ten or equivalent from a recognised board in respect of following licences:

(i)

Student Pilots Licence

(ii)

Private Pilots Licence

(iii)

Pilots Licence

(iv)

Flight Radio Telephone Operators Licence (Restricted0

For the remaining licences listed in 2.1 herein, the applicable educational qualifications
are pass in Class Ten plus two, with Physics and Mathematics, from a recognised
board/university or its equivalent.

Check whether appropriate proof of educational qualification has been enclosed, if so,
whether there is any mutilation or tampering. Check for physical appearance to ensure
that it is genuine. Also Check the verification of the educational qualifications are pass
in Class Ten and pass in Class Ten plus two from the concerned Board/ University.

The status in respect of the equivalency of the Educational Qualification or recognition of

an Education Board, if needed, shall be confirmed from the Association of Indian
Universities at the following address:The Secretary General
Association of Indian Universities, AIU House,
16, Comrade Indrajit Gupta Marg, New Delhi-110002
Phone No.23230059
Fax No.23232131

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Procedure Manual

2.5

Training and Licensing Directorate

Version-2 dated 03-12-14

Nationality:
Where an application shows nationality other than Indian, check the copy of the passport
for validity and nationality shown on it.

2.6

Knowledge:
Check the results card for its validity issued by the Central Examination
Organisation, New Delhi to find out:

(i)

Whether results of all the applicable written examination/oral examinations have

been given;

(ii)

Whether the date(s) as given in the result card(s) showing date of issue are not
more than five years back from the date of application for issue of CPL and
ATPL and 2 years back fro the date of application for issue of other flying
licenses; the date of results shall be the date before the submission of documents
in DGCA.

(iii)

Whether result card is duly signed;

(iv)

Whether the name shown on the result card is the same as that of the applicant.

(v)

Whether there are any mutilations, tampering etc., in respect of words

pass/fail name etc in the result card.

(vi)

Where master result sheet as supplied by the Central Examination Organisation is

available, the results should be checked from it and notation given on the
result card(s). Where these are not available, the result card(s) be sent to
Examiner of Personnel O/o Central Examination Organisation under sealed
cover marked Confidential for verification.

(vii)

Where applicable, check for certificate issued by CFI/FII of a Flying Training

Institute for proficiency in signal reception, showing the speed at which the pilot
can receive transmission i.e. six words per minute or eight words per minute.

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Procedure Manual

2.7

Training and Licensing Directorate

Version-2 dated 03-12-14

Medical Fitness:

(i)

Check the medical assessment. The validity of medical fitness is given in rule 39C
and the applicable class of medical for issue/renewal is given in CAR Section 7,
Series C, Part 1, Issue 1.

(ii)

Only original medical fitness assessments on standard format issued by

DGCA showing date of medical examination, limitation if any and the Class
of medical assessment are to be accepted.

(iii)

The remaining period of medical fitness assessment should be sufficiently

long to cover for period of processing in the Directorate so that it is valid
when the licence is issued.

(iv)

The signature of the applicant pilot, as given on the medical assessment should
tally with the signature as given in the application.

2.8

Experience:
(i)

The details as contained in Form CA 39 are required to be given separately for

five years, previous six months etc., as applicable, for each license/rating
according to provisions of appropriate Sections of Schedule II.

(ii)

Following documents are to be Examined:

(a)

Pilots personal flying log book should have been maintained in

accordance with rule 67A of the Aircraft Rules, 1937;

(b)

All entries shall have been made in ink. The applicant should have
certified the correctness of the entries in the log book with respect to flight
time, at least at the end of each calendar month;

(c)

Personal flying log book(s) to cover the periods required for the
licence/rating applied for;

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Procedure Manual

(d)

Training and Licensing Directorate

Version-2 dated 03-12-14

Whether the Flying club has submitted any comment on the applicant or
not;

(e)

The personal log book should have been certified for correctness of the
entries therein by competent authorities such as Operations Manager,
Deputy Operations Manager, Chief Pilot in the case of professional pilots,
and the Chief Flying Instructor in the case of members of Flying
Clubs/Training Institutions, every quarter in the year, i.e. at the end of
March, June, September and December.

(f)

Flight time during which the applicant has performed under dual
instructions should have been entered as dual and the pilot giving
instructions should have shown the nature of training given;

(g)

Flight time spent in performing the duties and functions of a Pilot-incommand should have been logged as Pilot-in-command, provided the
applicant is entitled and authorised to fly in command of that aircraft by
virtue of the ratings entered in the pilots licence held. In all other cases,
such flight time should have been logged as co-pilot with appropriate
indications in the remarks coloumn;

(h)

The holder of a student pilots licence shall have been logged as Pilot-incommand only that portion of the flight time during which he was the sole
occupant of the aircraft, provided that in case of an aircraft which requires
more than one pilot, in accordance with sub-rule 7 of rule 38 and rule 6B
of the Aircraft Rules, 1937, he shall have logged as Pilot-in-command of
the aircraft;

(i)

The holder of a private pilot licence shall have logged as Pilot-incommand only for the flight time during which he has acted as Pilot-incommand;

(j)

The holder of a Commercial Pilot Licence, Airline Transport Pilot Licence

shall have logged as Pilot-in-command for the flight time during which he
has acted as Pilot-in-command and he shall have logged as Co-Pilot for
the flight time during which he has acted as Co-pilot.

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Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

Where an applicant has performed, for the purposes of up gradation of

his licence, the duties of Pilot-in-command under the supervision of a
pilot who can give such under supervision training experience, provided
he meets the requirements as given in the Order of the Director General
issued under the provisions of Section 5A of the Aircraft Act, 1934. Such
flying should have been undertaken after a suitability check with an
Examiner on type and only after the pilot has performed as Co-Pilot for a
period not less than six months or logged more than 200 hours flight time
as Co-Pilot, whichever is earlier. The details of such flying shall have been
maintained in a separate log book. In such log-books each entry shall
have been signed by the Pilot-in-command of the flight as evidence of
the functions performed.
(k)

The Flight Instructor shall have logged as Pilot-in-command the flight

time during which he has acted as Instructor, but the entries should
indicate in the remarks column that the flight time as shown has been
flown as Instructor;

(l)

Where the instrument flight time has been performed by the applicant pilot
while manipulating the controls of the aircraft in flight solely by reference
to instrument flight conditions, it shall be counted in full. Any flying done
as over the top flying should NOT have been logged as instrument
flying time;

(m)

Where instrument ground time has been performed by the applicant pilot
while flying solely by reference to instruments in any recognised
synthetic device which simulates instrument flight conditions, it shall be
counted in full;

(n)

Where a pilot applicant has performed the required exercises before an

approved Check Pilot/Instructor/Examiner, the log book should bear
evidence in ink signature with seal and certificates to the effect that while
exercising such privileges the Check Pilot /Instructor /Examiner had ten
hours of Pilot-in-command experience within a period of 90 days

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Training and Licensing Directorate

Version-2 dated 03-12-14

preceding the date of test and that while doing so he was current as Check
Pilot /Instructor /Examiner, as appropriate, in accordance with CAR issued
under Section 7, Series 1.
Where in lieu of such requirements a separate one-time approval has
been granted by the DGCA, the conditions of such authorisation should
have been complied with and the approval letter No. shall be quoted and
signed in ink.
(o)

Where the application pertains to Flight Navigators, the flight time logged
should have been while engaged in actual navigation sorties where
flight navigator has performed actual navigation duties under
supervision of a licenced navigator, the flight time shall have been logged
as a flight navigator with indication under supervision in the remarks
column;

(p)

While examining the log books, it shall be ensured that all flight
experience which is required to be shown as flight experience on
aeroplane(s) as being performed on aeroplane(s) only. Similarly, all flight
experience to be considered towards, flight experience on rotary wing, has
been performed on rotary wing(s) only and not on fixed wing(s). This is
applicable for other categories too, like gliders, balloons, and microlight.

2.9

Other requirements:
Where for issue of licence some requirements under heading other requirements:
have been listed in the Schedule II and included in the L-II Sections checklist,
examine for availability of applicable documents and to make all entries in the
computer based DTL project to maintain the DATA Base.

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Procedure Manual

2.10

Training and Licensing Directorate

Version-2 dated 03-12-14

Submission channel for approval of licenses-issue:

Dealing assistant puts up after filling the checklist

Section officer

Dy. Director Training and Licensing (upto CPL)

Director Training and Licensing (for ATPL through ADTL)
The L-II Sections dealing staff will make in legible writing appropriate notations
in notesheet after examining the application as per the above guidelines and
submit to the Section Officer for checking the examination carried. If satisfied,
the Section Officer will make notation that he too has examined and thereafter
submit the file to the Assistant Director/ Dy. Director for final assessment of
documents, evaluation experience and checking results and other requirements.
If all the requirements are not complied with by the applicant, all the deficiencies
shall be listed by the Section Officer on the note portion of the file and the
papers/documents shall be returned, indicating the deficiencies, to the applicant
after obtaining consent of the Dy. Director (T&L) on the file.
Where satisfied of the compliance of all requirements, the Dy. Director will
accord his granting note if it is within his statutory powers. Where it is not within
his statutory powers, the file shall be submitted to the Director for his final
assessment of documents, evaluation of experience, checking of results etc., and
granting of the licence as per the Statutory powers.
The L-II Sections dealing staff, after receiving the approval/granting note on
file shall prepare the licence and record card (R-card) with due care applying
the rubber stamp where required and along with the Register in which
licence number is allotted and submit it to the Section Officer for ensuring

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Training and Licensing Directorate

Version-2 dated 03-12-14

correctness, which will, after verification, record his note and submit the
document(s) for signature of the authorised signatory.
The Section Officer will then ensure the information relating to name, number
etc., is also supplied to the Medical Cell for their action.
2.11

Procedure to fill-up the checklist for generation of ATPL(A) in the computer:

The check-list for generation of ATPL(A) shall be filled up as per following guidelines:The details given below shall be filled up from the application from after verification from the submitted documents.

1. Name of the Applicant

2. Age/Date of Birth
(Should not be less than 21 years on the date
of application)
3. Educational Qualification:
(passed class 10+2 with Phy & Math or
equivalent exam)
Please ensure that 10th & 12th shall be from recognized Board/ University. 12th shall have Physics and Maths.
Check; verification certificate is submitted.

4. Medical Examination:
Check for medical fitness.

Verify the details of the knowledge papers submitted vide application form:5. Knowledge:
Paper
a)

Air Navigation

c)

Aviation Meteorology

d)

Radio Aids and Instrument

f)

Valid upto

{not required for hold valid Indian CPL}

b)

e)

Date of Result

Air Regulation

ATPL Composite
{in lieu of b) , c) &d) if applied for conversion}

Technical General
{not required, if applied for conversion and foreign ATPL is on
multi}

Technical Specific
g)

or valid Indian CPL on Multi

{not required, if applied for conversion and foreign ATPL is on

multi}

(i) A/c Name..

(ii) A/c Name.
Technical Performance
h)

or valid Indian CPL on Multi

{not required, if applied for conversion and foreign ATPL is on

multi}

(i) A/c Name..

(ii) A/c Name.

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Procedure Manual

i)

Training and Licensing Directorate

Version-2 dated 03-12-14

Signal reception test @ 6/8 w.p.m.

In case of conversion of foreign license, Technical Specific result in respect of the aircrafts shall be given
from the contracting State. Holder of Valid Indian ATPL(H) Required to submit result of Technical General,
Technical Specific and Performance only. Technical performance is for A/c above 5700 Kgs All technical
exams are valid upto two and half years only.

6. Flying experience:
a) please see following details from the application form submitted for issue of ATPL(A):-

Note: write P1 U/s experience separately and do not include in Co-pilot column. (submit P1U/S) log book also )

Telly the total flying experience given in the application form by the applicant and calculated in
the following manner from the above table;Hrs Req.
Requirement
Actual
Total flying experience details
Total flying time (in this 50% of multi co-pilot hrs are counted)
(i)
1500
{col (13)} {50% of col(6)+(10)}
Total as PIC (in this P1 U/S hrs are counted 50%)
500
(ii)
{Col (2) +(4)+(8)+(12)} + {50% of Col (7)+(11)}
Total Night flying experience (in this 50% of multi co-pilot night hrs are
(iii) counted)
100
{Col (3) +(4)+(9)+(11)+(12)} + {50% of Col (10)}
Total Instrument Time {col (14)+(15)+(16)}
(iv) (not more than 50 hrs shall be counted from col 16) (attach sortie wise
100
statement )

X-country flying time

(v)
Total X-country by day and night (attach sortie wise statement )
(vi) Total PIC X-country by day and night (attach sortie wise statement )
(vii) Total PIC X-country flying time by Night (attach sortie wise statement
)

1000
200
50

If the flying experience data in application form is tellying then fill up in the computer checklist.
b) please see the following table in the application form for experience in last one year:

Telly the preceding 12 months flying experience given in the application form by the applicant and
calculated in the following manner from the above table:Requirement
Total flying time (in this 50% of multi co-pilot hrs are counted)
{col (13)} {50% of col(6)+(10)}

Hrs Req.

Actual

150

If the preceding 12 month flying experience data in application form is tellying then fill up in the
computer checklist.
c)please

see the following table in the application form for experience in last 6 months:

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Training and Licensing Directorate

Version-2 dated 03-12-14

Telly the preceding 12 months flying experience given in the application form by the applicant and
calculated in the following manner from the above table:Hrs Req.

Requirement
Total flying time (in this 50% of multi co-pilot hrs are counted)
{col (13)} {50% of col(6)+(10)}

Actual

10

If the preceding 6 month flying experience data in application form is tellying then fill up in the
computer checklist.
7. Skill: from the application form please verify the following:
A/c Name

a)

Requirement

(i)

general flying test by day

duration

Date of test

Valid upto Tick If CPL/ IR valid on

multi

(GFT not required if CPL with multi is valid)

(ii)

CPL is valid Yes

general flying test by night

(GFT not required if CPL with multi is valid)

(iii)

IR is valid - Yes

IR Test
(IR not required if CPL & IR with multi is
valid)

Please ensure that:

All the skill tests & instrument rating test shall be submitted in DGCA approved performa.

Each test reports shall be duly signed by the DGCA approved examiner & counter signed by the aerodrome authorities and shall be
submitted in original.

All the above tests i.e. 7. a) (i), (ii) &(iii) shall be on the same aircraft type.

All the flying tests shall have been conducted only after the date of passing of DGCA exam on that aircraft type.

If the tests are conducted on simulator, then ensure that they shall be on LevelD Sim

For additional aircraft ratings:

b)
(i)
(ii)
(iii)

8.

Ensure technical result is submitted and

Verify the following details from the application form:Requirement
Duration
Date of Test
general flying test by day
general flying test by night
IR Test

Valid upto

Verify the details of following licenses and ratings filled in application form;-

CPL Licence Number

Issue date

Valid upto

PIC endorsements

IR Number

Issue date

last IR test date

Last IR on
Aircraft/sim

Co-pilot
endorsements

Valid upto

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Note: IR test is valid for one year from the date of test and it shall be endorsed on the Instrument rating issued on CPL. IR
test shall be on aircraft/ Level D Simulator

RTR and FRTOL

details
Details of
RTR(A)/RTR(P)
FRTOL License

9.

Number

Date of issue

Valid upto

Flying Records
(Whether accident/incident free or not in
preceding 5 years)

10. Fee; Please ensure:Whether deposited

Amount is as required for the issue of License and rating
In case it has to be deducted from the airlines advance account, then ensure deduction
11. Ensure whether Defense personal has submitted as per the following requirment:
Condition
i)
Whether the applicant is/ was in the service of Defense Forces of India.
ii)
If serving, No Objection Certificate obtained from the concerned Hqrs.
iii) If serving, indicate whether accident/incident free certificate for the preceding 5
years has been obtained from the concerned Hqrs.
iv)
If not serving, indicate the Force..
and date of release

Complied
Yes/ No
Yes/ No
Yes/ No

(attach copy of release certificate)

12. If application is for conversion of foreign ATPL, please verify the following details from the
ATPL application:a) Details of foreign license
i) Country of issue
ii) Name & Number of license
ALTPiii) Date of issue of license
iv) Validity of license
v) Aircraft ratings (PIC/Copilot)
vi) Instrument Rating

b)

Details of foreign medical

i) Class & Date of foreign
medical
ii) Validity of foreign medical

c)

Have you enclosed the verification of foreign license and medical from
the contracting states regulatory authority

d)

Name, address, website & e-

Yes/ No

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mail ID of the contracting

states flying training institute
from where you did training.
e)

Details of passport & travel for flying training (enclose copy of all the pages)
i) Full Name on Passport:
ii) Passport Number:
iii) place of Issue:
iv) valid upto:

13. whether declaration has been signed by the applicant in the application form.

3.

RENEWAL OF LICENSES & RATINGS:

3.1

General: The licences and ratings specified in Rule 38 can be RENEWED either
at Headquarters of the DGCA or at the Regional/ Sub-Regional offices of the
DGCA, as indicated in para-1.
While the Headquarters have the powers to deal with all cases of renewal,
whereas the Regional/ Sub-Regional offices are empowered to renew only
current licences, as per the following details:
a)

the licence/rating submitted by the applicant for renewal should be current

and should have NOT more than fifteen days to go before its expiry.

b)

The expired licences/ratings of applicants, provided the lapsed period does

not exceed one month and the applicant is under the employment of a
scheduled airlines.

Note: In cases where the applicant has been subjected to disciplinary action the
regional/sub-regional offices shall refer the case to Headquarters.

3.2

Application Form & Enclosures for Renewal:

The application should be received in the format prescribed for renewal, duly
dated and signed by the applicant and complete in all respects. The following

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enclosures, in original, should accompany the application form in accordance with

the Instructions to Applicants
a)

Demand Draft(s)/IPO(s) towards the fees

b)

Licences and Ratings; FRTOL & RTR(A) (if applicable)

c)

Relevant Log Book(s) and/or Form CA-39 in original.

d)

No flying certificate, if applicable

e)

Medical Assessment from DGCA in accordance with CAR Section 7

series C part I issue I dated 26th Aug. 1999 Rev. 13-02-2006.

f)

Copies of Skill Test Reports by day and night

g)

IR test report, if IR renewal is sought

h)

Competency check reports for AFIR/FIR renewal through experience.

i)

Result of oral/written examination, for AFIR/FIR renewal through a skill

test and in addition, refreshers course certificate for FIR renewal.

3.3

Submission channel for renewal of licenses

Dealing assistant puts up after filling the checklist

Section officer

Asstt. Director Training and licensing

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3.4

Training and Licensing Directorate

Version-2 dated 03-12-14

Fees:
3.4.1

Check whether the fee prescribed has been paid in accordance with Rule

48 of the Aircraft Rules, 1937 through a demand draft on any of the nationalised
banks or crossed India Postal Orders, drawn in favour of;
a)

For Headquarters: PAO, DGCA, MCA, New Delhi.

b)

For Regional/Sub-regional offices: Accounts Officer, RPAO, Civil

Aviation Department, payable at the place where the regional office is
located.

3.4.2

Ensure that the fee instruments are drawn out properly and should

have more than a months validity left at the time of submission so as to allow
for processing time for deposit of fees in government account. In case of
revolving deposit utilization, an Account Register with respect to each operator
shall be maintained in the section and the Section Officer shall cross check
operators authorisation on the application form and also check the operators
balance amount in the respective Account Register to ensure that the required
amount can be deducted therefrom. In case a shortfall in account is found, the
application and papers/documents shall be returned with the remark of shortfall
in account.
3.4.3

The fee maintenance register(s) shall be counter verified by SO(L-1) and

SO(L2) every quarter.

3.5

Renewal of Licence(s), FRTOL & RTR:

Check out the submission, in original, ofa)

Substantive Licences (PPL, CPL, ALTP etc): Submission is compulsory

of licences in original to be renewed.

b)

FRTOL: To be submitted in original, if FRTOL itself, is to be renewed OR

if any professional licence is to be renewed, as a valid FRTOL is one of
the conditions for renewal of a professional licence.

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c)

Training and Licensing Directorate

Version-2 dated 03-12-14

RTR: To be submitted in original if FRTOL or any professional licence is

to be renewed as FRTOLs renewal and legitimacy is linked to a valid
RTR.

3.6

Period of Lapsed Licence:

(a)

The time period since the licence/rating has lapsed should be checked out.
This is of prime importance for Regional/ Sub-regional offices from the
standpoint of exercise of their powers of renewal. If the licence/rating
lapsed for more than two years/three years, then Rule 42 of the Aircraft
Rules, 1937 need to be enforced with. This may be referred to from the
Aircraft Rules, 1937.

(b)

Where any type rating privileges on aircraft having all up weight

exceeding 5700 kgs has expired for more than six months, then the
procedure for renewal of expired professional pilots licences should be
followed as per CAR Section 7 Series H Part I dated 9th March 2006.
In all the above cases it should be ensured that, route checks are performed
after all other requirements have been completed.

3.7

No Flying Certificate:
No flying certificate depicting absence of flying either during a lapsed
medical/lapsed licence/lapsed rating is essential. The information given in the
no flying certificate is to be cross-checked with the log book, in the background
of medical/licence/ratings validities. It should be ensured that the no flying
certificate has been signed by the applicant and/or the concerned flying club/
operator/ employer as the case may be.

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3.8

Training and Licensing Directorate

Version-2 dated 03-12-14

Medical Examination:

Ensure that the applicant has undergone medical examination of the class
appropriate to the licence . Rule 39B of the Aircraft Rules, 1937, Provisions of
CAR Section 7, Series C, Part 1, Issue 1 of 26.08.99 Rev. 2 dated have to be
followed; hence may be referred to. Briefly, the medical fitness requirements that
may be adhered to are as follows;
(a)

Where an applicant is employed in a scheduled airline, the certificate of

medical fitness issued as indicated below should be considered;
(i)

an approved Medical Board in the Form CA-35 provided the

applicants previous medical assessment was valid at the time of
medical examination and the licence had not expired for a period
exceeding one month, or

(ii)

current medical assessment issued by the DGCA may be accepted

towards requirement for renewal.

(b)

Where an applicant is not employed by a scheduled airline, the certificate

of medical fitness issued as indicated below should be considered;
(i)

an approved medical board in the form CA-35 provided that the

applicants previous medical assessment at the time of medical
examination was current; or

(ii)

current medical assessment issued by the DGCA may be accepted

towards requirement for renewal.

(c)

In the event of a licence holder having been declared medically

temporarily unfit at any stage, the medical assessment issued by DGCA
only shall be accepted.

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(d)

Training and Licensing Directorate

Version-2 dated 03-12-14

Only original Form CA 35/Medical Assessment should be accepted. Cross

check to see that the signature of the applicant tallies with the signature of
the applicant on the application form. Special emphasis may be paid to any
limitations, and it may be seen that these are required to be entered on the
body of the licence at the appropriate place.

3.9

Flying experience for renewal: The licences/ratings can either be renewed on the
basis of recent flying experience or on the basis of a general flying test, as
contemplated in the relevant Sections A to Z (except Section L, since not valid w.
e. f. 31-03-2006) of Schedule II of the Aircraft Rules, 1937.

3.10

Recent flying experience for renewal:

The renewal of Licences/ratings on the basis of recent flying experience in the

past six months/twelve months is laid out in the various sections in Schedule II of
the Aircraft Rules, 1937 which may be referred to. The recent experience
requirements for renewal of various licences/ratings are summarised in CA 39. To
ensure the above, the following checks to done:3.10.1 The Log Book may be examined from the date of last renewal in the
backdrop of Rule 67A of the Aircraft Rules, 1937, as per item 2.11, to gauge
correctness of entries, especially from the context of quantum of experience in the
past six/twelve months as applicable. Experience only on relevant category of
aircraft vis--vis the licence submitted for renewal is to be counted.
3.10.2 In case of form CA39 ensure that the experience summarized is for the
correct period in chronological order viz. six months or twelve months as the case
may be. Also see that the experience is on relevant category of aircraft vis--vis
the licence.

3.10.3 Instructional flying, if any, should be clearly brought out in CA 39 form, in

case the request is for renewal of instructors rating. The form CA-39 should be

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counter signed by the authorised signatory of the flying club/Institute, the operator
or employer as the case may be.

3.11

Instructors Rating( Refresher Course Certificate):

In the case of renewal of instructors rating in addition to the recency of
experience, a Refresher course conducted at IGRUA should be ensured. In case of
helicopters, the certificate is to be issued by a DGCA approved examiner.

3.12

Renewal through Skill Tests:

As the validity of Skill test is six months, it is therefore necessary to ensure that
the Skill Tests for renewal of licences/ratings should be within a period of six
months, as reckoned from the date of receipt of application. The first check is to
ascertain whether the skill test is valid. The skill test reports, including IR check
report should be checked for timings, duration and remarks of the examiners, and
for any other remarks out of the Ordinary. IR check report should also be
checked for the two IAL procedures have been completed during the conduct of
IR test.

The skill test entries should be cross checked with the log book entries. The skill
test reports as well as log book entries are to be signed by the examiner with usual
certification of the examiner also having recency of ten hours flying as PIC during
last 30/90 days for scheduled and non-scheduled operators respectively and also
that the check pilot/instructor/examiner privileges, as applicable, were exercised
during the preceding six months. If, in lieu of such requirements a separate one
time approval has been granted by DGCA, then it should be checked that
conditions of such authorisation have been compiled with and authorisation No.
of DGCA is indicated. It may also be ensured that skill test has been carried out
on an aircraft endorsed/to be endorsed on the licence, unless the aircraft is
covered under open rating. In the later case check for a familiarisation
sortie/certificate by examiner in the log book.

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In case of renewal of instructors rating (AFIR & FIR) through a skill test, the
oral/written examination result sheet may be given by a CFI. In case of a CFI not
available at a particular location, then another CFI can do so provided the latter is
actually available at the institute/location. In case of FIR, the mandatory
refreshers course certificate from IGRUA is to be submitted.

3.13

Proficiency checks:
Schedule II of the Aircraft Rules, 1937 envisages bi-annual proficiency checks
for professional licence holders current on transport aircraft exceeding all up
weight 5700 kgs and above. One copy of the proficiency check reports viz. Local
check and Route check shall be forwarded to DGCA (Hqrs.) immediately after the
tests, for record. It also states that the original copy of the report shall be
forwarded to the concerned DGCA office at the time of renewal of pilots licence
alongwith the application, failing which the licence/rating will not be renewed.
CAR Section 2,

Series O, Part I, Issue IV dated 24.4.92, para 6.5 lays down that the interval
between any two successive consecutive checks shall not be more than eight
months or less than four months in any period of twelve months.

In view of the above the documentation on proficiency checks, in applicable cases

needs to be thoroughly checked, especially whether the prescribed time frame has
been adhered to or not. The reports may be checked for duration and timings and
these should be checked with entries made in the log book. Both proficiency
check reports/ log book are to be checked for signature by the DGCA approved
Check pilot/ Instructor/ Examiner; and the recency certification on type of 10
hours in last 30/90 days, as applicable, alongwith exercise of privileges in last six
months should also to be checked for as has been given by check
pilot/instructor/examiner on both the reports and log books. Special attention

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should be paid to the remarks of the Check Pilot/Instructor/Examiner and any

adverse remark, highlighted therein.

3.14

The case need to be examined by dealing staff on file in the backdrop of the
guidelines as at above. Check list for processing papers for renewal of
licences/ratings are enclosed as Annexure. The file will then be submitted through
the channel prescribed, to the competent authority for approval. The physical
entries are to be made in the licences in accordance with the approval given and
the licence(s) / file may be resubmitted to the competent Authority for signatures
on licence.

VALIDATION OF FOREIGN LICENCES:

4.1

Submission channel for FATA

Dealing assistant puts up after filling the checklist

Section officer

Asstt. Director/ Dy. Director Training

and Licensing

Director Training &

Licensing

Dy. Director General/

Jt. Director General
Foreign Licences are validated to operate Indian Registered aircraft in accordance with
provisions of Rule 45 of the Aircraft Rules, 1937 and CAR Section 7, Series G, Part-II,

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Issue I. The powers for such validation and revalidation of foreign licences have been
delegated by the Central Government to DGCA officers at Headquarters only . The
request for validation/ revalidation of such foreign licences are received by the DGCA
Headquarters. The work pertaining to such validations or foreign licences involves
security clearances and correspondence with the Ministry of Civil Aviation. This
advisory circular will be helpful in expeditious processing of such cases.

4.2

Procedure for the processing of the applications received for validation of

foreign licences should be processed as given below:

i)

Check whether the application received is in the prescribed format (Appendix-A

and Appendix-B of CAR, Series-G Part-I) for Security Clearance, alongwith
following :a) Copy of foreign licenses issued by the ICAO contracting State
b) Copy of valid type endorsement and Instrument rating on the foreign license in
respect of the type of aircraft to be flown in India
c) Copy of valid foreign medical assessment.
d) for operation of Flight Radio Telephony, a copy of valid license from contracting
states regulatory authority or any other document to the satisfaction of FATA Board.
e) Copy of current passport with employment visa
f) Verification of foreign licenses and type ratings from the contracting state.
g) Certified copy of the flying experience requirement as laid down in this CAR for
validation of foreign license. (certified log book and or summary of flying)
h) Copy of valid instructor/ examiner rating from the contracting state, in case
instructor/ examiner rating is required on FATA
i) Copy of LVP Cat-II/ Cat-III authorization from the contracting state, wherever
applicable.
j) Two copies of Appendix-A of this CAR duly filled in.
k) Five copies of Appendix- B of this CAR duly filled in
l) Fees @ Rs 5,500/- ( Rs 5000/- (for grant) and Rs 500/-

ii)

It should also be checked that the operator has given details like, schedule of
operations, training and upgradation programme of Indian pilots, phasing out
programme for foreign pilots, justification/necessity to employ foreign pilots by
the operator for the period mentioned.

iii)

If the case is to be processed for initial validation then in the first step, the details
of passport, alongwith the personal details of the individual pilot should be sent to
the three security agencies, i.e. Ministry of Home Affairs (Foreign Division),

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Narcotics Control Bureau and Directorate of Revenue Intelligence for obtaining

necessary security clearances.
iv)

The licence of the foreign pilot shall be verified from the issuing authority of the
Contracting State, if verification is not submitted.

v)

The Ministry of Civil Aviation has delegated power to the DGCA vide No.
AV.13011/6/2003-DT(DG) dated 20.04.2010 for deciding the cases on merit upto
31.07.2011 on a case to case basis subject to the airlines meeting all safety and
security requirements regarding employment of foreign pilots.

vi)

Following points should be critically examined;

1.
2.
3.
4.

vii)

Total fleet of aircraft with operator, his schedule/ pattern of operations,

Number of Indian pilots trained and up-gradation programme,
Number of foreign pilots to be employed and phasing out programme
suggested by the operator, and
Availability of appropriate certificate as submitted by the operator
pertaining to validity of licence, medical assessment and its class and
privileges of the pilot.

After obtaining the necessary security clearance and concurrence from Ministry of
Civil Aviation, the operator is to be informed to present the pilot for Oral check
under AIC 2 of 2007 with Chief Flight Operations Inspector (FID).

viii)

After the result sheet from FID is obtained, the case is processed for initial
validation, in accordance with provisions of CAR Section 7, Series G, Part II,
Issue I, Rev. 4 dated 8th October, 1999. During processing, care should be taken
to highlight all the important points like security clearance viz. form NCB, DRI &
MHA, result of Oral check, Flight experience, total and on type etc. He should
then submit the case to the Section Officer, who in turn, after examining for
completeness will put up next higher officer to examine and forward to the
Director for necessary approval of the competent authority.

ix)

After approval, authorisation letter has to be prepared in the prescribed format,

with all the necessary entries to be made in the validation register also in
accordance with the approval granted. The authorisation letter shall then put for
signature to the Director, or any other authorised signatory.

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5.

PROCEDURE FOR ENFORCEMENT ACTIONS

1.

Introduction:

Version-2 dated 03-12-14

This procedure is laid down to record the enforcements action taken in respect of pilots by
DGCA. Such actions are taken by DTL under following circumstances:1.1

When the recommendation are received after Accident investigation/ Incident

investigation/ Breath-analyzer test / PIB investigation etc. form Airsafety Directorate
of DGCA Hqrs for action against involved pilots.

1.2

When the violation of aircraft rules/ CAR is noticed by DTL.

2.

Procedure for action on the recommendations received from Airsafety Directorate

of DGCA Hqrs
2.1

Receipt of Accident investigation/ Incident investigation/ Breath-analyzer test / PIB

investigation etc. report from Airsafety Directorate of DGCA Hqrs report .

2.2

Diarising with DTL

2.3

SO-LI to record the date of receipt in the enforcement action register in the
following format:-

Sl.
No.

Name
of
pilot

Operator

License
& No.

Date of receipt of
Breath-analyzer /
PIB/Investigation
report from DAS
with subject/brief.

Date of compliance of
Recommendation of DAS
by DTL
(follow procedure as in 3.8
below)

Date of entry in
R-card and
License, if
required

2.4

SO L-I to ensure that such reports are put up to AD/DDTL

2.5

AD/DDTL to examine the reports and suggest the actions to DTL, required to be
taken on the basis of the recommendations made in the report e.g.

2.6

No action , with justification

2.7

Issue of show cause notice, with justification and with relevant portion of the
investigation report (further recording would be in the table given below para 3.8)

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2.8

DTL to approve the no-action or approve for issue of show cause notice.

2.9

In case of no action is required SO-LI to file the records properly

2.10

In case action is required AD/DDTL to ensure preparation of draft show cause notice.

2.11

DTL to approve and sign the show cause notice.

2.12

SO-LI to ensure that show cause notices are dispatched immediately and monitor the
reply. If the reply is not received in the stipulated period then put up the reminder.

2.13

SO-L1 to put-up the reply received to AD/DDTL

2.14

DDTL to examine the reply and suggest the actions.

2.15

Based on the examination in the training and licensing directorate, actions would be
suggested and would be taken in consultation with aviation safety board.

2.16

DTL to approve and issue appropriate order.

2.17

SO-LI to ensure the recording of the order in the enforcement recording register.

2.18

SOL-I to ensure that a copy of the order to be sent to enforcement monitoring

division.

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3.

Training and Licensing Directorate

Version-2 dated 03-12-14

Procedure of actions taken by DTL against the pilots for violation of aircraft rules
3.1

Receipt of violation from :a. complaint/ information from individual /organizations/ operators etc.; or
b. Violation or rules/ CAR noticed during examination of documents/ records

3.2

SO L-I to ensure that such violations are put up to AD/DDTL

3.3

AD/DDTL to examine the reports and suggest the actions to DTL, required to be
taken on the basis of the recommendations made in the report e.g.
a. No action , with justification
b.

Issue of show cause notice, with justification

3.4

DTL to approve the no-action or approve for issue of show cause notice.

3.5

In case of no action is required SO-LI to file the records properly

3.6

In case action is required AD/DDTL to ensure preparation of draft show cause notice.

3.7

DTL to approve and sign the show cause notice.

3.8

SO-LI to ensure that show cause notices are recorded in the register and dispatched
immediately and monitor the reply. If the reply is not received in the stipulated period
then put up the reminder.

Sl.
No.

Name
of
pilot

Operator

License
& No.

Date of
Issue of
show
cause
notice

Brief
of
show
cause

Date of
reply to
show
cause

Date of
personal
hearing, if
any

Date
of
order

Brief
of the
order

3.9

SO-L1 to put-up the reply received to AD/DDTL

3.10

DDTL to examine the reply and suggest the actions.

3.11

DTL to approve and issue appropriate order.

3.12

SO-LI to ensure the recording of the order in the register.

3.13

SOL-I to ensure that a copy of the order to be sent to enforcement monitoring

division.

Date of
entry in
R-card
and
License,
if
required

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6.

RECORDING OF ENFORCEMENT ACTIONS

1.

Introduction:

Version-2 dated 03-12-14

This procedure is laid down to record the enforcements action taken in respect of pilots by
DGCA. Such actions are taken by DTL under following circumstances:-

2.

3.

1.1

When the recommendation are received after Accident investigation/ Incident

investigation/ Breath-analyzer test / PIB investigation etc. form Airsafety
Directorate of DGCA Hqrs for action against involved pilots.

1.2

When the violation of aircraft rules/ CAR is noticed by DTL.

Following enforcements actions are required to be recorded:

2.1

Actions taken by DTL against the pilots for violation of aircraft rules.

2.2

Actions taken by Air Safety Directorate in respect of pilots involved in various

accidents and incidents.

Format for recording of enforcements action taken:

3.1

In case of actions taken by DTL against the pilots for violation of aircraft rules.

Sl. Name Operator License

No.
of
& No.
pilot

3.2

Date
of
Issue
of
show
cause
notice

Brief
of
show
cause

Date
of
reply
to
show
cause

Date of
personal
hearing,
if any

Date
of
order

Brief
of
the
order

Date of
entry in
R-card
and
License,
if
required

In case of breath analyzer/ PIB/Investigation report s and their Recommendations

from DAS

Sl. Name Operator License Date of receipt of

No.
of
& No. Breath-analyzer /
pilot
PIB/Investigation
report from DAS
with subject/brief.

Date of compliance of
Recommendation of
DAS by DTL
(follow procedure as in
3.1 above)

Date of entry
in R-card and
License, if
required

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4.
Procedure for recording of actions taken by DTL against the pilots for violation of
aircraft rules

Receipt of information about violation

Approval of show cause notice

Actions to be taken by SO-LI

Recording of show cause notice in computer

1. ensure recording of the date of show cause notice and brief of show cause
Recording of date of reply
2. ensure recording of date of reply to the show cause notices.
Recording of date of personal hearing, if any
3. ensure recording date of personal hearing, if any
Recording the date of ORDER/ Warnings
4. ensure recording the date of order/ warnings and brief of the order/ warning
e.g. suspension, cancellation, ab-initio void, disqualification, warning etc.

Monitoring the date of entry in the R-Card and License

5. ensure recording the date of entry on R-card and License
6. send a copy of the order to enforcement monitoring division.

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5.

Training and Licensing Directorate

Version-2 dated 03-12-14

Procedure for recording of the actions taken by DTL on the basis of the

Breath analysier/ PIB/Investigation reports and their Recommendations from DAS

Receipt of breath analysier/
PIB/Investigation report and
Recommendations from DAS

Actions to be taken by SO-LI

Recording of :Date of receipt of breath analysier/ PIB/Investigation report and

Recommendations from DAS

Recording of date of compliance of

Recommendation of DAS by DTL
with brief actions

Monitoring the date of entry in the R-Card and License

ensure recording the date of entry on R-card and License
send a copy of the order to enforcement monitoring division.

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Version-2 dated 03-12-14

The duties & responsibilities and the procedures for processing the various
cases, as given in this circular, shall be strictly complied with by all the
officers and staff of the Directorate of Training & Licensing at Head Quarter
and Regional Offices of DGCA.

()
Director of Operations (Trg. & Lic.)

Page 39 of 69

Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

FLOW CHART OF LICENSING PROCEDURE for guidance of staff & officers

Application submitted at DGCA reception by post or in person:
Fee draft is sent to Accounts, Date of application is stamped & serial number will be given on application

Examination of papers in DTL

On application date (General

Requirement to be fulfilled)
th

Age: >18 (As per 10 certificate)

Medical: class-I (within 12 months
validity)
Qualification: 10+2 Pass with
Physics and Math
Knowledge: pass in DGCA's Air
Regulation and Composite paper
(within 30 months)
Others:1. have valid RTR(A) from Ministry of
Com.
2. verification certificates in respect
th
th
of qualification (10 and 12 ) with
original and attested certificates
3. valid foreign license with letter
of verification from issuing
authority.
4. Valid class-I medical certificate of
state of issue + Indian
5. certified log book and attested
respective flying statements (i.e.
within preceding 5yrs, 6months & xcountry)
6. one cloth lined Self addressed
stamped envelop for dispatch of
license by speed post (stamp shall
be according to the weight of
documents submitted + 200gm)
7. two photograph imprinted with
name at top

Not satisfactory

On application date (Flying Requirements)

(Check from certified log book & CA-39 and with flying test performas/
certificates)
Within 5 years
1. total -200Hrs, 2. as PIC-100 Hrs, 3. as PIC cross-country -20Hrs (encl. list of
cross-country sorties separately)
4. one 300NM cross-country with 2 full stop landings
5. Instrument time - 10Hrs (atleast 5 hrs on aircraft is must)
Within 6 months
1. as PIC-15Hrs,
2. PIC by Night - 5 Hrs (with atleast 10 take off & 10 landings)
3. General flying test by day with three solo take off and landings each
4. general flying test Night with three solo take off and landings each
5. 250 NM cross-country test by day with one full stop landing at other
aerodrome
6. 120 NM X-country test by night (returning to point of dep. without landing)
7. signal reception test report ( eight word per minute)
NOTE 1. : For IR issue with CPL, submit following documents:
1. as PIC-100Hr,
2. as solo cross-country-50 Hr (encl. list of cross-country sorties separately)
3. Instrument time 40 Hrs (actual on aircraft 20 hrs or more+ simulated 20 hrs
or less)
Within 6 months
1. instrument time on actual aircraft - 5Hr,
2. IR test report with two approaches on aircraft for which endorsement on
license is requested.
NOTE 2: For Multi endorsement on CPL:
1. Record of ground training and pass result of technical exam
2. Statement indicating at least 10 hrs of training on multi engine aircraft for
which endorsement is requested (including test/ check),
Within 6 months
1. General flying test by day with three solo take off and landings each
2. General flying test Night with three solo take off and landings each

Above is checked and verified by designated officer

Papers returned to applicant with letter giving reasons for rejection for
compliance of complete requirement and re submission (no fee refund)
Note:
1.
Applicant has to meet all the requirements on the date of re-submission.
2.
The papers will be returned to the individual or the flying club through which they were
forwarded as per the request of individual.

Satisfactory

License issued/
dispatched by speed
post
&
number
displayed on DGCAs
website

Note: For further details please go through the Aircraft Rules 1937 and CARs on the subject

Page 40 of 69

Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

Annexure I
File No.:
Dy. No.
Date of Receipt:
The checklist for generation of ATPL(A) in the computer shall be filled up for issue of
ATPL(Aeroplane) as per following:The details given below shall be filled up from the application from after verification from the submitted documents.

1. Name of the Applicant

2. Age/Date of Birth
(Should not be less than 21 years on the date
of application)
3. Educational Qualification:
(passed class 10+2 with Phy & Math or
equivalent exam)
Please ensure that 10th & 12th shall be from recognized Board/ University. 12th shall have Physics and Maths.
Check; verification certificate is submitted.

4. Medical Examination:
Check for medical fitness.

Verify the details of the knowledge papers submitted vide application form:5. Knowledge:
Paper
a)

Air Regulation
Air Navigation

c)

Aviation Meteorology

d)

Radio Aids and Instrument

f)

Valid upto

{not required for hold valid Indian CPL}

b)

e)

Date of Result

ATPL Composite
{in lieu of b) , c) &d) if applied for conversion}

Technical General
{not required, if applied for conversion and foreign ATPL is on
multi}

Technical Specific
g)

or valid Indian CPL on Multi

{not required, if applied for conversion and foreign ATPL is on

multi}

(i) A/c Name..

(ii) A/c Name.
Technical Performance
h)

or valid Indian CPL on Multi

{not required, if applied for conversion and foreign ATPL is on

multi}

(i) A/c Name..

(ii) A/c Name.
i)

Signal reception test @ 6/8 w.p.m.

In case of conversion of foreign license, Technical Specific result in respect of the aircrafts shall be given
from the contracting State. Holder of Valid Indian ATPL(H) Required to submit result of Technical General,
Technical Specific and Performance only. Technical performance is for A/c above 5700 Kgs All technical
exams are valid upto two and half years only.

Page 41 of 69

Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

6. Flying experience:
a) please see following details from the application form submitted for issue of ATPL(A):-

Note: write P1 U/s experience separately and do not include in Co-pilot column. (submit P1U/S) log book also )

Telly the total flying experience given in the application form by the applicant and calculated in
the following manner from the above table;Hrs Req.
Requirement
Actual
Total flying experience details
Total flying time (in this 50% of multi co-pilot hrs are counted)
(i)
1500
{col (13)} {50% of col(6)+(10)}
Total as PIC (in this P1 U/S hrs are counted 50%)
500
(ii)
{Col (2) +(4)+(8)+(12)} + {50% of Col (7)+(11)}
Total Night flying experience (in this 50% of multi co-pilot night hrs are
(iii) counted)
100
{Col (3) +(4)+(9)+(11)+(12)} + {50% of Col (10)}
Total Instrument Time {col (14)+(15)+(16)}
(iv) (not more than 50 hrs shall be counted from col 16) (attach sortie wise
100
statement )

X-country flying time

(v)
Total X-country by day and night (attach sortie wise statement )
(vi) Total PIC X-country by day and night (attach sortie wise statement )
(vii) Total PIC X-country flying time by Night (attach sortie wise statement
)

1000
200
50

If the flying experience data in application form is tellying then fill up in the computer checklist.
b) please see the following table in the application form for experience in last one year:

Telly the preceding 12 months flying experience given in the application form by the applicant and
calculated in the following manner from the above table:Requirement
Total flying time (in this 50% of multi co-pilot hrs are counted)
{col (13)} {50% of col(6)+(10)}

Hrs Req.

Actual

150

If the preceding 12 month flying experience data in application form is tellying then fill up in the
computer checklist.

Page 42 of 69

Procedure Manual

c)please

Training and Licensing Directorate

Version-2 dated 03-12-14

see the following table in the application form for experience in last 6 months:

Telly the preceding 12 months flying experience given in the application form by the applicant and
calculated in the following manner from the above table:Hrs Req.

Requirement
Total flying time (in this 50% of multi co-pilot hrs are counted)
{col (13)} {50% of col(6)+(10)}

Actual

10

If the preceding 6 month flying experience data in application form is tellying then fill up in the
computer checklist.
7. Skill: from the application form please verify the following:
A/c Name

a)

Requirement

(i)

general flying test by day

(ii)

general flying test by night

duration

Date of test

Valid upto Tick If CPL/ IR valid on

multi

(GFT not required if CPL with multi is valid)

CPL is valid Yes

(GFT not required if CPL with multi is valid)

(iii)

IR is valid - Yes

IR Test
(IR not required if CPL & IR with multi is
valid)

Please ensure that:

All the skill tests & instrument rating test shall be submitted in DGCA approved performa.

Each test reports shall be duly signed by the DGCA approved examiner & counter signed by the aerodrome authorities and shall be
submitted in original.

All the above tests i.e. 7. a) (i), (ii) &(iii) shall be on the same aircraft type.

All the flying tests shall have been conducted only after the date of passing of DGCA exam on that aircraft type.

If the tests are conducted on simulator, then ensure that they shall be on LevelD Sim

For additional aircraft ratings:

b)
(i)
(ii)
(iii)

8.

Ensure technical result is submitted and

Verify the following details from the application form:Requirement
Duration
Date of Test
general flying test by day
general flying test by night
IR Test

Valid upto

Verify the details of following licenses and ratings filled in application form;-

CPL Licence Number

Issue date

Valid upto

PIC endorsements

Co-pilot
endorsements

Page 43 of 69

Procedure Manual

IR Number

Training and Licensing Directorate

Issue date

last IR test date

Version-2 dated 03-12-14

Last IR on
Aircraft/sim

Valid upto

Note: IR test is valid for one year from the date of test and it shall be endorsed on the Instrument rating issued on CPL. IR
test shall be on aircraft/ Level D Simulator

RTR and FRTOL

details
Details of
RTR(A)/RTR(P)
FRTOL License

9.

Number

Date of issue

Valid upto

Flying Records
(Whether accident/incident free or not in
preceding 5 years)

10. Fee; Please ensure:Whether deposited

Amount is as required for the issue of License and rating
In case it has to be deducted from the airlines advance account, then ensure deduction
11. Ensure whether Defense personal has submitted as per the following requirment:
Condition
i)
Whether the applicant is/ was in the service of Defense Forces of India.
ii)
If serving, No Objection Certificate obtained from the concerned Hqrs.
iii) If serving, indicate whether accident/incident free certificate for the preceding 5
years has been obtained from the concerned Hqrs.
iv)
If not serving, indicate the Force..
and date of release

Complied
Yes/ No
Yes/ No
Yes/ No

(attach copy of release certificate)

12. If application is for conversion of foreign ATPL, please verify the following details from the
ATPL application:a) Details of foreign license
i) Country of issue
ii) Name & Number of license
ALTPiii) Date of issue of license
iv) Validity of license
v) Aircraft ratings (PIC/Copilot)
vi) Instrument Rating

b)

Details of foreign medical

i) Class & Date of foreign
medical
ii) Validity of foreign medical

Page 44 of 69

Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

c)

Have you enclosed the verification of foreign license and medical from
the contracting states regulatory authority

Yes/ No

d)

Name, address, website & email ID of the contracting

states flying training institute
from where you did training.

e)

Details of passport & travel for flying training (enclose copy of all the pages)
i) Full Name on Passport:
ii) Passport Number:
iii) place of Issue:
iv) valid upto:

13. whether declaration has been signed by the applicant in the application form.

Page 45 of 69

Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

Annexure II
File No.:
Dy. No.
Date of Receipt:
Issue of Airlines Transport Pilots License (Helicopter) under N of Schedule II of the Aircraft

Remarks
1. Name of the applicant
2. Age Date of birth
(Should be less than 21 years
on the date of application)
3. Educational Qualification (10+2 with Physics and Math or equivalent)
4. Medical Examination
5. Knowledge
Date
Air Regulation
Air Navigation
Av. Meteorology
Radio Aid
Instruments
Technical General
Technical Specific
Signal reception test
Note 1: (a), (b), (d), (d) & (h) are not required in case CPL and IR are valid,
Note 2: Tech. Performance is not required if aircraft is below 5700kgs

6. Experience

I (a) Total Flying

(b)

(c )

Requirements

Actual

1000hrs

Out of I(a) above

experience during
last one year
PIC Flying
(or as Co-pilot
performing under
supervision of check
pilot, the duties and
functions of PIC)

Consisting of
(i) Cross Country flying
as PIC (Day & Night)
(ii)Out of (i) above, Solo
night cross country
flying
(d) Total Cross Country Flying
(e) Total night flying

100 hrs

250 hrs

150hrs
50 hrs

200 hrs
20 hrs

Page 46 of 69

Procedure Manual

Training and Licensing Directorate

(f) Instrument flying

Version-2 dated 03-12-14

40 hrs

(of these 100 hrs not more

than 50 hrs shall be an actual flight)

II.

7 (a)

Within a period of 6 months

Immediately preceding the
Date of application
Skill Test (within preceding
6 months of application)
DAY GFT
NIGHT GFT

10 hrs

7 (b)

Skill Test with 2 approaches

IR/Flight test carried out within
the last 6 months by DGCA
approved examiner

8.

Other Requirements:
(a) CPL No. & validity
(b) COP No. & validity
(c) Instrument Rating No. & validity

9.

Accident free flying records

certificate

10. (A) Fee for issue of ATPL:

(i) with one aircraft rating Rs. 5000/(ii) for additional a/c rating Rs. 5000/(iii) for open rating upto
Rs. 5000/5,700 Kg AUW if PIC
(iv) flying 1000 hrs done on any
aeroplane having AUW
14,000 kgs
(a)PIC Flying (500 hrs)
(b)Aircraft Rating (four Type)
(v) Authority to debit licence
Fees to advance deposit
Account of club or IPO
11.
12.

Photographs (Three)
NOC for serving defence officers/
Retirement Certificate for retired
Officers

Page 47 of 69

Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

Annexure III
File No.:
Dy. No.
Date of Receipt:
Issue of Commercial Pilots License (Aeroplane) under J of Schedule II of the Aircraft

Remarks
1.
2.

3.

4.
5.

6.

Name of the Applicant

Age/Date of Birth
(Should not be less than 21
years on the date of
application)
Educational Qualification:
(passed class 10 or equivalent
exam)
Medical Examination:
Knowledge
(a) Air Regulation
(b) Air Navigation
(c) Av. Meteorology
(d) Technical General
(e) Technical Specific
(f) Signal reception test

On
Date

Experience:

Requirements

I. a) Total Flying

200 hrs

b) PIC Flying
c) Solo Cross Country
Flight
(with one flight of 300
NM with Two Full Stop
Landing)
a) Instrument Flying(Out
of these 10 hours not
more than five hours
should be on synthetic
flight trainer)
b) Night
c) 10 Take off/Landings

and accepted

Actual
hrs.

100 hrs.

hrs

20 hrs

hrs.

10 hrs

5 hrs

During preceding six month 15hrsU/S

of the date of application

hrs

PIC

Page 48 of 69

Procedure Manual

7 a.

Training and Licensing Directorate

Version-2 dated 03-12-14

Skill Test
(Within preceding six months
of the date of application)
(A) Day
General Flying Test

7 b.

8.

(B) Night
Skill Test with 2 approaches
IR/Fit test carried out within
the last 6 months by DGCA
approved examiner

10.

11.
12.

on

Other Requirements:
d) COP No.

9.

on

Valid upto

Flying Records
(Whether accident free or not)
A)
Fee for issue of CPL :
i)
With one
aircraft rating
Rs. 5000/ii)for open rating upto
Rs. 5000/- each
1500 kgs A.U.W.
(if four different types of
aircraft are endorsed)
Rs. 5000/B) Authority to debit license
fees in advance deposit
account of the club
OR
DD/Indian Postal Order(s)
No. dated For Rupees
Photographs (three)
NOC for serving defence
officers / Retirement
Certificate for retired
officers

Page 49 of 69

Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

Annexure IV
File No.:
Dy. No.
Date of Receipt:
Issue of Commercial Pilots License (Helicopter) under K of Schedule II of the Aircraft

Remarks
1. Name of the applicant
2. Age Date of birth
(Should be less than 17 years
on the date of application)
3. Educational Qualification
(Passed Class 10 or equivalent)
4. Medical Examination
5. Knowledge
a. Air Regulation
b. Air Navigation
c. Av. Meteorology
d. Technical General
e. Technical Specific
f. Signal reception test

on
on
on
on
on
on

6. Experience

Requirements

on

and accepted
Date

Actual

A. During preceding 5 years of the date of application

(a)

Total Flying

(b)
(c )
(d)

PIC Flying
Solo cross country
Instrument Flying

150hrs
50 hrs
10 hrs
10 hrs

hrs
hrs
hrs
hrs.

During preceding 6 months

Of the date of application
(a) PIC Flying
(out of these not less than 5 hrs
should be by night which
shall include not less than 10
take offs and 10 landing patterns
by night)
OR
B. For Prof. Pilots license holder
having done 500 hrs as PIC
flying on aeroplanes)
a) Total flight time (dual and solo) 30 hrs

hrs.

Page 50 of 69

Procedure Manual

Training and Licensing Directorate

b) PIC flying

Version-2 dated 03-12-14

20 hrs

b) Out of (b) above, Solo

X-country flying
Flight time within last 6 months
from the date of application

7. Other Requirements:

hrs

5 hrs

hrs

5 hrs

hrs

COP No.
Validity upto:

8.

Skill Test :
General Flying Test

Aircraft

Date

a) Day
b) Night
9.

Flying Records
(Whether accident free or not)

10.

a) Fee for issue of License:

i. With one helicopter
rating
ii for issue of additional
aircraft rating
iii for open rating for all
single engine aircraft
having A.U.W. not
exceeding 1500 kgs.

Rs.5000/Rs.5000/- each

Rs.5000/Total :

b) Authority to debit license

fees to advance deposit
account of the club
OR
Indian Postal order(s) No.
At A above dated
for Rupees
11.

Photographs (three)

12.

NOC for serving defence officers/

retirement certificate for retired
officers

Page 51 of 69

Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

Annexure- V
File No.:
Dy. No.
Date of Receipt:
Issue of Private Pilots License (Aeroplane) under E of Schedule II of the Aircraft
1. Name of the applicant
2. Age Date of birth
(Should be less than 17 years
of age on the date of application)
3. Educational Qualification
(Passed Class 10 or equivalent exam.)
4. Medical Examination
on
5. Knowledge
Date
a)
on
b)
on
c)
on
d)
on

6. Experience:

and accepted

Requirement

Actual

A. Total Flight time (Dual/solo) 40 hrs

B. Solo flight time

hrs.

20 hrs

hrs.

During preceding 12 months

From the date of application

7. Skill Test:
Flying test done on
(within preceding 6 months of
the date of application)
8. Flying Records
(Whether accident free or not
9. a) Fee for issue of License:
i. with one aircraft rating
ii. for issue of additional
aircraft rating
b) Authority to debit license
fees to the advance deposit
account of the club
OR
IPO / DD No.
at A above dated
10. Photographs (two)

Rs.5000/Rs.5000/- each

Total: Rs.
Annexure- VI
File No.:

Page 52 of 69

Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

Dy. No.
Date of Receipt:
Issue of Private Pilots License (Helicopter) under F of Schedule II of the Aircraft
1. Name of the applicant
2. Age Date of birth
(Should be less than 17 years
of age on the date of application)
3. Educational Qualification
(Passed Class 10 or equivalent exam.)
4. Medical Examination
on
and accepted
5. Knowledge
Date
a)
on
b)
on
c)
on
d)
on

6. Experience:

Requirement

Actual

A. Total Flight time (Dual/solo)

40 hrs

hrs.

B. Solo flight time

15 hrs

hrs.

During preceding 12 months

From the date of application
7. Skill Test:
Flying test done on
of
(within preceding 6 months of
the date of application)
8. Flying Records
(Whether accident free or not
9. a) Fee for issue of License:
i. with one aircraft rating
ii. for issue of additional
aircraft rating
b) Authority to debit license
fees to the advance deposit
account of the club
OR
IPO / DD No.
at A above dated

(type
(date)

Rs.5000/Rs.5000/- each

Total: Rs.

10. Photographs (two)

Annexure- VII
File No.:

Page 53 of 69

Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

Dy. No.
Date of Receipt:
Issue of Instrument Rating (Aeroplane/Helicopter) under O/P of Schedule II of the Aircraft
1. Name of the applicant
2. Age Date of birth
(Should be less than 17 years
of age on the date of application)
3. Educational Qualification
(Passed Class 10 or equivalent exam.)
4. Medical Examination
on
and accepted
5. Knowledge
Date
a)
on
b)
on
c)
on
d)
on

6. Experience:

Requirement

Actual

A. PIC flying

100 hrs

hrs.

B. Solo X-country flight time

50 hrs

hrs.

C. Instrument time

40 hrs

hrs.

(of these not more than 20 hrs

may be instrument ground)
D. Instrument time completed5 hrs

hrs.

Within last 6 months

7. Other Requirements:

COP No. & validity

Current licences & validity
8. Skill Test(2 approaches): Flying test done on (type of .. )
(within preceding 6 months of
the date of application)
9. Flying Records
(Whether accident free or not
9. a) Fee for issue of IR:
Rs.5000/b) Authority to debit license
fees to the advance deposit
account of the club
OR
IPO / DD No. at A above dated

Total: Rs.

Page 54 of 69

Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

Annexure- VIII
File No.:
Dy. No.
Date of Receipt:
Issue of Radio Telephone Operators Licence under Section Y of Schedule II of the Aircraft

Remarks
1. Name of the applicant
2. Age Date of birth
(Should be less than 17 years
of age on the date of application)
3. Educational Qualification
(Passed Class 10 or equivalent exam.)
4. Medical Examination
on
5. COP Details: No. of RTR(A)
COP
6.

a) Fee for issue of FRTOL:

Issued on

and accepted
Validity

Rs.5000/-

b) Authority to debit license

fees to the advance deposit
account of the club
OR
IPO / DD No.
at A above dated

Total: Rs.

7. NOC for serving defence officers/

Retirement Certificate for Retired Officials

Page 55 of 69

Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

Annexure- IX
File No.:
Dy. No.
Date of Receipt:
Grant of PIC/Co-Pilot with IR endorsement on ------type of aircraft in respect of
Capt-------- of M/S -------Airlines
1. Name of the applicant
2. Licence Details:
(i) CPL No.
(ii) FRTOL No.
(iii) RTR(A) No.

Valid upto
Valid upto
Valid upto

3. Medical Examination
4. Medical Assessment:
5. Technical Papers:
6. a) Fee :

on

and accepted

Rs.10,000/-

b) Authority to debit license

fees to the advance deposit
account of the club
OR
IPO / DD No.
at A above dated

Total: Rs.

7. Flying Training:
(a) FID approval
(b) Skill Test CA40(B) by day
(c) Skill Test CA40(B) by night
(d) IR/duration 50 min. with
Minimum 2 approaches
(e) 10 route checks including
5 by night

Page 56 of 69

Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

Annexure X
File No.:
Dy. No.
Date of Receipt:
RENEWAL OF INSTRUMENT RATING OF AEROPLANE/HELICOPTER
1.
2.
3.
4.

Name of the applicant

Employer/Sponsor:
Nature of Licence held and its validity period
Requirement
Date of Medical
valid upto
Details of IR Tests
Date of Test
Type of aircraft/Helicopter
Name of examiner
Duration of test
No. of approaches carried
Assessment
5. FRTOL No.
valid upto
RTR No.
valid upto
5. Whether approval of IR test was taken, details
6. Fees Rs. 2500/-

Page 57 of 69

Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

Annexure-XI
File No.:
Dy. No.

Date of Receipt:
PIC ENDORSEMENT ON A-320 AIRCRAFT
M/S -------------- have forwarded the following documents/papers i.r.o Capt. --------------- for
grant of Co-pilot with IR endorsement on -----type of aircraft.

5.

Name of Pilot: Capt------

6.

Name of Employer---------

7.

Details of Licence
1.

CPL/ATPL No.

valid upto

2.

FRTOL No.

valid upto

3.

RTR No.

valid upto

4.

Date of Medical

REQUIREMENTS:
1. FID APPROVAL
2. PROGRESS REPORTS FOR THE ENTIRE SIMULATOR SESSION
3. PILOT TRAINING RECORD
4. ELT TRAINING COMPLETION CERTIFICATE
5. A-320 COURSE COMPLETION CERTIFICATE
6. LOW VISIBILITY OPERATION CERTIFICATE
7. CIRCUITS & LANDING OF 3 HRS.
8. 10 PIC ROUTE CHECKS WITH MINIMUM 5 BY NIGHT
a. CA-40 a Day & Night
b. IR/LR Check on Aircraft
c. CA-39 for---months ---and
d. Total flying
e. Fees: Rs. 5000/

Page 58 of 69

Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

ANNEXURE-XII
RENEWAL REQUIREMENTS FOR LICENCES & RATINGS AT A GLANCE
NAME

PPL(A)
CPL(A)

ALTP(A)

PPL(H)

CPL(H)

ALTP(H)

FRTOL
PL(G)

PL(B)

PL(M)

EXPERIENCE EXPERIENCE
(Last 12
(Last 6
months)
months)
5 hrs as PIC

SKILL TEST
(Last 6
months)
Day or Night

Ten hrs. PIC

(50% of CoPilot time to be
counted
towards PIC
time)
Ten hrs. PIC
(50% of CoPilot time to be
counted
towards PIC
time)
Five hrs.

Five hrs. PIC

(50% of CoPilot time to be
counted
towards PIC
time)
Ten hrs. PIC
(50% of CoPilot time to be
counted
towards PIC
time)
Three
hrs.
Flight time or
Twenty
take
offs
and
landings
Minimum five
ascents, out of
which
one
should be over
1500 M.

Yes

FRTOL( R )

Day & Night

Yes

Should be
Valid

Day & Night

Yes

Should be
valid

Day
or
Night
Day
or
Night

Yes

Not
necessary

Yes

Should be
valid

Day
or
Night

yes

Should be
valid

Yes
Yes

RTR be valid

Day
Or
Night

Yes

Not
Necessary

Day
or

Yes

Not
necessary

Day
Or
Night

Five hrs.

MEDICAL FRTOL/RTR

Not
necessary

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Procedure Manual

IR(A)

IR(H)

AFIR(A&H)

FIR (A&H)

FIR (G)

Training and Licensing Directorate

Night
Day
Or
Night
Day
Or
Night
Twenty hrs + Day or Night
Competency
+Oral/Written
Checks
Exams.
Twenty hrs. + Day or Night
Competency
+Oral/
Checks
Written
Refreshers
Course
Ten hrs.
Day or Night
+ Refreshers
Course

Version-2 dated 03-12-14

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

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Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

Annexure-XIII
File No.________________________
CHECKLIST FOR VALIDATION OF FOREGIN PILOT
LICENCE UNDER RULE 45 OF THE AIRCRAFT, 1937
Name of Operator
Date of Application
Name of Pilot

Remarks

Nationality / DOB & Age

License Category & Number of
issuing Authority
Rating & Endorsement
Whether license verified from
issuing Authority/Operator
Total flying Experience
Total as PIC
Total Experience on Type
Total as PIC on Type
On type experience in last 6
months
Medical Details
Visa Details
Security Clearance:
MHA
DRI
NCB
Oral/Air Regulation Examination
Passed on
Type Rating / instructor/
examiner / Cat-II/ Cat-III
approved By the board
Period of Validation i.e. 90 days
/ 9 months / 1 year
Fee Details /Date/DD
No./Amount Rs. 5,500 or Rs.
500/- Deduction from Advance
Account

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Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

Training Programme
of
Officers of Operations Discipline
Working
in
Training and Licensing Directorate

1.

POSTING OF OFFICERS OF OPERATIONS CADRE IN DIRECTORATE OF

TRAINING AND LICENSING

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Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

Officers of Operations cadre recruited in DGCA as Operations officers/ Assistant

Director Operations are posted in the Training and Licencing Directorate for issue and
renewal of licences. Officers from the cadre promoted to Deputy Director and Director
also posted in the directorate. All officers posted in the Training and Licensing
Directorate are assigned with the statutory powers to issue/renew licences as per the
notification issued by the Central Government.
2.

TRAINING OF
LICENSING:

OFFICERS

IN

DIRECTORATE

OF

TRAINING

AND

2.1

To exercise the delegated regulatory powers for issuance and renewal of pilot licenses in
the most effective and efficient manner, training of officers has become an important tool.
The officers will undergo the following trainings:
Initial training
PEL & On-job-training
Refresher training
Specialised training in the related field
The syllabus for initial training and On-Job-Training is prescribed at Appendix A. The
syllabus for refresher training may be abridged to cover important topics and will usually
be a half-day session.

2.2

The training may be conducted by qualified officers who have completed the courses of
training earlier and working or have worked in DTL. The experts in specialized area with
medical/ flight standard directorate may be called to cover the training on area by them as
indicated in syllabus.

2.3

Refresher training for officers may be conducted at least once in two years. The refresher
training will also cover changes in the regulations and procedures. Notwithstanding,
with above, the officers may be briefed on the changes in regulations/procedures, as
considered necessary

2.4

Whenever there is change of incumbent to the post of Director of Training and Licensing,
Director (outgoing) should brief the Director (incoming) about existing rules, training
manuals, regulatory requirements and operational procedures of the directorate.

2.5

Record of all the trainings should be maintained in the Directorate by the officer
assigned with the responsibility by the Director. Individual dossiers of officers shall also
be maintained and updated in the directorate.

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Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

Appendix A
Day 1

Training Syllabus

06 hours

DGCA Organisation and structure; role and functions

of all DGCA Directorates including regional offices

Introduction to regulatory requirements: ICAO,

Aircraft Act/Rules, CARs, AICs, other circulars
including delegation of powers.

Directorate of Training and Licensing :

Organization structure, Functions, duties and

responsibilities

Orientation- Functioning of DTL and interaction with

other Directorates like FSD, Air Safety, Flying
Training etc.

Types of licences issued for aircrew

Review of regulatory and guidance material for DTL

personals
- Indian Aircraft Act/ Rules,
- CARs; AICs, Circulars (applicable to DTL)
- ICAO Annexes and Docs: Specific references to items
applicable to DTL operational aspects.
- Enforcement manual
Scrutiny and processing of license documents related to
aircrew personnel (including conversion of foreign licence):

Air Transport Pilot License

Commercial Pilot License

Private Pilot Licence

FRTOL/FRTOL (R)

Instrument Rating

FIR/AFIR

Glider Pilot License/Micro light pilot License

Flight Navigators License

Validation of Foreign Licences

Regulatory requirements (reference to rule and CAR)

Security clearances of foreign pilots

Formation of Board/ Role of Flight Standards

Directorate

Approval Procedure

Page 64 of 69

Procedure Manual

Day 2

Training and Licensing Directorate

Version-2 dated 03-12-14

Training Syllabus

06 hours

TRI/TRE rating of pilots

Rules and regulations

Role of Flight Standards Directorate (FSD)

- Check pilots/Instructors/Examiners

Interaction with FSD

Acceptance of training done at facilities in India/ overseas:

Regulatory requirements (reference to rule and CAR)

Familiarization of TRTO & Simulator approvals and

validity

Checking of Logbooks

Checking of skill test reports/flight training records

Renewal of Licensing of Air crew and Grant of extension of

Aircraft Rating including additional types of aircrafts

Approval Process

Requirements

Air Safety Directorate- Director (AS)

Role and Functioning

Recommendation on action against air crew on

violation

Enforcement Policy Directorate of

Regulation and
Information

Regulations

Enforcement Manual Policy and Procedures

Detailed review on the procedure for enforcement

Penal action on the recommendation of other

Directorates

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Procedure Manual

Task

Training and Licensing Directorate

Directorate of Training and Licensing

ON-THE-JOB TRAINING
Task
Task
Commenced
completed

Version-2 dated 03-12-14

Signature
of
Supervisor with
recommendation

A. Familiarization with docketing

and submission channel in
Directorate of Training and
Licensing
including
the
familiarisation with DTL project
for issue/ renewals of flight crew
licences,.
B. Issue/ renewal of license (Minimum three cases under supervision covered over a period of at
least three day, indicating commencement and completion dates of task along with file No. In case no
fresh case is available for issue/renewal of a license, the process can be explained through table top
exercise on a file which has been issued license earlier)

a) PPL
1) Issue of
Licence

b) CPL

c) ATPL
a) PPL
2) Renewal of
Licence

b) CPL

c) ATPL

3) Conversion of
foreign licences

a) CPL
b) ATPL

4) Validation of Foreign Licence

(minimum two cases)

Page 66 of 69

Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

ATTENDANCE SHEET

Training and Licensing Directorate

(8-6/2009L-1)
Name of the Training / course:
Duration and time:
Venue:
Sl. No.

Name

Designation

Signature

Remarks

Page 67 of 69

Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

Training/ course notice

Training and Licensing Directorate

(8-6/2009L-1)
Subject: Participation in training course.
1.

Following officers are required to attend the training course:-

2.

Details of the course:Name of the Training / course:

Duration and time:
Venue:

()
Director of Training and Licensing

Page 68 of 69

Procedure Manual

Training and Licensing Directorate

Version-2 dated 03-12-14

Format of Certificate :

DIRECTORATE GENERAL OF CIVIL AVIATION

This is to certify that
(Name of the participant)
has successfully completed the
Induction/ Refresher Training / OJT
in the Training and Licensing Directorate
fromto ..
----------------------(Name of Director)
Director Training & Licensing

----------------------(Name of DDG/JDG)
Deputy/Joint Director General

Page 69 of 69