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Fees Management System

1) The document describes a fee management system project that was developed to overcome the drawbacks of a previous manual system and make the fee collection and record keeping process more efficient. 2) The proposed system allows users to view, add, update, and delete student fee records electronically. It also allows users to check pending fee amounts and make additional fee deposits. 3) The system was designed to be user-friendly, fast, and customized to meet the needs of fee collection. It uses C language and has requirements of Windows XP/Vista, 512MB RAM, and 5GB hard disk space.

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Niro Thakur
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© © All Rights Reserved
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
9K views

Fees Management System

1) The document describes a fee management system project that was developed to overcome the drawbacks of a previous manual system and make the fee collection and record keeping process more efficient. 2) The proposed system allows users to view, add, update, and delete student fee records electronically. It also allows users to check pending fee amounts and make additional fee deposits. 3) The system was designed to be user-friendly, fast, and customized to meet the needs of fee collection. It uses C language and has requirements of Windows XP/Vista, 512MB RAM, and 5GB hard disk space.

Uploaded by

Niro Thakur
Copyright
© © All Rights Reserved
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
You are on page 1/ 13

Topic: FEE MANAGEMENT SYSTEM

CSE 101: FOUNDATION OF COMPUTING

GUIDED BY:

SUBMITTED BY:

Miss Vasudha Ranchal

Aditya Kumar
Reg. N: 11010217
Roll No: RF1003B59

SUBMITTED TO
Department of Computer Science and Engineering
Lovely Professional University
Phagwara
PUNJAB

TABLE OF CONTENTS

1. Introduction

2. Proposed system
a) Description
b) System requirements
3. Requirement Analysis
4. System Design
5. Flow Chart
6. Source Code
7. Future Scope of the Project
8. Conclusion

INTRODUCTION

In the existing system, most of the records are maintained on paper. It


becomes very inconvenient to modify the data. In the existing system, here
is a possibility that the same data in different registers may have different
values which means the entries of the same data do not match. This
inconsistent state does not supply the concrete information which poses a
problem in the case information related to particular search record.
Our project is very useful. User is no longer required to check his
register in search of records, as now it can be searched over the software by
choosing some options. The user need not to type in most of the information.
He/she is just required to enter the desired options. On the whole it liberates
the user from keeping lengthy manual records. In a nutshell, it abates the
work load of an organization.
In todays world, no one likes to perform calculations on calculator or
manually when computer is there. Every one wants his/her work to be done
by computer automatically and displaying the result for further
manipulations. So this project is about providing convenience regarding fee
management system.

PROPOSED SYSTEM
The following documentation is a project the FEE MANAGEMENT
SYSTEM. It is a detailed summary of all the drawbacks of the old system
and how the new proposed system overcomes these shortcomings. The new
system takes into account the various factors while designing a new system.
It keeps into the account the Economical bandwidth available for the new
system. The foremost thing that is taken care of is the need and requirements
of the user.

DESCRIPTION
Before developing software we keep following things in mind that we can
develop powerful and quality software.
PROBLEM STATEMENT

o
o
o
o

Problem statement was to design a module:


Which is user friendly
Which will restrict the user from accessing other users data.
Which will help user in viewing his data and privileges.
Which will help the administrator to handle all the changes.

FUNCTIONS TO BE PROVIDED:
The system will be user friendly and completely menu driven so that the
users shall have no problem in using all options.
o The system will be efficient and fast in response.
o The system will be customized according to needs.
FOR FEE MANAGEMENT SYSTEM
o (View
o Add
o Delete)
SYSTEM REQUIRMENTS
Operating system: MS Windows XP or Windows Vista
Language: C Language
Processor: Pentium IV Processor
RAM: 512 MB

Hard disk: 5 GB

REQUIREMENT ANALYSIS
This process is adopted when management of the system
development, Personnel decide that the particular system needs
improvement. The system development life cycle is the set of activities,
carried out by the analyst, designers and users to develop and implement a
system. The systems that are present in the nature follow common life cycle
pattern. For example consider the raining system. Initially the rain falls into
the river, river flows into sea, the sea water evaporates to form vapors, the
vapors form clouds which again bring rain. Similarly consider a man made
system initially a system is analyzed, designed and made operational by the
efforts of system analysis.
After successful operation or a number of users, the system
becomes less and less effective by change in the environment. So these
changes have to be incorporated in to the system by minor modifications. So
the general activities from the life cycle of the system are given below:
Select ion and identification of the system to be studied
Preliminary study
Defining the system
Design and development of the system
Implementation of the system
SYSTEM DESIGN
Then we began with the design phase of the system. System design is a
solution, a HOW TO approach to the creation of a new system. It
translates system requirements into ways by which they can be made
operational. It is a translational from a user oriented document to a document
oriented programmers. For that, it provides the understanding and procedural
details necessary for the implementation. Here we use Flowchart to
supplement the working of the new system. The system thus made should be
reliable, durable and above all should have least possible maintenance costs.
It should overcome all the drawbacks of the Old existing system and most
important of all meet the user requirements.

FLOW CHART
START

WELCOME TO MAIN MENU


OF FEE MANAGEMENT

Enter your
choice

Student detail

sssssssssssss
sssssssssssss
student
sssssssssssss
tudentstuden
t

Create new account

Collect the fees

Do you want
to continue?

STOP

Quit

SOURCE CODE

//Student fee record


#include<stdio.h>
#include<conio.h>
void main()
{
FILE *fp, *ft;
char another, choice;
struct fee
{
int r_no;
char name[40];
char add[40];
char f_name[40];
char stream[40];
long int d_fee;
};
struct fee f;
long int amount,flag;
long int total=2000;
long int pending=0;
long int recsize;
char stream[40];
int r_no;
fp=fopen("FEE2.DAT","rb+");
if(fp==NULL)
{
fp=fopen("FEE2.DAT","wb+");
if(fp==NULL)
{
puts("Cannot open file");
exit(1);
}
}

recsize = sizeof(f);
while(1)
{
clrscr();
gotoxy(30,10);
printf("1. Student detail");
gotoxy(30,12);
printf("2. Display Record");
gotoxy(30,14);
printf("3. deposite fee");
gotoxy(30,16);
printf("4. Pending fee");
gotoxy(30,18);
printf("5. Delete Record");
gotoxy(30,20);
printf("0.Exit");
gotoxy(30,22);
printf("Your choice");
fflush(stdin);
choice = getche();
switch(choice)
{
case '1':
fseek(fp,0,SEEK_END);
another = 'Y';
while((another == 'Y') || (another == 'y'))
{
printf("\nEnter Roll_no");
scanf("%d", &f.r_no);
printf("\nEnter Name");
scanf(" %s",f.name);
printf("\nEnter Address");
scanf("%s",f.add);
printf("\nEnter Father name");
scanf("%s",f.f_name);
printf("\nEnter deposited fee");
scanf("%ld", &f.d_fee);
printf("\nEnter Stream");
scanf("%s",f.stream);

fwrite(&f, recsize, 1, fp);


printf("\nCreate another Student Record(Y/N)");
fflush(stdin);
another = getche();
}
break;
case '2':
clrscr();
rewind(fp);
printf("Roll no\tname\tAddress\tFather
name\tStream\tdeposited fee\tTotal amount");
while(fread(&f, recsize, 1, fp) == 1)
printf("\n%d\t%s\t%s\t%s\t%s\t%ld\t%ld",
f.r_no,f.name, f.add, f.f_name,f.stream, f.d_fee,total);
getch();
break;
case '3':
another='Y';
while(another=='Y')
{
printf("\nEnter Roll number to check balance");
scanf("%d",&r_no);
printf("\nEnter the Stream");
scanf("%s",stream);
rewind(fp);
flag=0;
while(fread(&f, recsize, 1, fp)==1)
{
if((f.r_no==r_no)&&(strcmp(f.stream,stream)==0))
{
if(f.d_fee<=total)
{
flag=1;
printf("\nEnter amount to deposite");
scanf("%ld",&amount);
f.d_fee=f.d_fee + amount;

fseek(fp, -recsize, SEEK_CUR);


fwrite(&f,recsize,1,fp);
break;
}
}}
if(flag==0)
{
printf("sorry !! invalid rollno");
getch();
}
printf("deposite more amount");
fflush(stdin);
another=getche();
}
break;
case '4':
another='Y';
while(another=='Y')
{
printf("\nEnter roll number to check pending
amount");
scanf("%d",&r_no);
printf("\nEnter the Stream");
scanf("%s",stream);
rewind(fp);
flag=0;
while(fread(&f, recsize, 1, fp)==1)
{
flag=1;
if((f.r_no==r_no)&&(strcmp(f.stream,stream)==0))
{
pending=total-f.d_fee;
printf("\nYour pending amount is
%ld",pending);
f.d_fee=f.d_fee+pending;
getch();
}
}

if(flag==0)
{
printf("Sorry !! Invalid roll number");
getch();
}
fflush(stdin);
another=getche();
}
break;
case '5':
another='Y';
while(another=='Y')
{
printf("\nEnter roll number to delete");
scanf("%d",&r_no);
ft = fopen("TEMP.DAT","wb");
rewind(fp);
while(fread(&f, recsize, 1, fp) == 1)
{
if(f.r_no!=r_no)
fwrite(&f, recsize, 1, fp);
}
fclose(fp);
fclose(ft);
remove("FEE2.DAT");
rename("TEMP.DAT", "FEE2.DAT");
fp=fopen("FEE2.DAT", "rb+");
printf("Delete another record(Y/N)");
fflush(stdin);
another = getche();
}
break;
case '0':
fclose(fp);
exit();
}

}}

FUTURE SCOPE OF THE PROJECT

My project FEE MANAGEMENT SYSTEM will be able to


implement in future after making some changes and modifications as we
make our project at a very low level. So the modifications that can be done
in our project is to add one major change which can be done in this project is
that to add the snaps of the student of which the record is entered. This will
result in total identification of the given student. Similarly various
modifications can be done to enhance the usability of the given project as
suitable for users requirement.

CONCLUSION
From this project we can conclude that if this program is very
useful in fee management as it provides more convenience than the manual
work. It provides easy methods to manage the load of work easily for the
users. It is much fast and more efficient as the data once entered can be
modified and accessed easily. The program can be used per the requirement
of the user as it is very easy to understand.

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