Catholic Safety, Health & Welfare South Australia

Policy Title

INDUCTION AND TRAINING

Document No.

13

Date Approved
Version

Review Date

Induction & Training Flowchart

Responsible Officers are
sufficiently trained to ensure
that they can fulfill their
obligations regarding
OHS&W

All new employees are

inducted prior to
commencement of work or
within one week.

Conduct training needs

analysis (in consultation with
employees)

Develop a training program

Implement the programmed

training

Record the training

Install back-up
system/training

ID non attendees

Evaluate the training

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1.

POLICY
The purpose of this procedure is to describe the minimum requirements for the provision
of information, induction, and training for employees.

2.

SCOPE
This procedure applies to all employees.

3.

RELATED DOCUMENTS & FORMS

OHS&W Induction Checklist Document No. 13a
OHS&W Training Needs Analysis Document No. 13b
Record of Training Attendance Document No. 13c
Training Program Document No. 13d
Training Review Document No. 13e

4.

DETAILED PROCEDURE

4.1

Worksite Responsibilities
Parish Priest/Principal/Manager
The Parish Priest/Principal/Manager is responsible for:

providing a new employee with an induction including OHS&W prior to

commencement of work (or within the 1st week);

providing suitable and adequate assistance in the performance of any task not
previously undertaken by the employee e.g. employees just entering the
workforce, re-training, etc. Assistance will be determined according to the nature
and degree of risk;

ensuring that all employees receive suitable and adequate information, instruction
and training for any task they may be required to perform at work;

identifying any hazardous tasks, and where applicable risk assessments are
conducted and employees trained in the control measures outlined in the risk
assessment;

developing and maintaining a training program;

reviewing on an annual basis the training needs analysis for the organisation.

Training should be integrated into existing training programs, or with other training
requirements/needs.
Information, instruction and training will be provided in a language that is appropriate to
the relevant employee.
Employee Responsibilities
All employees must participate in appropriate induction, training and awareness
sessions.
4.2

When to Conduct Training

The amount of information, instruction and training required, will be assessed according
to the nature of the risks.
Information, instruction and training provided will be reviewed and revised with regards
to risks, changes in legislation, policy and procedure reviews.

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At a minimum, information, instruction and training will be provided:

4.3

at induction;

prior to any changes in the workplace that may affect the health & safety of
employees;

when new risk control measures are introduced or are changed;

when safe operating procedures are developed or changed;

whenever new plant or substances are purchased;

whenever legislation changes.

Induction
All new employees will be inducted to the worksite prior to the commencement of work
(or within 1 week of commencement).
The OHS&W Induction Checklist Document No. 13a is the minimum requirement for
induction and can be included in site specific requirements.

4.4

Training Needs
Training needs will be determined according to the nature of the risk associated with the
tasks the employee is required to perform. Training needs will be reviewed and revised
annually in consultation with employees.
A Training Needs Analysis will be conducted in consultation with employees and will be
based on:

an assessment of level of risk to the employee;

legislative requirements;

identified compulsory training (Education Sector Training Needs Analysis).

Training needs will also consider an individuals personal growth and future development.
Training needs will be identified for each employee annually and this may or may not
result in training being required.
Training needs may be identified through:

employee competency relating to risk control measures;

key responsibilities e.g. supervision;

new employees;

performance management process;

staff surveys;

outcomes of incident/injury reports;

safe operating procedures;

legislative requirements;

outcomes of audits.

Document No. 13b can be used for developing a training needs analysis.

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4.5

Training Program
Following the training needs analysis a training a program will be developed with training
needs prioritised based on risk. Identified training will be implemented within reasonable
timeframes.
All employees are expected to attend and participate in training identified in the training
program.

4.6

Training Evaluation
Training will be evaluated for effectiveness. Training Review Document No. 13e can be
used for this purpose.

4.7

Records
Records of all training received or provided must be kept (for a period of 5 years from
last entry). Documents will include:

training needs analysis;

training program;

record of training attendance;

training reviews.

The following documents can be used for record keeping purposes:

5.

OHS&W Induction Checklist Document No. 13a;

Record of Training Attendance Document No. 13c;

Training Program Document No. 13d;

Training Review Document No. 13e.

TRAINING
All employees will be briefed/trained in the requirements of this Procedure during
induction and when implemented or amended.
Employees will be trained (where applicable) in any risk assessments and/or safe
operating procedures developed as a result of this Procedure.

6.

REVIEW AND AUDIT

Compliance with this procedure will be audited according to the internal OHS&W Audit
Document No. 7 and the CCES Audit Policy.
This document shall be reviewed within two years of the date of issue. Changes in
legislation, Catholic Church Policy may necessitate earlier review and subsequent.

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OCCUPATIONAL HEALTH, SAFETY & WELFARE

EMPLOYEE OHS&W INDUCTION CHECKLIST
1.

The location of the Catholic Church Safety Manual and outline of content.

2.

The Organisations OHS&W Policy.

3.

Health & safety consultation and communication process.

4.

The communication of suggestions for improving OHS&W.

5.

Hazard reporting procedure including location of forms.

6.

Incident/Injury/near miss reporting procedure including location of forms.

7.

Location and basic use of first-aid facilities and names of first-aiders.

8.

Provision use and replacement of personal protective equipment.

9.

Location and use of fire fighting equipment.

10.

Emergency procedures, including emergency exits and equipment.

11.

Security procedures.

12.

Arrangements for Workers Compensation and Rehabilitation

13.

Any relevant safe operating procedures.

14.

Any other relevant OHS&W policies and procedures

15.

Reporting health or medical treatment that may affect safe performance of duties

16.

Information on hazards present in the workplace and the controls in place

17.

Hazard specific training e.g. manual handling, hazardous substances,

18.

plant, voice

Employees name:

....................................................................

Employee's signature: ................................................................

Employees commencement date: ............. /................ /...........
Person Conducting Induction:......................................................
Signature
Date of Induction: ................./ ................ /.................

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TASK INSTRUCTION
To be used for planning and recording employee instruction in safe working procedures and other
identified needs.

Task/Safe Working Procedure/Rules

Planned
Date

Date
Instructed

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

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Initials

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Induction

Responsible
Officer

General
OHS&W
Awareness

Key
Committees

Senior First Aid

Certificate

Stress
Management

Hazardous
Substances

Plant

Conflict
Resolution

Fire Warden
Training

Manual
Handling

Training Needs Analysis

3 hrs
1st week

4 hrs
2 yearly

3 hrs
2 yearly

3 days
3 yearly

2-3 days
3 yearly

2 hrs
2 yearly

2 hrs
3 yearly

2 hrs
3 yearly

2 hrs
2 yearly

2 hrs
2 yearly

2 hrs
3 yearly

Parish Priest/Manager

Line Management

Employees

Time required (approx)

Time frames

First Aid Personnel

Administration Staff

Maintenance Staff

OHS&W Key Committee members

Identified staff

Fire wardens

Compulsory Training

# Training as Identified

Induction to include the following (at a minimum): Reference to all Policies and Procedures in the Manual including particular reference to manual
handling, site specific emergency plans, identification and reporting hazards, smoking, and any site specific hazards/issues.
Responsible Officer training to include the following (at a minimum): Legislative overview, contractor management, risk management, consultation,
training, auditing, workplace inspections
General OH&S Awareness training to include the requirements of the Catholic Church Safety Manual.
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2
yearly

2
yearly

3 days
3
yearly

2-3
days
3
yearly

2 hrs

2 hrs

2
yearly

2
yearly

2 hrs

2 hrs

2 hrs

3
yearly

3
yearly

2
yearly

2
yearly

Manual
Handling

2 hrs

Hazardous
Substances

Voice
Management

Stress
Management

Senior First
Aid

Key Committee

General OHS
Awareness
3 hrs

Fire Warden
Training

1st week

4 hrs

Conflict
Resolution

Time frames

3 hrs

Plant

Time required (approx)

Responsible
Officer

Induction

Catholic Education S.A. - Training Needs Analysis

2 hrs
3
yearly
#

Principals

Positions of Responsibility

Teachers

Administration

First Aid Personnel

OH&S Key Committee

members
Fire Wardens/Appointed
Person/s
Maintenance staff

Technical staff

Compulsory
training
# Training as
identified

Induction to include the following (at a minimum): Reference to all Policies and Procedures in the Manual including particular reference to manual
handling, site specific emergency plans, identification and reporting hazards, smoking, and any site specific hazards/issues.
Responsible Officer training to include the following (at a minimum): Legislative overview, contractor management, risk management, consultation,
training. auditing, workplace inspections
General OH&S Awareness training to include the requirements of the Catholic Church Safety Manual.

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RECORD OF TRAINING ATTENDANCE

Worksite:

..........................................................................................................................................

Course Title: ................................................................................................ Date: ....... /....... /.......

Location:

...................................................... Provider: .................................................................

Name of Attendee

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Signature

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Catholic Safety, Health & Welfare South Australia

SAMPLE TRAINING PROGRAM

Topic/Course

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Provider/Facilitator

Date of
Training

Completed
Y/N

Comments

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Catholic Safety, Health & Welfare South Australia

TRAINING EVALUATION FORM

Management is committed to the delivery of high quality training. The information that you
provide in this evaluation will assist in the review of the programs objectives, learning
experiences, methods used, content and resources.
Course Name: ..................................................

Date: ...../ ..... / .......

Name (optional):........................................................................................................................
Work Location / Role: ................................................................................................................
1.

Did the course meet your objectives/expectations ?

1

No, met none of

my objectives

2.

Yes, met all of

my objectives.

The training room was:

1

Uncomfortable

3.

5
Comfortable

Place a circle around the number you think best describes the course facilitator.
POOR

4.

EXCELLENT

a) Knowledge of subject

b) Ability to convey that knowledge.

c) Ability to maintain interest & involvement

d) Credibility of experience

e) Level of enthusiasm

f) Rating of overall performance

g) Teaching/Learning methods used effectively

Did you find the course handouts and workshop material to be:
1

Uninformative
1

5
Informative

Insufficient

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Sufficient

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5.

How relevant was the course to your current work requirements?

1

Not at all relevant

6.

Very Relevant

The course in general terms was :

1

Dull
1

5
Stimulating

Disorganised

5
Organised

Little opportunity for

interaction with facilitator
and other participants.

7.

5
Ample opportunity for
interaction with facilitator
and other participants.

What suggestions would you make to improve the course/Any other comments?
Comments:

..........................................................................................................................................
..........................................................................................................................................
..........................................................................................................................................
..........................................................................................................................................

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