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SAPBusinessByDesign1505IntegrationScenarios

SAPBusinessByDesign1505IntegrationScenarios
Our70integrationscenariosenabletheintegrationofonpremise,cloudbased,andthirdpartysolutionswithSAP
BusinessByDesign.Ourintegrationtechnologymakeslowcost,efficientandreliableintegrationeasy.Weofferthe
followingtypesofintegration:
IntegrationEnablersandOpenAPIs
WithourIntegrationEnablersyoucanbuildconnectivityquickly.OurOpenAPIsarestandardsbasedWeb
Services.Otherintegrationenablersmaybefileuploadsordownloads.Customersorpartnersjustneedtodothe
lastmileimplementation.
PrepackagedIntegrations
Thisisintegrationcontentthatwedeliverreadytouse.Akeyuserjustneedstoactivatethescenarios.Thiskind
ofintegrationscenariosisalsoknownasiFlows.
Clickthecolumnheadertotogglesorting.
Area

Scenario

ShortDescription

Business
Collaboration

Balance
Confirmation/
Account
StatementE
Mail
Communication

Attheendofthefiscalyear,balanceconfirmationsaresenttoyour
customersandsupplierforconfirmation.Thisdocumentcanbe
directlysentoutoftheSAPBusinessByDesignviaemail.

BankPayment
AdvicesDebit
andCredit
Memos

Thecashmanagercanuploadinformationreceivedfromthe
company'sbankintheformofbankpaymentadvices.Basedonthe
informationreceivedfromthebank,thecashmanagercanenterthe
advicewithorwithoutapostingtoaccounting.

BankPayment
Advices
Payment
Transactions

Thecashmanagerreceivesinformationfromthecompany'sbankin
theformofelectronicbankpaymentadvices.

BillofExchange
Cashing

Youcanenterbillofexchangecashingsthatyoureceivefromyour
bank.Youreceiveacashingnotificationfromthebankineither
electronicorpaperform,whichinformstheyouabouttheapproaching
duedateforbillofexchangepayables.

BillofExchange
Deposit

TheprocessforBillsofExchangeisavailableinthesolution.Eachbill
ofexchangereceivedfromacustomermustbeassignedtoadeposit.
Ifyouhaveassignedtheappropriatebillofexchangetothedeposit,it
canbereleasedandissued.Youthensendthebillofexchange
depositsinfileformattothebankfortheamounttobecredited.

Computer
Telephony
Integration

TointegrateSAPBusinessByDesignwithyourlocaltelephony
systemsyoucanusetheSAPCollaborationWindow.Collaboration
WindowprovidestechnicalinfrastructureforclientsideTelephony
Integration,taskalertsondesktop,enterprisesearch,servicesto
integatewiththirdpartycollaborationtoolswithSAPBusiness
ByDesignandprocessintegratedautomaticprinting

Type

DataFile
Thesolutionprovidesthecapabilitytoextractthefinancialresultsof
ExtractionforTax legalentitiesaccordingtothelegislationinanauditableelectronic
AuthorityAudit
format.
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DunningEMail
Communication

Yourcustomerreceivedinvoicesforgoodsandservicesbutdidnot
paytheinvoiceamount.Withadunningletteryouremindyour
customerthepaymentoftheliability.Thisdunninglettercanbe
directlysentoutoftheSAPBusinessByDesignviaemail
communicationtothebusinesspartner.

ElectronicBank
Statements

WiththeElectronicBankStatementfunctioninSAPBusiness
ByDesignyoucanautomatetheprocessofpostingincomingand
outgoingpaymentitemstothesystemforthepurposeofcash
allocationandreconciliation,aswellasupdatingthecashposition.

ElectronicCentral
BankReporting

Currentlyreportingrelevantdataforreceivablesandpayablesare
createdinSAPBusinessByDesignaccordingtothelegal
requirementsforfiveEUcountries(Austria,Denmark,France,
Germany,Netherlands).

ElectronicEC
SalesList

TaxauthoritiesintheEuropeanUnionrequirethereportingoftheEC
SalesList.Somecountriesrequireanelectronicuploadofafile(for
example,Germanyrequiresthe"Elster"processwww.elster.de).

Electronic
Financial
Reporting

Insomecountriescompaniesarerequiredbylawtosubmittheir
financialdatainelectronicformtopublicauthorities.Theformatused
forsubmissionofthedatavariespercountryanddependsonthe
specificregulationsandguidelinesofthepublicauthorities.

ElectronicVAT
Return

TaxauthoritiesinsomecountriesrequireelectronicuploadofVAT
returns.

Export
Remittance
Advicesto
ExternalSystem

Ascenarioisavailabletoexportremittanceadvicesforpaymentsto
yourcustomersorsuppliers.Thesecustomersorsuppliersarealso
usingSAPBusinessByDesignoranexternalsystem.

Import
Remittance
Advicesfrom
BusinessPartner

Ascenarioisavailabletoimporttheincomingremittanceadvicesthat
arereceivedforpaymentsinitiatedbyyourcustomersorsuppliers.

Import
Remittance
Advicesfrom
ExternalSystem

Ascenarioisavailabletoimporttheincomingremittanceadvicesthat
arereceivedforpaymentsinitiatedbyyourcustomersorsuppliers.
ThesecustomersorsuppliersarealsousingSAPBusinessByDesign
oranexternalsystem.

LockboxFile
Upload

ThesolutionsupportstheelectroniclockboxprocessintheUSfor
incomingchecks.

PaymentFile
Integrationto
Banks

Thesolutionsupportsmultiplepaymentformatindifferentcountries.

Payment
Managementand
ClearingHouse
Integration

Thesolutionenablesyoutoprocesscustomerpaymentsmadeby
creditcard,includingincomingpaymentsfromcustomersandcredit
memostocustomers.

Payment
Managementand
PaymentService
Provider

Youareabletosendpaymentfilestoanexternalpaymentservice
providerforfurtherprocessingatthebank.

Payment
Processing
Statements

Yousendfilestothebankandthebankinformshimelectronically
aboutthestatusofthesenttransactionsusinganelectronicfile.

Project

InthesolutionanintegrationwithMicrosoftProjectisavailablefor

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Integrationwith
Microsoft
Project

bothdirections(Importandexportofdata).

Uploadof
IncomingChecks

AWebserviceisavailableinSAPBusinessByDesigninorderto
uploadfilesforincomingchecksortorecordviaexcelupload.

Collaboration

Microsoft
Outlook
Integration
(Groupware)

MicrosoftOutlookIntegration(Groupware)allowssynchronizationof
contacts,emails,appoitmentsandtasksbetweenMicrosoftOutlook
andSAPBusinessByDesignandalsoassociatesthemwithaccounts
andbusinessdocuments

Cross

Analytics
Integrationwith
SAPBusiness
Warehouse

SAPBusinessByDesignDataSourcescanbeconnectedtoaSAP
BusinessWarehouseviaanOperationalDataProvider(ODP)
connector.SAPBusinessWarehousecanpullanalyticaldatafrom
SAPBusinessByDesign

Business
DocumentOutput
Integrationwith
Email,Faxand
Printer

Thesolutionprovidesconfigurationoptionstosendseveralbusiness
documentstoyourbusinesspartnersviamultipleoutputchannels
suchasemail,faxandprinter

Enterprise
Mashups

Thepreconfiguredmashupsandkeyuserstoolsallowsyouto
integratedatafromSAPBusinessByDesignwithanonlineweb
serviceoranapplication.

FileInput&
Output
Integration

Fileinput&outputintegrationenablesyouasanadministratorto
createandschedulemassdatarunstouploadfilesfromyourthird
partysystemsaswellasdownloadthedata

GoogleDrive
Integration

GoogleDriveintegrationenablesyoutostoredocumentsinGoogle
DriveandattachthemtothebusinessdocumentsinSAPBusiness
ByDesign

MicrosoftExcel
Integration

MicrosoftExcel(MSExcel)Integrationprovidesseamlessintegration
ofMSExcelandSAPBusinessByDesigntocreate,updateand
exportbusinessdataandanalyzereportdata.

MicrosoftWord
Integration

MSWordIntegrationenablesyoutowritelettersusingpredefined
WordtemplateswithbusinessdatafromSAPBusinessByDesign

ODataAPIfor
ODataAPIprovidesanalyticsdataavailabletothelogonuser
AnalyticalReports
Financials

AdditionalCost
Objects
Integration

Withinthesolutionyouareabletointegratecostobjectsfromathird
partyapplication.

Consolidation
Preparation

Toperformcomplexconsolidationrequirements,youneedanexternal
consolidationsystemtowhichyoutransfertheconsolidationrelevant
data.

DataFile
Extractionfor
ERPIntegration

Thecapabilitytoextractthefinancialresultsoflegalentitiesinan
auditableelectronicformatisavailableinthesolution(ERP
integration).

ExtractofJournal
EntriestoERP
System

AWebserviceisavailableinthesolutioninordertoexportjournal
entriestoanERPsystem.

ImportManual
VATEntriesfrom
MicrosoftExcel
Upload

ThesolutionoffersthecapabilitytopostmanualVATentries.A
MicrosoftExceluploadisavailableensuringthatthesetypesof
postingscanbeenteredintheMicrosoftExceltemplateforupload
intothesystem.

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Integrationto
Financialswith
JournalEntry
Vouchersfrom
MicrosoftExcel
Upload

ThisMicrosoftExceluploadallowstheintegrationofexternal
applicationstoSAPBusinessByDesign.Yousometimeshavelegacy
systemsfordifferentapplicationsinplacewhichyouwanttointegrate
bypostingjournalentryvoucherstoSAPBusinessByDesign.

Integrationwith
ExternalLiquidity
Information

AWebserviceandaMicrosoftExceluploadisavailableinSAP
BusinessByDesigninordertouploadexpectedliquidityitems.

Interfaceto
Financialsto
CreateGeneric
JournalEntries

ThisWebserviceallowsintegrationofotherapplicationsintothe
solutionSAPBusinessByDesign.Yousometimeshavelegacy
systemsfordifferentapplicationsinplaceproducingjournalentries.

ManageMaterial
Valuation

Thisintegrationscenariofacilitatesthemasschangeofmaterial
valuationdata.

Material
Movements
(Procurementand
Sales)

ThisWebserviceallowstheintegrationofamaterialmanagement
systemintothesolutionSAPBusinessByDesign.Theresultsofthe
externalsystemcanbetransmittedtopostingsforgeneralledger
accountsandtherespectivecostassignmentssuchascostcenter,
profitcenter,andfreecostobjects.

Planning/Budget Youcancreateandviewfinancialplansforfinancialkeyfigures.A
integration
financialplanreferstoaspecificcompanyorcompanies,fiscalyear,
andsetofbooks.

Human
Capital
Management

Postingsfrom
Manufacturing
System

ThisWebserviceallowstheintegrationofanexternalmanufacturing
systemintothesolutionSAPBusinessByDesign.

Uploadof
ExchangeRates

Thecapabilitytopostdocumentsinforeigncurrencyisavailableinthe
solution.Theamountinforeigncurrencyisconvertedtocompany
currencyonthebasisofanexistingexchangerate.

EmployeeMaster
DataIntegration
fromexternal
application

Thesolutionoffersacompleteemployeemasterdatareplicationfrom
athirdpartyapplicationoraSAPHumanCapitalManagement
application.

ExportofHuman ThesolutionprovidesafiledownloadfromSAPBusinessByDesign
Capital
whichtransfersthepayrollrelatedemployeeinformationtoapayroll
Management
systemforpayrollprocessing.
DatatoSAP
PayrollSystemor
ThirdParty
PayrollSystem
ExternalTime
Recording
Terminal
Integration

APItoenableexternaltimerecordingsystemstouploadclockinand
clockouttimesinSAPBusinessByDesign&retrievetimeaccount
balancefromSAPBusinessByDesign

MasterData
Thesolutionoffersacomplete,predefinedintegrationscenariofor
Integrationto
SAPBusinessByDesignintegratingwithSuccessFactorsEmployee
EmployeeCentral CentralPayroll,SuccessFactorsEmployeeCentral.

Logistics

Postingsfrom
SAPPayroll
System

ThisWebserviceallowstheintegrationoftheSAPpayroll
(onPremiseandOnDemand)intothesolutionSAPCloudfor
Financials.

ShippingService
Integration

APItoretrieveshippingaddress&details,productdetailsfromSAP
BusinessByDesignupdatetrackinginformation,deliverydateand

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shippinglabelsinSAPBusinessByDesign
ThirdParty
Logistics
Integration

APItointegratewithanexternalwarehousemanagementsystem.
Thescenariosupportsoutbound,inbound,andinventorychange
processesthatarephysicallycarriedoutbythewarehouseprovider.

Manufacturing Engineering
Design
Integration

APItointegratewithsingleormultipleengineeringdesigntoolswhich
cantransferneworupdatedengineeringdesignstoSAPBusiness
ByDesign.

MasterData

BusinessPartner
MasterData
Integration

TheBusinessPartnerMasterDataAPI(applicationprogramming
interface)enablesyoutoconnectexternalapplicationstothesolution
andtosearchfor,read,create,andeditbusinesspartners.

ProductMaster
DataIntegration

TheProductMasterDataAPI(applicationprogramminginterface)
enablesyoutoconnectexternalapplicationstothesolutionandto
searchfor,read,create,andeditmaterials,serviceproducts,and
entitlements.

UploadBusiness
PartnerMaster
Datafrom
MicrosoftExcel

Thesolutionoffersthecapabilitytocreatenewmaterialsusinga
predefinedMicrosoftExceltemplate.

UploadProduct
MasterDatafrom
MicrosoftExcel

Thesolutionoffersthecapabilitytocreateorchangematerialsand
servicesusingapredefinedMicrosoftExceltemplate.

UploadofBank
MasterData

PaymentmanagementprocessesinFinancialsrequiretheavailability
ofabankdirectory.Anuploadcapabilityfromthelegacysystem
duringthemigrationpathoraregularuploadfromanexternal
providerisavailableinSAPBusinessByDesign.

Businessto
Business
PurchaseOrder
Integrationwith
Suppliers(Non
Stock)

APItointegratewithsuppliersforpurchaseorderprocessingi.e.send
purchaseorder,receivepurchaseorderconfirmation,receivegoods
andserviceacknowledgementandreceivesupplierinvoices

Businessto
Business
PurchaseOrder
Integrationwith
Suppliers(Stock)

APItointegratewithsuppliersforpurchaseorderprocessingi.e.send
purchaseorder,receivepurchaseorderconfirmation,receiveadvance
shippingnotificationandreceivesupplierinvoice

Businessto
Business
Quotation
Process
integrationwith
Bidders

APItointegratewithbidderstosendRFQs,receivequotationsand
notifybiddersabouttheoutcomeofabiddingprocess

ExternalSupplier
Invoice
Integration

APItocreate,post,readandquerysupplierinvoicesfromexternal
systems

Businessto
BusinessSales
OrderIntegration
withCustomers

APItointegratewithcustomersforsalesorderprocessingi.e.receive
salesorder,sendsalesorderconfirmation,senddeliveryinformation
andinvoicestocustomers

Customer
Contracts
ManagedService

ThisAPIallowsanexternalserviceperformingandchargingsystem
toquerycontractdataandconfirmserviceexecutionwithreferenceto
acontractinSAPBusinessByDesign

Procurement

Sales&
Service

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Consumption
Integration

Subsidiaries

ECommerce
WebShop
Integration

WebShopIntegrationAPI(applicationprogramminginterface)
enablesyoutointegrateyourWebShopwithSAPBusiness
ByDesign.UsingtheAPI,yourwebshopcancreateandupdate
customerdeails,createsalesorders,getrealtimepricingandhandle
payments

Intercompany
Repair

Arepaircenterwhichisasubsidiaryofalargeenterpriseprovides
repairservicesasasupplierforanothersubsidiary,whichhasa
servicedeskforitscustomers.BoththerepaircenterandService
DeskuseSAPBusinessByDesign

PointofSale
Transactions
Integration

APItointegratewithasingleormultiplepointofsalessystem(s)to
updateallsalestransactionstoSAPBusinessByDesign.

MasterData
Integrationwith
SAPERP

SAPBusinessByDesignprovidesmasterdataintegrationof
materials,accountsandcontactswithSAPERPtoenable
intercompanytransactionsbetweensubsidiariesandheadquarters

Ordertocash
(ThirdPartyOrder
Processingby
headquarter)

AsubsidiaryrunningSAPBusinessByDesignsellsproductstoits
customersandtheorderfulfillmentisdonebytheheadquarter
runningSAPERP.Thecorrespondingprocessbetweenthetwo
entitiesisintegrated.

ProcuretoPay
AsubsidiaryrunningSAPBusinessByDesignprocuresmaterialsfrom
(Stock)
itsheadquarterrunningSAPERP.Thecorrespondingprocuretopay
(Subsidiarybuys
processbetweenthetwoentitiesisintegrated.
fromheadquarter)

TopofPage

BusinessCollaboration
BalanceConfirmation/AccountStatementEMailCommunication
Scenario
Attheendofthefiscalyear,balanceconfirmationsaresenttoyourcustomersandsuppliersforconfirmation.This
documentcanbesentdirectlyfromSAPBusinessByDesignviaemail.
BusinessValue
Eliminatestheneedtocreatepaperbaseddocumentsandsendthemtoyourbusinesspartners.Thisfunction
acceleratesandsimplifiestheclosingactivities.
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforCreateaBalanceConfirmationRunandConfiguration:EMailand
FaxSettings.

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TopofPage

BankPaymentAdvicesDebitandCreditMemos
Scenario
Thecashmanagercanuploadinformationreceivedfromthecompany'sbankintheformofbankpaymentadvices
(debitandcreditmemos).Basedontheinformationreceivedfromthebank,thecashmanagercanuploadthe
advicewithorwithoutapostingtoaccounting.
SAPsupportsanumberofnationalandinternationalfileformats(forexample,ISRPaymentsformatV11and
pain.002.StatusReportinSwitzerlandorCREMULinAustria)forbankpaymentadvices.
BusinessValue
ThisintegrationscenarioimprovesthecashpositionandliquidityforecastinformationandtheKPIreporting.
Availability
Thisscenarioisavailablewithrelease1302asPrepackagedIntegration

FurtherInformation
PleasegototheHelpCenterandsearchforQuickGuideforBankPaymentAdvicesandISRPayments
SwitzerlandandBankPaymentAdvice.

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BankPaymentAdvicesPaymentTransactions
Scenario
Thecashmanagerreceivesinformationfromthecompany'sbankintheformofelectronicbankpaymentadvices.
Thispreviewinformationconcernspaymenttransactionswhicharenotpartofthebankstatement.Thisinformation
canbeuploadedtotheSAPBusinessByDesignsystembyusinganA2Xservice.
BusinessValue
ThisintegrationscenarioimprovesthecashpositionandliquidityforecastinformationandtheKPIreporting.With
thispaymentinformationtheclearingofopenitemscanalwaysbeuptodate.Bankadvicesallowanearlyclearing
ofpaymentsinitiatedbybusinesspartners.
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforQuickGuideforBankPaymentAdvices.
ToviewthedocumentationoftheavailablewebserviceclickonManageBankPaymentAdvices

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BillofExchangeCashing
Scenario
Youcanenterbillofexchangecashingsthatyoureceivefromyourbank.Youreceiveacashingnotificationfrom
thebankineitherelectronicorpaperform,whichinformstheyouabouttheapproachingduedateforbillof
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exchangepayables.Thepaymentwillbemadeunlessyoutellthebankotherwise.Thecustomercanthenapprove
orrejecteachbillofexchangeandsendthisinformationviafilebacktothebank.Thisscenarioappliesforthe
countriesFR,ESandIT.
BusinessValue
SAPBusinessByDesignautomatestheprocessofbillsofexchange,reducesmanualworkandensuresanefficient
collaborationwithbanks.
Availability
Thisscenarioisavailablewithrelease1302asPrepackagedIntegration

FurtherInformation
PleasegototheHelpCenterandsearchforQuickGuideforBillofExchangeCashings.

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BillofExchangeDeposit
Scenario
TheprocessforBillsofExchangeisavailableinthesolution.Eachbillofexchangereceivedfromacustomermust
beassignedtoadeposit.Ifyouhaveassignedtheappropriatebillofexchangetothedeposit,itcanbereleased
andissued.Youthensendthebillofexchangedepositsinfileformattothebankfortheamounttobecredited.
Yourbankstatementshowsyouthatthepaymenthasbeenreceived.
ThisappliesforIT,FRandES.
BusinessValue
SAPBusinessByDesignautomatestheprocessofbillsofexchange,reducesmanualworkandensuresanefficient
collaborationwithbanks.
Availability
Thisscenarioisavailablewithrelease1302asPrepackagedIntegration

FurtherInformation
PleasegototheHelpCenterandsearchforQuickGuideforBillofExchangeDeposits.
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ComputerTelephonyIntegration
Scenario
SAPBusinessByDesignprovidesCollaborationWindow,anactivecomponentontheendusersdesktopthat
providesrealtimepeoplecollaborationbyprovidingthetechnicalinfrastructureforclientsideTelephonyIntegration,
businesscontextinformationrelevanttoabusinesspartner,informationonmissedalerts,taskalertsondesktop,
enterprisesearch,servicestointegratewiththirdpartycollaborationtoolswithSAPBusinessByDesignand
processintegratedautomaticprinting.
InadditiontotheprepackagedintegrationwithSAPBCM,CollaborationWindowalsooffersAPIforexternal
softwaretointegratewithit.TheCollaborationAPIisbasedonMicrosoft.Netandisdesignedtosupportthe
integrationoftheCollaborationWindowwithcommunicationproducts.CollaborationWindowAddonscouldbeto
bebuiltbypartnersconsumingSAPCollaborationAPIsandintegratewith3rdParty
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ExampleUsecase:
TheServicedeskemployeereceivesacallfromthecustomer.Sheneedscomprehensiveinformationaboutthe
customerduringacall.TheCollaborationWindowprovidesadesktopalertwiththecallerinformationevenbefore
theservicedeskemployeeattendsthecall.Thebusinesscontextualinformationofthecaller(businesspartner)is
retrievedfromSAPBusinessByDesignanddisplayedintheCollaborationWindow.
TheServicedeskemployeeviewsthepastinteractionwiththiscustomer,andtherelevantbusinessdocumentsare
viewedbylaunchingtheSAPBusinessByDesignUI.Duringthecall,shecreatesafollowupservicerequestfor
thiscustomer.ThecallisstoredintheSAPBusinessByDesignsystemasanActivityforthecustomer.The
Servicedeskemployeealsoallowstocreateadditionalnoteforthiscustomerinteraction.
BusinessValue
a)Collaborationatyourfingertips:WithseamlessintegrationofPeopleCollaboration,directaccesstomost
frequentlyusedtools,suchaseMailandtelephonyapplicationsisprovided
b)CanbeusedincustomercarecentersassinglepointtoaccesstoSAPBusinessByDesign,retrievecustomer
specificdataandtoplaceanytypeofserviceenquiries
c)CollaborationWindowsupportsanautomaticuploadserviceforscannedinvoices.Mostinvoicedocumentsare
stillreceivedviafaxormail.ThosepaperdocumentscreatealotofeffortwhenmanuallyuploadedtotheSAP
BusinessByDesignsystem.
d)SupportstheprocessintegratedprintingconceptofSAPBusinessByDesignandenablesautomaticprintingof
businessdocumentstoalocalprinter.
Availability
Thisscenarioisavailablewithrelease1302asPrepackagedIntegration

FurtherInformation
PleasegototheHelpCenterandsearchfor..
TelephonyandUnifiedCommunicationIntegration
SAPCollaborationWindowQuickGuide
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DataFileExtractionforTaxAuthorityAudit
Scenario
Thesolutionprovidesthecapabilitytoextractthefinancialresultsoflegalentitiesaccordingtothelegislationinan
auditableelectronicformat.Theexposeddatausuallyconsistsofaformatasanextendedtrialbalance,ajournal,
thegeneralledgerlineitems,accountsreceivableandpayabletrialbalance.Allexistingreportscanbeextractedas
well.ItgeneratesdatainanAISformat(SAPAuditInformationSystem).Datacanbeuploadedtoother
applications.
Thesolutioncoversthefollowingusecase:
Uploadofthedatatotherespectiveapplicationsoftaxauthorities(e.g.IDEAsoftwareinGermanyGDPdUand
Austria).
BusinessValue
Incountrieswherethereisalegalrequirementforelectronicoutputofthefinancialdata,thisscenariofulfillsthe
requirement.
Availability
Thisscenarioisavailablewithrelease1302asPrepackagedIntegration

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FurtherInformation
PleasegototheHelpCenterandsearchforExtractionRunforFinancialDataQuickGuideandAccesstoTax
DatabyTaxAuthorities.
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DunningEMailCommunication
Scenario
Yourcustomerreceivedinvoicesforgoodsandservicesbutdidnotpaytheinvoiceamount.Withadunningletter
youremindyourcustomerthepaymentoftheliability.ThisdunninglettercanbedirectlysentoutoftheSAP
BusinessByDesignviaemailcommunicationtothebusinesspartner.
BusinessValue
Thereisnoneedtocreateapaperdunningletterandtosendittoyourcustomer.Thisfunctionacceleratesand
simplifiesthedunningprocess.
Availability
Thisscenarioisavailablewithrelease1302asPrepackagedIntegration

FurtherInformation
PleasegototheHelpCenterandsearchforDunningQuickGuide,AutomaticDunningandConfiguration:EMail
andFaxSettings.
TopofPage

ElectronicBankStatements
Scenario
WiththeElectronicBankStatementfunctioninSAPBusinessByDesignyoucanautomatetheprocessofposting
incomingandoutgoingpaymentitemstothesystemforthepurposeofcashallocationandreconciliation,aswell
asupdatingthecashposition.
SAPsupportsavarietyofnationalandinternationalformatsforelectronicbankstatements.(I.e.ISO20022formats
camt.053forAustria,Switzerland,Spain,Australia)
BusinessValue
Thisfunctionalityreducessignificantlythemanualworkforenteringthedataandthesubsequentclearingactivities.
Availability
Thisscenarioisavailablewithrelease1302asPrepackagedIntegration

FurtherInformation
PleasegototheHelpCenterandsearchforBankStatementsQuickGuideandElectronicBankStatementFile
Formats.Hereyouwillfindalistofsupportedcountriesandfileformats.

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ElectronicCentralBankReporting
Scenario
Currently,reportingrelevantdataforreceivablesandpayablesarecreatedinSAPBusinessByDesignaccordingto
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thelegalrequirementsforfiveEUcountries(Austria,Denmark,France,Germany,Netherlands).
ThedatamaybedownloadedtoaMicrosoftExcelfileforfurtherprocessing,atemplateincludingspecificsort
algorithmsanddataenhancementtosatisfythespecificneedsforelectronicreportingforGermanyisalsoprovided.
Theuploadofthedatatotherecipient(suchastheGermanBundesbank),however,isnotsupportedwithinSAP
BusinessByDesignbuthastobeexecutedmanually/offline.
BusinessValue
Countryspecificregulationsarefulfilledwiththisfunctionality.Iteliminatestheneedtomanuallycollectthedatato
bereportedelectronically.
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforQuickGuideforCentralBankReporting.
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ElectronicECSalesList
Scenario
TaxauthoritiesintheEuropeanUnionrequirethereportingoftheECSalesList.Somecountriesrequirean
electronicuploadofafile(forexample,Germanyrequiresthe"Elster"processwww.elster.de).SAPBusiness
ByDesignfulfillsthisrequirementbyprovidingthedownloadtoaMicrosoftExcelfile.Thisfilehastherequired
formattobeconvertedtoanXMLfileandtobeuploadedtothetaxauthoritywebsite..
BusinessValue
SAPBusinessByDesignfulfillsthelegalrequirementandensuresthattheECSalesListiselectronically
transmittedtothetaxauthorities.
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
PleaserefertotheHelpCenterandsearchforElectronicsubmissionoftaxreturn.Thislinkalsoprovides
informationforECSaleslist.
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ElectronicFinancialReporting
Scenario
Insomecountriescompaniesarerequiredbylawtosubmittheirfinancialdatainelectronicformtopublic
authorities.Theformatusedforsubmissionofthedatavariespercountryanddependsonthespecificregulations
andguidelinesofthepublicauthorities.
InGermany,forexample,companiesarerequiredtoelectronicallysubmittheirfinancialdatatothetaxauthorities
accordingtothelegalrequirementsstatedintheparagraph5boftheGermanIncomeTaxAct(EStG)effectiveas
ofDecember31,2011.TheelectronicformatusedisanXMLbasedfilecalledaneXtensibleBusinessReporting
Language(XBRL)file.

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ElectronicFinancialReportingisalsocoveredinSAPBusinessByDesignforthecountriesGBandAT.
BusinessValue
TheXBRLfileallowsthecustomerstocombinetheirGAAPtaxonomydataandGlobalCommonData(GCD)in
onefileforsubmission.Submissionofthedataintheelectronicformatandunifiedstructuringoftheoutputfile
enablesautomaticdataprocessingwhichreduceserrorsandmisinterpretations.Itisefficientandprovideshigh
qualityanalysisofbusinessdata.
Availability
Thisscenarioisavailablewithrelease1302asPrepackagedIntegration

FurtherInformation
PleasegototheHelpCenterandsearchforElectronicFinancialReportingandElectronicFinancialReporting
QuickGuide.
IntheHelpCenterofthesystemsearchfor"UsingtheElectronicFinancialReportingTemplate"(UK)and
"ElectronicExportofYearEndClosingFile"(AT).
TopofPage

ElectronicVATReturn
Scenario
TaxauthoritiesinsomecountriesrequireelectronicuploadofVATreturns.
InGermany,theimplementedprocesscalled"Elster"(www.elster.de)ismandatory.SAPBusinessByDesignfulfills
thisrequirementbyofferingastandardXMLfilewhichiscreatedduringthereleaseofthetaxreturn.
Forothercountriestherearesimilarrequirements.
BusinessValue
SAPBusinessByDesignfulfillsthelegalrequirementandensuresthatVATreturnsareelectronicallysubmittedto
thetaxauthorities.
Availability
Thisscenarioisavailablewithrelease1302asPrepackagedIntegration

FurtherInformation
PleaserefertotheHelpCenter.
ForcountryDE,searchforElectronicsubmissionoftaxreturn.
ForcountryGB,searchforElectronicsubmissionoftaxreturnandthenclickonthelink"OnlineVATreturns".
ForcountryNL,searchintheHelpCenterofthesystemfor"EFilingforVATReturnsNetherlands".
TopofPage

ExportRemittanceAdvicestoExternalSystem
Scenario
Ascenarioisavailabletoexportremittanceadvicesforpaymentstoyourcustomersorsuppliers.Thesecustomers
orsuppliersarealsousingSAPBusinessByDesignoranexternalsystem.
Theusecaseis:
RemittanceadvicesaredirectlytransferredviaaB2Bmessageandtheinformationistransferredintothetarget
system.
Thesameappliesifthedataareexportedtoaplatformprovider(Crossgate).
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Avariantfortheoutputchannelistheremittanceadviceviaemailcommunication.Remittanceadvicescanbesent
outtoinformyourcustomersaboutoutstandingdirectdebitsoryoursuppliersaboutopenitemstobepaid.
BusinessValue
Thereisnoneedtosendpaperdocumentsandthetargetsystemautomaticallyreceivestheneededinformation.
Withemailcommunicationthereisnoneedtocreateapaperremittanceadviceandtosenditouttocustomers/
suppliers.Thisfunctionacceleratesandsimplifiesthepaymentmanagementprocesses.
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforQuickGuideforRemittanceAdvices,ElectronicSubmissionof
OutgoingPaymentAdvicesandConfiguration:EMailandFaxSettings.

TopofPage

ImportRemittanceAdvicesfromBusinessPartner
Scenario
Ascenarioisavailabletoimporttheincomingremittanceadvicesthatarereceivedforpaymentsinitiatedbyyour
customersorsuppliers.
Theusecaseis:
Acustomer/suppliersendsremittanceadvicestoaserviceproviderwhoisscanningthisinformation.Theservice
providerthencallstheA2XServiceandtransfersthedataintoSAPBusinessByDesign.
BusinessValue
Thereisnoneedtomanuallyrecordtheremittanceadvices.
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforQuickGuideforRemittanceAdvices.
ToviewthedocumentationoftheavailablewebserviceclickonManageRemittanceAdvices
TopofPage

ImportRemittanceAdvicesfromExternalSystem
Scenario
Ascenarioisavailabletoimporttheincomingremittanceadvicesthatarereceivedforpaymentsinitiatedbyyour
customersorsuppliers.ThesecustomersorsuppliersarealsousingSAPBusinessByDesignoranexternal
system.
Theusecaseis:
Acustomer/supplierdirectlysendsremittanceadvicestoSAPBusinessByDesignviaaB2Bmessageandthe
informationisdirectlytransferredintothesystem.
Thesameappliesifthedataarecomingfromaplatformprovider(Crossgate).
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BusinessValue
Thereisnoneedtomanuallyrecordtheremittanceadvices.
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforQuickGuideforRemittanceAdvicesandElectronicSubmissionof
OutgoingPaymentAdvices.
TopofPage

LockboxFileUpload
Scenario
Thesolutionsupportstheelectroniclockboxprocessforincomingchecks.
YourcompanyusingSAPBusinessByDesigncantrackincomingchecksthatareprocessedbylockboxproviders
andimportedintothesystemasfiles.Thisisaserviceprovidedtoyoubyyourbankoranotherserviceagent.You
obtainanaddressforyourcompanythatyourcustomersandsupplierscanusetosendyouchecks.Thechecksare
processedbytheserviceproviderwhodepositsthechecksatyourbanktobecreditedtoyouraccount.This
subviewinformsyouabouttheprocessingstagesinwhichtheprovidersendyoufilesthatyoucanuploadtoyour
systemforchecking.Yourbankstatementshowsyouthatthepaymenthasbeenreceived.Thebankstatement
containsthecorrespondingcheckdepositthatyoucanconfirminthesystem.Thisenablesyoutooutsourcemanual
tasksthatarisefromprocessingchecks.
LockboxservicesarecurrentlyonlyusedintheUnitedStatesofAmericaandCanada.
BusinessValue
Thisscenariosimplifiesthecheckpaymentprocess.Thereisnomanualeffortforrecordingincomingcheckswith
thedeliveryofthelockboxfile.Therecordingofincomingcheckscanbeoutsourcedtoserviceproviders.
Availability
Thisscenarioisavailablewithrelease1302asPrepackagedIntegration

FurtherInformation
PleasegototheHelpCenterandsearchforQuickGuideforLockboxBatches.
TopofPage

PaymentFileIntegrationtoBanks
Scenario
Thesolutionsupportsmultiplepaymentformatindifferentcountries.
YouusetheElectronicPaymentFormatfeaturetoselecttherelevantfileformatsfortheautomatedprocessof
transmittingelectronicpaymentstobanks.Thecustomerisalsoabletodefinespecificformats.
BusinessValue
Thereisahighlevelofautomatedprocesseswithinpaymentmanagementanddataexchangewithbanksand
serviceproviders.Thisincludesbothincomingandoutgoingpayments.

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Availability
Thisscenarioisavailablewithrelease1302asPrepackagedIntegration

FurtherInformation
PleasegototheHelpCenterandsearchforElectronicPaymentFormats.Hereyouwillfindalistofsupported
countries.
TopofPage

PaymentManagementandClearingHouseIntegration
Scenario
Thesolutionenablesyoutoprocesscustomerpaymentsmadebycreditcard,includingincomingpaymentsfrom
customersandcreditmemostocustomers.
Thecreditcardprocessinvolvesfourparties:Yourcompany,yourcustomer,thecreditcardserviceproviderandthe
acquirer,hereinafterreferredtoastheclearinghouse.Theserviceproviderisresponsiblefortheencryption,
tokenization,andauthorizationofthecreditcarddatainordertoensurePaymentCardIndustry(PCI)compliance
atalltimes.Furthermore,theserviceprovideractsastheconnectionbetweenyourcompanyandtheclearing
houseresponsibleformakingtheactualpayments.
Authorization(B2Bmessage),settlementofthecreditcards(B2Bmessage)aswellastheintegrationofthe
ClearingHouseStatement(fileuploadwhichshowsthedebitsandcreditsoncreditcardsforthisclearinghouse
account)arepartoftheintegrationscenario.Viaamashupthepartneruserinterfaceisintegratedtothescreensof
SAPBusinessByDesigninordertobeabletostorecreditcardinformationincustomermasterdata.
ThecurrentsolutionisintegratedwiththepartnersCompuTopWirtschaftsinformatikGmbHandPaymetric,Inc..As
of1311wewillalsointegrateWirecardAG.
BusinessValue
SAPBusinessByDesigncontainsanefficientandfullyautomatedprocessforcreditcardhandling.Direct
communicationtotherespectiveserviceprovidersavoidsmanualstepsintheprocessandprovidesahighlevelof
transparency.
Availability
Thisscenarioisavailablewithrelease1302asPrepackagedIntegration

FurtherInformation
PleasegototheHelpCenterandsearchforCustomerPaymentsbyCreditCardandCreditCardServiceProviders
ConfigurationGuide.

TopofPage

PaymentManagementandPaymentServiceProvider
Scenario
Youareabletosendpaymentfilestoanexternalpaymentserviceproviderforfurtherprocessingatthebank.
ThispartnerisTreasuryIntelligenceSolutionsGmbH.
Thispaymentprovidertransfersthedatatotheinvolvedbanks.Thebankinformsyouviatheserviceprovider
electronicallyaboutthestatusofthesenttransactions.Asecondscenarioisthatthebankstatementis
electronicallytransferredtoyouviatheserviceprovider.TheinformationisexchangedonthebasisofXML
messages.
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BusinessValue
Thisintegrationscenariocreatesimmediatetransparencyonthestatusofsentpaymentfileswithoutmanualeffort
andhelpstointegratewithdifferentbanksandpotentiallydifferentfileformats.
Aseparatecontractmightbeneededforthepartnersolution.
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforPaymentBatchesQuickGuide.
PleasegototheHelpCenterandsearchforAboutthePaymentServiceProviderTreasuryIntelligenceSolutions.
PleasegototheHelpCenterandsearchforTreasuryIntelligenceSolutionsCommunicationArrangement.

TopofPage

PaymentProcessingStatements
Scenario
Yousendfilestothebankandthebankinformsyouelectronicallyaboutthestatusofthesenttransactionsusinga
file.Afteruploadtothesystemthepaymentsreceiveanewstatus(preconfirmedorrejected).Thisappliesfor
paymenttransactionsinSwitzerland(ESR).
BusinessValue
Thisfunctionalitycreatesimmediatetransparencyonthestatusofpaymentfileswithoutmanualeffort.
Availability
Thisscenarioisavailablewithrelease1302asPrepackagedIntegration

FurtherInformation
PleasegototheHelpCenterandsearchforQuickGuideforBankTransactionStatusNotifications.

TopofPage

ProjectIntegrationwithMicrosoftProject
Scenario
Projectscanbecreatedbyemployeesintheirroleasprojectmanagerorfinancialanalyst.Besideothers,one
optiontocreateanewprojectistorefertoaMicrosoftProjectXMLfilewhichwillbeuploadedintoBusiness
ByDesignwiththecompletesetoftasks.ItisalsopossibletocreateaMicrosoftProjectXMLfileoutofaSAP
BusinessByDesignprojectatanypointintime.
BusinessValue
AusercaneasilyintegrateMicrosoftProjectwithSAPBusinessByDesigntomeetprojectmanagementneeds.
Suchintegrationisrecommendedifthecustomerhasanyprojects(eithercompletedorongoing),whichoriginated
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inMicrosoftProjectandwhichhewouldliketomakeavailablefromhissolution(Sharingprojectswithcustomers
inthemostcommonformat).
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforCreatingProjectsandIntegrationwithMicrosoftProject.

TopofPage

UploadofIncomingChecks
Scenario
AWebserviceisavailableinSAPBusinessByDesigninordertouploadfilesforincomingchecksortorecordfrom
MicrosoftExcelupload.
Theusecaseis:
AcompanyusingSAPBusinessByDesignreceivesafileforincomingchecks.Thisfileissentbyaserviceprovider
whoimportedtheincomingchecksviaacheckscanner.WiththeA2Xserviceforincomingchecksthisfilecanbe
automaticallyprocessedinSAPBusinessByDesign.
AMicrosoftExceluploadcapabilityisalsoavailableformassdataentryofincomingchecks.
BusinessValue
TheMicrosoftExceluploadandtheA2Xserviceeasetherecordingofincomingchecks.Thesetwooptions
reducethetimeforenteringthedataintothesystemandimprovetheefficiencyinpaymentmanagement.
Availability
Thisscenarioisavailablewithrelease1308asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforPaymentmonitorquickguide.
ToviewthedocumentationoftheavailablewebserviceclickonManageIncomingChecks
TopofPage

Collaboration
MicrosoftOutlookIntegration(Groupware)
Scenario
MicrosoftOutlook(MSOutlook)IntegrationallowsyoutoexchangeinformationbetweenMSOutlookandthe
CRMapplicationofyourSAPBusinessByDesignsystem.Usersusuallyprefertomanageemail,appointments,
tasksandcontactsinMSOutlook,howeverstillthereisaneedtohavecertaincommunicationactivitiestrackedin
SAPBusinessByDesign.Fore.g.asalesrepresentativeprefersmaintainingcontacts,emailsandappointmentsin
theMSOutlook.However,heorshewouldliketosynchronizethemtoSAPBusinessByDesignasaccountrelated
communicationactivities
TheintegrationcapabilityallowsyoutodownloadcontactstoMSOutlookandusethemofflinecreatecontacts(&
accounts)inMSOutlookandsynchronizewithSAPBusinessByDesignbyassociatingthemtoanaccount.The
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integrationalsoallowsyoutosynchronizeemail,appointmentsandtaskswithSAPBusinessByDesignasCRM
activitiesandassociatethemtoaccounts,contactsandbusinessdocumentssuchasopportunities,leadsand
campaigns(campaignsonlyforemails).Itprovidesautomaticsynchronizationofuser'ssentmails,appointments
andtaskscreatedinSAPBusinessByDesignwithhisMSOutlookprovidesautomaticaccountdeterminationin
MSOutlookbasedonthecontactemailaddressenablesyoutocreateservicerequestsinSAPBusiness
ByDesignfromincomingemails.Finally,italsonotifiestheenduserviaSynchronizationstatusaboutsuccess,
errorsandconflictsduringsynchonization
BusinessValue
a)AllowssalespersonneltosynchronizekeycommunicationwithcustomersduringthesalesprocesstoSAP
BusinessByDesigninordertoinformtheteamandtrackthecommunication
b)AllowstousecontactsmaintainedinSAPBusinessByDesigndirectlyinMSOutlooktocommunicatewith
customersorprospects
c)AllowsuserstoworkinofflinemodeinOutlook(i.e.notloggedintothesolution)butautomaticallysynchronizes
databothwaysoncetheuserlogsintothesolution
Furtherinformation:
PleasegototheHelpCenterandsearchforMicrosoftOutlookIntegration
TopofPage

Cross
AnalyticsIntegrationwithSAPBusinessWarehouse
Scenario
SAPBusinessByDesignnotonlysupportsrichanalyticswithinthesolution,butitalsoexposesitsdatasourcesas
webservicessotheycanbeusedbytheSAPNetWeaverBusinessWarehouse(SAPNetWeaverBW)component
atheadquarterasoperationaldataproviders.SAPNetWeaverBWpullsandreplicatesfulldatausingselections.
Thedataextractionprocessisloggedfortrackinganddiagnosticspurposes.Oncustomerrequest,theseweb
servicescouldalsobemadeavailableforconsumptionbyotheranalyticalapplications.
BusinessValue
a)HQcouldcompareperformanceacrosssubsidiaries
b)HQcouldincorporatedatafromvarioussubsidiarieswithinageographic,business,orindustryclustertoanalyze
trends
Availability
Thisscenarioisavailablewithrelease1302asPrepackagedIntegration

FurtherInformation
PleasegototheHelpCenterandsearchforIntegratingAnalyticswithanSAPNetWeaverBusinessWarehouse
System
MoreinformationisavailableinBusinessCenter(loginrequired),at...
IntegrationScenariosbetweenSAPBusinessByDesignandSAPBusinessSuite
IntegrationGuideforAnalytics
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BusinessDocumentOutputIntegrationwithEmail,FaxandPrinter
Functionality:
SAPBusinessByDesignprovidesconfigurationoptionstosendseveralbusinessdocumentstodifferentoutput
channelssuchasemail,faxandprinter.Outputchannelsareconfigurableperbusinessdocumentandperbusiness
partnerandinasequence.Theseconfigurationscanalsobeoverriddenatbusinessdocumentlevel.Fore.g.you
couldconfigurethesystemsuchthatsalesordersbesenttoaspecificcustomeralwaysviaemail.However,you
couldoverridetheoutputsettingsforaspecificsalesorderandsenditviafax.Manybusinessdocumentsare
supportedfore.g.SalesOrder,SalesContract,SalesQuote,CustomerInvoice,ServiceRequest,DeliveryNote,
RFQ,NeworChangedPurchaseOrder,ASN,PurchasingContract,ProductionOrderetc.
BusinessValue
Enablesyoutosendprocessintegratedoutputofabusinessdocumenttoyourbusinesspartnersviapreferred
outputchannelperbusinesspartner
Availability
Thisscenarioisavailablewithrelease1302asPrepackagedIntegration

FurtherInformation
PleasegototheHelpCenterandsearchforOutputChannelSelectionQuickGuide
TopofPage

EnterpriseMashups
Functionality:
SAPBusinessByDesignprovidespreconfiguredmashupsandtoolstointegratedatafromSAPBusinessByDesign
withanonlinewebserviceorawebapplication.YoucouldalsodownloadadditionalmashupsfromSAPStore.The
keyusertoolcanbeusedtocreateyourownmashupsandintegratethemwithSAPBusinessByDesignand
externalservices.Userscanaccessthecontentprovidedby3rdpartyWebservices(basedonSOAP/REST/Atom)
andapplicationsviamashupsinSAPBusinessByDesign,anduseitintheirdailywork.Mashupscanincludeweb
searches,companyorindustrybusinessinformation,oronlinemapsearches.Mashupscanbepersonalizedfor
visibilityintheavailablescreens.
BusinessValue
a)Providesinformationinthecontexttherebyenrichingexperience.Fore.g.afieldservicepersoncanusethe
RoutePlannermashupembeddedinserviceorderscreentoplanhisvisitatthecustomersite
b)Providesadditionalvaluableinformationwithinthebusinessprocessbyfillinginthegapswithexternally
availableinformation.
Availability
Thisscenarioisavailablewithrelease1302asPrepackagedIntegration

FurtherInformation
PleasegototheHelpCenterandsearchfor..
MashupsandWebServices
MashupAuthoringQuickGuide
MashupWebServicesQuickGuide
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FileInput&OutputIntegration
Scenario
Fileinputenablesyouasanadministratortocreateandschedulemassdatarunstouploadfilesfromyourthird
partysystems.Thefileinputprocessallowsbusinessdocumentscontainingthefilestobeimportedwithoutthe
needforapplicationspecificfunctionality.Duringarun,allfilesofthesametypeareinput,forexamplecustomer
invoicestypicallytoaWebDAVfolder.Thefileinputruncollectstheuploadedfilesandsendsthebusiness
documentscontainedinthosefilestotheappropriateserviceinterface.InSAPBusinessByDesign,youcanalso
viewtheresultsofeachrunexecution.
Youcancreateandeditthefollowingtypesoffileinputruns:CustomerInvoiceRequest,ProductDesign
ReplicationRequest,SupplierInvoiceProcessing(forMexicoonly)
UsingSAPCloudApplicationsStudioyoucouldalsodesignnewuploadscenarios.Fileoutputenablesyouto
downloadbusinessdataandprovidethemtoyourthirdpartysystemsfore.g.exportofBusinessPartnerdatafora
WebShopIntegration
BusinessValue
AllowscustomerstousedifferentCRMorCADsystemsanduploadtheoutputtoSAPBusinessByDesign
Availability
Thisscenarioisavailablewithrelease1302asPrepackagedIntegration

FurtherInformation
PleasegototheHelpCenterandsearchforManagingMicrosoftOfficeTemplates
TopofPage

GoogleDriveIntegration
Scenario
Alongwiththestandardattachmentsthatareusedtoprovideadditionalinformationaboutabusinessdocument,
withGoogleDriveintegration,youcouldalsouseGoogleDriveasacentraldocumentrepositoryandattachthe
documentsuploadedinGoogleDrivetothebusinessdocumentsinSAPBusinessByDesign.Youcancreateanew
GoogleDocdirectlyfromanySAPBusinessByDesignattachmentscreen,linkanexistingdocumentfromGoogle
DriveasattachmenttoanySAPBusinessByDesigndocument,copyanexistingfilefromGoogleDriveaslocal
attachmenttoanySAPBusinesByDesigndocumentandcopyanalreadylinkeddocumentaslocalattachmentto
anySAPBusinessByDesigndocument
BusinessValue
AllowsstoringandretrievingdocsstoredinGoogleDrive,whichisincreasiglyusedasaclouddocumentrepository.
Thisenablesaccesstothedocumentsanywhere,anytimewithoutloggingintoSAPBusinessByDesignsystem
Availability
Thisscenarioisavailablewithrelease1302asPrepackagedIntegration

FurtherInformation
PleasegototheHelpCenterandsearchforConfiguration:GoogleDocsAttachments
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MicrosoftExcelIntegration
Functionality:
UsingMicrosoftExcelIntegration,anendusercandownloaddatafromthesolutiontoMSExcelanddownload
writebacktemplates.SAPBusinessByDesignprovidesAddinforMicrosoftExcelusingwhich,anendusercan
createorupdatebusinessdatafromMSExcelusingwritebacktemplates,refreshdatainMSExceldocumentsto
reflectchangesinSAPBusinessByDesigndata.
Usingtheexportfunctionality,youcanexportbusinessdataintopredefinedMSExceltemplate(templatecanbe
definedandmodifiedbycustomersaccordingtotheirownneeds)andalsorefreshMSExcelworksheettoretrieve
thelatestbusinessdata.
Usingthewritebackfunctionality,youcanentervolumedatainMSExceltemplateanduploadintoSAPBusiness
ByDesign.SimpledatavalidationhappensinMSExcelandfurthervalidationhappensinbackendtoensurethe
dataconsistency.
Usingtheanalyticsfunctionality,youcandownloadreportscreatedinSAPBusinessByDesigntoMSExcel.You
canalsodrilldownonthefly,personalizeyourreportsandrefreshdatainrealtime.
AlltheseactivitiescanbeperformedviaMSExcelwithouthavingtousethestandardwebUI.Additionally,the
exportandwritebacktemplatescanbecustomizedbytheadministrator.
BusinessValue
a)Leverageexistingofficeapplicationstoincreaseenduserproductivityandusability.
b)ProvideofflineavailabilityofdatathroughMSExcelExportwithpredefinedtemplates.
Availability
Thisscenarioisavailablewithrelease1302asPrepackagedIntegration

FurtherInformation
PleasegototheHelpCenterandsearchforManagingMicrosoftOfficeTemplates
TopofPage

MicrosoftWordIntegration
Functionality:
SAPBusinessByDesignprovidesintegrationwithMSWord.DataisfilledinapredefinedtemplatefromSAP
BusinessByDesigndata.Fore.g.userscouldcreateletterstotheircustomersusingbusinessdatadirectlyfromthe
solution.Thepredefinedtemplatescanbecustomizedbytheadministrator.
Availability
Thisscenarioisavailablewithrelease1302asPrepackagedIntegration

FurtherInformation
PleasegototheHelpCenterandsearchforManagingMicrosoftOfficeTemplates
TopofPage

ODataAPIforAnalyticalReports
Functionality:
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ODataAPIprovidesanalyticsdataavailabletothelogonuser.Allthereportsassignedtotheloggedonuser(both
standardandcustomreports)canberetrievedusingthisAPI.
APIprovidesservicestoretrieveallreportsassingedtotheuser,fieldsavailableinaspecificreportanddatainthe
report.TheAPIalsoallowsfilteringthedatainaspecificreportbasedoncharacteristicsofthereportandsortthe
reportdata.
BusinessValue
a)ProvidesawaytoextractSAPBusinessByDesignanalyticaldataforuseinotherapplicationsintheir
ecosystems.Fore.g.amashupcanbebuilt,whichwhenembeddedinacustomerportalshowsservicehistoryfor
theloggedincustomer.
b)CustomerscouldalsobuildmobileanalyticalreportsusingthisAPI
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforRetrievingAnalyticsDataUsingOdata
TopofPage

Financials
AdditionalCostObjectsIntegration
Scenario
Withinthesolutionyouareabletointegratecostobjectsfromathirdpartyapplication.
Costobjectsareanyitemsforwhichyouseparatelymeasurecosts.Insomecasesrevenuesaremeasuredaswell.
Youcanusebothstandardandfreecostobjectsforthispurpose.
StandardcostobjectsarepredefinedbySAPandincludedinthestandardbusinessprocessesandreports.
Projects,costcentersandsalesordersareexamplesofstandardcostobjects.
Freecostobjectsarecostobjectsthatyoudefineasneeded.Theamountscollectedonafreecostobjectcanbe
settledtootherfreecostobjectsbymeansofasettlementrun.
Examplesoffreecostobjects:
Buildings,apartments
Carfleet
FreecostobjectscreatedinanexternalapplicationcanbeintegratedwiththeSAPCloudApplicationsStudioto
SAPBusinessByDesign.Thesameappliesfortransactionaldatarelatedtothesefreecostobjects.
Ifnopartnersolutionfortheintegrationoffreecostobjectsisinplaceyoucanalsocreatemasterdataforfreecost
objectswithinSAPBusinessByDesignandusethemforpostings.
BusinessValue
Thisintegrationscenarioprovidesthebenefitofadditionalcostobjectsforreportingandsettlementpurposes.
Italsoallowscoverageofindustryspecificreportingrequirements.
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler
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FurtherInformation
PleasegototheHelpCenterandsearchforFreeCostObjectsQuickGuide.
FormoreinformationaboutSAPCloudApplicationsStudio
Clickhereforfurtherinformation.
TopofPage

ConsolidationPreparation
Scenario
Toperformcomplexconsolidationrequirements,youneedanexternalconsolidationsystemtowhichyoutransfer
theconsolidationrelevantdata.Youmustperformvariousstepsinthisexternalsystemtocreateaneasy
connectionbetweenfinancialclosingintheSAPBusinessByDesignsystemandtheconsolidationsystem.These
stepsaredictatedbytheconsolidationsystem.
SAPBusinessByDesignprovidesthecapabilitytoextractthefinancialresultsofthelegalentitiesinanauditable
electronicformat.Theexposeddatausuallyconsistsofvariouspredeliveredreportssuchasanextendedtrial
balance,ajournal,thegeneralledgerlineitems,accountsreceivableandpayabletrialbalance.Additionalexisting
reportscanbeextractedaswell.
Thesolutioncontainsthefollowingcapabilities:
AbilitytoassigncompaniesasConsolidationPartners(bothinternalandexternaltoSAPBusinessByDesign)
FinancialStatementPreliminaryConsolidationEliminationreport(abilitytoseeconsolidatedbusinessafter
eliminationsforthecompanygroup)
Abilitytotraceallintercompanytransactions(trialbalancewithpartnercompanyinformation)
Abilitytotraceactualconsolidationpostingsbyclosingsteps
Thedataextractcanbeusedfordifferentusecases:
Uploadofdataintoaconsolidationsolution
UploadofdataintoanERPsystemwhichhasitsownconsolidationsolution
ThemappingofthemasterdatatocorporateIDhastohappenintheconsolidationsolutionorintheERPsystem.
Detailsforthedataextractioncanbefoundinscenario"DataFileExtractionforERPIntegration".
Forsimpleconsolidationrequirements(e.g.noforeigncurrencyissues)thereisalsoasolutionavailablewithinSAP
BusinessByDesignbysettingupconsolidatedsetofbooks.
BusinessValue
Forsubsidiariesthiscapabilityoffersaneasytransmissionofthefinancialdatatotheheadquarterapplications.
Thisdataextractcanbeusedtosupporttheeasycreationofdocumentsforlegalconsolidationwithinacompany
groupandreducesthemanualeffort.
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforPreparationforConsolidationOverview.
PleasegototheHelpCenterandsearchforExtractionRunforFinancialDataQuickGuide.
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DataFileExtractionforERPIntegration
Scenario
Thecapabilitytoextractthefinancialresultsoflegalentitiesinanauditableelectronicformatisavailableinthe
solution.Theexposeddatausuallyconsistsofaformatasanextendedtrialbalance,ajournal,thegeneralledger
lineitems,accountsreceivableandpayabletrialbalance.Allexistingreportscanbeextractedaswell.Itgenerates
thedatainaAISformat(SAPAuditInformationSystem).Datacanbeuploadedtootherapplications.
Thesolutioncoversthefollowingusecases:
Uploadofthejournalentriesintoaconsolidationsolution
UploadofthejournalentriesintoanERPsystem.
FortheintegrationintoaconsolidationsystemoranERPsystemtheremightbeaneffortforthelastmile
adoption.AnexampleistoprovideamappingofthemasterdatatocorporateIDandthetransferofthe
transactionaldatatotheimportinterfaceofthetargetsolution.Thisimplementationhastohappeninthe
consolidationsolutionorintheERPsystem.
InbothusecasesSAPBusinessByDesignremainstheleadingfinancialsystem.
BusinessValue
Forsubsidiariesthiscapabilityofferseasytransmissionofthefinancialdatatotheheadquarterapplications.
Thisdataextractcanalsobeusedforthecreationofthelegalconsolidationwithinacompanygroup.Manualeffort
fortransfercanbereduced.
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforExtractionRunforFinancialDataQuickGuide.
TopofPage

ExtractofJournalEntriestoERPSystem
Scenario
AWebserviceisavailableinthesolutioninordertoextractjournalentriestoanERPsystem.
TheWebserviceforJournalEntriesallowstheusertoreadjournalentriesformtheSAPBusinessByDesign
solution.
Thesejournalentriescanbetransferredanduploadedtootherfinancialsystemsforintegrationpurposes.
Thesolutioncoversthefollowingusecase:
UploadofthejournalentriesintoanERPsystem
FortheintegrationintoanERPsystemtheremightbeaneffortforthelastmileadoption.Anexampleistoprovide
amappingofthemasterdatatocorporateID'sandthetransferofthetransactionaldatatotheimportinterfaceof
thetargetsolution.ThisimplementationhastohappenintheERPsystem.
SAPBusinessByDesignremainsinanycasetheleadingfinancialsystem.
BusinessValue
Forsubsidiariesthiscapabilityoffersaneasytransmissionofthejournalentriestotheheadquarterapplications.
ThisWebservicecanalsobeusedforthecreationofthelegalconsolidationwithinacompanygroup.Manualeffort
fordatatransfercanbereduced.
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

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FurtherInformation
ToviewthedocumentationoftheavailablewebserviceclickonQueryJournalEntry
TopofPage

ImportManualVATEntriesfromMicrosoftExcelUpload
Scenario
ThesolutionoffersthecapabilitytopostmanualVATentries.AMicrosoftExceluploadisavailableensuringthat
thesetypesofpostingscanbeenteredintheMicrosoftExceltemplateforuploadintothesystem.
AdditionallyaWebserviceisavailablewhichcanbeusedtotransfertaxandVATentriesfromanexternal
applicationdirectlytoSAPBusinessByDesign.
Masterdataascompany,accounts,costcenter,project,salesorderandprofitcenterID'shavetobehandedover
withinternalvaluesfromtheSAPBusinessByDesignsystem.
BusinessValue
SAPBusinessByDesignfulfillstherequirementtoalsoreceiveVATrelevantpostingsfromexternalsources.This
integrationscenarioreducesmanualeffortsfortheaccountant.
Availability
Thisscenarioisavailablewithrelease1311asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforVATEntriesQuickGuideandQuickGuideforSalesandUseTax
Entries(US).
ToviewthedocumentationoftheavailablewebserviceclickonManageManualVATEntries.
TopofPage

IntegrationtoFinancialswithJournalEntryVouchersfromMicrosoftExcel
Upload
Scenario
ThisMicrosoftExceluploadallowstheintegrationofexternalapplicationstoSAPBusinessByDesign.You
sometimeshavelegacysystemsfordifferentapplicationsinplacewhichyouwanttointegratebypostingjournal
entryvoucherstoSAPBusinessByDesign.
Theusecasescanbe:
Genericthirdpartyapplications(e.g.payrollapplications)
YouareabletotransferjournalentryvouchersbyusingtheuploadfunctionalityforMicrosoftExcelfiles.
Theinterfaceisusedtoimportgeneralledgerandvaluationpostings.Forthecreationofopenitemsandtax
relevantpostings,pleaserefertotheotherintegrationscenario(InterfacetoFinancialstocreategenericjournal
entries).
BusinessValue
TheseintegrationscenariosallowyoutoeasilyintegratethirdpartyapplicationswithSAPBusinessByDesign.
ThereisnoneedtomanuallyrecordjournalentryvoucherswithinSAPBusinessByDesign.
Availability
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Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
TheuploadfunctionalityusingMicrosoftExcelfilesforjournalentriescanbefoundintheHelpCenterby
searchingforUploadajournalentryvoucher.

TopofPage

IntegrationwithExternalLiquidityInformation
Scenario
AWebserviceandaMicrosoftExceluploadisavailableinSAPBusinessByDesigninordertouploadexpected
liquidityitems.
Theusecaseis:
Aliquidityforecastisbasedonthetransactionsandforecastplanningitemsenteredinthesysteminwhich
paymentsaretobeexpectedwithintheforecastperiod.Informationaboutexpectedfuturepaymentsstoredina
thirdpartysystemcanbetransferredtoSAPBusinessByDesignviaanA2XserviceoranMicrosoftExcelupload.
BusinessValue
TheMicrosoftExceluploadandtheA2Xserviceeasetheavailabilityofforecastinformation.Thesetwooptions
reducethetimeforenteringthedataintothesystemandimprovetheefficiencyinliquidityforecastreporting.
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforForecastPlanningItem
ToviewthedocumentationoftheavailablewebserviceclickonManageExpectedLiquidityItems
TopofPage

InterfacetoFinancialstoCreateGenericJournalEntries
Scenario
ThisWebserviceallowsintegrationofotherapplicationsintotheSAPBusinessByDesignsolution.Yousometimes
havelegacysystemsfordifferentapplicationsinplaceproducingjournalentries.
YoucantransferpostingsintotheSAPsolutionusingthisinterfaceinfollowingsituations:
Invoiceverificationtakesplaceinalegacysystem(paymentsareexecutedinSAPBusinessByDesign)
Youareusingaseparatebillingsystem(paymentsareexecutedinSAPBusinessByDesign)
Payrollpostingsfromathirdpartypayrollsystem
Postingsfromathirdpartytravelandexpensemanagementsystem
Transferpostings(GLaccounttoGLaccountcostcentertocostcenter)
YouhaveadifferentleadingFinancialSystemforapartofhisorganization(e.g.anonsupportedcountry)
Salesprovisionsandotherprovisions
Materialmovements
Internalservicecharges
Masterdatasuchascompany,customer,supplier,material,service,costcenterandprofitcenterID'shavetobe
handedoverwithinternalvaluesfromtheSAPBusinessByDesignsolution.

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TheManageJournalEntriesWebservicesupportspostingsfor:
PureG/Laccountpostings
Openitemsforcustomers
Openitemsforsupplieraccountsandemployees
Cashforrevenueandexpenses
Allusecasesallowcostassignmentssuchasprojects,costcenters,andfreecostobjects(includingprofitcenter)
AllusecasescanincludeSalesandUsetax/VATitems.
BusinessValue
ThisserviceallowsintegrationofotherapplicationswithSAPBusinessByDesign.
ThebusinesscanberuninotherapplicationsandbeautomaticallyintegratedinSAPBusinessByDesign.
Availability
Thisscenarioisavailablewithrelease1308asIntegrationEnabler

FurtherInformation
ToviewthedocumentationoftheavailablewebserviceclickonManageJournalEntryIn
TopofPage

ManageMaterialValuation
Scenario
Thisintegrationscenariofacilitatesthemasschangeofmaterialvaluationdata.
BasedonaMicrosoftExceltemplate,youcanenterunitcostformaterialswithavaliditydateandthenupload
theresultstoSAPBusinessByDesign.
ViaapredeliveredWebservicecalledManageMaterialValuationDataIn,youcanconnectexternalapplicationsto
theSAPBusinessByDesignsolutioninordertocreateoreditmaterialvaluationdata.Thiscomprises:
Accountdeterminationgroup
Perpetualcostmethod
Materialunitcost
BusinessValue
Customersusethisintegrationfeaturetotransfermaterialvaluationdatafromlegacysystemsorfrommanually
maintainedspreadsheetsintothesolutionautomatically.Forexample,theresultsofexternallycalculatedcostsfor
balancesheetvaluationcanbeefficientlyuploadedwiththisfeature,eliminatingtheeffortofmanuallykeyinginthe
costs.
Availability
Thisscenarioisavailablewithrelease1308asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforUploadMaterialUnitCostsUsingMicrosoftExcel.
ToviewthedocumentationoftheavailablewebserviceclickonManageMaterialValuations
TopofPage

MaterialMovements(ProcurementandSales)
Scenario
ThisWebserviceallowstheintegrationofamaterialmanagementsystemintotheSAPBusinessByDesign
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solution.
Theresultsoftheexternalsystemcanbetransmittedtopostingsforgeneralledgeraccountsandtherespective
costassignmentssuchascostcenter,profitcenter,andfreecostobjects.JournalentriesarecreatedinSAP
BusinessByDesign.
Youcanimporttheseresultsbyusingtherespectiveservice(ManageJournalEntries)ortheUploadfunctionality
usingMicrosoftExcelfilesincludedintheGeneralLedgerworkcenter.
Usuallytheresultsaretransmittedonasimpletransactionbasisorwithsummarizedbalancesatperiodend.
TheWebserviceensuresthatthefollowingtransactionarereflectedinSAPBusinessByDesign:
Goodsissuetocustomerorcostcenter,project
Goodsreceipttostockfromprocurement
Goodsissue/receiptfromanothersite
Qualityinspection
MaterialconversionfromlevelAtolevelB(damage)
Scraphandling
Timeandresourceconsumption/confirmations
Masterdatasuchascompany,material,service,costcenterandprofitcenterID'shavetobehandedoverwith
internalvaluesfromtheSAPBusinessByDesignsolution.
BusinessValue
ThisWebserviceallowsintegrationofamaterialmanagementsystemorawarehouse/logisticsapplicationwith
SAPBusinessByDesign.Iteliminatestheneedtomanuallytransfertheresultsofmaterialmovementprocessto
theFinancialssystem.
Availability
Thisscenarioisavailablewithrelease1308asIntegrationEnabler

FurtherInformation
ToviewthedocumentationoftheavailablewebserviceclickonManageJournalEntryIn
TopofPage

Planning/Budgetintegration
Scenario
Youcancreateandviewfinancialplansforfinancialkeyfigures.Afinancialplanreferstoaspecificcompanyor
companies,fiscalyear,andsetofbooks.
Thecustomerisabletoplan:
Expensesandincomestatements
Balancesheets
YoucancreatetheplanningdatainSAPBusinessByDesignbyuploadingitfromMicrosoftExcelfilesbasedon
providedtemplates.Planningdatathathasbeenuploadedappearsinplan/actual/forecastreports.
BusinessValue
Thereisabigneedtohaveplanvaluesinafinancialsysteminordertobeabletoreportonplan/actual/forecast
reports.Theintegratedplanningfunctionalityoffersaneasywayofrecording/importingplandataintothesystem
andthentoperformthereportsforfinancialsandmanagementreporting.
Availability
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Thisscenarioisavailablewithrelease1311asPrepackagedIntegration

FurtherInformation
ToviewthedocumentationoftheavailablewebserviceclickonManageFinancialPlanData.

TopofPage

PostingsfromManufacturingSystem
Scenario
ThisWebserviceallowstheintegrationofanexternalmanufacturingsystemintotheSAPBusinessByDesign
solution.
Theresultsoftheexternalproductioncontrolsystemcanbetransmittedtopostingsforgeneralledgeraccountsand
therespectivecostassignments(suchascostcenter/profitcenterandfreecostobjects).Journalentriesare
createdinSAPBusinessByDesign.
Youcanimporttheseresultsusingtherespectiveservice(ManageJournalEntries)ortheUploadfunctionalityusing
MicrosoftExcelfilesincludedintheGeneralLedgerworkcenter.
Usuallytheresultsaretransmittedonasimpletransactionbasisorwithsummarizedbalancesatperiodend.
TheWebserviceensuresthatthefollowingtransactionarereflectedinSAPBusinessByDesign:
Goodsissuetoproductionortocustomer
Goodsreceipttostockfromproductionorfromprocurement
Timeandresourceconsumption/confirmations
Scraphandling
Workinprocesstransaction(WIP)withvaluatedfigures
Masterdatasuchascompany,customer,supplier,material,service,costcenter,andprofitcenterIDsneedtobe
handedoverwithinternalvaluesfromtheSAPBusinessByDesignsolution.
BusinessValue
ThisWebserviceallowsintegrationofexternalproductioncontrolsystemsaswellasSAPproductioncontrol
systemswithSAPBusinessByDesign.Iteliminatestheneedtomanuallytransfertheresultsfromtheproduction
processtoFinancials.
Availability
Thisscenarioisavailablewithrelease1308asIntegrationEnabler

FurtherInformation
ToviewthedocumentationoftheavailablewebserviceclickonManageJournalEntryIn
TopofPage

UploadofExchangeRates
Scenario
Thecapabilitytopostdocumentsinforeigncurrencyisavailableinthesolution.Theamountinforeigncurrencyis
convertedtocompanycurrencyonthebasisofanexistingexchangerate.Onregularbasestheseexchangerates
havetobemanuallymaintainedorimportedeitherbyusingawebserviceorbyapredeliveredMicrosoftExcel
template.
Anadditionalwebserviceenablesyoutoreadexchangeratesinyoursystem.
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BusinessValue
Byusingoneofthetwointegrationscenarios,youdonotneedtomanuallymaintainexchangerates.Insteadyou
canobtaintheinformationfromyourproviderandtransferthedataintotheFinancialsSolution.
Availability
Thisscenarioisavailablewithrelease1308asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforQuickGuideforExchangeRates.
ToviewthedocumentationoftheavailablewebserviceclickonManageExchangeRates.
ToviewthedocumentationoftheavailablewebserviceclickonQueryExchangeRates.

TopofPage

HumanCapitalManagement
EmployeeMasterDataIntegrationfromexternalapplication
Scenario
ThesolutionoffersacompleteemployeemasterdatareplicationfromathirdpartyapplicationoraSAPHuman
CapitalManagementapplication.
Employeemasterdatawithtimedependentinformationcanbetransferedfromanyotherapplication.
TheinternalmaintenanceofemployeeswithinSAPBusinessByDesignisnotavailableanymore(external
employeemaintenance).
BusinessValue
YoucaneasilyintegrateemployeedatawithanexternalHumanCapitalManagementapplication.Inthisscenario
theexternalapplicationistheleadingsystem.
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
ToviewthedocumentationoftheavailablewebserviceclickonReplicateCompleteEmployeeMasterData
ToviewthedocumentationoftheavailablewebserviceclickonReadReplicationInformationforEmployeeMaster
DataReplication
TopofPage

ExportofHumanCapitalManagementDatatoSAPPayrollSystemorThirdParty
PayrollSystem
Scenario
ThesolutionprovidesafiledownloadfromSAPBusinessByDesignwhichtransfersthepayrollrelatedemployee
informationtoapayrollsystemforpayrollprocessing.
CountryspecificfileformatsareavailableforUS,ATandGermany.
Countryspecificenhancementsareprovidedforthefollowingcountries:AU,CA,CH,CN,FR,IN,MX,NL,UK
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BusinessValue
Thisintegrationscenarioautomatesthedataexchangebetweenpersonneladministrationandthepayroll
processing.Manualrecordingofneededinformationcanbereduced.
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforPayrollRunQuickGuide.
YouwillfindthefurtherinformationoftheintegrationscenariointheBusinessCenter(loginrequired).
Clickhereforfurtherinformation.
TopofPage

ExternalTimeRecordingTerminalIntegration
Scenario
SAPBusinessByDesignoffersastandardizedInterfaceforintegrationofexternaltimerecordingtystemswithtime
recordingterminals(forclockin/out)intoSAPBusinessByDesign.Usingtheinterface,anexternaltimerecording
systemcanretrieverelevantinformationaboutemployeesandcanuploadtimeeventsgatheredfromtime
recordingterminalsintotheSAPBusinessByDesignsystem.
TimeRecordingsystemretrievestheemployeetimeaccounts(e.g.VacationAccount)fromSAPBusiness
ByDesignsystem.Employeespunchtimesagainstthetimeeventsinthetimerecordingterminalsandthetime
recordingsystemuploadsthisdataperiodicallytoSAPBusinessByDesign
BusinessValue
EnablesusageofanexternaltimerecordingsystemwithoutrequiringeachemployeetologintoSAPBusiness
ByDesignsystemexplicitlybutusetheirfamiliartimerecordingsystemfortheirtimelogging.
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforTimeRecordingTerminalIntegration
Toviewthedocumentationoftheavailablewebservicesclickon...
MaintainEmployeeTimeEvents
ProvideinformationforthesetupofanExternalTimeRecordingSystem
ProvideinformationonTimeAccounts
TopofPage

MasterDataIntegrationtoEmployeeCentral
Scenario
Thesolutionoffersacomplete,predefinedintegrationscenarioforSAPBusinessByDesignintegratingwith
SuccessFactorsEmployeeCentralPayroll,SuccessFactorsEmployeeCentral.
Thecomplete,predefinedintegrationscenarioallowsyoutoreadanduseemployeedatafromEmployeeCentral,
payrollpostingsfromEmployeeCentralPayrolltoSAPBusinessByDesign.Inthisscenario,SAPBusiness
ByDesignbecomestheaccountingsolutionfortheothertwocloudsolutions.
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Thekeymasterdataisenteredinonesolution,andisreplicated,eitherautomaticallyormanually,toother
solutions
BusinessValue
Thisintegrationscenarioisaprepackagessolutionfortheseapplications.Theintegrationensuresaseamless
integrationofmasterdatawithouttheneedtokeepthemmanuallyinsynchronization.Thedataareenteredina
sourceapplicationandautomaticallyreplicatedtothecorrespondingotherapplications.
Availability
Thisscenarioisavailablewithrelease1311asPrepackagedIntegration

FurtherInformation
YouwillfindthedescriptionoftheintegrationscenariointheBusinessCenter(loginrequired).
Clickhereforfurtherinformation.
TopofPage

PostingsfromSAPPayrollSystem
Scenario
ThisWebserviceallowstheintegrationoftheSAPpayroll(onPremiseandOnDemand)intothesolutionSAP
CloudforFinancials.
Theresultsofthepayrollprocesscanbetransmittedtopostingsforgeneralledgeraccountsandtherespectivecost
assignments(e.g.costcenters/profitcenters).JournalentriesarecreatedintheFinancialssystem.Inthisscenario
thepaymentprocessforthepayrollishandledinthepayrollapplication.
YoucanimporttheseresultsbyusingtherespectiveWebservice(asynchronousA2Aservice).
BusinessValue
ThisWebserviceallowsefficientintegrationofSAPpayrollapplicationswithSAPCloudforFinancials.
IteliminatestheneedtomanuallytransfertheresultsfromthepayrollprocesstotheFinancialssystem.
Availability
Thisscenarioisavailablewithrelease1311asPrepackagedIntegration

FurtherInformation
YouwillfindfurtherinformationoftheintegrationscenariointheBusinessCenter(loginrequired).
Clickhereforfurtherinformation.
TopofPage

Logistics
ShippingServiceIntegration
Scenario
Shippingserviceintegrationallowstoaccessthewebsiteofashippingserviceproviderandorderservices,for
example,transportationservicesforoutbounddeliveries.Theshippingserviceprovider'strackinginformationcanbe
storedintheoutbounddeliveryaslongasithasthestatusNotReleased.
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ShippingserviceprovidercanreadandusedatafromSAPBusinessByDesignoutbounddeliverysuchasaddress
information,productinformation,andweight.Theycanalsoupdatecertaindatasuchasfreightforwarder,and
trackingID.TheshippingserviceproviderstrackinginformationisstoredandcanbemaintainedinSAPBusiness
ByDesignoutbounddeliveryaslongastheoutbounddeliveryhasnotbeenreleased.Oncetheoutbounddeliveryis
releasedthisinformationcannotbechanged.
ThewebserviceAPIareusefulforanenterprisewhichrequiresastraightforwardintegrationwithasinglefreight
forwarderorcarrieranddoesnthaverequirementformulticarrierwhatifscenarios.Forthemulticarrierwhatif
scenariosaddonsinSAPStorecanbeevaluated
BusinessValue
Providesservicestointegratewithyourshippingserviceprovider
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforShippingServiceIntegrationConfigurationGuide
Toviewthedocumentationoftheavailablewebservicesclickon...
QueryOutboundDeliveries
ManageOutboundDeliveries
MoreinformationisavailableintheBusinessCenter(loginrequired),atSAPIntegrationScenarios
TopofPage

ThirdPartyLogisticsIntegration
Scenario:
WiththeThirdpartyLogistics(3PL)integrationfunctionality,itispossibletoconnectSAPBusinessByDesign
systemtoanexternalwarehousemanagementsystemofathirdpartylogisticsprovider.SAPBusinessByDesignis
usedforpurchasing,sales,andfulfillmentprocessesincludinginvoicing,whereaswarehouseexecutionand
transportisoutsourced.The3PLprovider(warehouseprovider),takesresponsibilityforalltopicsconcerningthe
executionprocess.CommunicationisdoneviaB2Binterfaces(followingUN/EDIFACTstandard)
Thescenariosupportsoutbound,inbound,andinventorychangeprocessesthatarephysicallycarriedoutbythe
warehouseprovider.Thesupportedoutboundprocessesare:
SellfromStock
ReturntoSupplier
StockTransfers
Thesupportedinboundprocessesare:
ProcuretoPay
ReturnfromCustomer
StockTransfers
Theinventorysidereflects"inventorychangesinexternallymanagedlocation",scrapping,consumption/returnfor
costcenterorprojects,changesofstockattributes,andinventoryalignmentpostingswiththeexternallymanaged
location
BusinessValue
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Allowscustomerstooutsourcelogisticstoa3rdpartyprovider,butatthesametime,continuetheremaining
businessprocessinSAPBusinessByDesign
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforQuickGuideforPurchaseOrdersinThirdPartyLogistics
MoreinformationisavailableintheBusinessCenter(loginrequired),atSAPIntegrationScenarios
Clickhereforfurtherinformation.
TopofPage

Manufacturing
EngineeringDesignIntegration
Scenario
Thisscenarioenablesimportingengineeringdesignscreatedordesignedinasingleormultipleengineeringdesign
tool(s)(fore.g.CAD)asproductdesignsintoSAPBusinessByDesign.Theseproductdesignscanbeusedto
createProductionBillsofMaterial(BoM),whichcanbeusedinproductionprocesses.
Usingthisintegrationenabler,youcancreateorreadmaterialsinSAPBusinessByDesign,uploadattachments
(fore.g.blueprints,productimages),create,readandupdatesingleormultipleproductdesignversions.Youcan
alsocreate,readandupdatemultilevelproductdesignversionsandcreateproductionBillsofMaterial.
BusinessValue
Importproductdesignsfromcomplexengineeringdesignscreatedinengineeringdesigntools(fore.g.CAD)
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforIntegrationofExternalEngineeringSystemConfigurationGuide
Toviewthedocumentationoftheavailablewebservicesclickon...
QueryMaterials
ManageAttachmentFolders
ProductDesignReplication
ManageProductDesigns
QueryProductDesignVersions
QueryProductDesignVersionHierarchy
ManageMaterials
ManageProductionBillofMaterial
MoreinformationisavailableintheBusinessCenter(loginrequired),atSAPIntegrationScenarios.
TopofPage

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MasterData
BusinessPartnerMasterDataIntegration
Scenario
TheBusinessPartnerMasterDataAPI(applicationprogramminginterface)enablesyoutoconnectexternal
applicationstothesolutionandtosearchfor,read,create,andeditbusinesspartners.
BusinessValue
TheAPIprovidescomprehensiveaccesstocorporateandprivateaccounts,suppliers,andcontactsmasterdata.
TheAPIprovidescapabilitiestointegratevariousapplications,systems,andtools.
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
ToviewthedocumentationoftheavailablewebserviceclickonManageAccounts
ToviewthedocumentationoftheavailablewebserviceclickonQueryAccounts
ToviewthedocumentationoftheavailablewebserviceclickonManageContacts
ToviewthedocumentationoftheavailablewebserviceclickonQueryContacts
ToviewthedocumentationoftheavailablewebserviceclickonManageSuppliers
ToviewthedocumentationoftheavailablewebserviceclickonQuerySuppliers
TopofPage

ProductMasterDataIntegration
Scenario
TheProductMasterDataAPI(applicationprogramminginterface)enablesyoutoconnectexternalapplicationsto
thesolutionandtosearchfor,read,create,andeditmaterials,serviceproducts,andentitlements.
BusinessValue
TheAPIprovidescomprehensiveaccesstomaterials,serviceproducts,andentitlementsmasterdata.TheAPI
providescapabilitiestointegratevariousapplications,systems,andtools.
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
ToviewthedocumentationoftheavailablewebserviceclickonManageMaterials.
ToviewthedocumentationoftheavailablewebserviceclickonQueryMaterials
ToviewthedocumentationoftheavailablewebserviceclickonManageServiceProducts
ToviewthedocumentationoftheavailablewebserviceclickonQueryServiceProducts
ToviewthedocumentationoftheavailablewebserviceclickonManageEntitlements
ToviewthedocumentationoftheavailablewebserviceclickonQueryEntitlements
TopofPage

UploadBusinessPartnerMasterDatafromMicrosoftExcel
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Scenario
Thesolutionoffersthecapabilitytocreateorchangecorporateandprivateaccounts,suppliers,andcontactsusing
apredefinedMicrosoftExceltemplate.
Newaccounts,suppliers,andcontactsneedtobecreatedfromtimetotimeduringmarketingactivities.Thisupload
supportsthisprocesswithapredefinedtemplateforthemostimportantfields.
BusinessValue
Massdatauploadissupportedbythisintegrationscenario.Datacaneasilybeimportedfromothersources.Manual
dataentryeffortisreduced.
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforCreateAccountsUsingMicrosoftExcel,
CreateSuppliersUsingMicrosoftExcelandCreateContactsUsingMicrosoftExcel.
TopofPage

UploadProductMasterDatafromMicrosoftExcel
Scenario
ThesolutionoffersthecapabilitytocreateorchangematerialsandservicesusingapredefinedMicrosoftExcel
template.
Newmaterialsandservicesneedtobecreatedfromtimetotime.Thisuploadsupportsyouwithapredefined
templateforthemostimportantfields.
BusinessValue
Themassdatauploadissupportedbythisintegrationscenario.Datacaneasilybeimportedfromothersources.
Manualeffortfordataenteringisreduced.
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforCreateMaterialsUsingMicrosoftExcelandCreateServicesUsing
MicrosoftExcel.
TopofPage

UploadofBankMasterData
Scenario
PaymentmanagementprocessesinFinancialsrequiretheavailabilityofabankdirectory.Anuploadcapabilityfrom
thelegacysystemduringthemigrationpathoraregularuploadfromanexternalproviderisavailableinSAP
BusinessByDesign.Youcanacquireabankdirectoryfromathirdpartyprovider,suchastheDeutsche
Bundesbank(GermanCentralBank)anduploaditintoSAPBusinessByDesign.Youcanalsoacquirethebank
masterdatafromothersources,forexamplefrommanystatecontrolledbanks,butyouneedtoeditthefilein
ordertomatchthespecificformatusedbySAPBusinessByDesign(MicrosoftExcelFormat).
BusinessValue
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Asthebankdataaresubjecttochange,thefileuploadeliminatestheneedtomanuallymaintainthebank
directory.InformationcanbeobtainedfromtheproviderandtransferredintotheFinancialssolution.Thisapproach
willfacilitatebankrelatedprocesses.
Acontractwiththeprovidermaybenecessary.
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
ForinformationaboutuploadingafilefromaproviderotherthantheDeutscheBundesbank,seethedocument
SAPFormatforBankDirectoryUploadintheHelpCenter.
ForinformationaboutuploadingafilefromSixInterbankClearing,seeBankDirectoryUploadforSixInterbank
ClearingSwitzerland"intheHelpCenter.
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Procurement
BusinesstoBusinessPurchaseOrderIntegrationwithSuppliers(NonStock)
Scenario
SAPBusinessByDesignprovidesservicestoenableyoutohaveEDIintegrationwithyoursuppliers.Theservices
providefollowingcapabilities.
a)Sendaneworupdatedpurchaseordertothesalesorderprocessingsystemofthesupplier
b)CreatesapurchaseorderconfirmationinSAPBusinessByDesignbasedonacceptanceorrejectionofthe
requestedproducts,quantitiesanddeliveryperiod,oronchangestothemprovidedbythesupplier.
c)Createorcancelagoodsandserviceacknowledgmentforrenderedservicesand/ordeliveredgoodsbasedona
serviceconfirmationfromasupplier.Thecancellationofagoodsandserviceacknowledgementdoesnotdeleteit
butinsteadcreatesanewgoodsandserviceacknowledgementasthecancellationdocumentforaccounting
purposes.
d)ReceiveSupplierInvoicefromthesupplier
BusinessValue
EnablesEDIIntegrationwithSuppliersforPurchaseOrderProcessingfor"NonStock"products
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BusinesstoBusinessPurchaseOrderIntegrationwithSuppliers(Stock)
Scenario
SAPBusinessByDesignprovidesservicestoenableyoutohaveEDIintegrationwithyoursuppliers.Theservices
providesfolllowingcapabilities.
a)Sendaneworupdatedpurchaseordertothesalesorderprocessingsystemofthesupplier
b)CreatesapurchaseorderconfirmationinSAPBusinessByDesignbasedonacceptanceorrejectionofthe
requestedproducts,quantitiesanddeliveryperiod,oronchangestothemprovidedbythesupplier.
c)Create,updateorcancelacorrespondinginbounddelivery.Receivesdeliverydataregardinganincoming
delivery.Thedatacontainstheestimatedarrivaldate,products,andthepackagingtype.
d)ReceiveSupplierInvoicefromthesupplier
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BusinessValue
EnablesEDIIntegrationwithSuppliersforPurchaseOrderProcessingfor"Stock"products
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BusinesstoBusinessQuotationProcessintegrationwithBidders
Scenario
SAPBusinessByDesignprovidesservicestoenableyoutohaveEDIintegrationwithyourbiddersforasmooth
quotationprocess.Theservicesprovidefolllowingcapabilities.
a)Requesttheparticipationofabidderinabiddingprocessortonotifythebidderwhenapublishedrequestfor
quoteiscanceled
b)Createorupdatesupplierquotesbasedontheinformationcontainedinquotesreceived,forexample,byphone,
fax,oremail.
c)Requestthechangeofquotesthatwerereceived,forexample,byphone,fax,oremail,ortonotifybidders
abouttheoutcomeofabiddingprocess
BusinessValue
EnablesEDIIntegrationwithBiddersforRequestforQuotationprocessing
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ExternalSupplierInvoiceIntegration
Scenario
ThisAPIallowsyoutoreadandcreateexternalsupplierinvoicesinSAPBusinessByDesign.
YoucoulduseexternalsoftwaretoentersupplierinvoicesandthenpushthemtoSAPBusinessByDesignfor
supplierinvoiceprocessing.AmassuploadofsupplierinvoicesviaMSExcelisalsosupported.
Usecase:
Company"A"(usingSAPERP)ismanuallyenteringallthesupplierinvoicesthatarereceivedcentrally(which
includessupplierinvoicesfromSubsidiaries"B"&"C"usingSAPBusinessByDesign).Aspaymentneedstobe
madebythesesubsidiariesforthepurchasethathavebeendoneforthem,subsidairiesneedtohavethese
supplierinvoicescreatedintheirSAPBusinessByDesignsystems.ExternalSupplierinvoicesfromtheHUB(
company"A"inthiscase)areupdatedinSAPBusinessByDesignsystemsofsubsidiariesusingtheservice
provided.SubsequentsupplierinvoiceprocessingforsubsidiariesisdoneintheSAPBusinessByDesignsystem.
BusinessValue
ProvidesflexibilitytouseInvoiceentrysystemofchoice
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
PleasegototheHelpCenterandsearchforUploadofSupplierInvoicesUsinganExternalApplication
CommunicationArrangements
Toviewthedocumentationoftheavailablewebservicesclickon...
QuerySupplierInvoices
ManageSupplierInvoices
MoreinformationisavailableintheBusinessCenter(loginrequired),atSAPIntegrationScenarios
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Sales&Service
BusinesstoBusinessSalesOrderIntegrationwithCustomers
Scenario
SAPBusinessByDesignprovidesservicestoenableyoutohaveEDIintegrationwithyourcustomers.Theservices
providesfollowingcapabilities
a)Create,change,orcancelsalesordersbasedonrequestsfromcustomers.
b)Informthecustomeroftheconfirmation,creation,change,orcancelationofasalesorder.
c)Sendanotificationaboutnew,changedorcanceledreleasedoutbounddeliveries(fore.g.adeliverynotification
suchasanASN)
d)Sendreleasedinvoicesandinvoicecancellationstocustomers
BusinessValue
EnablesEDIIntegrationwithCustomersforSalesOrderProcessing
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CustomerContractsManagedServiceConsumptionIntegration
Scenario
SAPBusinessByDesignprovidesanAPItoconnecttoanexternalserviceperformingandchargingsystem.
CustomersmaintaincustomercontractsinSAPBusinessByDesign.Theexternalserviceperformingsystem
queriesforthecustomercontractsinthesolutionandcheckswhetherthecustomercontractisvalidandthereis
nofulfillmentblock,andserviceconfirmationsarepossibleforthecontract.Italsocollectsandconsolidatesdataof
servicesperformed.Fromtimetotime,usingtheAPI,itcreatesconfirmationswithreferencetocontractsinSAP
BusinessByDesign
BusinessValue:
AllowscustomerstouseanexternalserviceperformingsystemandupdateserviceconfirmationsinSAPBusiness
ByDesign
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
Toviewthedocumentationoftheavailablewebservicesclickon...
Maintainaserviceconfirmationwithreferencetoacustomercontract
QueryCustomerContracts
MoreinformationisavailableintheBusinessCenter(loginrequired),atSAPIntegrationScenarios
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ECommerceWebShopIntegration
Scenario
TheWebShopIntegrationAPIenablesintegrationofacustomer'swebshopwithSAPBusinessByDesign.Using
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theAPI,WebShopcancreateandupdatecustomerdeails,createsalesorders,getrealtimepricingandhandle
paymentsandupdatethisdatainSAPBusinessByDesign.
ExampleUsecase:
1.AbuyerlogsinforthefirsttimeandcreatesanaccountintheWebShop
2.Hebrowsesthroughtheproductcatalogue,addsaproducttoashoppingcartandthenperformsacheckout.
2.Oncheckout,asalesorderiscreatedinthecompany'sSAPBusinessByDesignsystem.
3.TheWebShopcanusealltheinformationfromSAPBusinessByDesignorsubstituteitsowninformation,for
example,itsownshippingpriceandupdatethesalesorder.
5.Customerupdatesorder,changesquantitiesorremovesitemsandthechangesareupdatedinSAPBusiness
ByDesignsystem
6.WebShopcollectspaymentinformationfromcustomer,thenvalidatesthecreditcardandauthorizesthe
payment.ExternalpaymentsarenotprocessedwithintheSAPBusinessByDesignsystem.WebShopcollects
paymentconfirmationfromonlinepaymentserviceproviderandsuppliesthisinformationtoSAPBusiness
ByDesign.
ThisscenarioisavailableasaSAPStoreAddon.
BusinessValue
a)ProvidesStandardWebserviceinterface(SOAPoverhttp/https)toenablecustomersuseofWebShopsfor
salesactivities(salesordermanagement&customermanagement)forbothB2BandB2Cscenarios
b)Providescentralaccesstoproductavailability,customerspecificpricing,andproductmasterdata
c)Providesintegrationofselfservices,suchassalesorderrevieworpersonaldetailupdate,intoSAPBusiness
ByDesign
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
Toviewthedocumentationoftheavailablewebservicesclickon...
QueryAccounts
ManageAccounts
QueryMaterials
QueryEntitlementProducts
QuerySalesOrders
ManageSalesOrders
DetermineAvailabilityofProducts
DetermineShippingSourcesofSupplies
QueryPriceLists
ManagePriceLists
QueryServiceProducts
QueryServiceOrders
ManageServiceConfirmations
QueryServiceConfirmations
ManagePaymentCards
ManageCustomerQuotes
QueryCustomerQuotes
QueryOpportunities
ManageOpportunities
ManageLeads

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MoreinformationisavailableintheBusinessCenter(loginrequired),atECommerceIntegration
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IntercompanyRepair
Scenario
AsubsidiaryofalargeenterpriserunningSAPBusinessByDesignactsasasales&servicesubsidiary.Ithasa
servicedeskwhichreceivesserviceordersfromitsendcustomers.Anothersubsidiaryofthesamelarge
enterprise/thirdpartysupplieractsasaservicecenterandalsorunsSAPBusinessByDesign.
Whentheservicedeskcreatesaserviceorderandassignsittoservicecenter,apurchaseorderforrepairiscreated
automatically,simultaneouslyaB2Bmessageistriggeredfromtheservicedesktotheservicecenter.ThisB2B
messageisreceivedattheservicecenterandaserviceorderiscreatedautomatically.Theserviceplanneratthe
servicecenterthenperformsananalysisoftheservicestobedone.Hethenupdatestheserviceorderwithplanned
servicesandsparepartsandsendstheconfirmationoftheorderbacktotheservicedesk.Thisresultsincreationof
purchaseorderconfirmation(POC)attheservicedesk.WhenthePOCisacceptedthePOoriginallycreatedatthe
servicedeskwillgetupdatedaccordinglywiththeacknowledgedservicesandspareparts.Thenewitemsthatget
createdinPOarethenbecommunicatedbacktothesupplier(servicecenter)viaB2BmessagesothatService
centercanstorethepurchaseorderitemreferencesinitsserviceorder.Repairisdoneattheservicecenteranda
serviceconfirmationiscreatedresultinginautomaticcreationofgoodsandserviceAcknowledgementattheservice
desk(viaB2BMessage).Theservicedeskcanthenproceedtoinvoicetheendcustomer.
BusinessValue
Thecompleteprocessofintercompanyrepairbetweenservicedeskandservicecentercannowbeautomated
resultinginminimummanualstepsthusresultinginafasterservicedeliverycyclewithgreateraccuracy.
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PointofSaleTransactionsIntegration
Scenario
Thisscenarioenablesbusinessestoperformsalestransactionsviamultipleexternalpointofsalesystems.Afterthe
salestransactionorcashtransferhasbeenfinishedinanexternalpointofsalesystem(forexample,afterthe
customerhaspaidforthearticlesatthepointofsale),transactionaldataistransmittedfromtheexternalsystemto
SAPBusinessByDesign.ThetransactionsaresavedandcheckedforconsistencyinSAPBusinessByDesign(for
example,aninconsistencycouldbethatthecustomerdoesnotexistyetintheSAPBusinessByDesignsystem).If
thetransactionsareconsistent,theyareautomaticallyreleasedtofinancialmanagementandinventoryprocessing.
Iftheyareinconsistent,thetransactionsmustbecorrectedandreleasedmanually.
Inaddition,pointofsaleintegrationmanagesarticlesthatarenotinventorymanaged(e.g.ticketsforsportsor
othertypesofevents)aswellasinventorymanagedarticles(e.g.
merchandisingitems).Italsosupportscashtransferfromonepettycashtoanother(e.g.onepettycashisattached
toaPOSdevice,theotheroneisthecentralsafe)
Thesalesorcashtransactionscanbegroupedinbatches(fore.g.transactionsbetween10:00AM1:00PM,01
102013)whichhelpsinverifyingthecompleteandcorrecttransmissionoftransactionsfromtheexternalsystemby
crosscheckingsalessummaryinformationandtheindividualtransactionstransmitted.
ThesalesorcashtransactionscreensinSAPBusinessByDesigncanalsobeconfiguredtooffernavigationtothe
externalsystemandchecktheoriginaltransaction.Thescenarioalsosupportspaymentsviacash,creditcards&
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giftCertificatesanddiscounts.
BusinessValue
Enablescustomerstousemultiplepointofsalesystemstocarryonthesalestransactionsandintegratethemto
SAPBusinessByDesign
Availability
Thisscenarioisavailablewithrelease1302asIntegrationEnabler

FurtherInformation
Searchfor"PointofSaleTransactionsIntegration"inSAPBusinessByDesignHelpCenter
Toviewthedocumentationoftheavailablewebservicesclickon...
QueryMaterials
ManageMaterials
QueryAccounts
ManageAccounts
CreatePointOfSaleTransactions
QuerySalesProductCatalogue
QuerySalesPriceList
QuerySalesPriceSpecification
QueryEntitlementProducts
MoreinformationisavailableintheBusinessCenter(loginrequired),atSAPIntegrationScenarios
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Subsidiaries
MasterDataIntegrationwithSAPERP
Scenario
Toenableseamlessintercompanybusinessprocessesbetweenasubsidiary(usingSAPBusinessByDesign)and
itsheadquarter(usingSAPERP),SAPprovidesintegrationofmasterdata(materials,accountsandcontacts)
betweenthetwosolutionsviaSAPIDocs(IntermediateDocuments)usingwebservices.Usingtheextractortool,
masterdatacanbedownloadedfromSAPERPandthesefilescanbeuploadedtoSAPBusinessByDesignusing
themigrationworkbench.Afterthemigrationprocessiscompleted,anyfurtheraddition,modificationordeletionto
thismasterdataisreplicatedinSAPBusinessByDesign.Materialmasterdataintegrationisonewayi.e.changes
inSAPERPareupdatedinSAPBusinessByDesign.Accountsandcontactsmasterdatacanbesynchronized
bothwaysi.e.changesinSAPERPareupdatedinSAPBusinessByDesignandchangesinSAPBusiness
ByDesignareupdatedinSAPERP.
BusinessValue
a)Savesalotofmanualeffortinsynchronizingmasterdatabetweensystems
b)Enablesseamlessbusinessprocessesbasedononesource
Availability
Thisscenarioisavailablewithrelease1302asPrepackagedIntegration

FurtherInformation
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PleasegototheHelpCenterandsearchfor
IDocMasterDataMessageMappingInformation
MoreinformationisavailableinBusinessCenter(loginrequired),at...
IntegrationGuideforMaterials
IntegrationGuideforAccountsandContacts
TopofPage

Ordertocash(ThirdPartyOrderProcessingbyheadquarter)
Scenario
Thisscenariocoverscollaborationwithinacorporategroupwherethesubsidiaryactsasasalesofficeandthe
headquartersuppliestheproducts.Associatedsubsidiariesactmainlyassalesofficesandselltheseproducts
oftenindifferentcountries.
Withinthisscenariotheheadquarter(SAPERP)isintheroleofthesupplieranddoesshiptherequestedproduct
intimedirectlytothecustomer(thirdpartyorderprocessing).Thismeansthatthesubsidiarydoesnotnecessarily
hastoperforminventorymanagement.
TheSubsidiarytriggersaSalesOrder(forEndCustomer)thatcontainsproductsforwhichtheexternalfulfillmentis
usuallyprovidedbytheHeadquarter.AnautomaticIntercompanyPurchaseOrderiscreatedthattriggersthe
correspondingIntercompanySalesOrderProcessingattheHeadquarter(usingSAPERP).Theproductsordered
arethenshippedfromtheHeadquarterdirectlytotheendcustomer(ofthesubsidiary).
Thesupportedprocessassistsaseriesofprocessstepsacrosstwodifferentpartiesbasedonpreconfigured
businesstobusiness(B2B)communicationbetweenSAPBusinessByDesignandSAPERP.ThefollowingB2B
messagesareexchanged:PurchaseOrder,PurchaseOrderConfirmation,ThirdPartyOrderFulfillmentnotification
andInvoice.SAPERPtriggersIntercompanySupplierInvoicesatsubsidiaryside,whichinturncreatesan
immediatepostingtoFinancewithinSAPBusinessByDesign.Thedataexchangeisdoneusingintermediate
documents(IDocs)andtheintegrationisenabledbytheMaterial,AccountandContactsmasterdataintegration
BusinessValue
a)Automatedcollaborationbetweenheadquarterandsubsidiaries
b)Transactionalfocusprovidingfullyintegratedbusinessprocesses
c)Reuseofcustomarybusinessprocesses(e.g.procuretopay,thirdpartyorderprocessing,OrdertoCash)
Availability
Thisscenarioisavailablewithrelease1302asPrepackagedIntegration

FurtherInformation
PleasegototheHelpCenterandsearchfor...
IDocB2BMessageMappingInformation
IntegrationwithLargeEnterpriseHUBConfigurationGuide
MoreinformationisavailableinBusinessCenter(loginrequired),at...
IntegrationScenariosbetweenSAPBusinessByDesignandSAPBusinessSuite
TopofPage

ProcuretoPay(Stock)(Subsidiarybuysfromheadquarter)
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Scenario
Thisscenariocoverscollaborationwithinacorporategroupwherethesubsidiaryactsasaindependentsalesoffice
(subsidiaryhasstockmanagement)andtheheadquarterssuppliestheproducts(HQisresponsibleforstock
replenishment).Theheadquartersorparentcompanysuppliesitssubsidiarieswithproducts.Associated
subsidiariesactmainlyassalesofficesandselltheseproductsoftenindifferentcountries.
ExampleUsecase:
Subsidiary(usingSAPBusinessByDesign)createsanIntercompanyPurchaseOrder,whichautomatically
generatesanIntercompanySalesOrderattheHeadquarterinSAPERP.Thesubsidiaryreceivestherequested
productsfromtheHeadquarter.SAPERPtriggersIntercompanySupplierInvoicesatsubsidiaryside,whichinturn
createsanimmediatepostingtoFinancewithinSAPBusinessByDesign.
Thesupportedprocessassistsaseriesofprocessstepsacrosstwodifferentpartiesbasedonpreconfigured
businesstobusiness(B2B)communicationbetweenSAPBusinessByDesignandSAPERP.ThefollowingB2B
messagesareexchanged:PurchaseOrder,PurchaseOrderConfirmation,AdvancedShippingNotification(ASN)
andInvoice.Thedataexchangeisdoneusingintermediatedocuments(IDocs)andthescenarioisenabledbythe
masterdataintegration.
BusinessValue
a)Automatedcollaborationbetweenheadquarterandsubsidiaries
b)Ensurestransactionalfocusprovidingfullyintegratedandrealtimebusinessprocesses
c)Reuseofstandardbusinessprocesses(e.g.procuretopay,OrdertoCash)
Availability
Thisscenarioisavailablewithrelease1302asPrepackagedIntegration

FurtherInformation
PleasegototheHelpCenterandsearchfor...
IDocB2BMessageMappingInformation
IntegrationwithLargeEnterpriseHUBConfigurationGuide
MoreinformationisavailableintheBusinessCenter(loginrequired),at...
IntegrationScenariosbetweenSAPBusinessByDesignandSAPBusinessSuite
IntegrationGuideforPurchasing
TopofPage
Thispagewaslastupdatedon20150429.

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