Scribd
Upload
47 views4 pages

Content and Requirement of Software - BoardPack

The document outlines the process for pre-board activities, board pack activities, and post-meeting activities and report generation for board meetings. Key steps include: 1. Content is uploaded and finalized by various divisions before being signed off by authority. 2. Templates are provided for meeting agendas and minutes that include standard sections and options for branch/account details. 3. Notices are sent and agendas are prepared in chronological order with space for comments. 4. Minutes are generated from the content and include resolutions which are then used to create extract reports by division and implementation reports.

Uploaded by

saiful2522
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
47 views4 pages

Content and Requirement of Software - BoardPack

The document outlines the process for pre-board activities, board pack activities, and post-meeting activities and report generation for board meetings. Key steps include: 1. Content is uploaded and finalized by various divisions before being signed off by authority. 2. Templates are provided for meeting agendas and minutes that include standard sections and options for branch/account details. 3. Notices are sent and agendas are prepared in chronological order with space for comments. 4. Minutes are generated from the content and include resolutions which are then used to create extract reports by division and implementation reports.

Uploaded by

saiful2522
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 4

Pre-board Activities

Flow Chart of activities:


Content Provider >> Upload content >> Single view of Memo>> Print out
>> Signed by Authority >> upload the signed copy
1. Flexible number of participants will get the access to upload the
content
2. One to Two person can be involved to give a final check
3. Divisional Head will finalize the Memo from software end
4. After confirming the memo, no one of the division will get access to
change anything except company secretariat division.
Template Preparation:
Templates of Executive Committee/Board Meeting are pretty similar. Sample is
provided.
Content covers the following items:
Top Sheet
1. Heading
2. Branch Information
3. Account Related information
4. Subject of proposal
5. Detail
a. Content 1
b. Content 2.
c. Content 10
6. Signatory Part
Detail Sheet
1. Heading
2. Branch Information
3. Account Related information
4. Subject of proposal
5. Detail
a. Content 1
b. Content 2.
c. Content 30
6. Recommendation
7. Resolution of the proposal
8. Signatory Part
Our Requirement
1. Heading
2. Drop down menu for Divisions (Editable)
a. Credit Risk Management Division (CRMD)
b. Information Technology Division (ITD)
c. General Servicer Division (GSD)
3. Drop down menu for type of Proposal (Editable)
a. Sanction
b. Opening
c. Renewal
d. Restructuring
e. Waiver

f. Others
4. Single View of Top sheet and Detail Sheet together (Editable and
Printable)

Board Pack Activities


Notice of the Meeting
1. Notice should be delivered to All Head of Division and concern personnel
through email after declaration
2. Notice should have an edit option
Agenda Preparation
1. Agenda should be viewed ( from secretariat division end and board of
directors end) in chronological way having selective category such as
All Sanction proposals >> All Opening >> All renewal >> All Restructuring
>>
2. A single agenda file (editable) needs to be generated accordingly for
printing and signing purpose
3. A single agenda file (editable) named needs to be generated having a
space for comment after
Sample view: You can give a better view if possible
1. Agenda 01
Proposal for Sanction of HBL (Com.) facility of Tk.3.00 Crore for a
period of 3 years (including 18 months grace period) at 40:60
debt-equity ratio (on Construction Cost Basis) for construction of
a 13 (Thirteen) storied residential building named Iqbal Rahman
Tower located at Holding No. 249 & 250, Jhawtala, Comilla; A/c:
Winston Legacy, a prospective customer of Comilla Branch,
Comilla.
Comment:

2. Agenda 02
Proposal for Sanction of HBL (Com.) facility of Tk.3.00 Crore for a
period of 3 years (including 18 months grace period) at 40:60
debt-equity ratio (on Construction Cost Basis) for construction of
a 13 (Thirteen) storied residential building named Iqbal Rahman
Tower located at Holding No. 249 & 250, Jhawtala, Comilla; A/c:
Winston Legacy, a prospective customer of Comilla Branch,
Comilla.
Comment:

Post Meeting Activities and report Generation


Minutes of the Meeting (EC/Board)

Sample Minutes of the Meeting is provided


Format includes
1. Heading with Changeable option
2. Preamble with Directors Attendance
3. Statement of greetings of Chairman, Quorum, recitation of holy quran
4. Confirmation of the last minutes
5. Confirmation of the last implementation
6. Confirmation of the Last something
7. For a single Agenda of the meeting:
i.
Subject (Can be found in Content part)
ii.
In case of (sanction, opening, renewal, restructuring, and some
others agendas) agenda, after subject portion there will be an
underline
The Committee/Board examined Memo No-XXX dated XXXXX
submitted by Division Name on Account Name having following
Status:
Supporting information (Can be found in Content Part)
After detail discussion the following resolution was adopted:
Resolution (Can be found from content part)
Comment (If Applicable)
iii.

In case of agendas other than sanction, opening, renewal,


restructuring, and some others, after subject portion there will be an
underline
The Committee/Board examined Memo No-XXX dated XXXXX
submitted by Division Name on Account Name and after detail
discussion the following resolution was adopted:
Resolution (Can be found from content part)

Comment (If Applicable)


8. Miscellaneous
a. Xxxxx
i. Resolution
b. Xxxxx
i. Resolution
9. Signatory part

10.Page Number

Extract Report
Content:
1. Heading
2. List of Agenda No(s)
3. Signatory
4. Agendas
a. Consists of some information from minutes of the meeting report
Requirement:
i.
Extract should be generated Division Wise. BoardPAC needs to sort
agendas by division after then it will generate the extract report.
ii.
After preparing the extract, BoardPAC will inform the concern division
through email that the extract is ready

Implementation Report
A single report is needed for printing and signing. Information can be found from
the Resolution part of the content.

Other requirement:
Divisional Head will inform the company secretary about the status
of the proposal through email which will be notified by BoardPAC.

You might also like