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Event Sponsorship Application

The Student Association at the University of Tulsa provides funds to student organizations for campus events. Applications must be submitted at least 8 weeks before the event, unless an exception is granted. The application process involves reading guidelines, submitting the application, an interview with the Funding Allocation Committee (FAC), and possible appearance before the Senate for final approval. If approved, funds will be transferred to the organization's account. Applications will not be accepted for past events.

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30 views

Event Sponsorship Application

The Student Association at the University of Tulsa provides funds to student organizations for campus events. Applications must be submitted at least 8 weeks before the event, unless an exception is granted. The application process involves reading guidelines, submitting the application, an interview with the Funding Allocation Committee (FAC), and possible appearance before the Senate for final approval. If approved, funds will be transferred to the organization's account. Applications will not be accepted for past events.

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© © All Rights Reserved
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Organization Event Sponsorship Application

In order to fully benefit the students of the University of Tulsa, the Student
Association makes funds available to student organizations for campus
events. Applications must be submitted no sooner than eight weeks prior to
the date of the event. Exceptions to this rule may be granted at the
discretion of FAC and any applications seeking such exception must include a
detailed petition stating the specific reasons for needing the exemption.
Acceptable reasons include contractual obligations, reservation of location,
reservation of transportation, etc. Applications will not be acceptable for
events that have already occurred.

Application Process:
1) Read the SOC and FA Guidelines found on the SA website
(http://www.utulsa.edu/sa/documents/).
2) Submit this application to [email protected]; the organizations
applying representative, president, and treasurer will receive a receipt
confirming submission.
3) You will be contacted to schedule an interview (either in person or
through email) with FAC to determine your eligibility.
4) Contingent upon approval by FAC, you may be contacted to schedule
an appearance before the Senate for final approval of your event
sponsorship.
5) If approved by the Senate, funds will be transferred to your SA
designated account with the University of Tulsa business office.
6) Applications will not be accepted for events that have already
occurred.

Last Revised: 2013-01-27

Organization Details:
Organization Name:
Organization Account Number: 70-9-7000-

-23009

Organization Faculty Advisor:


Organization President:
Organization Treasurer:
Representatives name:
Representatives email address:
Representatives cell phone number:

Event Details
Event Name:
Event Date(s):
Event Location:
Event Time:
Projected Unique TU Student Attendance:
Note: For a single event, a unique student is defined as the discrete number of students in
attendance. However for an event series, unique student attendance is the sum of all discrete students
attending all events. For example, if Alice attends event one and two, she is only counted as one
unique student. Alternately, if Bob attends event one and Charlie attends event two, then their
attendance counts as two unique students.
For certain events, attendance at FAC and/or Senate meetings may be waived.
Would you prefer to:
___ Attend FAC only

___ Attend both FAC and Senate

Will this event be held at an off campus location?

___ Yes

___ No

o If yes, will transportation be provided and advertised? (required) ___


Yes

___ No

Is this event open to all students? (required)

___ Yes

___ No

Will a sign-up sheet be used or tickets sold?

___ Yes

___ No

___ Yes

___ No

___ Yes

___ No

___ Yes

___ No

o If yes, was this process advertised? (required)


Is an admission fee being charged to TU students?
o Are 100% of the proceeds going to charity? (required)

Will alcohol be provided at this event?

___ Yes

___ No

Are you using Sodexo for your food service?

___ Yes

___ No

___ Yes

___ No

o If no, did you apply for a catering exemption from


Sodexo? (required)
___ Yes

___ No

Is your organization classified as a Graduate or Law org?

o If yes, how many undergrads have historically attended this event? ______
Is this a new event?

___ Yes

___ No

Note: If no, please be prepared to describe and substantiate any details from previous years,
including cost breakdown and recorded attendance, at the FAC interview that may be different from
the event description below.
Please describe the event:

How do you plan to advertise your event?

Event Budget
Note: Fill out the Itemized Allocations Form on the following page.
Food (max $7 per unique attending student per event): $
Entertainment (max: $1000 per event)
$
Advertising (max: $30 per event):
$
Dcor/Dinnerware (max: $75 per event):
$
Security (max: $200 per event):
$
Equipment rental and miscellaneous (max: $500 per event):
Total:

Caution: If your totals exceed the maximum allowable amount, you may only be funded to the
maximum allowable amount. See the Financial Appropriation Guidelines for more information.

ITEMIZED BUDGET
Cost

Food

Item

mentEntertain

Subtot
al

Dcor and

Advertisement

Subtot
al

Subtot
al

Miscellaneous

Security

Dinnerware

Subtot
al

Subtot
al

Subtot
al
Total

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