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The document provides a planning checklist for school administrators to evaluate their magnet school programs. It lists evaluation activities under four main categories: setting the stage for purposeful evaluation, developing a theory of action, evaluating implementation, and evaluating outcomes. For each activity, administrators can check off whether it is already part of their evaluation process and add notes. The checklist aims to help administrators systematically plan and strengthen their evaluation processes.

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44 views

Home

The document provides a planning checklist for school administrators to evaluate their magnet school programs. It lists evaluation activities under four main categories: setting the stage for purposeful evaluation, developing a theory of action, evaluating implementation, and evaluating outcomes. For each activity, administrators can check off whether it is already part of their evaluation process and add notes. The checklist aims to help administrators systematically plan and strengthen their evaluation processes.

Uploaded by

wested-magnet-schools
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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PLANNING CHECKLIST

Instructions: Review each of the following evaluation activities related to effective evaluation. Check
off items that are already part of your evaluation process. Space is also provided for additional notes.
A variety of resources provided in this online Magnet Schools Program Evaluation Toolkit support
these evaluation activities. Available resources are indicated by symbols for Tools ( ), Vignettes (
), and Sample Materials ( ). Explore the website to preview and download these resources as well
as other relevant information related to these activities.

Evaluation Activities

Already part of
Notes
our evaluation Is this an institutionalized process? Do we need
process
more support? Who does this and when?

Set the stage for purposeful evaluation


Gather information about what stakeholders want to learn about
your program.
Develop a shared understanding of your programs goals,
objectives, and history,.
Develop an understanding of different types of evaluations and the
benefits of each.
Support positive beliefs and attitudes about evaluation.
Determine criteria for an external evaluator.
Define roles and responsibilities for evaluator and district staff in
your evaluation.
Set up communication pathways with the evaluator about district
context, your magnet program, and the evaluation process.
Communicate with stakeholders about the evaluation purpose and
process.

Develop a theory of action for your program


Work with key partners to discuss beliefs and assumptions before
implementing a program.
Check the rationale for your planned activities to ensure a link
between inputs, outputs and outcomes.
Learn about the differences and the important connections
between outputs and outcomes.
Review other logic models to ensure that yours will have all the
right elements.
Create a logic model.
Study the approaches to and samples of evaluation questions
drawn from a logic model.
Use the outputs and outcomes from your logic model to develop
evaluation questions.

PLANNING CHECKLIST

Evaluation Activities

Already part of
Notes
our evaluation Is this an institutionalized process? Do we need
process
more support? Who does this and when?

Evaluate implementation to document what you are doing


Understand the need for both implementation and outcome
evaluations.
Identify methods and indicators that are most closely aligned with
your implementation questions and goals.
Ensure that your indicators adequately document your
implementation.
Develop clear criteria for high-quality activities and products, and
define what you mean by successful implementation.
Understand the concepts of treatment and dosage as they
apply to measuring quality of implementation.
Identify the most appropriate and practical instruments for
measuring quantity and quality of implementation.
Identify what data are currently available, what formats they are in,
and any data gaps that need to be filled.

Evaluate outcomes to show your program is making a difference


Learn about the advantages, disadvantages, and issues
associated with different evaluation designs.
Determine the best approach for identifying and selecting a
comparison group for your evaluation.
Carefully define treatment in your magnet program.
Use research and the work of other districts to select appropriate
outcome measures and instruments.

Get quality data into your evaluators hands


Develop a data collection plan that ensures the collection of
quality data.
Develop a realistic timeline for data collection.
Anticipate and address common data collection issues.
Use data collection techniques and tools that ensure valid and
reliable data.

Take action in response to evaluation results


Identify communication strategies that make your results
accessible and useful to a variety of stakeholders.
Engage stakeholders in dialogue about evaluation findings and
elicit their feedback to inform planning.
Develop a process for addressing negative findings.
Use both formative and summative approaches to use evaluation
findings for program and policy planning and development.

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