Senate Code of Practice

on
External Examiners for Taught
Programmes of Study

Procedural Document for

2005-06

October 2005

Foreword
This Procedural Document should be read in conjunction with the Senate Code of Practice
on External Examiners for Taught Programmes of Study approved by the Senate1. It
describes the detailed implementation of the Senate Code in 2005-06.
The document is particularly intended for those staff within APU and its regional and
international partners who have a curriculum management responsibility which includes the
identification, appointment, induction and ongoing contact with the External Examiner(s) for
a pathway/course. These staff include Deans of Faculties, Heads of Department, Directors
of Studies, Course Leaders, and senior management and administrative staff within APU
and its partner institutions.
The Senate Code of Practice on External Examiners for Taught Programmes of Study is one
of a series of Codes through which, in conjunction with other mechanisms, the Universitys
academic standards and quality of education are maintained, assured and enhanced. The
Codes and associated Procedural Documents are closely linked and share common
elements of University quality assurance policy and practice. They should therefore be read
as a set.
The complete set as at October 2005 covers (the date of Senate approval is shown in
brackets):

External Examiners for Taught Programmes of Study (January 2003)

The Approval, Annual Monitoring and Periodic Review of Taught Programmes of Study
(18 June 2003)

Collaborative Provision: International (18 June 2003)

Assessment of Students (15 June 2005)

Postgraduate Research Programmes (12 October 2005)

This Procedural Document takes account of APUs recent academic restructuring and
the revised curriculum management structure implemented with effect from 2005-06.

Malcolm Morrison
Director of the Academic and Quality Systems Office
October 2005

15 January 2003, 16 June 2004, 19 January 2005

Contents
Flowchart for the appointment of a new External Examiner in 2005-06

1.

Introduction

2.

Appointment procedures

2.1
2.2

3
3

3.

4.

5.

Nomination Forms
Number of External Examiners

Period of Appointment

3.1
3.2
3.3

4
4
5

External Examiners
Edexcel External Examiners
External Verifiers

Nomination and Approval Process

4.1
4.2
4.3

5
5
6

Annual timetable
Responsibilities of APU Faculties
City College Norwich (CCN)
Colchester Institute (CI)
Homerton School of Health Studies
Norwich School of Art and Design (NSAD)
Peterborough Regional College (PRC)

Preparation of External Examiners

5.1
5.2

7
7

The APU Briefing Pack

Local Briefing and Induction Programme: Guidelines
to APU Faculties and regional partner colleges

6.

Annual report

7.

Fees

9
---------------------------------------------------------

Appendix 1

EASC 1 (APU) External Examiner nomination form

11

Appendix 2

EASC 2 (APU) External Examiner extension form

17

Appendix 3

EASC 3 (RPCs) External Examiner nomination form (specified colleges) 22

Appendix 4

EASC 4 (RPCs) External Examiner extension form (specified colleges)

28

Appendix 5

Guidance on External Examiner fees and submission of claims

32

Appendix 6

External Examiners Report: Set Assessment Panel

34

Appendix 7

External Examiners Report: Awards Board

42

Flowchart for the appointment of a new external examiner in 2005-06

START HERE

DATE (assuming current contract expires

on 31 December )
January

QAO sends AD(QA) & FQAO list of

external examiners whose contracts
expire within next 12 months

AD (QA) & FQAO oversee Faculty process for

nominating each replacement via appropriate
Head of Department.

January July

Head of Department submits

nomination to FQAO for initial
checking against CoP criteria in
consultation with AD (QA)

Does nomination satisfy CoP criteria?

Yes
Nomination is
formally considered
by Faculty Board

April/May

No
Nomination is returned by
FQAO to Head of Department
for further information or
nomination of an alternate

Is nomination approved
by Faculty Board?
Yes

By June

No

FQAO submits nomination (& Faculty Board

Minute) to QAO for final checking against
CoP criteria

Does nomination satisfy CoP criteria?

Yes

No

June

QAO submits nomination (& cover sheet) to PVC (Q&E) for final
approval on behalf of Senate

June

If approved by PVC (Q&E), QAO sends external examiner letter of

appointment (copied to Dean, AD(QA) & FQAO)

July/August
September

QAO advises Dean, AD (QA) & FQAO of external examiners

response to letter of appointment
New external examiner takes up appointment from 1 September

Key to acronyms
QAO: Quality Assurance Officer
(External Examiners & TQI)
Jacq Kingsbury
AD (QA): Associate Dean with
quality assurance responsibilities
FQAO: Faculty Quality
Assurance Officer
CoP: Senate Code of Practice
on External Examiners for
Taught Programmes of Study
PVC (Q&E): Pro Vice Chancellor
(Quality & Enhancement)

1.

Introduction
The Senate is formally responsible for approving the appointment of External
Examiners for all programmes of study leading to an APU award, including those
programmes delivered by regional and international partner institutions.
The
appointment of each External Examiner is formally approved by the Pro Vice
Chancellor (Quality and Enhancement) acting on behalf of the Senate and on the initial
recommendation of the appropriate Faculty Board.
This Procedural Document, which should be read in conjunction with the Senate Code
of Practice on External Examiners for Taught Programmes of Study, describes in detail
the Universitys procedures for the nomination, approval, appointment and preparation
of External Examiners. It is designed to ensure consistency of practice across the
University and its regional and international partner institutions.
In some regional partner colleges responsibility for certain quality assurance
processes, including aspects of the appointment of External Examiners, has been
delegated to the college under the Memorandum of Cooperation between APU and the
college. The operational detail of these arrangements is set out in this Procedural
Document and is supplemented by local guidance available from the college. The
institutions concerned are:

2.

City College Norwich (CCN) 1.

Colchester Institute (CI) 1.
Homerton School of Health Studies
Norwich School of Art and Design (NSAD)
Peterborough Regional College (PRC) 1.

Appointment procedures
2.1

Nomination Forms
The following forms are used for the appointment of External Examiners:

EASC/1 (APU) and EASC/2 (APU) for External Examiners overseeing

delivery by APU Faculties and/or franchised delivery by regional or
international partner institutions
EASC/3 (RPCs) and EASC/4 (RPCs) for External Examiners overseeing
delivery by City College Norwich, Colchester Institute, Norwich School of
Art and Design, Homerton School of Health Studies or Peterborough
Regional College.

These forms [see Appendices 1-4 to this Procedural Document] are available in
either paper or electronic format from the Quality Assurance Officer (External
Examiners and TQI), Jacq Kingsbury (tel: 01245 493131 ext 4960, email:
[email protected])
2.2

Number of External Examiners

In accordance with APUs Curriculum Regulations one External Examiner is
appointed to membership of each Awards Board (AB)2 and one or more External
Examiners is appointed to membership of each Departmental Assessment Panel
(DAP). In the past those subject areas where it was necessary to appoint

1.

responsibility has been delegated only for certain programmes of study

throughout this Procedural Document all references to Awards Boards should be taken to include Professional
Awards Boards where appropriate
2

more than one DAP External Examiner (e.g. to cover the broad range of the
subject or to satisfy the requirements of a professional or statutory body) were
required to obtain the prior approval of the Chair of Senates Academic
Standards, Quality and Enhancement Committee. With effect from 1 January
2005 responsibility for determining the appropriate number of DAP External
Examiners has been delegated to Faculty Boards.
External Examiners overseeing delivery at the following regional partner colleges
are appointed for specific programmes of study. They therefore fall outside the
remit of APUs DAP and AB structures:

3.

City College Norwich (CCN) 2.

Colchester Institute (CI) 2.
Homerton School of Health Studies
Norwich School of Art and Design (NSAD)
Peterborough Regional College (PRC) 2.

Period of Appointment
3.1

External Examiners
The normal period of appointment for an External Examiner is four years and
four months (e.g. 1 September 2005 - 1 December 2009), thereby securing an
overlap of knowledge and expertise between the incoming and retiring External
Examiner and facilitating the effective transfer of responsibilities (including those
relating to the reassessment of students). The overlap period also provides the
opportunity for the Faculty/partner college to arrange an appropriate induction
programme for an incoming External Examiner.
In exceptional circumstances an APU Faculty/partner college may seek approval
to extend an External Examiners period of appointment for an additional year
using the following forms available from the Academic and Quality Systems
Office [see Appendices 2 and 4 to this Procedural Document]:

3.2

EASC/2 (APU) for External Examiners overseeing delivery by APU

Faculties and/or franchised delivery by regional or international partner
institutions
EASC/4 (RPCs) for External Examiners overseeing delivery by City
College Norwich, Colchester Institute, Norwich School of Art and Design,
Homerton School of Health Studies or Peterborough Regional College.

Edexcel External Examiners

A Joint Appointment Protocol has been incorporated in APUs Licence
Agreement with Edexcel. The Protocol provides for joint appointment and
reporting procedures to be used in cases where an External Examiner is
appointed by APU to assess BTEC awards. Forms EASC/1 and EASC/2 include
a one-page Appendix for completion by External Examiners who fall into this
category.

responsibility has been delegated only for certain programmes of study

3.3

External Verifiers
As required by the awarding body (i.e. Edexcel, City and Guilds, MVC, RSA),
External Verifiers are appointed by APU to monitor the delivery and assessment
of NVQ qualifications offered by the University. Such appointments (which are
for up to 52 months) are also formally approved by the Senate using form
EASC/1 (APU).

4.

Nomination and Approval Process

4.1

Annual timetable
There is an timetable commencing annually in January for the nomination and
approval of Edexcel Examiners. Details are contained in the flowchart on
page 2 of this Procedural Document. The key staff involved in coordinating
and implementing the appointment process are the Associate Dean of the
Faculty with quality assurance responsibilities, the Head of Department, the
Faculty Quality Assurance Officer3., the central Quality Assurance Officer
(External Examiners and TQI)4. and the Pro Vice Chancellor (Quality and
Enhancement)

4.2

Responsibilities of APU Faculties

The Head of Department (for DAP External Examiners), Director of Studies (for
AB External Examiners), or Course Leader (for programmes delivered by a
regional partner college) is responsible for identifying and nominating an External
Examiner approximately 9 months in advance of the proposed start date.
Once identified, the proposed External Examiner is asked by the Head of
Department/Director of Studies/Course Leader to complete:

either EASC/1 (APU) for new External Examiners

or EASC/2 (APU) for existing External Examiners whose period of
appointment or area of responsibility is being extended.

The Head of Department/Director of Studies/Course Leader is responsible for

ensuring that the nomination form is completed correctly. CVs are not accepted
as a substitute for completing the form. However, extracts from a CV may be
attached to the form to supplement information already contained in the form.
At an early stage in the nomination process the Head of Department/Director of
Studies/Course Leader should identify whether the proposed External Examiner
is familiar with, and prepared to work within, the context of a credit-based
modular system, including a two-tiered assessment process. If the proposed
External Examiner is unclear about the implications of such a system, the Head
of Department/Director of Studies/Course Leader should brief the nominee
accordingly.
3

Ashcroft International Business School: Claire Moorey ([email protected])

Arts and Letters: Richard Monk ([email protected])
Education: Chris Collins ([email protected])
Institute of Health and Social Care: Libby Martin ([email protected])
Science and Technology: Ellen Langford-Clarke ([email protected])
Jacq Kingsbury ([email protected])

The Head of Department/Director of Studies/Course Leader should also identify

the nature of the induction programme required by the proposed External
Examiner if they have no previous external examining experience in higher
education (or other comparable experience). In such circumstances the induction
programme, agreed in consultation with the proposed External Examiner, should
be formally approved by the Dean of the Faculty in view of the likely resource
implications. Details of the induction programme should be included in the space
provided under question 20(b) of the nomination form.
In addition with effect from 2005-06 a University-wide Induction Day has been
arranged on 15 November 2005 and 5 May 2006 for all newly appointed External
Examiners. All new External Examiners are invited in their letter of appointment
to indicate which date they would like to attend.
Once the form has been signed by the proposed External Examiner and the
Dean of Faculty/Director of Studies (as appropriate), it is submitted to the Faculty
Quality Assurance Officer for consideration initially by the Faculty Board and
subsequently by the Pro Vice Chancellor on behalf of the Senate.
If the proposed External Examiner is approved by the Pro Vice Chancellor, a
formal letter of appointment and APU Briefing Pack is sent on behalf of the
University by the central Quality Assurance Officer (External Examiners and
TQI). The Briefing Pack includes:

information about APU and the Universitys Modular System

APUs Curriculum Regulations
the Senate Code of Practice on External Examiners for Taught
Programmes of Study

Any subsequent revisions to APUs Curriculum Regulations are contained in the

APU Student Handbook sent annually by the Academic and Quality Systems
Office to External Examiners throughout their period of appointment.
The Academic and Quality Systems Office is responsible for formally
communicating with the External Examiner at the beginning and end of their
period of appointment and for acknowledging APUs receipt of their annual
written report.
The Faculty is responsible for all continuing contact with the External Examiner,
including any further briefing about the curriculum and the associated
assessment processes and procedures.

4.3

City College Norwich, Colchester Institute, Homerton School of Health Studies,

Norwich School of Art and Design, Peterborough Regional College
Under the terms of their Memorandum of Cooperation with APU the above
colleges are responsible for identifying and nominating to the Faculty Board via
the Associate Dean (Quality Assurance) and Faculty Quality Assurance Officer a
new or replacement External Examiner at least 9 months before the period of
appointment of an existing External Examiner is due to expire or a new
programme of study is planned to start.
Once identified, the proposed External Examiner is asked by the college to
complete:

either EASC/3 (RPCs) for new External Examiners

or EASC/4 (RPCs) for existing External Examiners whose period of
appointment or area of responsibility is being extended.

The college is responsible for ensuring that the nomination form is completed
correctly. CVs are not accepted as a substitute for completing the form.
However, extracts from a CV may be attached to the form to supplement
information already contained in the form.
The college should also identify the nature of the induction programme required
by the proposed External Examiner if they have no previous external examining
experience in higher education (or other comparable experience). Details of the
induction programme, which should be agreed in consultation with the nominee,
should be included in the space provided under question 18(c) of the nomination
form.
Once the form has been signed by the proposed External Examiner and the
appropriate college officer, it is submitted to the Faculty Quality Assurance
Officer for consideration initially by the Faculty Board and subsequently by the
Pro Vice Chancellor on behalf of the Senate.
If the proposed External Examiner is approved by the Pro Vice Chancellor the
central Quality Assurance Officer (External Examiners and TQI) advises the
college of the outcome. The college is responsible for sending a formal letter of
appointment to the External Examiner, enclosing the college's Briefing Pack.

5.

Preparation of External Examiners

5.1

The APU Briefing Pack

All External Examiners receive an APU Briefing Pack with their formal letter of
appointment from the Academic and Quality Systems Office (or from the
appropriate college office in cases where responsibility for certain quality
assurance processes has been delegated to the college: see para 4.3 above).
For External Examiners overseeing delivery by APU Faculties and/or franchised
delivery by regional or international partner institutions the Briefing Pack
includes:

5.2

information about APU and the Universitys Modular System

APUs Curriculum Regulations
the Senate Code of Practice on External Examiners for Taught
Programmes of Study

Local Briefing and Induction Programme: Guidelines to APU Faculties and

regional partner colleges
The APU Briefing Pack is supplemented at Faculty/college level by local briefing
and, where appropriate, an induction programme.
It is the responsibility of the Head of Department/Director of Studies/Course
Leader to:

identify the nature of the induction programme required by the proposed

External Examiner if they have no previous external examining experience
in higher education (or other comparable experience). Any induction
programme should be formulated in line with the appointment criteria set
out in paras 6.1.1 and 6.1.2 of the Senate Code of Practice on External
Examiners for Taught Programmes of Study
after detailed discussion with the proposed External Examiner, obtain
approval for the induction programme from the Dean of the
Faculty/appropriate college officer in view of the likely resource
implications
monitor the effectiveness of the induction programme, identifying any
additional support or guidance from the Faculty/college which may be
required by the External Examiner.

The local briefing and induction programme should be tailored to the specific and
identified needs of an incoming External Examiner and should provide an
opportunity to:

describe the curriculum structure, content and organisation

explain APUs quality assurance policies and procedures
define the role of the External Examiner at APU and, where appropriate, its
partner institutions.

The local briefing and induction programme should be coordinated and

conducted by the Head of Department or Director of Studies (or their college
equivalent) and may involve the Dean of the Faculty and appropriate colleagues.
The following topics should routinely be covered in the briefing and induction
programme provided by an APU Faculty or regional partner college for a new
External Examiner:

relevant documentation e.g. Course Handbooks for Students, Pathway

Specification Forms, a list of modules within the Department (or college
equivalent), module definition forms/module guides (including assessment
methods and assessment criteria)
APUs curriculum management structure (or the college equivalent)
including a definition of terms
quality assurance policies and procedures: internal and external
moderation processes (e.g. definition of double marking and external
moderation, size and range of sampling process), feedback to students on
assessed work, student evaluation mechanisms and processes for
reporting action in response, annual monitoring, the articulation of APU
and college procedures (if the External Examiner is appointed to a regional
partner college)
External Examiners Annual Report: due date, standard format, content
and process for internal consideration and response. Any enhancement of
standard processes that the Faculty/college operates should be explained.
administrative processes: timetable for preparing examination question
papers, dates of examiners meetings, Faculty/college contact person,
expenses claims.

External Examiners are invited in their annual written report to comment on the
induction process and to identify good practice and/or areas for improvement.

The Pro Vice Chancellor on behalf of the Senate reserves the right to specify a
particular induction programme and/or level of support and guidance from a
Faculty/college in cases where it is considered necessary. Approval of a
proposed External Examiner may be conditional upon such provision.
Where appropriate a Faculty/college may also wish to provide an incoming
External Examiner with the opportunity to:

communicate with the retiring External Examiner by telephone or email, if

not in person
attend an Adjudication Panel or an Awards Board (or college equivalent)
as an observer.

Before an External Examiner attends an induction programme the

Faculty/college should make clear that it is able to pay only travel and
subsistence expenses for the visit.

6.

Annual report
All External Examiners are required to submit an annual written report by 30
September (by 31 August for those External Examiners with additional responsibilities
to Edexcel for BTEC awards). The reports are submitted to the Director of the
Academic and Quality Systems Office or direct to a regional partner college in those
cases where responsibility for certain quality assurance processes have been
delegated to the college.
Since there are differences in the role and responsibilities of External Examiners for
Departmental Assessment Panels and Award Boards, separate report proformas for
the written reports are used [see Appendices 7 and 8 to this Procedural Document].
To satisfy the requirements of HEFCEs final guidance on Information on quality and
standards in HE (HEFCE 03/51, October 2003) summaries of APUs External
Examiners reports will be published on a national Teaching Quality Information (TQI)
website. The annual report proformas contain a section to satisfy these requirements.

7.

Fees
Faculties (or those partner institutions identified in para 4.3 above) are responsible for
paying External Examiners fees and travel and subsistence expenses [see Appendix
6 to this Procedural Document for APUs Guidance on External Examiner fees and the
submission of Expenses Claims].
External Examiners are required to submit to the Academic and Quality Systems Office
an annual claim for their fee using an F15 Form (enclosed with their letter of
appointment). The central Quality Assurance Officer (External Examiners and TQI)
within the Academic and Quality Systems Office is responsible for checking whether
the External Examiner has submitted an annual written report and, if so, for authorising
payment of the fee by the Faculty (see para 8.3 of the Senate Code of Practice on
External Examiners for Taught Programmes of Study).
Faculties have discretion to determine the level of the annual fee for External
Examiners. University guidance is that a minimum annual fee of 300 should be paid,
covering attendance at two Departmental Assessment Panel meetings or two Awards
Boards meetings a year (150 per meeting) and submission of an annual report.

External Examiners also submit to the Academic and Quality Systems Office claims for
travel expenses and other interim payments. The claim is recorded by the Academic
and Quality Systems Office before it is forwarded to the relevant Faculty for payment.

10

Appendix 1
EASC/1 (APU)
ANGLIA POLYTECHNIC UNIVERSITY
THE SENATE
EXTERNAL EXAMINER NOMINATION FORM
(for new appointments)
Please read the Specific Notes on Completion of this form, attached to the front, before completing it.
Please complete this form carefully in BLOCK CAPITALS using BLACK INK or complete on disk (available from the
Academic and Quality Systems Office for both PC and Apple Mac users).
Please complete all parts in full. If you have no information to put in one section write none. Please do not attach
CVs.
Please note that, in accordance with the Data Protection Act 1998, the information contained on this form may be held on
computer files for administration purposes only.

SECTION A
DETAILS OF APPOINTMENT
To be completed by the Head of Department (for 1a and 1b) or Director of Studies (for 1c), before being sent to the
proposed External Examiner.
1. Type of External Examiner
a) Departmental Assessment Panel - please name
and/or
b) Professional Awards Board - please name
and/or
c) Awards Board - please name

d) Is this External Examiner also being proposed to

undertake Edexcel responsibilities under the
APU/Edexcel Licence Agreement?
(Yes/No) [If yes, the proposed External should
note question 18 and complete Appendix 1]
2. Name of Head of Department (for 1a and 1b) or
Director of Studies (for 1c) please name
3. Responsible Faculty and campus- please name

4. Proposed Period of Appointment

normally 52 months from 1 September - 31 December
5. Name of External Examiner being replaced

11

6. Details of any duties specific to the proposed External Examiner, inc. Outcentre/international delivery,
location(s) of delivery, ENB programmes, BTEC award, etc

7. Details of existing External Examiners (if any) appointed to the same Departmental Assessment Panel or
Professional Awards Board or Awards Board

Name(s)

Institution

Departmental Assessment
Panel/Professional Awards
Board/Awards Board

Any specific duties e.g.

BTEC or professional body

Period of
Appointment

Now send this form to the proposed External Examiner

SECTION B
PERSONAL DETAILS
To be completed by the proposed External Examiner
8. Surname and title

Forename(s)

9. Gender

Are you (circle whichever is applicable)

Female

10. Address for correspondence

11. Daytime telephone number

12

Male

12. Higher education (or attach these details on a separate sheet)

University/College

Qualification - title and subject

From - To

13. Other professional qualifications (including membership of professional bodies) (or attach these details on a
separate sheet)
Institution/professional body

Qualification

Date obtained

14. Publications, consultancy, research or related activities (or attach these details on a separate sheet)
Please list any books or refereed publications, research consultancy or other equivalent recent experience

15. Present or most recent employment (see note 15 in the Specific Notes of Guidance attached)
Employer's name and address

Your position

Period of appointment

13

16. Current and/or previous external examining experience (or attach these details on a separate sheet)
University/College

Awards and subject areas examined

From - To

If you have no external examining experience, please give examples of other relevant experience (e.g. internal
examiner, course leader, Chair of your own Universitys/Colleges Assessment Board, other quality assurance
activities, membership of a professional committee, etc) with dates (or attach these details on a separate sheet)

17. Any current/previous association with Anglia Polytechnic University (APU) - Please indicate any other links
with APU (or its predecessor institutions), as indicated in the notes, with dates
Nature of the link

From -To

18. Familiarity with and willingness to work within a modular system

a)

Do you have any experience of teaching or assessing within a modular system?

Please give details.

b)

Are you willing to work within the remit of APUs modular and two-tiered assessment process?
(If you are unclear about the full implications of this, please seek further information and guidance from the Head
of Department/Director of Studies before answering this question and completing this form.)

Yes/No
19. EDEXCEL
If the answer to question 1 d on p. 1 above is Yes, please complete Appendix 1.

14

SECTION C
20. AUTHORISATION
Data Protection Act 1998
I consent to the University processing the above data and any such other data as it shall obtain from me
for legitimate purposes associated with my appointment or possible appointment as an External
Examiner.
a) To be signed by the nominated External Examiner
Signature of nominated External Examiner

Date

Please now return this form to your academic contact (see the name in 2 above) at APU.

The Head of Department/Director of Studies should then pass this on to the Dean of Faculty (for a Departmental
External Examiner) or the Director of Studies (for an Awards Board External Examiner) to consider the following
points:

b) If the proposed External Examiner does not demonstrate external examining or other comparable experience
under Q16 above, the Dean of Faculty should indicate here (or on an attached sheet) in what ways the Faculty
will induct and support the new External.

The Dean of Faculty should indicate here that there is no reciprocal examining arrangement involved with this
nomination (reciprocal external examining in the same subject area between APU and another institution is not
permitted under University regulations).

Signature

Date

Please now send this original form to the relevant Faculty Quality Assurance Officer who will submit it to
the Faculty Board for consideration and approval.
Checklist of Actions
Action

Name (please print)

Comments

Initial receipt by FQAO

Approved by Faculty Board/Dean

on behalf of Faculty Board
Receipt by QAO (External
Examiners & TQI)

Approved by PVC (Q&E)

Letter of appointment sent

15

Date

Appendix to EASC/1
FOR EXTERNAL EXAMINERS WHO ARE ALSO BEING PROPOSED AS EDEXCEL EXTERNAL
EXAMINERS UNDER THE JOINT APPOINTMENT PROTOCOL
If your appointment is also to cover BTEC responsibilities, please fill in this page as EDEXCEL BTEC
requires certain information for their quality control procedures and records.
1. Surname and title

Forename(s)
2. Home address

3. Home telephone number

4. Work address

5. Work telephone number

6. Date of birth
7. Are you currently registered as an Edexcel
External Examiner?

YES/NO

EE Reference Number (if known)

8. Details of TWO referees

16

Appendix 2
EASC/2 (APU)
ANGLIA POLYTECHNIC UNIVERSITY
THE SENATE
EXTERNAL EXAMINER EXTENSION FORM
(for extension of period of appointment or range of duties)
____________________________________________________________________
Please read the Specific Notes on Completion of this form, attached to the front, before completing it.
Please complete this form carefully in BLOCK CAPITALS using BLACK INK or complete on disk
(available from the Academic and Quality Systems Office for both PC and Apple Mac users).
Please complete all parts in full. If you have no information to put in one section write none. Please do
not attach CVs.
Please note that, in accordance with the Data Protection Act 1998, the information contained on this form may be
held on computer files for administration purposes only.
___________________________________________________________________________________________

SECTION A
EXTERNAL EXAMINER'S DUTIES
To be completed by the Head of Department (for 1.1a and 1.1b) or Director of Studies (for 1.1c).
1.

Change/extension to Panel/Board duties

1.1 Current Duties
a)

Departmental Assessment Panel - please

name
and/or

b)

Professional Awards Board

- please name
and/or

c)

Awards Board - please name

1.2 Request for appointment to which

additional Panel/Board (if applicable)
a)

Departmental Assessment Panel - please

name
and/or

b)

Professional Awards Board

- please name
and/or

c)

Awards Board - please name

1.3 EDEXCEL BTEC

Is this External Examiner also being
proposed to undertake EDEXCEL
responsibilities under the APU/EDEXCEL
Licence Agreement? (Yes/No) [If yes, the
proposed External should note question 8
and complete Appendix 1]

17

Appendix 2
EASC/2 (APU)
1.4. Details of any duties specific to the proposed External Examiner, inc. Outcentre/international
delivery, location(s) of delivery, ENB programmes, BTEC award, etc

AND/OR
2.

Extension of Period of Appointment

2.1 Original period of appointment (from - to):

2.2 Extension requested (from - to):

3.

Rationale
To be completed by the Head of Department (for 1.1a and 1.1b) or Director of Studies (for 1.1c).
Please explain why you need to ask the External Examiner to undertake additional duties/amend duties and/or
why you need to extend the External Examiners period of appointment. Please note that an External
Examiner's normal period of appointment is four years and four months. An extension of one year is only
allowed if there is a demonstrably good reason for so doing.

18

Appendix 2
EASC/2 (APU)
SECTION B
EXTERNAL EXAMINERS PERSONAL DETAILS
To be completed by the relevant Head of Department (for 1.1a and 1.1b) or Director of Studies (for 1.1c).
(Please update from form EASC/1 on which the original nomination was made.)
4. Surname and title

Forename(s)

5. Gender

Female

Are you
(circle whichever is applicable)

Male

6. Address for correspondence

7. Daytime telephone number

8. EDEXCEL
If the answer to question 1.3 above is Yes, please complete Appendix 1.

PLEASE NOW SEND THIS FORM, COMPLETED THUS FAR, TO THE EXTERNAL EXAMINER, WHO NEEDS
TO AGREE TO THE EXTENSION

19

Appendix 2
EASC/2 (APU)
SECTION C
9. AUTHORISATION
Data Protection Act 1998
I consent to the University processing the above data and any such other data as it shall obtain from
me for legitimate purposes associated with my appointment or possible appointment as an External
Examiner.
a)

To be signed by the nominated External Examiner

Signature of nominated External Examiner

Date

Please now return this form to your academic contact at APU.

The Head of Department or Director of Studies should then pass this on to (b) below.

b) To be signed by i)
or

the Dean of Faculty for a Departmental External Examiner

ii) the Director of Studies for an Awards Board External Examiner

Signature

Date

and please print your name and designation below

Please now send this original form to the Faculty Quality Assurance Officer for consideration by
the Faculty Board

Checklist of Actions
Action

Name (please print)

Comments

Initial receipt by FQAO

Approved by Faculty Board/Dean

on behalf of Faculty Board
Receipt by QAO (External
Examiners & TQI)

Approved by PVC (Q&E)

Letter of appointment sent

20

Date

Appendix 2
Appendix to EASC/2
FOR EXTERNAL EXAMINERS WHO ARE ALSO BEING PROPOSED AS EDEXCEL EXTERNAL
EXAMINERS UNDER THE JOINT APPOINTMENT PROTOCOL
If your appointment is also to cover BTEC responsibilities, please fill in this page as EDEXCEL BTEC
requires certain information for their quality control procedures and records.
1. Surname and title

Forename(s)
2. Home address

3. Home telephone number

4. Work address

5. Work telephone number

6. Date of birth
7. Are you currently registered as an Edexcel
External Examiner?

YES/NO

EE Reference Number (if known)

8. Details of TWO referees

21

Appendix 3
EASC/3 (RPCs)
ANGLIA POLYTECHNIC UNIVERSITY
THE SENATE
EXTERNAL EXAMINER NOMINATION FORM
(for new appointments at City College Norwich, Colchester Institute, Homerton School of Health Studies,
Norwich School of Art and Design, & Peterborough Regional College)
Please read the Specific Notes on Completion of this form, attached to the front, before completing it.
Please complete this form carefully in BLOCK CAPITALS using BLACK INK or complete on disk (available from the
College for both PC and Apple Mac users).
Please complete all parts in full. If you have no information to put in one section write none. Please do not attach
CVs.
Please note that, in accordance with the Data Protection Act 1998, the information contained on this form may be held on
computer files for administration purposes only.

SECTION A
DETAILS OF APPOINTMENT
To be completed by the college before being sent to the proposed External Examiner.
1. Name of college

2. Name of course(s), course scheme(s),

programme(s) of study which the External
Examiner is to cover
3. Is this appointment also to cover Edexcel
duties under the Accord? (Yes/No) If yes,
the proposed External should complete Edexcel
form MOD/5 (attached here as Appendix 1)
4. Proposed Period of Appointment normally 52 months from 1 September - 31 December
5. Name of External Examiner being replaced
(if applicable)
6. Details of any duties specific to the proposed External Examiner e.g. (Outcentre/international ENB programmes
BTEC)

22

Appendix 3
EASC/3 (RPCs)
7. Details of existing External Examiners (if any) appointed to the same course, scheme or programme of study
Name(s)

Institution

Course, scheme or
programme of study

Any specific duties e.g.

BTEC or professional body

Period of Appointment

Now send this form to the proposed External Examiner

SECTION B
PERSONAL DETAILS
To be completed by the proposed External Examiner
8. Surname and title

Forename(s)

9. Gender

Female

Are you
(circle whichever is applicable)

Male

10. Address for correspondence

11. Daytime telephone number

12. Higher education (or attach these details on a separate sheet)

University/College

Qualification - title and subject

23

From - To

Appendix 3
EASC/3 (RPCs)
13. Other professional qualifications

Institution/professional body

(including membership of professional bodies)

(or attach these details on a separate sheet)
Qualification

Date obtained

14. Publications, consultancy, research or related activities (or attach these details on a separate sheet)
Please list any books or refereed publications, research consultancy or other equivalent recent experience

15. Present or most recent employment (see note 15 in the Specific Notes of Guidance attached)
Employer's name and address

Your position

Period of appointment

24

Appendix 3
EASC/3 (RPCs)
16. Current and/or previous external examining experience (or attach these details on a separate sheet)
University/College

Awards and subject areas examined

From - To

If you have no external examining experience, please give examples of other relevant experience (e.g. internal examiner,
course leader, Chair of your own Universitys/Colleges Assessment Board, other quality assurance activities,
membership of a professional committee etc) with dates (or attach these details on a separate sheet)

17.

Any current/previous association with the college concerned - Please indicate any other links with college
concerned, as indicated in the notes, with dates
Nature of the link

From -To

25

Appendix 3
EASC/3 (RPCs)
SECTION C
18. AUTHORISATION
Data Protection Act 1998
I consent to the University processing the above data and any such other data as it shall obtain from me for
legitimate purposes associated with my appointment or possible appointment as an External Examiner.
a)

To be signed by the nominated External Examiner

Signature of nominated External Examiner

Date

Please now return this form to your academic contact at the college.
The academic contact at the college should then pass this on to (b) below.

b) To be signed by the Head of academic department

Signature

Date

and please print your name and designation below

c) If the proposed External Examiner does not demonstrate external examining or other comparable experience
under Q16 above, the Head of academic department should indicate here (or on an attached sheet) in what ways
the department will induct and support the new External.

d) To be signed by the Principal of the regional partner college (or a designated alternate)
This nomination has been approved by the regional partner college. The nominee is suitably qualified and
experienced for the duties s/he is expected to undertake. S/he has no previous contact with the regional partner
college course, scheme or programme of study concerned and does not have an excessive number of current
external examining appointments which would prevent him/her from carrying out these duties effectively. This
form has been fully completed and contains all the relevant information, on which regional partner college
approval is based.

Signature

Date

and please print your name and designation below

Please now send this original form to the Faculty Quality Assurance Officer for consideration by the
Faculty Board.

26

Appendix 3
EASC/3 (RPCs)
Checklist of Actions
Action

Name (please print)

Comments

Initial receipt by FQAO

Approved by Faculty Board/Dean

on behalf of Faculty Board
Receipt by QAO (External
Examiners & TQI)

Approved by PVC (Q&E)

Letter of appointment sent

27

Date

Appendix 4
EASC/4 (RPCs)
ANGLIA POLYTECHNIC UNIVERSITY
THE SENATE
EXTERNAL EXAMINER EXTENSION FORM
(for extension of period of appointment or range of duties at City College Norwich, Colchester Institute,
Norwich School of Art and Design, Homerton School of Health Studies & Peterborough Regional College)

___________________________________________________________________________
Please read the Specific Notes on Completion of this form, attached to the front, before completing it.
Please complete this form carefully in BLOCK CAPITALS using BLACK INK or complete on disk (available from
the College for both PC and Apple Mac users). Please complete all parts in full. If you have no information to
put in one section write none. Please do not attach CVs.
Please note that, in accordance with the Data Protection Act 1998, the information contained on this form may be held
on computer files for administration purposes only.

___________________________________________________________________________
SECTION A
EXTERNAL EXAMINER'S DUTIES
To be completed by the college
1.

Name of college

2.

Change/extension to External Examiners

duties
2.1 Current Duties
a)

Name of course(s), course scheme(s),

programme(s) of study which the External
Examiner currently covers

2.2 Request for appointment to which

additional course(s), course scheme(s),
programme(s) of study (if applicable)

AND/OR
2.3 Request for extension of Period of
Appointment (if applicable)

(a) Original period of appointment (from - to):

(b) Extension requested (from - to):

(c) Is this External Examiner currently an

Edexcel Examiner under the Accord?
(Yes/No)
(d) If yes, will their Edexcel contract need to be
extended as well?

28

Appendix 4
EASC/4 (RPCs)
3. Details of any duties specific to the proposed External Examiner inc. Outcentre/international delivery,
location(s) of delivery, ENB programmes, BTEC award, etc

4.

Rationale
To be completed by the regional partner college.
Please explain why you need to ask the External Examiner to undertake additional duties/amend duties and/or why
you need to extend the External Examiners period of appointment. Please note that an External Examiner's normal
period of appointment is four years and four months. An extension of one year is only allowed if there is a
demonstrably good reason for so doing.

29

Appendix 4
EASC/4 (RPCs)
SECTION B
EXTERNAL EXAMINERS PERSONAL DETAILS
To be completed by the college. (Please update from form EASC/3 (RPCs) on which the original nomination was
made.)
4. Surname and title

Forename(s)

5. Gender

Female

Are you
(circle whichever is applicable)

Male

6. Address for correspondence

7. Daytime telephone number

PLEASE NOW SEND THIS FORM, COMPLETED THUS FAR, TO THE EXTERNAL EXAMINER, WHO NEEDS TO
AGREE TO THE EXTENSION

30

Appendix 4
EASC/4 (RPCs)
SECTION C
8. AUTHORISATION
Data Protection Act 1998
I consent to the University processing the above data and any such other data as it shall obtain from me for
legitimate purposes associated with my appointment or possible appointment as an External Examiner.
a)

To be signed by the nominated External Examiner

Signature of nominated External Examiner

Date

Please now return this form to your academic contact at the College.
The academic contact at the college should then pass this on to (b) below.

b) To be signed by the Head of academic department

Signature

Date

and please print your name and designation below

c) To be signed by the Principal of the regional partner college (or a designated alternate)
This nomination has been approved by the regional partner college. The nominee is suitably qualified and
experienced for the duties s/he is expected to undertake. S/he has no previous contact with the regional partner
college course, scheme or programme of study concerned and does not have an excessive number of current
external examining appointments which would prevent him/her from carrying out these duties effectively. This
form has been fully completed and contains all the relevant information, on which regional partner college
approval is based.

Signature

Date

and please print your name and designation below

Please now send this original form to the Faculty Quality Assurance Officer for consideration by the
Faculty Board.

Checklist of Actions
Action

Name (please print)

Comments

Initial receipt by FQAO

Approved by Faculty Board/Dean

on behalf of Faculty Board
Receipt by QAO (External
Examiners & TQI)

Approved by PVC (Q&E)

Letter of appointment sent

31

Date

Appendix 5
ANGLIA POLYTECHNIC UNIVERSITY
ACADEMIC AND QUALITY SYSTEMS OFFICE
Quality Assurance Division
Guidance on External Examiner Fees and the Submission of Expenses Claims

An annual fee is paid to External Examiners on production of an annual written report, which
is due in by 30 September each year (joint APU/Edexcel Annual Reports are due in by 31
August each year in order that the Edexcel Lead Examiner for APU can compile a summary
report). External Examiners will be paid in accordance with the following University
guidelines:

1.

Fees
Basic Annual Fee

300

This to include attendance at two Departmental Assessment Panel (DAP) meetings or

two Awards Board meetings per year at 150 per meeting, including the submission of
an annual report.
2.

Additional Fees
An additional payment is made in respect of additional meetings or visits. For example,
an External (acting both for the DAP and the Awards Boards) might have attended two
Awards Board meetings per annum in addition to two Departmental Assessment Panel
meetings per annum. Externals are then entitled to additional payments by the day.
Additional payments might also be due for other duties, at the discretion of the Dean of
Faculty, such as faculty or other professional experience visits, on the following basis:
Whole day
Half day

3.

75
50

Professional Bodies
If the External Examiner is appointed on behalf of a professional body, APU will pay the
External for this work also on the same basis as paragraph 1 above.

4.

Expenses
In addition to an annual fee, APU will reimburse reasonable expenses on the following
basis:(i)

Second Class rail fares or mileage at the rate of 22.5p per mile.

(ii)

Subsistence en route.

(iii)

If necessary, and given prior notice, appropriate overnight hotel accommodation

will be arranged by the Faculty Administrator in advance of the External
Examiners visit, and the hotel will be asked to invoice the University direct.

32

(iv)

(v)

5.

Appendix 5
However, the University will not be responsible for incidental personal
expenses (e.g. newspapers and telephone calls). Any such expenses
should be settled by the External prior to leaving the hotel.
Claims for expenses may be submitted as soon as they are incurred (i.e.
after attendance at a formal meeting or additional visit).

Submission of claims
Claims for fees and expenses should be made on form F15 (enclosed). Further
F15 forms can be obtained from your academic contact at APU or from the
Academic and Quality Systems Office. This form should be completed in full and
submitted with the External Examiners annual report to the Director of the
Academic and Quality Systems Office.
When completing form F15:
(i)

please ensure that you note the month for which you are claiming;

(ii)

please complete the personal details in Section A, including your national

insurance number and date of birth, and the box that indicates if you have
other employment. Please also remember to sign the form. These details are
required by the Finance Department to pay you. You should not attach your
P45 and you will not need to indicate an APU Payroll Reference Number on
your first claim form. Please note, however, that you will be allocated a
Payroll Reference Number upon your first payment and should enter this
number on any subsequent claim forms. Delays in payment may occur if
the payroll number has not been entered.
Please attach your bank details each time you claim on an F15 as fees
are paid direct into your bank account;

(iii)

if you are self employed, or do not pay tax or national insurance for any
reason, please contact APUs Finance Department (Tel: 01245 493131), as
soon as possible before making your claim. There are special procedures
which apply to any such claims;

(iv)

in Section B, please complete the name of the Departmental Assessment

Panel/Awards Board with which you are associated, the site at which the
Panel/Board meets, the date on which you attended the Panel/Board
meeting and the fee which you are entitled to claim;

(v)

in Section C, record any expenses/subsistence which you wish to claim;

(vi)

in Section D, please tick the External Examiner box and the HE box;

(vii) Section E is completed by the relevant campus or Faculty Administrator

responsible for dealing with External Examiner claims;
(viii) please retain the bottom copy of the claim form for your reference.
The Academic and Quality Systems Office acknowledges receipt of External
Examiners reports and claims for fees and expenses. The claims will then be
forwarded to the relevant budget holder for coding to the appropriate budget
before being submitted to the Universitys Human Resources Department for
payment as soon as possible.

33

Appendix 6

ANGLIA POLYTECHNIC UNIVERSITY

Academic Office
External Examiners Report: DEPARTMENTAL ASSESSMENT PANEL

Cover Sheet
Your annual report must be attached to this form and forwarded to the Director of the Academic Quality & Systems Office, together
with your claim (on form F15) for fees and expenses. Annual fees can only be paid on production of an annual report.
The Academic Quality & Systems Office will acknowledge receipt of your report which will be forwarded to relevant colleagues in the
School.

External Examiner/Verifier:

Departmental Assessment
Panel

Date(s) of Departmental
Assessment Panel attended:

Please indicate if you are

also acting (in respect of
this Panel) for other
awarding or professional
bodies involved in this
award:

If one of these bodies is

Edexcel, please detail the
BTEC programme titles and
numbers:

Signature of External
Examiner/Verifier:

Date:
Please return this form together with your report and fee/expenses claim form to:

Director of the Academic & Quality Systems Office

Anglia Polytechnic University
Bishop Hall Road
Chelmsford
Essex
CM1 1SQ

34

Appendix 6

APU
External Examiners Summary Report for 2005-2006: DEPARTMENTAL
ASSESSMENT PANEL
External Examiners home institution or
professional/institutional affiliation
Subject area [from which students registered
on a number of programmes of study may
choose modules]

DATA FOR EXTERNAL PUBLICATION

In accordance with HEFCEs Guidance on Information on Quality and Standards in Higher
Education (HEFCE 03/51, October 2003) please complete the following sections:
Yes
in the view of the External Examiner, the standards set for the awards are appropriate
for qualifications at this level, in this subject.

No

If no, please provide a statement of the respects in which they fall short

in the view of the External Examiner, the standards of student performance are
comparable with similar programmes or subjects in other UK institutions with which
they are familiar.

Yes

No

Yes

No

If no, please provide a statement of the respects in which they fall short

in the view of the External Examiner, the processes for assessment and examination
are sound and fairly conducted [NB: The Awards Board External Examiner has been
asked separately to comment on the processes for the determination of awards].
If no, please provide a statement of the respects in which they fall short

where appropriate, please provide a description of bullet point list of any particular strengths or distinctive
or innovative features in relation to standards and assessment processes that would be worth drawing to
the attention of external audiences.

35

Appendix 6

ANGLIA POLYTECHNIC UNIVERSITY

Academic Office
External Examiners Summary Report for 2005-2006: DEPARTMENTAL
ASSESSMENT PANEL
External Examiner
Departmenal Assessment
Panel

INTRODUCTION
In accordance with the Senate Code of Practice on External Examiners for Taught Programmes of
Study did you receive:
Yes
No
a briefing pack with your formal letter of appointment containing:

information about APU and the Universitys Modular System

APUs Curriculum Regulations
the Senate Code of Practice on External Examiners for Taught
Programmes of Study?

further briefing from the Faculty about the curriculum for the subject area
and/or programme of study to which you have been appointed and the
associated assessment process and procedures?

For the following questions please indicate your judgement using the following categories:
A = agree strongly

B = agree

C = unable to judge

D = disagree

The Faculty/teaching team established effective communication with me

throughout the year.

E = disagree strongly

I was sent in sufficient time all draft examination papers (with assessment
criteria) for approval.
I was given the opportunity to see samples of marked work (including written
assignments and examination scripts) covering the full range of marks in order
to assure that appropriate standards of assessment were being maintained by
the assessors.
I saw evidence of internal moderation in the assessment process and it was
used effectively and consistently.

Did you receive written feedback on your previous report [NB does not apply to
the first year of appointment]?
Were you satisfied with the response to the issues you raised in your previous
report?
36

Yes

No

Appendix 6

YOUR REPORT SHOULD COVER THE FOLLOWING TOPICS

(as stated in the Senate Code of Practice on External Examiners)

1.

Academic Standards
(NB External Examiners should base their judgements on those modules whose assessment outcomes
they have moderated)

a)

whether the aims and intended learning outcomes for individual modules have been
clearly defined, made explicit to students in a published document, and been achieved by
students who have successfully completed them

b)

whether the academic standards set are appropriate for the level of the modules under
consideration by the Departmental Assessment Panel
(NB External Examiners should draw on appropriate external reference points, including those
published by Professional or Statutory Bodies and subject benchmark statements published by the
Quality Assurance Agency, when evaluating whether the academic standards set are appropriate
for the level of modules under consideration)

c)

student performance and achievement in relation to their peers on comparable modules at

other UK higher education institutions

37

Appendix 6
2.

The curriculum
(NB External Examiners should base their judgements on those modules whose assessment outcomes
they have moderated)

a)

the continuing currency and validity of the curriculum in the light of developing knowledge
in the subject and practice in its application

b)

curriculum design, content and organisation

c)

curriculum delivery and the quality of teaching and learning methods as reflected in
student performance

38

Appendix 6
3.

Assessment
(NB External Examiners should base their judgements on those modules whose assessment outcomes
they have moderated)

a)

the profile of student marks across the modules sampled

b)

marking criteria

c)

the assessment methods used and their contribution to student achievement of module
aims and intended learning outcomes

d)

the nature, extent and usefulness of the written feedback to students on their assessed
work (assignments, lab work/practicals, artefacts etc)

39

Appendix 6
4.

5.

Assessment procedures
a)

sensitivity and fairness in relation to student performance on modules

b)

the conduct of Departmental Assessment Panels, including consistency in decision

making and the accuracy of papers and marksheets for meetings

c)

administrative arrangements for the provision of information/material to External

Examiners

Professional practice or placement

a)

student performance and achievement of intended learning outcomes on any modules

embracing professional practice or placement

b)

the organisation and delivery of such activities within the curriculum

40

Appendix 6
6.

General issues of interest of or concern relating to curriculum structure, content,

delivery or assessment
a)

any examples of good practice in teaching, learning and assessment which could usefully
be disseminated within APU

b)

any weaknesses which should be addressed by the teaching team*

c)

any aspects where APUs academic standards may be at risk*

* responses under these sections will be reported formally to APUs Senate and will require a specific
response to Senate by the appropriate Faculty

41

Appendix 7

ANGLIA POLYTECHNIC UNIVERSITY

Academic Office
External Examiners Report: AWARDS BOARD

Cover Sheet
Your annual report must be attached to this form and forwarded to the Director of the Academic Quality & Systems Office together with
your claim (on form F15) for fees and expenses. Annual fees can only be paid on production of an annual report.
The Academic Quality & Systems Office will acknowledge receipt of your report which will be forwarded to relevant colleagues in the
School.

External Examiner//Verifier:

Professional Awards Board/

Awards Board:

Date(s) of Professional Awards

Board/Awards Board attended:

Please indicate if you are also

acting (in respect of this Board) for
other awarding or professional
bodies involved in this award:

If one of these bodies is Edexcel,

please detail the BTEC programme
titles and numbers:

Signature of External
Examiner/Verifier:

Date:
Please return this form together with your report and fee/expenses claim form to:

Director of the Academic & Quality Systems Office

Anglia Polytechnic University
Bishop Hall Lane
Chelmsford
Essex
CM1 1SQ

42

Appendix 7

ANGLIA POLYTECHNIC UNIVERSITY

Academic Office
External Examiners Summary Report for 2005-2006: AWARDS BOARD
External Examiners home institution or
professional/institutional affiliation
Subject area [from which students registered
on a number of programmes of study may
choose modules]

DATA FOR EXTERNAL PUBLICATION

In accordance with HEFCEs Guidance on Information on Quality and Standards in Higher
Education (HEFCE 03/51, October 2003) please complete the following sections:
Yes
in the view of the External Examiner, the processes for the determination of awards
are sound and fairly conducted.

No

If no, please provide a statement of the respects in which they fall short

where appropriate, please provide a description of bullet point list of any particular strengths or distinctive
or innovative features in relation to standards and assessment processes that would be worth drawing to
the attention of external audiences.

43

Appendix 7

ANGLIA POLYTECHNIC UNIVERSITY

Academic Office
External Examiners Summary Report for 2005-2006: AWARDS BOARD
External Examiner
Awards Board/
Professional Awards Board

INTRODUCTION
In accordance with the Senate Code of Practice on External Examiners for Taught Programmes of
Study did you receive:
Yes
No
a briefing pack with your formal letter of appointment containing
information about APU and the Universitys Modular System
APUs Curriculum Regulations
the Senate Code of Practice on External Examiners for Taught
Programmes of Study?

further briefing from the Faculty about the curriculum for the subject area
and/or programme of study to which you have been appointed and the
associated assessment process and procedures?

For the following questions please indicate your judgement using the following categories:
A = agree strongly

B = agree

C = unable to judge

D = disagree

E = disagree strongly

Did the Faculty/teaching team establish effective communication with you

throughout the year?
Were you given in sufficient time the material you required to fulfil your role as
an External Examiner for an Awards Board?
Yes
Did you receive written feedback on your previous report [NB does not apply to
the first year of appointment]?
Were you satisfied with the response to the issues you raised in your previous
report?

44

No

Appendix 7
YOUR MAIN REPORT SHOULD COVER THE FOLLOWING TOPICS
(as stated in the Senate Code of Practice on External Examiners)

1.

2.

Assessment Procedures
a) sensitivity and fairness in relation to students awards

b)

the conduct of Awards Boards, including consistency in decision making and the accuracy
of papers and marksheets for meetings

c)

administrative arrangements for the provision of information/material to External

Examiners

Determination of awards
a) the regulations and procedures governing the determination of those awards under
consideration by the Awards Board/Professional Awards Board and their comparability
with those of similar awards at other UK higher education institutions

45

Appendix 7
3.

General issues of interest or concern relating to assessment procedures and the

determination of awards including the overall assessment scheme
a) any examples of good practice which could usefully be disseminated within APU

b)

any weaknesses which should be addressed*

c)

any aspects where APUs academic standards may be at risk*

*
responses under these sections will be reported formally to APUs Senate and will require a
specific response to Senate by the appropriate Faculty

46