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Assignment On Time Management in Project Functions

This document discusses time management in project functions. It defines time management as managing time effectively to allocate the right time to the right activities. Proper time management leads to greater productivity, efficiency, opportunities for advancement, reduced stress, increased output, and effective control over responsibilities. The document then outlines the key processes for project time management according to PMBOK, including developing schedules, defining and sequencing activities, estimating resources and durations, developing the schedule using tools like Gantt charts and critical path method, and controlling the schedule. Effective time management is essential for project success to deliver on deadlines.

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deshmonster
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© © All Rights Reserved
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Download as DOCX, PDF, TXT or read online on Scribd
201 views

Assignment On Time Management in Project Functions

This document discusses time management in project functions. It defines time management as managing time effectively to allocate the right time to the right activities. Proper time management leads to greater productivity, efficiency, opportunities for advancement, reduced stress, increased output, and effective control over responsibilities. The document then outlines the key processes for project time management according to PMBOK, including developing schedules, defining and sequencing activities, estimating resources and durations, developing the schedule using tools like Gantt charts and critical path method, and controlling the schedule. Effective time management is essential for project success to deliver on deadlines.

Uploaded by

deshmonster
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Assignment

On
Time management in
Project Functions
Submitted To:

Submitted By:

Nick Kocher

Baljinder Singh Sidhu


Student Id: A00126779

Introduction
Time management refers to managing time effectively so that right time is allocated to
right activity. It refers to the way you organize and and plan how long you spend on
specific activities.

Proper time management leads to below mentioned benefits:


Greater productivity and efficiency
Increased opportunities for advancement
Save time and reduce stress
Increases our work output
Effective control over job responsibilities

A project is a temporary endeavor undertaken to create a unique product, service,


or result.
Project Time Management includes the processes required to accomplish timely
completion of the project

Time is an unique, irreplaceable, non-renewable resource that is one of the major


building blocks for the successful completion of the project. It is one of the critical
alarm factors that managers face today. Dealing with deadlines and other time
constraints on daily basis has made project time management a skill essential for
good project management. To be a successful project manager you must be able to
manage your time well. The best project managers ensure they are productive for
most of their time and avoid time-wasters at all costs.

Project Time Management Process


1. Project Schedule Management :

Project Schedule Management:


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Inputs
Project Management Plan
Includes Project Scope
Statement
and
Work
Breakdown Structures

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Tools and Techniques


Expert judgments means
project team must have a
expertise
person
in
scheduling and domain area
of project

Project Charter Includes Analytical Techniques are


Start and end dates of Alternative analysis,Leads
project
&Lags,Reviewing Schedule
Performance,Schedule
Compression,Rolling Wave
Planning.
Environmental Factors can Meetings Decide Agenda
be organizational culture and and include peoples Project
structure.
manager,sponser,team
members,stakeholders

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Output
Schedule Management Plans
is that component which
establishes the criteria and
activities for developing,
monitoring and controlling
the schedule.

2.

Define Activities:

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It includes activity list ,attributes and milestone:

1. Activity list is the list of all schedule activities required by a project.


2. Activity Attributes includes predecessors, successors, logical relationship,
resource requirements, imposed dates and constraints.
3. Milestone is a significant point or event in project.
3.

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Sequence Activities: the activities defined in previous step are sequenced based on
the order in which they need to be done depending on their interdependencies. Any
relationship between activities needs to be identified so that dependent activities can be
scheduled to follow those that they are dependent upon. Dependency relations is of four
types:

4. Estimate Activity Resources: In this step the estimation of amount and types
of resources required is done on the basis of resource availability and capability.
5. Estimate Activity Durations: It involves estimating amount of efforts
required for each activity and then calculating the duration.
For Example: There is a requirement of 100m wall and one bricklayer can build a
5m wall in a day and there are 5 bricklayers. how much time they will take to build
it?We can find the activity duration as follows:

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tre
a
h
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d
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b

100m wall divided by 25m wall( built by 5 bricklayers daily). We will get 4
days as result.
6. Development Of schedule: It is the process of developing project schedule on
the basis of activity duration estimates and resource requirement
estimates.Important Tools & techniques are Gantt charts, critical path method
,leads nad lags which are as follows:
Gantt Charts:Gantt chart provides a graphical illustration of a schedule that
helps to plan, coordinate, and track specific tasks in a project. Gantt Chart Look
Like this:

A gantt chart created using Microsoft Project,Critical Path is in Red , the slack is
the black lines connected to the non-critical activities , since saturay and sunaday
are not the working days and are thus excluded from the schedule ,some bars are
on the gantt chart are longer if they cut along the weekend.
Critical Path Method : This method calculates the longest path of planned activities
to the end of the project and the earliest and latest date that each activity can start
and finish without any delay which helps to prioritize activities and take correct
actions to meet deadlines.
Diagram: Critical path method for project X

Leads and Lags:


Leads are used to advance successor
activity with respect to predecessor activity.
Lags are used where process require a set of
time to elapse between predecessor and
successor.

Schedule Compression techniques:


Crashing involves either adding resources
or increasing work hours to shorten the task.
Fast tracking is a process in which activities
are performed in
parallel to reduce
duration.

7. Control Schedule : It is concerned with:

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ee l es
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a n d

Conclusion
Time management is a basic skill for project managers. If you can't manage your own time,
how can you expect to manage your teams? Ask each day what you did to move the project
forward. Plan your next day, what will you do to ensure your project continues along the
straight and narrow. Plan your time, manage your resources with a light touch and

communicate effectively. With a little time management, project success should come
easier.
Every delivery that you are supposed to make is time-bound. Therefore, without proper
time management, a project can head towards a disaster.
When it comes to project time management, it is not just the time of the project manager,
but it is the time management of the project team. There are a number of time
management techniques that have been integrated into the management theories and best
practices

References:
http://www.tutorialspoint.com/management_concepts/project_time_management.ht
m
http://www.free-management-ebooks.com/dldebk-pdf/fme-project-time.pdf
https://en.wikibooks.org/wiki/Project_Management/PMBOK/Time_Management

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