HUNGERFORD

CAMERA
CLUB

CONSTITUTION
(Formed 1987)
HUNGERFORD CAMERA CLUB
 before the date of the meeting, signed by two members of the Club as
Constitution proposer and seconder.

11. Emergencies: In the event of anything occurring not provided for or not clear in
1. Name: The Club shall be called ‘The Hungerford Camera Club’ the foregoing rules, the Committee shall have power to deal with the same at
their discretion.
2. Objectives: The objectives of the Club are the furtherance of Photographic Art
and Technique by exchanging friendly ideas and mutual assistance among 12. Dissolution: The Club may be dissolved only by the consent of three-fourths of
members as well as organising and holding lectures, demonstrations, the members present at a Special General Meeting called for that purpose.
exhibitions, etc. Such a meeting shall appoint a Liquidator and decide on the disposal of all
Club funds and assets. After discharging all debts and liabilities of the
3. Membership: Any person interested in or practising photography who agrees Hungerford Camera Club, the remaining assets are to be given or transferred
actively to support the Club’s objectives may apply to the Hon. Secretary for to a voluntary organisation having similar objectives to those of the club.
membership. Membership is subject to election at an ordinary meeting of the
Club and to the approval of the committee. Notes on Rules

4. Subscriptions: Entrance Fees and subscriptions shall be such amounts as are Rule 3: If an Elected member proves to be undesirable or detrimental to the Club,
from time to time determined by the Annual General Meeting, or by a Special he or she can have a private warning from the Chairman or Hon. Secretary. And If
General Meeting. Membership of the club shall cease if subscriptions are not this is not corrective, he or she can be dealt with by the Committee under the last
paid at the Annual General meeting of that year. No person shall take part in a sentence of Rule 3, with the minimum publicity. If necessary, the Treasurer can be
Club competition or enter for Club exhibitions unless his or her subscription is instructed not to accept that person’s future subscriptions.
paid up to date. The annual subscription of a Life Vice president is waived in
due consideration of their services to Hungerford Camera Club. Rules 4,5 & 6: The Officers should lead the Club and the Committee, and control its
weekly activities, but the whole membership must feel involved so that all major
5. Organisation: The Officers of the Club shall consist of President, Chairperson, decisions should be made by the members together at the Annual General
Vice-Chairperson, Hon. Secretary, Treasurer, and such Assistant Officers as Meeting.
may from time to time be decided, all shall be elected each year at the Annual
General Meeting. Vice-Presidents for life may be elected by the Committee. Rule 7: The Committee should ensure that suitable nominations for Chairman and
Officers are included in the notice for the Annual General Meeting. It must be
6. Management: The affairs of the Club shall be managed by a Committee possible for any member to make additional nominations or proposals fourteen
consisting of the officers above and up to three elected members. Five days before the meeting. Fourteen days gives the Committee time to meet to
persons constitute a quorum. discuss any proposal and decide their attitude before the meeting. It also prevents
any important or controversial matters being brought up at the last minute to be
7. Annual General Meeting: The A.G.M. of the Club shall be held during the voted without proper consideration by perhaps a small attendance at the Annual
month of April each year. The Business shall include : Minutes of the previous General Meeting
A.G.M., Annual report of the Committee, Audited Statements of Accounts and
Balance Sheet, Election of President, Chairperson and Officers. Election of RULES FOR ALL CLUB COMPETITIONS
Committee members and Appointment of Auditor.
All new Competitions must be accompanied with their own set of rules drawn up by
8. Special General Meeting: An S.G.M. can be called at any time by the the person proposing the competition. A copy of these rules is to be given to each
Committee or upon the receipt of a requisition signed by not less than one Club Member once the Competition date is set.
quarter of the members. Twenty One days notice must be given to all
members of any Annual or Special Meeting, with particulars of all business to OTHER DOCUMENTATION
be transacted. No business other than that appearing on the notice of such a
meeting shall be transacted thereat. The following documents which require regular updates will be issued to each
member separately as and when required:-
9. Constitution: A copy of the Constitution shall be supplied to every member of
the Club. No alteration to these rules shall be made except at an Annual or
Special General Meeting.  A list of members’ names, addresses and telephone no’s.
10. Propositions: All nominations and propositions for Annual and Special General  The annual programme
Meetings shall not be accepted unless given to the Hon. Secretary fourteen
days  Guidelines for the annual exhibition