Table of Contents

CONFIGURING CASH REGISTER EXPRESS

REGISTERING CASH REGISTER EXPRESS

10 STEPS TO GETTING STARTED

STEP 1 - PLUG IN THE EQUIPMENT

STEP 2 - INSTALL AND START CASH REGISTER EXPRESS
STEP 3 - ADD YOUR EMPLOYEES INTO THE SYSTEM
STEP 4 - CONFIGURE A FEW SETUP OPTIONS
STEP 5 - CREATE YOUR INVENTORY ITEMS
STEP 6 CONFIGURE YOUR INVENTORY AND FUNCTION BUTTONS
STEP 7 - LOGIN TO THE SYSTEM
STEP 8 - RING IN SOME ITEMS
STEP 9 A FEW BASIC EVERY DAY FUNCTIONS
STEP 10 - CASH OR CREDIT OUT THE TRANSACTION

2
3
6
7
8
10
11
12
14
15

COMPUTER ESSENTIALS

16

OVERVIEW AND SYSTEM SECURITY

BACKING UP YOUR DATABASE

16
17

HARDWARE SETUP

18

CONFIGURING A RECEIPT PRINTER

INSTALLING A BAR CODE PRINTER
POLE DISPLAY
CREDIT CARD READER & BAR CODE SCANNER
CONFIGURING A CASH DRAWER

18
19
20
21
22

INSTALLING THE TOUCH SCREEN

SCANNER SCALES
PINPADS
WEIGHT AND DELI SCALES

23
24
25
26

CONFIGURING CASH REGISTER EXPRESS

27

CHANGING THE ADMINISTRATOR PASSWORD & ADMINISTRATOR SWIPE CARD

TAX RATES
CONFIGURE YOUR RECEIPT
PERSONALIZE YOUR RECEIPT
PERSONALIZE COLORS AND PICTURES
CREDIT CARD PROCESSING
ENCRYPTION KEY SETUP
CHECK PROCESSING
CONFIGURING MULTIPLE STATIONS
PRINTING BAR CODES
QUICKBOOKS
SPEED TIPS FOR RETAIL STORES

27
28
29
30
31
32
33
35
37
39
40
41

COMMON RETAIL FUNCTIONS

42

SELECT A CUSTOMER
DELETE, DISCOUNT, QUAN CHANGE AND PRICE CHANGE
PURCHASE ORDERS
CREATING A PURCHASE ORDER
RECEIVING PURCHASE ORDERS
BACK ORDERS
VOID AN INVOICE/PULLBACK AN INVOICE
SELL AND REDEEM GIFT CARDS AND STORED VALUE CARDS
CLOCKING OUT AND CLOSING OUT A DAY

42
43
44
45
46
47
48
49
50

TRACKING YOUR CUSTOMERS

51

CUSTOMER MAINTENANCE SCREEN

ADDING AND MODIFYING CUSTOMERS
ACCOUNTS RECEIVABLE AND CUSTOMER LOYALTY

51
52
53

CUSTOMER LOYALTY

54

YOUR INVENTORY

59

INVENTORY MAINTENANCE ADDING AND MODIFYING ITEMS

SALE AND SPECIAL PRICING
CATEGORIES AND DEPARTMENTS
INVENTORY TRACK EXPRESS
MASS TRANSFER & RETURNED ITEMS
CHOICE ITEMS
COUPON ITEMS
SETTING UP THE RECIPE FEATURE
SETTING UP RETAIL ITEMS WITH AND WITHOUT BARCODES
KIT ITEMS
STYLES MATRIX

59
60
61
62
63
64
65
68
72
73
76

TRACKING YOUR EMPLOYEES

79

EMPLOYEE MAINTENANCE ADDING & MODIFYING EMPLOYEES

EMPLOYEE SECURITY AND EXCEPTIONS TRACKING
TOP FIVE EMPLOYEE PERMISSIONS AND USES
JOB CODES, TIME CLOCK, HOURS & WAGES

79
80
81
82

REPORTING

84

HOW TO USE THE REPORTING SCREEN

LISTING OF THE MOST USEFUL REPORTS

84
85

HELP AND TECHNICAL SUPPORT

86

TRAINING SESSIONS AND CONTACTING TECHNICAL SUPPORT

86

Configuring Cash Register Express

Registering Cash Register Express
Your copy of Cash Register Express (CRE) must be registered before use. To register your software,
choose Register from the File menu at the Login Screen. Cash Register Express will prompt you for
your activation number; enter the serial number located on the side of your CRE box.
After entering your activation number, Cash Register Express will access the pcAmerica registration
server over the internet to register your software.

NOTE: The registration process requires an active internet connection. If you do not have an internet
connection, please contact pcAmericas customer service department to manually register your
software.
For more information see Step 2 of the 10 Steps to Getting Started section of the manual.

Cash Register Express

Page 1

10 Steps to Getting Started

Step 1 - Plug in the Equipment
The first step of setting up your point of sale system is plugging in the equipment. Some of the
devices require hardware drivers which is what your computer uses to talk to each piece of
equipment.
Step by step instructions on how to plug in your new POS hardware, peripherals and install drivers are
located at: http://faq.pcAmerica.com/hardware or are contained on the installation CD that
accompanied your system.

Pole Display

Cash Drawer

Barcode Scanner

Receipt Printer

Your Pole Display allows

customers to quickly and
easily view their transaction
as it is being entered into the
system.

Store cash for the day in one

safe and convenient place.
CRE features an antitheft
setting to only allow
employees to ring in a
transaction with the cash
drawer closed.

Scan items effortlessly and

fast with a bar code scanner.

Receipt printers allow your

customers to have an
itemized breakdown of their
transaction. CRE will also
enable you to place your
company logo and bounce
back coupon on the receipt.

For more detailed information about hardware and hardware configurations please see the Hardware
Setup section of the manual.
Note: These are common connection arrangements. Depending on the equipment you
purchased, your connection arrangements will vary.

Cash Register Express

Page 2

10 Steps to Getting Started

Step 2 - Install and Start Cash Register Express
Below are instructions on installing Cash Register Express and starting it for the first time.
You must be logged onto your computer as an Administrator with full access rights in order to
properly install Cash Register Express.
If you have multiple stations within your store, it is very important that you install the server first! We
also recommend you read the Configure Multiple Stations section later in this manual.
If you have multiple stores communicating to a corporate office, it is recommended you sign up for a
pcAmerica training session to ensure you fully understand the process.

1.

Insert the Cash Register Express CD into the CD-ROM

drive. Before installing CRE the installer will scan for
any prerequisites. Whatever is listed on this screen
MUST be installed prior to the CRE install. If nothing
on this screen is installed you will get prompted to
select ok to install everything.

2.

After all prerequisites have been installed the CRE

installer should automatically launch and bring you to
the next step.
After the install has completed select Finish to exit the
wizard.

3.

4.

Select Next to begin the configuration process. You

will be asked a series of questions that will determine
how your system is installed.

Cash Register Express

Page 3

10 Steps to Getting Started

Step 2 Install and Start Cash Register Express

5.

Cash Register Express will prompt you to select your

industry type, select A Retail Store. Otherwise,
choose A Corporate Office for a Chain of Stores or
Restaurants ONLY IF this computer is an office
computer in your corporate office (not an office
computer in a retail store).

6.

The next screen in the wizard will be the Database

Selection tab.

Select Configure This Computer to start a NEW

database. To connect to your server please see the
Configure Multiple Stations section later in this
manual for more information.

7.

You will need to answer a series of questions to help

configure your system properly.

8.

If you are connecting more than one computer in your

store to a server you must select the right server that
station will be connecting to.

Cash Register Express

Page 4

10 Steps to Getting Started

Step 2 Install and Start Cash Register Express
8. To setup a Store Server you will need to choose the
appropriate Store ID by highlighting it. In addition, you
need to select a Station. For connecting a Station to a
Store Server please see the Configure Multiple Stations
section later in this manual.
Note: Every station must have a unique number.

9. After you have configured your system select either

Begin or Exit and restart the program.

10. In order to gain access to your new software you

must now register it. Select the Register Now tab and
scan or enter the registration number that came with
your software. You must have an internet connection to
register your software or call your customer service
representative (1-800-722-6374 x278) to guide you
through the manual registration process.

11. If you are not connecting to a corporate office, Cash

Register Express will proceed to the Login Screen after a
brief loading process. If you are connecting to a
corporate office, you will be prompted for the corporate
office information before progressing to the Login
Screen.

Cash Register Express

Page 5

10 Steps to Getting Started

Step 3 - Add Your Employees into the System
Employees are configured within the Employee Maintenance screen of Cash Register Express.
Cashiers and servers must be added into the system before they can log in and ring up sales. Other
types of employees can be added and their hours tracked within CRE, even if their jobs dont require
them to use the POS. The steps below describe how to add your initial cashier into CRE; the Employee
Maintenance section later in this manual will describe additional employee options, job codes and
how to record employee hours.

1.

Select the Manager or Options button.

2.

Enter the administrator password (default: admin)

where applicable.
Select Administrative then, Employee Maintenance.
Only the administrator can access this screen.

3.

4.

Select the Add Employee button to create a new

employee record. Assign a unique Employee ID (which
could be their initials or some other unique identifier),
password and a Display Name that prints on the receipt.
If you would like to assign a secure login card to this
employee, swipe the card in the Card Swipe ID box.

5.

Assign security permissions by selecting the dropdown

list and selecting Yes (the employee can do this), No
(they cannot), Prompt (they can with managers
permission) or Override (they can and are a manager for
this function).

For more information see the Top Five Employee

Permissions and Uses section of the manual.
6.

Select the Save button. Your employee has been added!

Add any additional employees you wish to configure and
then select the Exit button to go back to the Login
Screen.

Cash Register Express

Page 6

10 Steps to Getting Started

Step 4 - Configure a Few Setup Options
Cash Register Express has hundreds of built-in features that can be turned on or off. The Setup Screen
includes many of these options, organizing them into multiple tabs. You can access the Setup Screen
from the Login Screen by selecting the File menu and Setup Screen you must use the administrator
password to enter this screen (default: admin). Global settings only need to be configured once for all
stations while settings that are not global need to be configured once at each station. Below is a chart
of recommended feature settings per vertical:

Feature

Tab

Retail Clothing
Store
X

Grocery Store

Prompt Cashier ID, requires a cashier to login for

every check.
Change the Receipt Size to Short Receipt to print
only the most important information.
Enter the company information that prints on the
receipt.
Enter necessary credit card information if you are
processing credit cards through Cash Register
Express.
Allow credit card swipes on invoice screen will
allow credit cards to be swiped on the invoice
screen.
Create text that will print on the bottom of a
receipt as a coupon.
Quick Tender will show the amount of change on
the invoice screen, eliminating a touch from
every transaction.
Reason Codes allow you to choose a reason why
you are accepting a return.
Combine lines items scanned multiple times will
appear on the same line item.

Invoice Settings
Receipt

Company Info

Payment Processing

Station Specifics

Couponing

Quick Invoicing & Alerts

Invoice Settings

Invoice Settings

Global

You can read about the other settings and options in the Setup Screen in our F1 Help Section built into
Cash Register Express.

Cash Register Express

Page 7

10 Steps to Getting Started

Step 5 - Create Your Inventory Items
Your goods are separated into separate groups called Departments. A few examples of departments
are Sweaters, Pants, and Fruits. Departments are used to organize your inventory items on screen as
well as on reports. After your departments are created, you create items inside of each of your
departments.
To begin creating your inventory items, select the Manager Button on the top right of the Login
Screen and enter a username and password (default username: 01, password: admin). Navigate to
the Inventory Maintenance screen inside of the Administrative tab.

To add a new department, select the blue Department for this Item
link in the top left of the screen. This will bring you to the
Department Maintenance screen.

Select the Add Department button, type in a department ID (ex: SWTRS) and description (ex:
SWEATERS) and select Save. After adding the department, select Exit to return to the Inventory
Maintenance screen.

Cash Register Express

Page 8

10 Steps to Getting Started

Step 5 Create Your Inventory Items
To add a new item, select the Add Item button on the bottom of the Inventory Maintenance screen.
The required information is on the top one-third of the screen:
The Department this item will be inside of (ex: SWEATERS).
A unique Item Number (ex: SW1001, or the barcode of the item).
A Description, which will print on the receipts (ex: short sleeve v-neck).
Your Cost, which is the price you pay.
The Price you charge the customer.
An optional # In Stock value if you track stock levels.
Various tax options can be selected, if you charge tax for this item.

Select the Save button and the item will now be added to your inventory list. See the next step to
change the default format of your button and customize the touchscreen with your own colors.

Cash Register Express

Page 9

10 Steps to Getting Started

Step 6 Configure Your Inventory and Function Buttons
The invoice screen, where sales are ring up is a highly customizable screen. By default, inventory
items are displayed in the order you add them. The buttons are added to the screen using a default
color.
To change the look of your invoice screen, and configure function buttons and best sellers, select the
Manager Button on the top right of the Login Screen and enter a username and password (default
username: 01, password: admin). Navigate to the Touch Screen Configuration screen inside of the
Setup tab and go to the Items & Departments tab.
The functions in the Items & Departments
tab are used to change the order, color,
caption and picture of your menu buttons.
You can also choose to make certain items or
departments invisible.
To change the color of a department or
menu item button, select the
department (in the left list) or menu item
(in the right list) and select the Select
Color button.
Change the order of your departments or
menu items by selecting them from the
list and using the Up or Down buttons.
When you are finished making changes,
select the Save & Exit button. Your saved
changes will display the next time you log into
the invoice screen.
TIP: Changes made to the inventory screen on one terminal automatically update ALL terminals in real
time. You do have the ability to design different screens for specific terminals in your store without
affecting the other terminals. To do this, select the Configure This Station Individually option from
the Options menu on the top of the screen.
If this is checked, any layout changes made within Touch Screen Configuration will not affect other
terminals.

Cash Register Express

Page 10

10 Steps to Getting Started

Step 7 - Login to the System
Cashiers must login to Cash Register Express before they can ring up customers or enter orders. The
Login Screen prompts cashiers for a user name and password, or alternatively the cashier can swipe
their card to gain access.

1. To log into CRE, simply enter your ID and

password (the default is 01 and admin),
enter the employees id or swipe the secure login
card you previously configured in the Employee
Maintenance screen from Step 3.

2. Once you have logged in, the CRE invoice

screen will appear. Once your system is setup,
most of your pos experience will take place in
the invoice screen. From this screen you can
easily access many of the setup options and do
all of your establishments invoicing.

A secure login card helps prevent one cashier from

logging in as a different cashier (which is a hole for
theft). Without a secure login card, cashiers must
type in a user name and password, which is visible to
others close by. The only way to log in with the card
is to swipe the card, protecting the cashiers cash
bank from others trying to steal money. You can
purchase these cards from pcAmerica directly.

Cash Register Express

Page 11

10 Steps to Getting Started

Step 8 - Ring in Some Items

Ringing up an item is easy. Simply select the TS Lookup button then select the department the item is
in (examples: sweaters, T-shirt, cigars, equipment, etc). While viewing the inventory for a specific
department you can then select the items you would like to add to the invoice. You can also scan the
barcode of the item with the barcode scanner (if one has been purchased), the item will then be
added to the invoice grid automatically.

Cash Register Express

Page 12

10 Steps to Getting Started

Step 8 Ring in Some Items

If the item is not listed on the touchscreen and it

does not have a barcode to scan, select the
Search button.

This option lets you search the entire inventory for the item.

At the search screen find the item in your inventory using the many features of filtering inventory
described below:
On the right of the screen you can select the item type to filter the displayed inventory by.
On the bottom of the grid you can use the dropdowns to filter out the inventory based on the
Category, Department, or Vendor that the Item is part of.
At the bottom you can search for the item based on text entered and by how to search through
the inventory.
After finding the item you would like to add to the invoice, highlight it, click the Select button, and the
item will then be placed on the current invoice.

Cash Register Express

Page 13

10 Steps to Getting Started

Step 9 A Few Basic Every Day Functions
You can access additional functions by selecting the tabs on the bottom of the invoice screen. Below
is an explanation of each of these buttons.
Note: These buttons can be hidden from the touchscreen by selecting Display Setup from the
Setup section of the Manager/Options screen. The Toolbar option is checked it will be
displayed.

F1 Help a shortcut to the Help section.

F2 Inventory a shortcut to the Inventory
Maintenance screen.
F3 Clock In/Out a shortcut to the Time clock
screen.
F4 Customers a shortcut to the Customer
Maintenance screen.
F5 Price Check this is where you can check the
price and stock level of an item.
F6 Cash Sale this will ring up the current invoice
as a cash sale.

Item Options
Delete -- This will delete the currently highlighted
item on the invoice grid.
Discount -- This will discount the highlighted item
on the grid, not the entire invoice.
Down -- Will scroll down to the next item on the
invoice grid.
Up -- Will scroll up to the next item on the invoice
grid.
Quan Change -- Will allow you to change the
quantity of an item on the invoice grid.
Price Change -- Will allow you to change the price
of an item on the invoice grid.

F7 Check Sale this will ring up the current

invoice as a check sale.
F8 CC Sale this will ring up the current invoice
as a credit card sale.
F9 On Account this will ring up the current
invoice on account.
F10 Cashier Fxns a shortcut that will take you to
the Cashier Functions screen.
F11 Invoice Info a shortcut that will take you to
the Invoice Properties screen.
F12 Item Options this button controls whether
or not the item options are visible.

Void Invoice This will void the entire invoice.

Hold Invoice This will allow you to pull up an
invoice that has been placed on hold.
TS Lookup This will bring up an on screen layout
of your items and departments.
Options This will bring you to the View Options
screen.

Cash Register Express

Page 14

10 Steps to Getting Started

Step 10 - Cash or Credit Out the Transaction
Step 10 is the most important part of the transaction accepting payment (money) for the
goods/services that your establishment offers. The three most common forms of payment in most
retail stores are cash, credit/debit cards and gift cards.
To pay for a transaction, select the appropriate
button (PAY). This will bring open the amounttendered screen.
You can also select one of the Quick Tender
buttons which will bring you to an appropriate
screen based on the tender type selected.
CRE also gives the ability to quickly ring in items
and put them on a customers account.

Cash Register Expresss amount tendered screen is

built for speed and flexibility. The default amount is
always the exact amount remaining for the invoice.
To enter a payment, enter in the amount and select
the payment method. If paying by gift card,
credit\debit card or check, CRE will ask you for more
information. You can also enable one-touch quick
payment buttons (in the Quick Invoicing & Alerts
tab of the Setup Screen) for the most common
tender amounts. CRE supports split tendering,
meaning you can pay with more than one tender
type.

SPEED TIP - Pay by credit card without touching a button; our unique swipe-and-go feature allows you
to pay by credit card or gift card without touching a button. All you need to do is swipe the credit card
on the invoice screen and it will process the card. This is the fastest way to pay. This option can be
configured on the Station Specifics tab of the Setup Screen.
Congratulations! Youve rung up your first sale inside of Cash Register Express. Youve covered the
basics and can now use your new point of sale system. The remainder of this manual includes some
useful information for configuring and using your Cash Register Express point of sale system.

Cash Register Express

Page 15

Computer Essentials
Overview and System Security
On the surface, Cash Register Express is a very simple to use point of sale system. Cashiers can ring up
customers quickly and accurately. Behind the scenes, however, your Cash Register Express retail point
of sale system consists of multiple components, functioning together, all running on the Microsoft
Windows operating system. In most cases your computers are connected to the Internet for e-mail,
credit card processing and a variety of other uses. In todays world of computers a variety of risks
(both internal and external) exist that you should protect against.
Viruses, Spyware and Worms are malicious programs written by outsiders that can cause serious
damage to your data or even your computer. Unknown to you, these can be downloaded and
installed on your computer by visiting an infected web page, downloading and running malicious
programs or by an outside intruder accessing your computer from a different continent via the
Internet. To protect yourself you should do the following:
Install a router, which is an Internet buffer between you and the outside world. Routers help
control who can access your computer and will help keep unwanted intruders out. Popular
brands of routers include Linksys and DLink, however you should do your homework and
choose the router you feel most comfortable with.
Install and activate a firewall which is an additional layer of protection against outside
intruders.
Anti-virus and anti-worm software runs on your computers and, if configured properly, can
actively watch each of your actions and put on the brakes if you are about to download or use
an infected file. Its important to scan your hard drive regularly for viruses and also keep
current with the latest virus updates (which can change very frequently). Popular brands of
anti-virus software include Symantec (Norton Anti-Virus) and McAfee, however you should
do your homework and choose the anti-virus software you feel most comfortable with.
Spyware is another malicious form of software that can sneak onto your computers. The
effects of spyware vary from slowing down your computer to revealing your personal
information with a wide array in between. Many anti-virus packages also protect you against
spyware, however you can also download additional packages that can scan for spyware,
eliminate it and protect against future infections.
Hardware and database failure, while extremely uncommon, is a reality of life that you should
protect against. Lightning may strike literally and fry a hard drive or files on your
computer. The two best ways to protect against this are fairly simple. The first is to have a
surge protector unit with a battery backup; common brands are APC and SmartPower,
however you should do your homework and pick the one you are most comfortable with.
The second way to protect yourself is to perform daily backups of your data that you keep
off-site.

Cash Register Express

Page 16

Computer Essentials
Backing Up Your Database
Your inventory, customer records and entire sales history is stored inside of your database. It is highly
recommended you backup your data on a daily basis in order to avoid minimal loss of data due to
unforeseen circumstances. It is uncommon to lose data, however the loss of a establishments
database can be catastrophic for the business. It is YOUR RESPONSIBILITY to backup your database
on a daily basis. In CRE, backing up your database can be done easily through the Database
Maintenance section of the File Menu on the Login Screen.

1.

From the Login Screen, select File, then Database

Maintenance, and finally Backup Database.

2.

Enter your Administrators Password and select OK.

3.

Choose a backup folder and type a filename for the data backup
file. We recommend using todays date as the file name, and
keeping a weeks worth of backups at a time.

You can never be too careful when it comes to your stores database backup. The only way to recover
from a catastrophic occurrence, such as a fire at your store, is to have an off-site backup copy of your
database. We recommend using high capacity backup drives or any removable mass storage device as
part of your backup system. A removable mass storage device usually plugs into your computer
through a USB port and will be recognized by your computer as another disk drive. Your computer will
assign a drive letter and will be available through the windows explorer. You should remove this
device from your business each and every day to ensure that you can be up and running quickly in
case a catastrophic event actually takes place.

Cash Register Express

Page 17

Hardware Setup
Configuring a Receipt Printer
It is necessary to add and configure the receipt printers you are using inside of
Cash Register Express. CRE has a function for you to install and configure your
printer easily.
Step by step instructions of how to plug in your new POS hardware & peripherals
and driver installation for your hardware are located at:
http://faq.pcAmerica.com/hardware
These instructions are also contained on the installation CD that accompanied
your system.
Fundamentally, configuring most of your printers inside of Cash Register Express is done in a similar
manner as in Windows. Therefore, please follow the below directions to configure and assign your
receipt printers, barcode printers, back office printer and any additional printers.
1.

You must first install the printer drivers for

each printer and test them to make sure they
are printing correctly in Windows at each
station. If you are not able to print a test
page at each station in Windows then you will
not be able to print in CRE.

2.

Select the Friendly Printer Setup in the Setup

tab of the Options screen (4-L).

3.

Select the Friendly Printer on the left and

match it to the corresponding printer driver
in the right side window.

4.

Select the appropriate Printer Type on the

bottom of the screen.

5.

Select Save & Exit to update your settings.

* In order for your station to print correctly, you must assign and configure your printer at each
individual station.

Cash Register Express

Page 18

Hardware Setup
Installing a Bar Code Printer

It is necessary to add and configure the Bar Code

printer you are using inside of Cash Register
Express.

1.

Some of the supported label printers only

require that a Generic / Text only driver is
installed, which is a standard Windows
driver.

NOTE: Not all label printers are installed like

this. Depending on which label printer you
have purchased your installation process may
differ.

2.

Go to the Options Screen then, (4) Setup

(L) Friendly Printer Setup.

3.

Set the Label printer as the Generic / Text

Only driver (or the driver that has been
installed).

4.

Select Save & Exit.

For more information on how to print labels using Restaurant Pro Express please see the Printing Bar
Codes Section of this manual.
Step by step instructions of how to plug in your new POS hardware & peripherals and driver
installation for your hardware are located at: http://faq.pcAmerica.com/hardware. These instructions
are also contained on the installation CD that accompanied your system.

Cash Register Express

Page 19

Hardware Setup
Pole Display

Pole displays face the customer and display the items you are selling
as you add them to the invoice. Other information such as amount
tendered, change, the current date and time as well as discounts will
appear on the pole display at the proper time.

1.

Select the Manager or Options button.

2.

Enter the administrator password (default: admin) where

applicable.

3.

Inside of the Hardware Tab, select the USB (or the appropriate
port) option under the Pole Display Port selection.

4.

Under Pole Display Type select the type of pole display that is
connected.

5.

Select the Update button at the bottom of the screen to save

your changes.

Step by step instructions of how to plug in your new POS hardware & peripherals and driver
installation for your hardware are located at: http://faq.pcAmerica.com/hardware. These instructions
are also contained on the installation CD that accompanied your system.

Cash Register Express

Page 20

Hardware Setup
Credit Card Reader & Bar Code Scanner

Credit card readers and bar code readers differ greatly but have two things in common. The first is
they are both used to read data (either a magnetic card such as a credit card, or a bar code). The
second is they enter the information into the computer like a really fast typist meaning when the
barcodes are scanned or the card is swiped the information associated with them is entered into the
computer instantly!
Hooking up both devices is fairly easy. Most credit card readers and the bar code scanners are plugand-play, meaning you simply plug them in and they work without installing any software or drivers.
Although, some require configuration or drivers may be required in order for them to work properly.
Credit card readers (also referred to as MSRs or Magnetic Stripe Readers) are devices that allow you to
swipe a credit card into Cash Register Express. MSRs read the data on the magnetic stripe on the back
of the card and automatically type it into Cash Register Express. In addition to credit cards, you can
also swipe gift cards, loyalty cards and security cards through the same reader.
Your touch screen may have a credit card reader bolted to the side. While this provides for a nicer
looking presentation, the credit card reader may have its own cable and is the same as described
above.
Bar code readers (or scanners) are used to scan bar codes on different products such as sodas, juice
and milk containers, candy, t-shirts and other items. Loyalty cards can also use a bar code instead of a
magnetic stripe reader. A simple scan of the item will read the bar code into the point of sale system
and add it to the invoice.
Step by step instructions of how to plug in your new POS hardware & peripherals and driver
installation for your hardware are located at: http://faq.pcAmerica.com/hardware. These instructions
are also contained on the installation CD that accompanied your system.

Cash Register Express

Page 21

Hardware Setup
Configuring a Cash Drawer
1.

The majority of cash drawers plug into the back of the

receipt printer. To install a Cash Drawer, first make sure the
cable that comes with your cash drawer is securely plugged
in to both the cash drawer and the receipt printer. A cash
drawer cable looks similar to a phone cable. There is often
writing on the cable that says TO PRINTER and TO CASH
DRAWER to ensure it is connected correctly.

2.

Inside of the Setup Screen, drop down the Default Cash

Drawer Port inside of the Hardware tab and select however
your receipt printer is connected to the computer. This will
pop open the cash drawer attached to your receipt printer
for all cash transactions.

3.

Select Update to save your changes.

If you are using more than one cash drawer at a register, please
refer to additional documentation located at
http://faq.pcamerica.com or contact technical support for
further assistance.

Step by step instructions of how to plug in your new POS hardware & peripherals and driver
installation for your hardware are located at: http://faq.pcAmerica.com/hardware. These instructions
are also contained on the installation CD that accompanied your system.

Cash Register Express

Page 22

Hardware Setup
Installing the Touch Screen
Most touch screen monitors have three plugs:
The first is a standard power cable.
The second cable is a USB cable which must be
plugged into one of the USB ports on the back of
your computer.
The third cable will plug either into the VGA port or
the DVI port depending on your computer.
After connecting the touch screen, insert the CD that
came with the Touch Screen monitor which will start
the Setup Wizard, or navigate to:
http://faq.pcamerica.com for certified drivers for
CRE/RPE.
Note: Depending on which touch screen monitor you
have will determine the cable arrangement.
Note: The touch screen may have another USB cable
for the MSR (magnetic swipe reader) which must be
plugged into one of the USB ports on the back of your
computer.

Step by step instructions of how to plug in your new POS hardware & peripherals and driver
installation for your hardware are located at: http://faq.pcAmerica.com/hardware. These instructions
are also contained on the installation CD that accompanied your system.

Cash Register Express

Page 23

Hardware Setup
Scanner Scales

In addition to many different scale types, Cash Register

Express also supports Scanner Scales. Connect the port on
the scale to an open serial port on your computer. You will
also need to scan the program bar code.

Two options must be configured inside of the Setup Screen

in order to use your scale.

First select your scale model from the Primary Scale

Type dropdown.
The second step is to select the serial COM (serial)
port it is connected to from the Weight Scale
Primary list.
Select Update to save your changes.

CRE will ask you to enter an optional tare amount, which is

the weight of the container a weighed item is sold in (ex: a
plastic salad container). The tare value can also be set by
the item inside of Inventory Maintenance.

Step by step instructions of how to plug in your new POS hardware & peripherals and driver
installation for your hardware are located at: http://faq.pcamerica.com/hardware/weight-scales.
These instructions are also contained on the installation CD that accompanied your system.

Cash Register Express

Page 24

Hardware Setup
PinPads

PinPads can be connected to a COM (serial) port on

your computer, to a USB port on your computer or via
an Ethernet connection through the network. The
PinPad must then be configured inside of the Setup
Screen. First, select your model from the PinPad Type
dropdown. Second, select the method that the pinpad
is connected to the computer under PinPad
Connection:
If the device is connected via Serial select the COM
port that it is connected to from the PinPad Port
list.
If the device is connected via USB a COM port may
also need to be selected from the PinPad Port list.
If the device is connected via Ethernet enter the
PinPad IP Address and then also enter the Pinpad
IP Port.
Be sure to select Update to save your changes.
Note: For Maximum security, pinpads are encrypted. It
may be necessary for some models to be shipped to
pcAmerica for encryption prior to installation. Please
ask your pcAmerica sales representative for assistance.

Step by step instructions of how to plug in your new POS hardware & peripherals and driver
installation for your hardware are located at: http://faq.pcAmerica.com/hardware. These instructions
are also contained on the installation CD that accompanied your system.

Cash Register Express

Page 25

Hardware Setup
Weight and Deli Scales
Cash Register Express supports specific scales that are directly connected to the computer (where
items are weighed at the register) and can also work with deli scales, where the items are weighed at
the deli or other food preparation station, and a bar code label is printed and affixed to the item.
Two options must be configured inside of
the Setup Screen in order to use your
scale. First select your scale model from
the Primary Scale Type dropdown. The
second step is to select the serial COM
port it is connected to from the Weight
Scale Primary list. Be sure to select
Update to save your changes. CRE will ask
you to enter an optional tare amount
which is the weight of the container a
weighed item is sold in (ex: a plastic salad
container). The tare value can also be set
by the item inside of Inventory
Maintenance.
NOTE: Checking the Auto-Weigh property of an item (found in Inventory Maintenance) will
automatically query the scale for a weight whenever you sell it.

Cash Register Express can scan and properly interpret

the standard UPC random weight bar codes printed by
many deli scales. This scale does not interface with the
computer. For assistance in setting up your random
weight bar code printing scale, consult the manual that
comes with the scale or contact the manufacturer.

Step by step instructions of how to plug in your new POS hardware & peripherals and driver
installation for your hardware are located at: http://faq.pcAmerica.com/hardware. These instructions
are also contained on the installation CD that accompanied your system.

Cash Register Express

Page 26

Configuring Cash Register Express

Changing the Administrator Password & Administrator Swipe Card
There are two types of passwords inside of Cash Register Express.
Employee passwords are passwords that are assigned to an individual employee. A description of the
use and configuration of the employee password is discussed in the Tracking your Employees section.
The administrator password is the super password of the system which can be used to access any
function inside of the software. This password should only be known to the owner and the
administrator of the system. Standard employees and managers should not receive this password.
By default, the password is admin
you should change this Day 1 of
using the system to enhance your
security. To change your password,
choose the Change Password link
under the File menu in the Login
Screen. Be sure to select Update to
save your changes.
Change Password Screen
You can also create an administrator swipe card using the Change Password screen. Swiping an
administrator card takes the place of typing in the password, providing for faster and more secure
overrides.

Step by step instructions of how to configure your system are located at:
http://faq.pcAmerica.com/software

Cash Register Express

Page 27

Configuring Cash Register Express

Tax Rates

The Set Tax Rate screen is accessed from the Setup tab in the Options Screen. Cash Register Express
has three tax rates. Most stores will only use the first tax rate, however some stores may charge
different tax rates for different items. Change the percentage of the tax1 rate to match your local tax
rate. Be sure to select Update to save your changes.

Some stores that deliver or ship items are required to charge the tax rate of the county or region
where the goods are being sent. Cash Register Express allows you to configure different tax rates in
different regions inside of the Area Tax Rates tab. In order to apply an area tax rate to an order, the
tax rate must be applied to the customer through Customer Maintenance and the customer must be
selected for the invoice being processed.
Step by step instructions of how to configure your system are located at:
http://faq.pcAmerica.com/software

Cash Register Express

Page 28

Configuring Cash Register Express

Configure Your Receipt
The receipt you give to your customers can be more than a simple listing of items; it can be an
advertising piece that will encourage your customers to come back to your store. Receipts are
configured in the Receipt and Company Info tabs of the Setup Screen.

Below are some of the most commonly used receipt options.

Option
Receipt Size
Print Invoices
Suppress Extra
Signature Copy
Combine Lines on
Short Receipt
Company Name

Description
The Short Receipt selection prints a more compact, nicer looking receipt and is
recommended for stores.
Set this to Yes to print a receipt for every check, No to never print receipts or
Prompt to ask you every sale if youd like a receipt.
If you do not desire a signed copy of the receipt. Turn on this option to suppress
the signature copy.
If the same item is ordered more than once on the same check, this option will
combine their quantities on one line on the receipt.
Configured on the Company Info tab, prints on the top of the receipt.

After making any changes, be sure to select Update to save your changes.

Step by step instructions of how to configure your system are located at:
http://faq.pcAmerica.com/software

Cash Register Express

Page 29

Configuring Restaurant Pro Express

Personalize Your Receipt
Printing Logos on the top of your receipt can help to ensure brand recognition for your company.
To enable your receipt printer to print your logo at the top, please follow these steps:

1.

Select the Manager or Options button.

2.

Enter the administrator password

(default: admin) where applicable.

3.

Select Setup then, Friendly Printer

Setup.
Check Print Logo on receipts at this
station.

4.

5.

6.

Select the Click to select the logo file

which will prompt you select an image
file to use.
Select Save & Exit to save your changes.

The next receipt that is printed should have your logo at the top.

Step by step instructions of how to configure your system are located at:
http://faq.pcAmerica.com/software

Cash Register Express

Page 30

Configuring Cash Register Express

Personalize Colors and Pictures
Many retail locations have a color theme that is consistent throughout your store. Cash Register
Express can be configured to match your stores theme. The colors of both the login screen and
invoice screen are customizable. A picture of your choice can also be placed on the login screen.
The colors and pictures can be configured within the Display Setup screen that can be accessed from
the Setup tab of the Setup Screen.

To change the background color of the Invoice Screen, select the Set Forms Background Color
button under Invoice Screen Options and select the color from the color template that pops up
on your screen. To change the background color of the Login Screen, select the Background
Color button under Login Screen Options and select the color from the color template that pops
up on your screen. To change the text color of text on the Login Screen, select the Foreground
Color button under Login Screen Options and select the color from the color template that pops
up on your screen.
After making any changes, be sure to select Update to save your changes.
Step by step instructions of how to configure your system are located at:
http://faq.pcAmerica.com/software

Cash Register Express

Page 31

Configuring Cash Register Express

Credit Card Processing
1.

Select the Manager or Options button.

Enter the administrator password
(default: admin) where applicable. Go to
Setup then Setup Screen.

2.

Inside of the Payment Processing tab,

(with Credit highlighted) select an option
under the Payment processor selection.
Some of the choices may require a
merchant number as well as a username,
password and gateway URL.

3.

Select the Update button to save your

changes.

Cash Register Express integrates directly with several credit card processors. If the processor you
have chosen to use is not in the list (Payment Processing tab of the Setup Screen), CRE also
integrates with a third party software package that links to most other processors.

If you have questions about using one of our integrated processors, OR questions configuring one
not in that list, please contact your sales representative.

For Help setting up Credit Card Processing Please reference our website:
http://faq.pcamerica.com/paymentprocessing

For suggestions on how to achieve PCI Compliance for your store please refer to the PA-DSS
implementation guide which is available as a .pdf at:
http://faq.pcamerica.com/pci-compliance
Note: Manual and Express Manual processor choices are used when processing credit cards on an
external terminal. The aforementioned processors will not charge customers cards when processing
invoices.

Cash Register Express

Page 32

Configuring Cash Register Express

Encryption Key Setup
Cash Register Express requires a unique encryption key to be setup for each computer. This key is
used to store sensitive credit card information safely. Because of security compliance regulations, an
encryption key must be unique per store.

When you start the program without a key you will see the following prompt:

***Important*** - All customers not using Express Manual processing will be required to setup a
key.

The user must type in a password that will be used to generate a new encryption key. This same
password must be entered into the program on every computer in the store. If you type in a password
that doesnt match the password you used on your other computers, the program will let you know
its wrong and prompt for the password again.

Cash Register Express

Page 33

Configuring Cash Register Express

Encryption Key Setup

1.

When you select Yes to the above prompt, you

must enter the administrator password for the
store.

2.

You must then enter a password.

The password should be secure, unique, and
stored in a safe place.

3.

If the user ever wants to change the encryption

key, then they can do so via the File menu on the
login screen.

The user may not change the encryption key when there are credit cards in the database. This means
they should make sure they have settled their current batch, and have performed the end of day
function.
NOTE: Performing the end of day clears out ALL encrypted credit card numbers.

Cash Register Express

Page 34

Configuring Cash Register Express

Check Processing
Many retail locations now accept checks as a form of payment. Cash Register Express has a
convenient feature that enables your store to process checks.

1.

From the Login Screen, select the File Menu,

then Setup Screen and type in the
Administrator password.

2.

Inside of the Payment Processing tab, (with

Check highlighted) select an option under the
Payment processor selection. Some of the
choices may require a merchant number as
well as a username, password and, gateway
URL.

3.

Select the Update button to save your

changes.

4.

After selecting the check processor and filling

in the information that is required, select
which (if any) verification items that are to
be required for the checks to be processed.

Cash Register Express

Page 35

Configuring Cash Register Express

Check Processing

If a customer is paying with a check, select the

check button from the invoice screen or the
amount tendered screen.

The Process Check screen will appear and ask the

cashier to enter the check number as it appears
on the check. Select Enter. (Depending on which
verification items you chose earlier CRE will
prompt you for other information.)

Note: It is important to accurately record the

check number for reporting purposes.

For Help setting up Check Processing Please reference our website:

http://faq.pcamerica.com/paymentprocessing

Tip: A Payment Type Breakdown report can display all your check transactions between a specified
date range.

Cash Register Express

Page 36

Configuring Cash Register Express

Configuring Multiple Stations
It is fairly easy to configure multiple stations in Cash Register Express. Before configuring CRE, ensure
your Windows computer network is properly installed. If you need over-the-phone help to assess and
configure a computer network, please contact your sales representative. If your network is properly
configured, please follow the steps below.
Cash Register Express is a multi-user software package working off one database which resides on the
server. A change made on one station will be seen at all stations at the same time. As the database is
only located at the server it must always be running if the server goes down, the individual stations
will not be able to continue to function independently, thus stressing the importance of doing regular
backups and taking them off the server either on a CD or a flash drive.
Database redundancy can be achieved via SQL Replication for more information please see:
http://faq.pcamerica.com/advanced/sql-server-replication-configuration-in-cre-rpe
It is very important to install and configure your CRE Server prior to installing/configuring additional
workstations.

1.

2.

3.

The installation of CRE is documented in Step 2 of

the 10 Steps to Getting Started in the beginning of
this manual.
Start by first installing the application on the
server and select configure this computer, set this
computer up as a single station in a store that
does not connect to a corporate server.

Install Cash Register Express on the second

station. When starting Cash Register Express, in
the Database Selection during the startup wizard,
select the Use Advanced Configuration button
and select Next.

Cash Register Express

Page 37

Configuring Cash Register Express

Configuring Multiple Stations

4.
5.

Select Standalone or Corporate Office

Computer under This computer is a..
Under Local Database select Change Local
Database Info.

6.

The information here will be copied directly

from the server (i.e. the Server Name will be
set as the name of the server computer
holding the database).
To get this information off the server at the login
screen go to File Database Maintenance and
finally View Database Settings.
7.
8.

Select Test My Login Info if Connection

Successful appears select Ok.
Select Done.

9. Select Next.
10. You will be presented with the window
pictured right. On the left pane select the
correct Store ID (i.e. 1001) and select Create
New Station.
11. Enter a new station number (i.e. 02), set the
Station Role to Standard and select Done.
There will be a brief wait while Cash Register
Express communicates with the server, and starts
for the first time on this station. This may take a
number of minutes; however it is a fully automatic
process.
12. Select Begin.

Cash Register Express

Page 38

Configuring Cash Register Express

Printing Bar Codes
Cash Register Express has the capabilities to print bar code labels. You must be registered to use this
feature, for more information please contact your pcAmerica sales representative. You must also
have your inventory added and a Bar Code printer installed.
From the Administrative section of the
Manager/Options screen select Barcode Express
Note: You can also access the Print Barcodes
screen through the Inventory Maintenance
screen.
Depending on which label printer in the Friendly printer setup is selected
will determine which labels will be available to print.

After a label printer has been chosen the Print Barcodes screen should appear
with a list of your inventory items. Select a Type of Label specific to your
printer and choose which item you would like to print.

Note: You must add a number for the item you would like to print in the # Labels column. Anything
with a zero will not print.

Cash Register Express

Page 39

Configuring Cash Register Express

QuickBooks
1.
2.

Select the QuickBooks Sales Pass option from the

View Options screen.
Make sure QuickBooks is running and minimized when
setting up the interface.

3.

Select the Configuration button in the General Sales

tab.

4.

In the Company File field select Load and search for

your company file you created with QuickBooks.
Under Transactions enter the information according to
how you want everything to be exported into
QuickBooks. Make sure to do this for, Sales, Tax, PO,
TimeSheet, AR, Misc, and ExportDates.
Select Save and Exit when you are finished.

5.

6.

* These instructions assume you have setup a Chart of

Accounts in QuickBooks and that correspond to the
data you want to export.

7.
8.

Enter dates in the Export Dates tab.

Select (in each tab) which fields you want exported by
checking the boxes.
9. Select the Export Now button.
10. Your POS data should now pass to QuickBooks.

Note: Cash Register Express exports to the Pro, Premiere and Enterprise versions of QuickBooks 2007
and up.
For More information on exporting to QuickBooks please see:
http://faq.pcamerica.com/software/accounting

Cash Register Express

Page 40

Configuring Cash Register Express

Speed Tips for Retail Stores

Retail Stores increase throughput, customer satisfaction and overall profits by streamlining their
operations to be as efficient as possible. Reducing transaction time by a few seconds can have
substantial results. Cash Register Express is designed to provide the fastest checkout possible. Below
are a few tips on how to speed up the check out and payment of every customer.

Swipe-and-go credit card processing. In order to pay by credit card, most point of sale
systems require selecting a PAY or TENDER button and then the selection of the CREDIT
CARD tender type. CRE is easier and fast; simply swipe the credit card on the menu screen.
As soon as the card is swiped CRE will process the card. Eliminating these two button presses
shaves a few valuable seconds off every credit card sale.

Quick Tender button (configured in the Quick Invoicing and Alerts tab of the Setup Screen)
turn on quick pay buttons for cash; this will turn on $1, $5, $10, $20, $50 and the next even
dollar amount as fast payment buttons for speedy cash payment.

Customizing buttons on the invoice screen can be used to dramatically increase the speed of
checking out a customer. The buttons should be color coded so your staff can associate a
certain color with a certain product. Therefore, eliminating the need to search for an item
every time. For example, in a grocery store you may want the color of your produce button
to be green.

Secure Login Cards are a fast and secure way to log servers into the system. Typing an ID and
password (or a PIN code) takes a couple of seconds longer than swiping a card.

Cash Register Express

Page 41

Common Retail Functions

Select a Customer
Selecting a Customer for the Invoice
Customer tracking is a very valuable function of Cash Register Express. The Tracking Your Customers
section of this manual (and the built-in F1 Help Section) describes how to add and modify customers
and loyalty plans. To select the customer for an invoice, follow these steps:
Select the Find button on the invoice screen to bring up
the Select Customer screen. The Quick Search button
triggers a quick search by scanning, typing or a swipe of
the customer card.
The Select Customer screen is an easy screen that
allows you to search by first name, last name, customer
number, phone number and company name. You dont
have to select which criteria you are searching on you
can simply type the information and it will search all
fields.
After you find the customer, highlight the specific
customer and select the Enter button to select them for
the invoice. The selected customers name and bonus
activity will appear under Customer Info. Select the
Customer Info area to see a Bill To, Ship To address and
Picture. You can configure all customer information
under the F4-Customers Tab at the bottom of the
Invoice Screen.
The fastest way to select a customer is to swipe their
loyalty card at any time in the invoice screen. In
addition to fast customer selection, loyalty cards are a
physical reminder of your business. Please contact the
pcAmerica Sales Department to purchase customized
loyalty cards with your logo.
All items sold to the selected customer will appear in that customers sales history in the reporting
screen and the Customer Sales History in Customer Maintenance.

Cash Register Express

Page 42

Common Retail Functions

Delete, Discount, Quan Change and Price Change

Retail stores often need to modify an order for a variety of different reasons. CRE provides delete,
quantity change, price change and discount functions that are logged upon their use. In addition, the
Up and Down arrow keys allow for easy access to any item on the invoice.
An item delete, price change, and discount are all permission based functions that can be set to be
accessible for managers only. These permissions are configured in the Employee Maintenance screen
(Please see the Tracking Your Employees section for further details).
A cashier can use the Quan Change button when there is more than 1 of the same item. They can
scan or enter the item again or select the item on the invoice grid by scrolling to it with the Up and
Down arrows and select the Quan Change button. CRE will then ask to enter the quantity. A cashier
can also select the Quantity box at the top of the invoice screen and enter the correct amount, before
scanning the items bar code.
Cashiers can delete items if they made a mistake ringing in the wrong item or if the customer does not
want it anymore. Select the item on the invoice grid and select the Delete button.
Note: When you delete an item with quantity changes, all of the items will be deleted.
Select the Discount button to discount individual line items on the invoice grid. Select the specific
item on the invoice grid and choose the Discount button. Next the user will be prompted for a
discount percentage. You can also discount the entire invoice by going to Options - [2] Invoice
Properties [A] Discount.
Cashiers can also have the ability to change the price of an item. If a sale item was not discounted
properly at the register a cashier can choose the item on the invoice grid, select the Price Change
button and enter the correct price.
Discounts will show next to the item on the invoice grid. To remove a discount you must delete the
item and ring the item in again.

Cash Register Express

Page 43

Common Retail Functions

Purchase Orders

The Purchase Order screen allows you to

create and update purchase orders. To access
this screen, select Purchase Orders from the
Administrative menu in the Options Screen.
Note: When you login to the Purchase Order
screen your open Purchase Orders will be
displayed

The main screen, displays all open purchase orders:

Feature
PO #
Date
Ref #
Vendor #
Due Date
Status
Total Cost
Order by
Destination Store ID

Description
This is the purchase order number. It is assigned by CRE and cannot be
modified.
This is automatically set to the current date. It cannot be modified.
This is an optional field and is assigned by the user.
After you have entered the vendor through the Vendor Maintenance screen
select the vendor you are purchasing the order from.
You must enter a due date for each purchase order. This is the date by
which the order should get received.
This is the current status of the purchase order: O-open, C-closed, V-voided.
This is the Total Cost of the order. It is automatically calculated by CRE and
cannot be modified.
Select Individual to order by individual item or select Case to order the item
by the case.
Select the store ID to which this order should be shipped from the pull down
menu.

Cash Register Express

Page 44

Common Retail Functions

Creating a Purchase Order
To create a Purchase Order go to the Options Screen and select the Purchase Order tab in the
Administrative menu then select Add.

1.

Select the type of request you wish to perform

(Standard Purchase Order or Return to Vendor).

2.

Select a vendor and a Due Date. All the other

fields are optional.

3.

Pick a store destination and an order by selection.

4.

Select the Add Items tab at the top of the page.

5.

Select the appropriate vendor. You will see all the

items you order from that vendor in the Inventory
Selection Grid.

6.

Select a Destination Store ID.

7.

Choose an item by double clicking next to the

Item Number. It will be added to the Added
Inventory Grid.

8.

Select Save to save your changes.

TIP: In order to use the Reorder Low Stock Items feature, it must be set up in Inventory Maintenance
(Ordering Info tab). When setup properly, once your stock level hits the reorder level you established,
this feature will automatically (when you select it) reorder all the items to equal the Reorder Quantity
+ the Reorder Level. Example: If you want 10 cases of bottled water on hand at all times and want to
reorder when your stock level is at 2 cases. Set the Reorder Level to 2 and the Reorder Quantity to 8.
For more information on exporting to Purchase Orders see:
http://faq.pcamerica.com/file-lockers/pdf-locker/Vendors_and_Purchase_Orders.pdf

Cash Register Express

Page 45

Common Retail Functions

Receiving Purchase Orders

To receive a purchase order, enter the Purchase Order screen through the Administrative menu in the
Options Screen.

1.

Select the Purchase Order you would like to

receive by double clicking to the left of the
PO #.

2.

The General Info screen will appear,

displaying the PO # in black bold letters.

3.

On the bottom of the screen are some

receiving options tabs, along with a Receiving
Screen button on the right hand side.

4.

Select Receive All to receive all the items on

the Purchase order.

5.

To receive one item on the PO, select

Receive Item. You will be prompted to enter
the Line number.

Note: The Print tab will print the current PO and

the Print History will print out a detailed record of
all the items received against the current PO.

Cash Register Express

Page 46

Common Retail Functions

Back Orders

This screen displays either the items that are currently on backorder for a selected customer or the
customers for whom a particular item is on backorder. The grid will display the date the backorder
was placed, customer number, item number, item name, the quantity placed on backorder for the
customer, the current quantity in stock, amount paid, whether or not the backorder was prepaid, and
the invoice number.
To view items on back order for a customer

To view which customer has placed a certain

item on back order

Type the desired customer number in the For

Customer # field.
Only backorders for the entered customer will be
displayed.
Type the desired item number in the For Item #
field.
Only backorders for the entered item will be
displayed.

There are three options for displaying backorders. Select All Open Backorders to display all
backorders that have not yet been filled. Select Backorders Covered by Stock to only display
backorders for items that are currently in stock. Select Backorders Not Covered by Stock to only
display backorders for items that are not in stock.
To fill a backorder, double click on the desired backorder or highlight the desired backorder then
select Fill Backorder. The item will be added to the current invoice.

Cash Register Express

Page 47

Common Retail Functions

Void an Invoice/Pullback an Invoice
Checks can be voided before they are paid for and closed out. They can also be voided AFTER being
paid for as long as it is within the same day by pulling back the check.

To void a check before it has been paid simply select the

Void Invoice selection in the Invoice Menu. This
permission based function will save the invoice as a
voided invoice with the next invoice number in sequence.
The voided invoice totals will not be included in the sales
totals.

You can also use the Void Invoice button on the Invoice
Screen or press Ctrl + V on your keyboard to perform the
same function.
A check may be re-opened after it is closed out as long as the day hasnt been completed (by running
an End-of-Day). After the check is re-opened you can either void the check (by using the Void Invoice
selection as described above) or you may modify it and re-close it to another form of tender.
To re-open a check, use the Pullback Invoice button inside of the
Options Screen ([1] Cashier [O] Pullback Invoice). CRE will ask you
which employee committed the invoice you would like to pullback
followed by a listing of invoice numbers closed out by the selected
employee. After the invoice is reopened it is as if it was never closed out.
For more information on invoice edits in CRE please see:
http://faq.pcamerica.com/file-lockers/pdf-locker/Invoice_Edits_CRE.pdf
TIP: A few of the reports inside of the Reporting Screen can be generated for voided invoices. It is
good practice to run these reports on a regular basis as post voiding of checks opens up opportunity
for theft. There are valid uses of the void function; an audit trail is kept to protect against theft in such
a fashion.
For more information on printing reports please see:
http://faq.pcamerica.com/software/screen-explanations/reporting-screen

Cash Register Express

Page 48

Common Retail Functions

Sell and Redeem Gift Cards and Stored Value Cards

Gift cards and stored value cards are tracked inside of Cash
Register Express with no transaction fees. They can be sold for
any value. In order to sell a gift card select the Sell Gift Card
feature in the Invoice menu. Swipe the new card and enter the
dollar amount you wish to sell the gift card for. A gift card does
not become active until the transaction is fully paid for and
completed.

To pay by gift card, simply choose the Gift Card

button from the Payment Screen. You do not
need to enter the amount tendered, as Cash
Register Express will automatically calculate the
most desirable amount. A box will pop up
asking you to swipe the gift card; swipe the card
and CRE will deduct the proper amount from
the gift card. If the gift card balance is more
than the total amount due then CRE will deduct
the amount from the gift card. If the balance is
less, CRE will exhaust the balance on the gift
card and display the new amount remaining to
be paid by another form of tender.

NOTE TO FRANCHISEES: The internal gift card system is ideal for single unit stores. For multiple store
locations the use of gift cards across all of your stores require the use of a third party gift card
processor. Please contact the pcAmerica sales department at 1-800-722-6374 for more information.

Cash Register Express

Page 49

Common Retail Functions

Clocking Out and Closing Out a Day
There are two steps to closing out a day in at a store. First, every employee should Clock
Out of Cash Register Express. Employees can clock out by selecting the clock out button
on the Login Screen. A Shift Report will print out for the cashier providing it is setup in
the Job Code Setup screen.

After each employee is clocked out, the manager of the store should run the End of Day function
within Cash Register Express. The End of Day will scan all the checks for the day and ensure that they
are all closed out, and that all of your employees are clocked out of the system.

Cash Register Express will prompt the manager

for the amount of cash at the end of the day.
This cash figure is a total for all cashiers for that
shift. The store over/short amount will be
printed in the Daily Close report as well as other
vital information detailing the activities at the
store for that day. This report can be re-printed
in the future from within the Reporting Screen.

The End of Day function is subject to the Perform End of Day permission in the Reporting tab of the
Employee Maintenance screen. Please see the Tracking Your Employees section for an explanation of
how to configure permissions.
NOTE: If using a credit card processor that requires the batch to be performed manually it is
recommended that this is done prior to the End of Day being performed.
NOTE: It is possible to automatically settle when running the End-of-Day by using the Perform Batch
Settlement On EndofDay option on the Other Options tab of the Payment Processing section of the
Setup Screen.

Cash Register Express

Page 50

Tracking Your Customers

Customer Maintenance Screen

The Customer Maintenance screen is used to add

and update your customers. One customer is
displayed at a time. Detailed information is stored
in the tabs across the top of the screen. This screen
is fully touch screen compatible, meaning you can
double select any field (or select the field and then
the keyboard button) to bring up an on screen
keyboard.

Each customer within Cash Register Express must have a unique customer number. It is easy to use
the phone number as the customer number, as this provides a fast and easy way to look up a
customer if they forget their membership card.
Loyalty and membership cards are easy to assign to a customer. Below the Card Swipe Ids label,
select the Add button and swipe or scan the loyalty card.
The General Info tab stores basic information such as name and address. Extended Info has less
commonly used information. Information regarding accounts receivable is stored in the Account Info
tab. Optional Ship To and Bill To addresses are stored in the Shipping\Billing tab, followed by the
History tab which stores a detailed purchase history for the current customer. The Notes tab has an
open notes section.

Track Your Customers

Remember, your customers are a very important part of your business. You purchased a point of sale
system that provides several great tools to track your customers and get them back into your store.
You have the tools now use them!

Enter their name, address, phone number, e-mail address and other information.
Run reports to see whom your best customers are; perhaps once a year you should have a
special free product coupon for your best customers where you spoil them with something
free and extra service.
Configure customer loyalty plans to reward your loyal customers.
Send mass e-mails with news and specials about your business.
Remember your customers and they will remember you.

Cash Register Express

Page 51

Tracking Your Customers

Adding and Modifying Customers
Adding customers in Cash Register Express is easy. Use the Customer Maintenance screen to add
your customers; this screen can be accessed in the Administrative tab of the Options Screen.

1.

Inside of the Customer Maintenance

screen, select the Add button on the
bottom of the screen. This will set the
screen to add mode, during which CRE is
waiting for you to enter the information
for the new customer.

2.

Fill in the information on the top; a unique

customer # as well as the customers first
and last name is required. An e-mail
address is highly recommended.

3.

Optionally, fill in other pieces of

information such as the phone number,
name, company, etc.

4.

To assign a loyalty card to a customer,

select the Add button under Card Swipe
IDs and swipe the loyalty card through
your magnetic stripe reader. Loyalty cards
are a great way to increase repeat
business. You can order customized
loyalty cards with your logo from
pcAmerica.

5.

Select the Save button to save the new

customer in the database.

Modifying customers is just as easy. First search for the customer you want to modify (using the Look
Up button on the bottom left corner of the screen). Make your changes to the customer record and
select Update at the bottom to save the updated information.

Cash Register Express

Page 52

Tracking Your Customers

Accounts Receivable and Customer Loyalty
Accounts Receivable
Cash Register Express gives you the ability to open accounts for your customer, charge on account and
send statements out at a later point in time. These features, as well as the ability to make payments
and credit balance are part of the built-in Accounts Receivable system. To open an account for a
customer, find the customer inside of Customer Maintenance and select the O button in the Account
Info tab (and save the changes). Select the Detailed Account Info button next to it to access the
payment and credit screen, where you can apply payments to open balance and print customer
statements.
Customer Loyalty
Offering incentives and bonuses to your customers is a great way to earn their loyalty and bring them
back to your store many times in the future. Some great examples are a floral shop that offers a free
bouquet on your birthday and may also mail coupons with discounts based on how many times you
visit people continue to shop there to earn their points. The coffee shop downstairs from the
pcAmerica office earns the majority of the coffee business in the building by offering a buy 9 get the
th
10 free coffee special. Many stores offer $ 2 off a purchase if you come back within a week of your
last visit. These, and more, can be achieved through the use of the loyalty features built into Cash
Register Express.
Most stores that offer loyalty plans will give out a loyalty card that the
customer carries as a physical reminder of the store. They swipe their
card at the time of sale in order to earn their loyalty points for the order.
Customized loyalty cards are available from pcAmerica and may be
assigned to customers inside of Cash Register Express.
Its easy to set up customer loyalty inside of Cash Register Express. In the Options Screen, select the
Customer Loyalty function. You must create both Loyalty Incentives and Loyalty Plans. Incentives
are the actual rewards you give to your customers, such as a free meal or $ 2 off the next purchase.
Plans consist of one or more incentives. After you have created a loyalty plan, you can assign it to a
customer by selecting the Loyalty Plan button in the customers record in Customer Maintenance.
The F1 Help Section includes a full description and tutorial for configuring loyalty incentives, plans and
assigning them to customers.
Using the Customer loyalty feature across multiple stores requires a third party processor.
For help acquiring a third party processor please call your sales representative for assistance.
Sales: 1-800-722-6374

Cash Register Express

Page 53

Tracking Your Customers

Customer Loyalty
Customer Loyalty is great way to get repeat customers and increase sales. By offering your customer
incentives to shop in your store, they will have a more enjoyable and rewarding shopping experience.
This guide will focus on setting up a loyalty plan that will give a free gift card after 10 points.
Customer Loyalty in CRE is used in conjunction with the Customer Maintenance screen and Bonus
Points. In order to set up a loyalty plan you need to first set up a customer in Customer Maintenance,
(see the Adding and Modifying Customers section of this manual) then create a loyalty incentive (the
bonus you give the customer when they achieve a certain goal), add the incentive to a plan (similar to
adding modifiers to a modifier group), then finally adding the loyalty plan to the customer it will apply
to (adding the modifier group to the standard item).
Setting the Bonus Points for Certain Inventory Items
Each item in inventory needs to be assigned a certain number of bonus points. For example, an apple
pie may get 3 bonus points, whereas a steak dinner gets 7 points.

1.

Select the Manager or Options button.

2.

Enter the administrator password

(default: admin) where applicable.
Select Administrative and then
Inventory Maintenance.

3.

4.

After selecting an inventory item, set

the Bonus Points section to the amount
of bonus points you want to give for this
item.

Cash Register Express

Page 54

Tracking Your Customers

Configuring Loyalty Incentives

1.

Select the Manager or Options button.

2.
3.

Enter the administrator password

(default: admin) where applicable.
Select Setup then Customer Loyalty.

4.

Select Loyalty Incentive.

5.

Select Add in the bottom left of the

screen.
6. Enter a Description.
7. Select the type of Incentive (we will focus
on Points Rewarded which means after a
certain amount of points are achieved,
the bonus will be rewarded).
8. Set 10 for Give Rewards after how many
points.
9. Select Free Gift Card.
10. Enter 5 for Gift Card Value.
11. Select Save.

Cash Register Express

Page 55

Tracking Your Customers

Configuring Loyalty Plans

1.

Select the Manager or Options button.

2.
3.

Enter the administrator password

(default: admin) where applicable.
Select Setup then Customer Loyalty.

4.

Select Loyalty Plans.

5.
6.
7.

Select Add.
Enter a Description for the plan.
Check Accumulate Points (This will mean
that bonus points will add up over time
instead of being reset after each sale).
8. Select Add Incentive.
9. Select the inventive you want to add to
this plan. (Whatever you named the
incentive from the previous step.)
10. Select Save.

Cash Register Express

Page 56

Tracking Your Customers

Adding the Loyalty Plan to a Customer

1.

Select the Manager or Options button.

2.

Enter the administrator password

(default: admin) where applicable.
Select Administrative then Customer
Maintenance.

3.

4.
5.

6.
7.

Select the customer you want to add this

plan to.
Select the big blue Loyalty Plan: None
Box.

Select the appropriate loyalty plan from

the list.
Select Update in Customer Maintenance
to save changes to the customer.

Cash Register Express

Page 57

Tracking Your Customers

Triggering the Bonus Plan

1.
2.

3.
4.

5.

Ring up a sale as normal.

Before paying out the sale, make sure to
select the customer (or swipe their card)
so they get the appropriate bonus
points for their plan.
The bonus points earned and bonus
point balance will print on the receipt.
The bonus point balance will also
appear in the customer section of the
invoice screen.

You will see that when the customer has

reached the bonus point level they will
NOT get their incentive. The customer
will not receive the incentive until the
next transaction.

Cash Register Express

Page 58

Your Inventory
Inventory Maintenance Adding and Modifying Items
Cash Register Express allows you to create inventory
items, create linked inventory, create sale pricing,
track inventory and configure retail and other
inventory items. Creation and modification of these
inventory items, as well as coupons, is done through
the Inventory Maintenance screen which can be
accessed from the Administrative section of the
Options Screen. A full tutorial of this screen is in the
built-in F1 help section; below are some basic pointers
to get you started.
You can add standard items from the Inventory Maintenance screen. Adding them through the
Inventory Maintenance screen gives you more options and flexibility. Select on the Add button to add
a new item. Youll have a choice of four different types of items:

Standard Item encompasses all inventory and SKU based retail items.
A Choice Item is not a real item, but rather it is a fake item that when sold, gives you a
choice of which item to sell. For example, you can create a Corkscrew choice item whose
choices would be Waiter Corkscrew, Metal Corkscrew and Fancy Corkscrew. The advantage is
one inventory button that drills down into choices, as opposed to an overwhelming number
of on screen inventory buttons.
The Modifier Group is used to group modifiers together. For example, if you have modifier
items Small Vase, Large Vase and Bouquet Wrap, for your flower bouquet you can group
them into one modifier group called Flower Presentation. Using modifier groups simplifies
creation of menu items; instead of adding four modifiers to many flower bouquets, you can
add the group once to each item. Note: This feature is mostly used for restaurants.
Coupon items are created to give the customer a discount. They can be configured to give a
flat amount or percentage off an entire check or only specific items. Coupons automatically
calculate the discount amount based on price paid, date and time and other options. (For
more information see the Coupon section.)
Kit Items are created in order to group items together to sell them at a discounted rate.

Fill in the data for the item and select Save. The most important fields for a standard item are the
item number (must be unique), description, cost, price and tax rates. Modifying an item is just as
easy. Select the Lookup button on the bottom left, find the item in the list and select it, modify
the item and select Save Changes to update the item.

Cash Register Express

Page 59

Your Inventory
Sale and Special Pricing
Special pricing is an extremely powerful feature of Cash Register Express. A variety of sale and
promotional pricing can be configured at any time; these prices will automatically be used when the
cashier rings in the items. For example, sale pricing on specific items can be pre-configured; during
the allotted times the special/sale price will automatically be used without the cashiers having to
apply a discount. There are three main types of special pricing:
Sale Pricing: This function allows you to place an item on sale between certain dates. To create sale
pricing for an item, select the Add button in the Special Pricing tab under the Inventory Maintenance
screen. Enter the percent of the sale mark down and select the start and end dates for the promotion.
To remove a sale price for an item, select the desired sale price then select Remove. To place an item
on sale for only one day, select the same day for both starting and ending date.
Example: All Juicy Couture Sweatpants 10% off next week.
Bulk Pricing is used to sell items at a reduced price when your customers buy more than one of an
item. To set up a bulk price for an item, select Add, enter the quantity needed to be purchased for
bulk pricing, and then enter the new price. To remove a bulk price for an item, select the desired bulk
price then select Remove.
Note: Bulk Pricing requires that the option Combine Lines is enabled, on the Invoice Settings tab of
the Setup Screen.
Example: Two Magazines for the price of one.
Time-Based Pricing allows you to offer alternate prices on certain days within certain time ranges and
is most commonly used for Black Friday (the day after Thanksgiving) or certain days that have
designated sales. Retail stores often use time based pricing to attract customers during their non-busy
hours. To enter time-based price for an item, select Add, select the day on which you want to offer
the sale price, and then enter the start and end times. To remove a time-based price for an item,
select the desired price then select Remove.
Example: A store may offer a sale on shirts during Fridays from 2PM to 5PM for a sale price of
$8.00 while the normal price is $12.00.
TIP: If Black Friday is 7 AM to 4 PM, start your time-based price at 6:50 AM and end it at 4:10 PM. You
may sell a few extra discounted items, but you will also avoid annoying a customer who is on line at
4:02 PM and wants the discount.
Note: The special pricing can only be used for a sale price or discounted price. You cannot increase
the cost of an item in special or sale pricing.

Cash Register Express

Page 60

Your Inventory
Categories and Departments
Retail stores can carry anywhere from a few dozen items to hundreds of items and more. Regardless
of how many inventory items your business sells, it is useful to break your items down into smaller
groups of items to perform a certain task or search. In Cash Register Express, items can be grouped
into Departments. Departments can be further grouped into Categories.
A few examples of departments are Jeans, Fruits and Wines. Common choices for categories are
Produce and Clothes. The category breakdowns are easy to see which area of store is bringing in the
most profit.
Please note that Cash Register Express comes with a default department of NONE. This department
cannot be deleted.
The Department Maintenance screen can also be used to set up employee departments, which allows
you to group your employees in different ways for functions such as labor scheduling. See the
Department Type description detailed in the F1 help section for more details.
You can access Department Maintenance from the Administrative tab of the Options Screen.
To add a department:
1.
2.
3.
4.
5.
6.

Enter the Department Maintenance screen.

Select the Add button.
Type in a Department ID in the corresponding box (ex: Magazines).
Type in a Department Description box in the corresponding box (ex: US Weekly).
Select a category and department type (or leave these as is).
Select the Save button.

Optionally, you can check the Bar Tax Inclusive check box which will enable bar tax for all the items in
that department. This only works when the certain items are ordered and immediately paid for at a
bar station or any other station. This provides for a fast cash transaction where the tax is built into the
price for an even round number.
Categories are configured in the Category Maintenance screen, which is accessible through the
Department Maintenance screen. Adding a category is nearly identical to adding a department.

Cash Register Express

Page 61

Your Inventory
Inventory Track Express

Every store must take physical inventory periodically, even when using a point of sale system. It is
important to compare how much of each item you really have as opposed to what the computer tells
you. By doing physical inventory, you will find where inventory shrinkage occurs. You may also find
areas of your store that are more prone to theft. Tracking your inventory closely will actually save lots
of money as a result.
Inventory Track Express is a tool that has been incorporated into Cash Register Express that acts like a
physical inventory control panel. You can do a physical count by selecting the Print Worksheet button,
which will print a list of all inventory with the stock level in CRE, and a place to enter the actual count.
You may use portable data terminals (Handheld units), for fast and easy inventory counting.
pcAmerica has created a program called Pocket Inventory for these handheld units. Pocket Inventory
has 3 main functions:
Count Inventory

A quick, point and scan, inventory counter. Just point the Handhelds bar code
scanner to the bar code and scan it. Pocket Inventory will then prompt for the
number of this item is in your inventory.

Edit Inventory

You can download your inventory from CRE to Pocket Inventory. This feature will
allow you to be out in your store, bring an item onto the portable unit's screen
and edit the description, cost, price, tax status, and quantity.
You can download the open Purchase Orders from CRE to Pocket Inventory. You
can also create new Purchase Orders as well as DSDs (Direct Store Delivery).
Once the PO shipment arrives, you may use Pocket Inventory to bring up the
purchase order information, scan the items on the shipment to mark down what
was received.

Purchase Orders

Cash Register Express

Page 62

Your Inventory
Mass Transfer & Returned Items
If you are a retailer that has multiple stores, CRE has the capabilities to transfer inventory from one
store to another. The Inventory that is depleted or added will automatically be reduced or added to
that stores inventory.

To access the Transfer inventory feature select

the Transfer button inside the Inventory
Maintenance screen.

The Mass Transfer screen will allow you to scan

or manually enter the item(s) you wish to transfer
Select a Quantity.
Select a Source Store ID and Destination
Store ID.
Select Transfer.
Note: You can either transfer out from the host
store or accept a transfer into the host store from
a different location.

Returned Items
Cash Register Express has a simple solution for
returns. When an item comes back, enter a
negative number in the Quantity field and scan or
enter the item. Close out the transaction like a
normal sale (cash/credit/debit etc). Youll see the
price in parentheses ( ) indicating a negative sale
and a red bar in the invoice grid.

Cash Register Express

Page 63

Your Inventory
Choice Items

A Choice Item is a not a real item, but rather provides a way to have the user choose from a list of
actual items in your inventory. For example, if have a liquor store that sells a METAL CORKSCREW and
a WAITERS CORKSCREW, you can create a choice item called Corkscrew. When you sell this choice
item, you will be prompted to choose which of the two corkscrews is being sold. This simplifies your
on screen inventory you can replace two buttons for Corkscrew on the screen with one button that
drills down into a choice of Corkscrews.
Choice items are primarily used to limit the number of items on the main invoice screen and provide
drill downs for quicker, easier selection.
In the example above, the choice item is the fake item called Corkscrew. The items included inside
of the choice item are the real items, the choices that are displayed when you sell the choice item.
In this example, the real items would be; METAL CORKSCREW and WAITERS CORKSCREW.
Some retail stores may use this for a clothing menu. The person configuring the inventory would
create all their clothes as standard inventory items, and create an H Clothes Choice, with all clothes
that start with the letter H inside of it. Instead of scrolling through searching for Hanes, the cashier
can select H and see a drill-down with Hanes amongst a few other clothes that begin with the letter H.
When setting up a Choice Item you can include a Prompt which is the question that is asked to the
server when provided with the individual choices. For the above example, a suitable question would
be What Style Corkscrew?

Cash Register Express

Page 64

Your Inventory
Coupon Items
Coupons are commonly used in retail stores.
A couple of examples are buying one greeting
card getting one free on Thursday and 10% off
all Magazines 3 5 PM daily. In order to
account for the wide variety of types and
restrictions of coupons in the retail business,
the Cash Register Express inventory screen
includes an item type just for coupons.
Coupons may be configured to give either a
percent or a flat dollar amount off the Grand
Total. Redemptions of a coupon appear as a
sale of an item for a negative dollar amount.
It is a good idea to put all of your coupons in
one department for easier reporting.
Creating a coupon is easy, by following these simple steps youll be able to discount items with your
newly created coupons.

1.

Select the Manager or Options button.

2.

Enter the administrator password

(default: admin) where applicable.

3.

Select Inventory Maintenance in the

Administrative Tab.
This will give you access to the inventory
maintenance screen.

Cash Register Express

Page 65

Your Inventory
Coupon Items
The Days Valid tab is used to set what days and time the coupon is valid. Use the Add Time and
Delete Time buttons to configure the times. You may also set the expiration date for a coupon date
by checking the Does this coupon expire? check box and filling in the expiration date.
1.

Select Add Item.

2.

Select Coupon.

3.

Fill out the appropriate information for the

item.
a.

Select the Department.

b.

Input an Item Number.

c.

Select the Discount Amount or Discount

Percent (make sure you choose a negative
number).

d.

Select whether the coupon expires and if it

does, when does it expire.

e.

Set which days and times the coupon is

valid.

The Restrictions tab allows you to specify which items, departments or categories are included or
excluded in the coupon discount. Coupons can also be made exclusive of specific items; this feature is
often used to restrict a check to include only one coupon.

4.

Select the Restrictions Tab.

a.

5.

Set which restrictions you want (e.g. what

items are exempt from the coupon).

Select Save Changes.

Cash Register Express

Page 66

Your Inventory
Coupon Items
In the Restrictions Tab there are a number of options, including a minimum dollar amount, number of
days between use and other restrictions to make your coupons more customizable.
Listed below are the restrictions and their most common uses;
Include: Will include these category/department/items for the coupon.
Exclude: Will NOT include these category/department/items for the coupon.
Exclusive: When adding this coupon to the exclusive list will mean it can only be used once on
the invoice.
Minimum Amount: The minimum dollar amount the invoice has to be to trigger the coupon.
# Days Between Use: Days allowed between coupon use.
Include all items besides above exceptions: Can be used to save time instead of including and
excluding, just check this and exclude what you dont want.
Apply only to parent items: Not valid on modifiers.
Apply to items using special pricing: This will allow the coupons to be applied to items where
special pricing has been enabled.
Only allow through bonus plan: Only applicable if triggered through a loyalty plan.
Suppress Bonus Points of Affected Items: If coupon is used, you do not get loyalty plan points
on this invoice.
Allow on Deposit Invoices: Here you can specify whether or not coupons can be applied to
items on a deposit invoice (layaway invoices for example).
Apply to already discounted items: Whether or not it can be applied to invoices with previous
line discounts, etc.
Require Permissions: Whether the employee needs permission to ring up the coupon.
Using the coupon
1.

Ring up an invoice as normal.

2.

Select the Inventory item for the coupon.

(You will notice an invoice item show up
within parenthesis denoting a negative
priced item.)

3.

Notice the grand total is now discounted

the amount of the coupon.

Getting Deeper
Take some time to experiment with the different options within Inventory Maintenance for coupons.
You can limit the items the coupon is valid for (by department, individual item, or category) the times
the coupon is valid (down to the minute), and everything in between.

Cash Register Express

Page 67

Your Inventory
Setting up The Recipe Feature
Retail Stores need to keep track of unit sales that make up a carton or case of the same item so that
they will be "broken open" when necessary. Common examples include packs of cigarettes or cans of
beer or soda. Cash Register Express includes a Recipe feature that simplifies this task.
This section describes how to add individual packs and cartons of cigarettes to your inventory, but the
same procedure can be applied to any item you sell as singles or in bulk of any quantity. The basic
steps are:

Add a Carton of Cigarettes to Your Inventory.

Add an Individual Pack of Cigarettes to Your Inventory.

Define the Recipe for a Carton of Cigarettes.

Cash Register Express

Page 68

Your Inventory
Setting Up The Recipe Feature
The first step is to add a carton of cigarettes as a separate item in your inventory.
From the Inventory Maintenance Screen:
1.

Select [5] Administrative.

2.

Select [A] Inventory Maintenance.

3.

Select Add Item.

4.

Select Standard Item.

5.

Choose a Department from the drop-down list

(Cigarettes in our example).

6.

Enter an Item Number.

7.

Enter the Item Description (Brand X Carton

in our example).

8.

Enter the Item Cost (optional).

9.

Enter the Item Price (required; $50.00 in our

example).

Next, youll enter the In Stock information for cartons of cigarettes:

1.

Enter the number of cartons in stock in the #

In Stock field. Well use 4 for our example (4
cartons constitutes 40 packs as there are 10
packs per carton).

2.

Select Save Changes.

Cash Register Express

Page 69

Your Inventory
Setting Up The Recipe Feature
The next step is to add an individual pack of cigarettes to your inventory.
From the Manager Options window:
1.

Select [5] Administrative.

2.

Select [A] Inventory Maintenance.

3.

Select Add Item.

4.

Select Standard Item.

5.

Choose a Department from the drop-down

list (Cigarettes in our example).

6.

Enter an Item Number.

7.

Enter the Item Description (Brand X

Pack in our example).

8.

Enter the Item Cost (optional).

9.

Enter the Item Price (required; $5.00 in our

example).

Next, youll enter the In Stock information for individual packs of cigarettes:

3.

Enter the number of loose packs in stock

in the # In Stock field. Well use 40 for our
example. (40 packs constitutes 4 cartons as
there are 10 packs per carton.)

4.

Select Save Changes.

Cash Register Express

Page 70

Your Inventory
Setting Up The Recipe Feature
The final procedure is to create a recipe for a carton of cigarettes so the program will know when a
new carton should be opened or broken into:
From the Inventory Maintenance screen, with the pack of cigarettes item still displayed:
1.

Select the Recipe tab.

2.

Select Add Ingredient.

3.

Locate the carton item you created (Brand X

Carton in our example).

4.

Double-click on it in the list or select the Select

button.

5.

Enter .10 when prompted for the Quantity

(since there are 10 packs in a carton, the
th
software calculates it as 1/10 of the carton)
and select OK.

6.

Enter 0 when prompted for the Yield amount

(since there is no wasted quantity in this
recipe) and select OK.

7.

Select Save Changes.

In the Restaurant tab of the Reporting Screen, run the Ingredients Theoretical Usage report to view
a list of all ingredients that should have been used based on the sales recorded within the selected
date range. You can compare this list to your actual ingredients to determine if anything has been
stolen.
Tip: Use the Ingredients Theoretical Usage report for last weekend to see what items you need to
have in stock this weekend. If you only sold 10 packs during Sunday, this report will help save you
from purchasing more than one extra carton for this Sunday.

Cash Register Express

Page 71

Your Inventory
Setting Up Retail Items with and Without Barcodes
Cash Register Express allows you to configure, ring up and track the sales of SKU based items with bar
codes. You can also track retail items that do not have bar codes. To do this, add a standard item to
your inventory. Scan (or type) the bar code or unique item number into the Item Number field. The
main fields on the top third of the screen should be filled in for every retail item you carry in your
store.

It is easy to ring up a SKU based item inside of Cash Register Express simply scan the item at any time
during the transaction using a bar code scanner. The quantity sold will deduct from the in stock value
in the Inventory Maintenance screen.
There are a variety of useful inventory reports in the Reporting Screen to help you track your retail
items. The simple numerical and alphabetical listings will show you what is currently in stock. More
advanced reports, such as the Item Activity Report will show you what was sold and received of each
item between date ranges.
For instructions on creating new inventory items please see below:
http://faq.pcamerica.com/software/inventory/creating-new-inventory-items
For a screen breakdown of the inventory maintenance screen please see below:
http://faq.pcamerica.com/file-lockers/pdf-locker/Inventory_Maintenance_Screen.pdf

Cash Register Express also has a built in Purchase Orders screen (accessible from the Administrative
tab of the Setup Screen). This screen can be used to place orders for items, print purchase orders and
at a later time receive the items when they arrive at your store. You can learn how to use the
Purchase Orders feature by reading F1 Help Section or by viewing the link below:
http://faq.pcamerica.com/file-lockers/pdf-locker/Vendors_and_Purchase_Orders.pdf

Cash Register Express

Page 72

Your Inventory
Kit Items

Efficiency is an important part of a point of sale system with fast and easy checkout and inventory
tracking. With Kits, you can speed up the process of selling multiple items as a package deal. At the
same time, each item within the package gets accounted for in your inventory. A kit is similar to an
inventory item, where you can assign a bar code (item number) for easy addition to the invoice. It will
automatically add all items within that kit to the invoice as well. This feature works well with gift
baskets from a department store, flower arrangements from a florist, or even a stereo system with
components. The Inventory Maintenance screen is an easy way to configure kits.
Accessing Inventory Maintenance
1.

Select the Manager or Options button.

2.

Enter the administrator password (default:

admin) where applicable.
Select Administrative then, Inventory
Maintenance.

3.

To setup a kit, a department and inventory items (the items to be a part of the kit) must already be
created.

Cash Register Express

Page 73

Your Inventory
Kit Maintenance

1.

Select Add and then select the department which the

items are located in the Department for this Item field
(i.e. Combo Meals).

2.

5.

Give the kit an Item Number and Description and (if

applicable) an Override Price.
Select a tax to be applied (if applicable) and if the kit
requires the customers ID to be checked.
Select Add Item and select the items that are to be a
part of the kit (i.e. Diet Coke and French Fries).
Select Save and then Exit.

6.

Under Combo Pricing select how to charge for the Kit:

3.
4.

Use Calculated Price: This option will total the prices for
the inventory added to the kit/combo. After adding the
prices together of each item that is part of the kit/combo it
will then check the tax settings for each item.
Use Override Price: This option will disregard all price and
tax settings for the items in Inventory Maintenance.
CRE/RPE only looks at the Override Price that the user sets
for the Kit/combo.
Use Grid Pricing: This option will look at the specific
settings of each item in the Grid. The grid by default will
use the normal price set in inventory maintenance, but you
can edit that price in the grid.

Cash Register Express

Page 74

Your Inventory
Kit Maintenance

When the kit is scanned or selected for the invoice the items that make up the kit are automatically
added to the invoice and the number in stock for each is deducted by how many are sold.

To automatically have the items added to an invoice, (that are part of a kit) charge for the kit price the
option Auto-Kit / Auto-Combo must be checked on Invoice Settings tab of the Setup Screen.

Cash Register Express

Page 75

Your Inventory
Styles Matrix
A matrix is a way to classify an item that has different styles. Styles Matrix allows you to create a
matrix for inventory items. For example, you may have a company shirt that comes in four colors
(white, blue, black, and green) and three sizes (Small, Medium, and Large). In order to keep track of
how many of each color and size you have, you need to use a style, such as Company Shirt. Each size
in each color can have its own item number, and you can keep track of how many company shirts you
have on hand.
NOTE: In order for Styles matrix to be setup a department must first be created in the Department
maintenance (i.e. Clothes) as well as a vendor in Vendor Maintenance (e.g. Company Shirt Maker).

Accessing Styles Matrix

1.

Select the Manager or Options button.

2.

Enter the administrator password

(default: admin) where applicable.
3. Select Administrative then, Styles
Matrix.

4.
5.

Select Add Style.

Enter a Style Name (e.g. Company
Shirts). Whatever is entered here will
be set as both the item number as well
as the description.
6. Select a Department for the items.
7. Select a Vendor for the items.
8. Enter a Cost and the Price you Charge
for these items.
9. Select the tax you would like applied to
these items.

Cash Register Express

Page 76

Your Inventory
Styles Matrix
10. Select Auto-Generate Item Numbers to
have the software generate item
numbers based on this format Item
Number Size Color (e.g. Company
Shirts Large White).

11. Go to the In Stock Matrix tab and select

Add Size and enter a size for your
matrix (e.g. Small, Med, Large).
12. Select Add Color and enter the colors
for your matrix (white, blue, black, and
green).
Note: these steps must be done for each
size and color in the matrix.
Select Save Changes.

13. Select a cell (a color and size) then

select Instant PO and enter a number in
stock (e.g. 20.).
14. Select Ok.
15. Select Save Changes.
Note: The Instant PO process will need to be
done on each cell you would like to add
inventory to.

Cash Register Express

Page 77

Your Inventory
Styles Matrix

16. Open Inventory Maintenance go to

lookup and sort the list to only
display the (Clothes) Department.
You will see that the items that
were created in the matrix are now
present in your inventory.

Cash Register Express

Page 78

Tracking Your Employees

Employee Maintenance Adding & Modifying Employees

Its important to track your employees and

configure functions they have access to
within your point of sale system.
Employees and security, as well as job codes
and other employee settings, are configured
in the Employee Maintenance screen,
which can be accessed from the File Menu
of the Login Screen. A full tutorial of this
screen is in the built-in F1 help section;
below are some basic pointers to get you
started.

The basic steps of how to add an employee are introduced in step three in the 10 Steps to Getting
Started. Modifying an employee is just as simple; navigate to the employee you would like to modify
using the buttons in the bottom left corner of the screen, make edits to the specific employee and
select the Save Changes button to update the employee.
Swipe Cards and Security
The fastest and most secure way to log an employee into the system is
to use a POS Access Card. Alternatively an employee can use a pin
number or their username and password, which is not as secure
because another employee may watch the login number typed in over
their shoulder. When an employee needs to log in or clock in\out of the
system or a manager needs to provide override permission, they can
simply swipe their card which is faster, easier and more secure than a
pin code or user name. POS Access cards can be purchased directly
from pcAmerica.
To assign a card, swipe the card into the Card Swipe ID field using the MSR.
NOTE: The Display Name for an employee will print on an invoice when they are the cashiers. If you
desire, fill this field in to make a more personalized receipt.

Cash Register Express

Page 79

Tracking Your Employees

Employee Security and Exceptions Tracking
Cash Register Express can be configured in a flexible fashion, allowing you to define which employees
can access which functions inside of the system. It is important to understand and properly configure
the permissions to ensure employees only have access to the appropriate functionality.
Security is a priority within Cash Register Express. The Employee
Maintenance screen has dozens of permissions which can be set
individually for each employee. Permissions can determine what
that employee is allowed to do or what they are restricted from
doing. Most of the permissions have four settings:
Yes allows the use of a function.
No restricts the selected function.
Prompt asks for managers permission to use the selected
function.
Override makes the selected employee a manager for the
selected function, meaning they can access the function
and also give an employee with the Prompt setting
permission to use this function.
The Exceptions Tracking features of CRE provide a great way to identify and track suspect activity. If
you log a certain activity as an exception (ex: Cashier 01 ringing in a discount or Cashier 03 opening the
cash drawer for change), CRE will record these instances in Exceptions Logs for later viewing. Even
though many of these functions are already recorded for all employees, this will provide you with a list
of functions and employees you would like to specifically watch.
Exceptions Tracking is a great analytical tool that will provide you with specific lists of activity you
define as suspect without having to wade through pages of information. You can view the results in
the Operational Exceptions and Invoice Exceptions reports, viewable in the Sales tab of the Reporting
Screen.
Configuring Exceptions Tracking is easy; simply check the Log as Exception check
box for each permission and employee combination that you wish to watch. This
setting is configured individually for each employee and permission to provide
maximum flexibility.

Cash Register Express

Page 80

Tracking Your Employees

Top Five Employee Permissions and Uses
Permission
End
Transactions

Set as
Yes
No
Prompt
Override

End Cash
Transactions

Yes
No
Prompt
Override

Invoice
Discounts

Yes

No
Prompt
Override
Delete
Items

Yes
No
Prompt
Override

Allow Exit

Yes
No
Prompt
Override

Reason
In order for employees to accept any type of tender and end the
transaction this should be set to yes.
This will not allow the employee to end any transactions.
This will not allow an employee (usually a server) to end a transaction
without a (manager) override.
This will allow an employee (manager) to allow another employee
(Server) who is set to prompt, end a transaction.
In order for the server to accept cash as a tender type this option should
be set to yes.
This will not allow the employee to end any cash transactions.
This will not allow an employee (usually a server) to end a cash
transaction without a (manager) override.
This will allow an employee (manager) to allow another employee
(Server) who is set to prompt, end a cash transaction.
Employees might have to be able to discount an item or the whole
invoice perhaps, a can of corn was damaged and the store discounts 10%
for that.
This option (when set to no) will not allow your employees to do
discounts either to items or invoices.
This will not allow an employee (usually a server) to do an invoice
discount without a (manager) override.
This will allow an employee (manager) to allow another employee
(Server) who is set to prompt, perform an invoice discount.
This will allow Employees to delete items off the invoice.
This option (when set to no) will not allow your employees to delete
items on an invoice.
This will not allow an employee (usually a server) to delete an item off an
invoice without a (manager) override.
This will allow an employee (manager) to allow another employee
(Server) who is set to prompt, delete an item on an invoice.
This will allow servers to exit from the invoice screen.
This option (when set to no) will not allow your employees to exit from
the invoice screen.
This will not allow an employee (usually a server) to exit from the invoice
screen without a (manager) override.
This will allow an employee (manager) to allow another employee
(Server) who is set to prompt, exit from the invoice screen

Cash Register Express

Page 81

Tracking Your Employees

Job Codes, Time Clock, Hours & Wages
Job codes and the employee time clock are valuable features that are easy to configure and will help
you control your business.
Simply put, Job Codes are the different jobs that your
employees work inside of your business. A few examples
are cashier, janitor, manager and crew member. Job
codes can be configured inside of the Employee
Maintenance screen (by selecting the Job Code Setup
button). You can configure an employee working a
certain job code to have access to the POS, if they handle
cash and how many shift reports to print at the end of
their shift. You can read more about these options in the
built-in F1 Help Section.
After creating job codes, they can be assigned to an employee using the Add button in the Job Codes
& Wages tab in Employee Maintenance. Hourly wages and overtime wages are configured in the
same tab. An employee can have more than one job code each with a different wage; when they clock
in, they will be asked which job code they are working this shift.
Enforcing employees to use either employee maintenance permissions or job code permissions is set
in the Setup Screen, under System Access.

Use Employee Permissions

Will use the permissions set in the
employee maintenance screen.
Use Permissions of Current Job Code
Will use the permissions of the job code
that the employee clocks in with.
Use Permissions of all Job Codes Assigned to
Employee
Will use the permissions of all the job codes
which are assigned to that employee.

Cash Register Express

Page 82

Tracking Your Employees

Job Codes, Time Clock, Hours & Wages

To track the hours worked by your employees, have them clock in by selecting the clock icon on the
Login Screen. Staff members use the same icon to end their shift and clock out. In the occasional
situation an employee forgets to clock in or clock out, the Time Clock Management screen can be
used to modify times. If you want to enforce that your employees clock-in before starting their shift,
select the Require Clock-In Before Login option on the Employee Maintenance screen.
Typical steps for an employee:
1. Employees and servers clock in when they come in for the day.
2. They take orders and close out checks throughout the day.
3. At the end of the shift, the employee clocks out.
4. A shift report is printed upon clock-out which includes a cash count that shows how much
money was taken in and removed. At the bottom is an over\short amount that helps ensure
that your servers are properly reporting and turning in the money they collected throughout
the day.

Cash Register Express

Page 83

Reporting
How to Use the Reporting Screen
Cash Register Express has dozens of built-in reports that help you view and analyze sales figures,
inventory and ingredients, efficiency, employee activity, customer history and a substantial amount of
additional statistics and data regarding your store operations. These reports are generated from the
reporting screen, which can be accessed from the Administrative tab of the Options Screen. There
are six categories of reports you can choose from, listed down the left side.

To run a report, first select the report youd like to run by selecting its name in the Report list box.
Each report can be customized on the fly by selecting one or more pieces of criteria such as a date
range, one or more cashier IDs, one or more registers, etc. For example you can run the Receipt
st
Listing report to see a detailed sales transaction listing for cashier 01 from April 1 , 2006 through April
th
5 , 2006.
The built-in reports will satisfy all or most of your reporting needs. Cash Register Express includes a
built-in report writer which can be accessed by selecting the Advanced Reporting button. The report
writer is for more computer savvy users that are familiar with report builders. Training Sessions on
how to use the Advanced Reporting section can be purchased from pcAmerica.

Cash Register Express

Page 84

Reporting
Listing of the Most Useful Reports
Most store operators use less than tenth of the built-in reports. It is a good idea to select each report
and read the description of what information the report includes. Many users miss out on valuable
information simply because they havent taken the time to learn the figures that each report
generates and how it will benefit their business. Listed below are a few of the most useful reports.
Report Name
Invoice Totals Report
Invoice Totals - Daily Summary

Category
Sales
Sales

Grand Totals by Payment

Method

Sales

Detailed Daily Report

Detailed Department Sales
General Hourly Report
Grand Totals by Date
Receipt Listing
Shift Summary
Financial Summary

Sales
Sales
Sales
Sales
Sales
Sales
Sales

Detailed report with payment breakdowns (receipt printer).

Breakdown of items sold by department.
Breakdown of income by hour within a day.
Quick figure of how much was sold in a date range.
Detailed summary of each check within a date range.
Summary of each employees shift.
Detailed picture of your business within a date range, gathering all of
your key figures in one compact report.

Invoice and Operational

Exceptions
List Alphabetical
Reorder Report
Top Sellers
Discrepancy Report

Sales

Top 10 Sellers
Pending Orders \ Details
A/R Summary
Purchasers of Item

Inventory
Inventory
Customer
Customer

Sales History
Hours and Wages
Employee Listing
Commissions

Customer
Employee
Employee
Employee

List of functions that you have identified as suspicious with employee ID

and manager ID. Useful to prevent theft.
Summary of your in stock inventory and value.
Breakdown of items sold.
See your best selling items.
Identify what is in stock versus what should be in stock, use this to identify
theft, waste and other loss factors.
Another report to identify the best sellers in your inventory.
Used for catering businesses to view future orders.
View a list of all outstanding accounts.
View all customers who purchased a specific inventory items so you may
market to them for similar new items.
Detailed list of which customers ordered which inventory items.
List the hours and wages of your employees.
Generate a report listing the ID and personal info of each employee.
View the commissions you rewarded to your employees for
recommending and selling certain items.

Late Rentals

Rentals

Inventory
Inventory
Inventory
Inventory

Description
Summary of each invoice processed within a date range.
Summary by day with totals, # of tickets and average dollar amount per
ticket.
Total dollar amount collected by each payment method with the option to
break down by cashier.

A list of all rentals that are currently out of the store and beyond the due
date.

Cash Register Express

Page 85

Help and Technical Support

Training Sessions and Contacting Technical Support
Got a question? Were here to help.
pcAmerica offers a variety of technical services to help ease your transition, make you comfortable
with your new point of sale system and help you with any problems you may have. Contact our sales
department to purchase any of our service offerings.
Our Hourly Training service is a great way to learn your new point of sale system. A trained engineer
will spend a full hour with you on the phone (or over the internet) to walk you through some of our
features step by step. They can recommend which features you should use for YOUR business or you
can tell them what youd like to learn. Many business owners also purchase this service after owning
the system for many months or years in order to learn new features that they havent used yet.
A bundled technical support and upgrades package is a must-have for your business, 24-7 - 365
support gives you the highest level of comfort that everything is 100% at your store. This service is
purchased on an annual basis and includes not only your technical support but also all the new
versions of Cash Register Express released in that year.

Are you too busy to input your inventory? Our engineers can do it for you with our Inventory
Programming Service. Send us a copy of your inventory and one of our engineers will input the entire
inventory into the system for you.
Department
Sales Department

Technical Support

Contact Info
1-800-PC-AMERICA (722-6374)
Or 845-920-0800
[email protected]
1-800-342-5729
845-920-0888
[email protected]

Most questions are already answered at our FAQ website located at http://faq.pcamerica.com.
Thank you for choosing pcAmerica!

Cash Register Express

Page 86

SOFTWARE LICENSE AGREEMENT

OF PC AMERICA
PC AMERICA ("LICENSOR") IS WILLING TO LICENSE THE ENCLOSED SOFTWARE TO YOU ONLY IF YOU ACCEPT ALL OF THE TERMS IN THIS LICENSE AGREEMENT. PLEASE READ THE TERMS
CAREFULLY BEFORE YOU OPEN THIS PACKAGE, BECAUSE BY OPENING THIS SEALED DISK PACKAGE YOU ARE AGREEING TO BE BOUND BY THE TERMS OF THIS AGREEMENT. IF YOU DO NOT
AGREE TO THESE TERMS, LICENSOR WILL NOT LICENSE THIS SOFTWARE TO YOU, AND IN THAT CASE YOU SHOULD RETURN THIS PRODUCT PROMPTLY, INCLUDING THE PACKAGING, THIS
UNOPENED DISK PACKAGE, AND ALL WRITTEN MATERIALS, TO THE PLACE OF PURCHASE PROMPTLY FOR A FULL REFUND.
Ownership of the Software
1. The enclosed Licensor software program ("Software") and the accompanying written materials are owned by Licensor [or its suppliers] and are protected by United States copyright
laws, by laws of other nations, and by international treaties.
Grant Of License
2. Licensor grants to you the right to use one copy of the Software on a single computer. You may load one copy into permanent memory of one computer and may use that copy, or the
enclosed diskettes, only on that same computer. You may install the Software on a single network server, provided that you have a License for Network Station from Licensor for each
station of the network at which the Software is used.
3. This license is valid only for use within the United States of America and its territories.
Restrictions on Use and Transfer
4. If this Software package contains both 3" and 5" disks, CD-ROM or DVD or any other media, then you may use only the size disks appropriate for your computer. You may not use
the other size disks on another computer or loan, rent, transfer, or assign them to another user except as part of the permanent transfer of the Software and all written materials (as
provided for below).
5. You may not copy the Software, except that (1) you may make one copy of the Software solely for backup or archival purposes, and (2) you may transfer the Software to a single hard
disk provided you keep the original solely for backup or archival purposes. You may not copy the written materials.
6. You may permanently transfer the Software and accompanying written materials (including the most recent update and all prior versions) if you retain no copies and the transferee
agrees to be bound by the terms of this Agreement. Such a transfer terminates your license. You may not rent or lease the Software or otherwise transfer or assign the right to use the
Software, except as stated in this paragraph.
7. You may not reverse engineer, decompile, or disassemble the Software.
Limited Warranty
8. Licensor warrants that the Software will perform substantially in accordance with the accompanying written materials for a period of 90 days from the date of your receipt of the
Software. Any implied warranties on the Software are limited to 90 days. Some states do not allow limitations on duration of an implied warranty, so the above limitation may not apply
to you.
9. LICENSOR DISCLAIMS ALL OTHER WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A
PARTICULAR PURPOSE, AND NON-INFRINGEMENT, WITH RESPECT TO THE SOFTWARE AND THE ACCOMPANYING WRITTEN MATERIALS. This limited warranty gives you specific legal
rights. You may have others, which vary from state to state.
10. LICENSOR'S ENTIRE LIABILITY AND YOUR EXCLUSIVE REMEDY SHALL BE, AT LICENSOR'S CHOICE, EITHER (A) RETURN OF THE PRICE PAID OR (B) REPLACEMENT OF THE SOFTWARE THAT
DOES NOT MEET LICENSOR'S LIMITED WARRANTY AND WHICH IS RETURNED TO LICENSOR WITH A COPY OF YOUR RECEIPT. Any replacement Software will be warranted for the
remainder of the original warranty period or 30 days, whichever is longer. These remedies are not available outside the United States of America.
11. This Limited Warranty is void if failure of the Software has resulted from modification, accident, abuse, or misapplication.
12. IN NO EVENT WILL LICENSOR BE LIABLE TO YOU FOR DAMAGES, INCLUDING ANY LOSS OF PROFITS, LOST SAVINGS, OR OTHER INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING
OUT OF YOUR USE OR INABILITY TO USE THE SOFTWARE. Because some states do not allow the exclusion or limitation of liability for consequential or incidental damages, the above
limitation may not apply to you.
13. Governing Law/Forum Selection. This Agreement shall be governed by and construed in accordance with the laws of the State of New York, notwithstanding principles of conflicts of
laws, and the parties submit to the exclusive jurisdiction and venue of the Supreme Court of the State of New York for the County of Rockland and/or the United States District Court for
the Southern District of New York in the County of Westchester; and the parties agree not to raise and waive any objection to or defense based on the venue of any such court or based
upon forum non conveniens.
14. If you have any questions concerning this Agreement or wish to contact Licensor for any reason, please write:
PC America
One Blue Hill Plaza
Second Floor, PO Box 1546
Pearl River, NY 10965
or call 845-920-0800.
15. U.S. Government Restricted Rights. The Software and documentation are provided with Restricted Rights. Use, duplication, or disclosure by the Government is subject to restrictions
set forth in subparagraph (c)(1) of The Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 or subparagraphs (c)(1)(ii) and (2) of Commercial Computer
Software - Restricted Rights at 48 CFR 52.227-19, as applicable. Supplier is:
PC America
One Blue Hill Plaza
Second Floor, PO Box 1546
Pearl River, NY 10965
or call 845-920-0800.

Cash Register Express

Page 87