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0% found this document useful (0 votes)

2K views249 pages

Posi Sales Reports PDF

Uploaded by

Anonymous hz3RNiqY5U

We take content rights seriously. If you suspect this is your content, claim it here.

Available Formats

Download as PDF, TXT or read online on Scribd

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POSitouch

SAMPLE REPORTS:
Sales Trend, Management and Productivity
Reports for Hospitality Businesses
Explained and Illustrated

December 2004

TABLE OF CONTENTS
SALES TREND, MANAGEMENT AND PRODUCTIVITY REPORTS ............................................................................ 1
SALES TREND: ......................................................................................................................................................... 2
DAILY SNAPSHOT ...................................................................................................................................................... 2
DAILY SALES & CC (CUSTOMER COUNT)....................................................................................................................... 4
DAILY ALL S TATS ..................................................................................................................................................... 6
WEEKLY SNAPSHOT ................................................................................................................................................... 9
WEEKLY SALES & CC (CUSTOMER COUNT) .................................................................................................................. 11
SALES TREND: WEEKLY ALL S TATS ....................................................................................................................... 13
SALES TREND:..................................................................................................................................................... 16
MONTHLY S NAPSHOT ............................................................................................................................................... 16
MONTHLY S ALES & CC (CUSTOMER COUNT)................................................................................................................ 18
MONTHLY ALL S TATS .............................................................................................................................................. 20
DAILY SALES & CC W/L AST YR. ................................................................................................................................ 22
DAILY ALL S TATS W/L AST YR. .................................................................................................................................. 24
CATEGORY SALES TREND: ................................................................................................................................... 27
CATEGORY S ALES TREND REPORT: FOR A DAY ............................................................................................................. 27
CATEGORY S ALES TREND REPORT: FOR A WEEK ........................................................................................................... 32
CATEGORY S ALES TREND REPORT: FOR A MONTH ......................................................................................................... 36
CATEGORY S ALES TREND REPORT: FOR AN ARBITRARY PERIOD ....................................................................................... 40
CATEGORY S ALES TREND REPORT: FOR A DAY W/LAST YEAR.......................................................................................... 44
SALES JOURNAL: ................................................................................................................................................... 48
SALES J OURNAL REPORT: FOR AN ARBITRARY PERIOD .................................................................................................... 48
SALES JOURNAL ADJUSTMENTS: ......................................................................................................................... 51
MOVE MONEY FROM ONE ACCOUNT TO ANOTHER: .......................................................................................................... 52
AMOUNTS IN CHANGE OR ISSUE ACCOUNT:.................................................................................................................... 55
PAIDOUTS: ............................................................................................................................................................. 56
CUSTOMER COUNT: ................................................................................................................................................. 57
MISC. DEPOSIT:....................................................................................................................................................... 58
ADDITIONAL SALES: ................................................................................................................................................ 59
SALES JOURNAL PRINT OPTIONS: ........................................................................................................................ 63
HOUSE TOTALS: ...................................................................................................................................................... 63
SALES TOTALS BY C ATEGORY FOR ENTIRE HOUSE ......................................................................................................... 64
SALES TOTALS BY C OST CENTER AND TAX TYPE FOR ENTIRE HOUSE ................................................................................ 65
DISCOUNT S UMMARY FOR ENTIRE HOUSE .................................................................................................................... 66
NON-RESETTABLE TOTALS ........................................................................................................................................ 68
PAYMENT TOTALS FOR ENTIRE HOUSE......................................................................................................................... 70
PAYMENT TOTALS FOR ENTIRE HOUSE - PRINT ADJUSTMENTS .......................................................................................... 71
PAYMENT TOTALS FOR ENTIRE HOUSE - ADJUSTMENT LOG ............................................................................................. 72
PAIDOUT SUMMARY : ............................................................................................................................................... 73
DRAWER TOTALS: ................................................................................................................................................... 74
SERVER C ASHOUT TOTALS: ....................................................................................................................................... 77
SERVER S ALES AND TIP REPORT: ................................................................................................................................ 81
MEMO LISTINGS :..................................................................................................................................................... 85
CHECK LISTING BY CHECK # OR SERVER:..................................................................................................................... 86
CHECK LISTING BY SERVER: ...................................................................................................................................... 87
CHECK LISTING BY CHECK #:..................................................................................................................................... 88
SALES J OURNAL - CREDIT /DEBIT PAGE: ....................................................................................................................... 89
SALES J OURNAL REPORT - BY C OST CENTER: ............................................................................................................... 91

December 2004

Restaurant Data Concepts, Inc.

SALES J OURNAL REPORT - BY C OST CENTER: ............................................................................................................... 92

STATISTICS: ........................................................................................................................................................... 94
TRAC REPORT: ........................................................................................................................................................ 96
HOURLY SALES REPORT:...................................................................................................................................... 99
NEW HOURLY S ALES REPORTS : OVERVIEW .................................................................................................................. 99
HOURLY SALES REPORT:.....................................................................................................................................114
BY THE HOUR: .......................................................................................................................................................114
BY THE HALF HOUR: ...............................................................................................................................................117
SERVER PRODUCTIVITY REPORT: ......................................................................................................................119
SORTED BY ALPHA LISTING: .....................................................................................................................................119
SERVER PRODUCTIVITY REPORT: ......................................................................................................................123
SORTED BY TOTAL SALES DOLLARS: ..........................................................................................................................123
SERVER PRODUCTIVITY REPORT: ......................................................................................................................125
SORTED BY CATEGORY S ALES: .................................................................................................................................125
SERVER PRODUCTIVITY REPORT: ......................................................................................................................127
SORTED BY CATEGORY S ALES/CUSTOMER COUNT: .......................................................................................................127
ITEM SALES TREND REPORT: ITEM BY ITEM DETAIL - FOR A DAY: .................................................................129
ITEM BY ITEM DETAIL - FOR A WEEK ..........................................................................................................................133
ITEM BY ITEM DETAIL - FOR A MONTH: .......................................................................................................................137
ITEM BY ITEM DETAIL - FOR A YEAR:..........................................................................................................................142
ITEM BY ITEM DETAIL - FOR AN ARBITRARY PERIOD: .....................................................................................................146
MAJOR/MINOR CATEGORY S ALES DETAIL - FOR A DAY: ................................................................................................150
MAJOR/MINOR CATEGORY S ALES DETAIL - FOR A WEEK: ..............................................................................................153
MAJOR/MINOR CATEGORY S ALES DETAIL - FOR A MONTH: ............................................................................................156
MAJOR/MINOR CATEGORY S ALES DETAIL - FOR A YEAR:...............................................................................................159
ITEM SALES TREND REPORT: .............................................................................................................................162
MAJOR/MINOR CATEGORY S ALES DETAIL - FOR AN ARBITRARY PERIOD: ..........................................................................162
MAJOR CATEGORY S ALES DETAIL - FOR A DAY:...........................................................................................................165
ITEM SALES TREND REPORT: MAJOR CATEGORY SALES DETAIL - FOR A DAY: ............................................................166
MAJOR CATEGORY S ALES DETAIL - FOR A WEEK:.........................................................................................................167
MAJOR CATEGORY S ALES DETAIL - FOR A MONTH........................................................................................................168
MAJOR CATEGORY S ALES DETAIL - FOR A YEAR: .........................................................................................................169
MAJOR CATEGORY S ALES DETAIL - FOR AN ARBITRARY PERIOD:.....................................................................................170
MENU ITEM LISTING:...........................................................................................................................................171
ALPHABETICAL LISTING:..........................................................................................................................................171
MENU ITEM LISTING: ALPHABETICAL LISTING (CONTINUED) ......................................................................................172
MENU ITEM LISTING: NUMERICAL LISTING (CONTINUED) ..........................................................................................173
MENU ITEM LISTING: CATEGORY LISTING (CONTINUED)............................................................................................174
TABLE TURN REPORT: .........................................................................................................................................175
MANAGER ACTIVITY REPORT:............................................................................................................................177
MANAGER ACTIVITY REPORT: VOIDS .................................................................................................................178
MANAGER ACTIVITY REPORT: DISCOUNTS ..........................................................................................................181
MANAGER ACTIVITY REPORT: TABLE DELETES ....................................................................................................185
MANAGER ACTIVITY REPORT: PAIDOUTS ............................................................................................................186
MANAGER ACTIVITY REPORT: DISCOUNTS ..........................................................................................................187
MANAGER ACTIVITY REPORT: DELETES ..............................................................................................................188
MANAGER ACTIVITY REPORT: TABLE TRANSFERS.................................................................................................190

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

iii

POSitouch Sales Reports

MANAGER ACTIVITY REPORT: GRATUITIES/SERVICE CHARGES ................................................................................191
MANAGER ACTIVITY REPORT: DISCOUNTS ..........................................................................................................192
MANAGER ACTIVITY REPORT: NO S ALES ...........................................................................................................193
MANAGER ACTIVITY REPORT: SHUTDOWN ..........................................................................................................195
MANAGER ACTIVITY REPORT: CHECK DETAIL ON DISCOUNTS/DELETES ....................................................................196
BATCH PROCESSING: .........................................................................................................................................200
BATCH PROCESSING: ADD A B ATCH ....................................................................................................................200
BATCH PROCESSING: .........................................................................................................................................201
EDIT/VIEW EXISTING BATCH ....................................................................................................................................201
BATCH PROCESSING: .........................................................................................................................................202
RUN an Existing Batch ......................................................................................................................................202
BATCH PROCESSING: .........................................................................................................................................202
DELETE an Existing Batch................................................................................................................................202

USER LIST: ALPHABETICAL LISTING ..................................................................................................................203

USER LIST: NUMERICAL LISTING (CONTINUED) ................................................................................................204
REPRODUCE CHECKS:..........................................................................................................................................205
REPRODUCE CHECK : FIND CHECK .............................................................................................................................206
REPRODUCE CHECK : NAVIGATION .............................................................................................................................207
REPRODUCE CHECK : SEARCH OPTS............................................................................................................................207
REPRODUCE CHECK : MISCELLANEOUS OPTIONS ...........................................................................................................209
REPRODUCE CHECK : BOOKMARK ..............................................................................................................................210
REPRODUCE CHECK : CHECK DETAIL ..........................................................................................................................210
FOOD COST ANALYSIS: ........................................................................................................................................212
FOOD COST ANALYSIS: MAJOR & MINOR C ATEGORY SUMMARY ...............................................................................217
FOOD COST ANALYSIS: MAJOR CATEGORY S UMMARY ............................................................................................220
CONVERT CHECKFILE TO ASCII: ........................................................................................................................222
HOURLY FLASH REPORT: ....................................................................................................................................224
SHIFT CASHOUT REPORT:...................................................................................................................................226
PRODUCT MIX REPORT:.......................................................................................................................................230
VDU BUMP REPORT: .............................................................................................................................................238
OPEN DRAWER REPORT:......................................................................................................................................240
POSI BROWSE: PRINTING AND VIEWING POSITOUCH REPORTS.......................................................................242

December 2004

Restaurant Data Concepts, Inc.

SALES TREND, MANAGEMENT and PRODUCTIVITY REPORTS

There are a variety of reasons why one would
spend thousands of dollars to purchase a Point
of Sale system. One reason that makes a lot
of sense is that the POS will enable the
owner/manager to quickly make back the
investment through judicious use of the
system by tracking sales and menu
productivity, overseeing activity, and
motivating directed and profitable sales. This
manual introduces the variety of POSitouch
Sales Trend, Management and Productivity
Reports refined and developed through the
suggestions of literally hundreds of successful
restaurant owners and managers throughout
the country.
Buying POSitouch is like hiring a restaurant
consultant who shares with you the critical
aspects of the business that you need to watch
to still be open next year. The reports that
you are going to review in the following
pages are the same that are used by
restaurateurs whose weekly sales may be 30
to 50 times greater than your own. However,
they, like you, gauge the success of your
businesses on the basis of key figures that
provide an immediate sense of what is or is
not working.
No one has the time to daily peruse the pages
and pages of reports that a computer
maintains. However, there are critical figures
that you cannot afford to ignore. This
manual identifies these figures and their
importance so that you can quickly glance at
your own numbers either on paper or on the
screen and monitor your business progress.

December 2004

Sales Trend, Management and Productivity

Reports are an important side of managing
your business, but there are many ways to
lose ones shirt. Therefore, equal time should
be spent on familiarizing yourself with Time
and Attendance (labor) as well as Inventory
and Food Control Sample Reports.
Remember, managing labor costs and
controlling food cost are some of the other
reasons that you made this investment! These
manuals are available from your dealer or
directly from Restaurant Data Concepts, Inc.,
491 Kilvert Street, Warwick, Rhode Island
02886.

POSitouch Sales Reports

SALES TREND:
Daily Snapshot

The Sales Trend Report provides Sales and Customer Count information sorted by Cost Center and Shift. It is
important to remember that all figures are net of tax. These figures balance with the Sales Journal by Sales
Category page for the Entire House - again, net of tax.
The third and fourth columns in the report represent average data for the day selected. In our example below,
43 Thursdays made up the average.
Access to this information is almost instantaneous because the data from the guest check transaction file is
nightly culled into summary files and quickly retrieved from them.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

Daily Snapshot: (continued)

GREGG'S RESTAURANT WARWICK
PAGE:
1
REPORT DATE: 10/29/2004
REPORT TIME: 20:23:01.72
-------------------------------------------------------------------------------Sales Trend Sales $ SALES TREND REPORT - DAILY - SNAPSHOT
These figures are always net
of tax.. Current Day minus
FOR: Friday January 9, 2004
Previous Day equals the
Sales
Cust
Checks
Check
Dining
Difference.
Amt
Count
Avg
Time
-------------------------------------------------------------------------------Current
12691.65
1293
663
19.14
24
Previous Day
Difference
Difference %

7765.79
4925.86
63.43

798
495
62.03

457
206
45.08

16.99
2.15
12.65

24
0
0.00

Previous Week
Difference
Difference %

13627.49
-935.84
-6.87

1426
-133
-9.33

709
-46
-6.49

19.22
-0.08
-0.42

26
-2
-7.69

Previous Year
Difference
Difference %

13962.23
-1270.58
-9.10

1536
-243
-15.82

765
-102
-13.33

18.25
0.89
4.88

26
-2
-7.69

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

SALES TREND:
Daily Sales & CC (Customer Count)

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

Daily Sales & CC: (continued)

GREGG'S RESTAURANT WARWICK
PAGE:
1
REPORT DATE: 10/29/2004
REPORT TIME: 21:37:01.34
-------------------------------------------------------------------------------SALES TREND REPORT - DAILY SALES & CUSTOMER COUNT
FOR: Friday January 9, 2004
Current
Fri YTD Avg(2)
Sales
Cust Count
Sales
Cust Count
-------------------------------------------------------------------------------DINING ROOM
AM
3345.27
373
4122.05
454
Friday Average
PM
6454.34
702
6157.62
688(2) -The figures below are the
TOTAL
9799.61
1075
10279.67
1142
average of 2 Fridays in the
TAKEOUT
TOTAL

current fiscal year.

AM
PM

1036.29
1855.75
2892.04

71
147
218

1036.82
1843.07
2879.89

77
140
217

-------------------------------------------------------------------------------ENTIRE HOUSE
AM
4381.56
444
5158.88
531
PM
8310.09
849
8000.69
828
TOTAL
12691.65
1293
13159.57
1359

Sales Trend Sales $ - These

figures are always net of
tax..The Sort is by Cost
Center and by shift. These
numbers balance with your
net of tax sales figures in the
Sales Journal.

December 2004

Customer Count - These

numbers are from the values
entered by wait staff in the
number in party field on the
Front Screen.

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

SALES TREND:
Daily All Stats

The Daily All Stats Sales Trend Report provides Sales and Customer Count information sorted by Cost Center
and Shift and with an historical perspective. Week to date, month-to-date, year-to-date averages are included
as well as year-to-date totals. This report also includes number of checks, check averages and dining time
columns for the daily, average and total rows noted above. It is important to remember that all figures are net
of tax.
Access to this information is almost instantaneous because the data from the guest check transaction file is
nightly culled into summary files and quickly retrieved from them.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

Daily ALL STATS: (continued)

GREGG'S RESTAURANT WARWICK
PAGE:
1
REPORT DATE: 11/01/2004
REPORT TIME: 19:16:11.83
-------------------------------------------------------------------------------SALES TREND REPORT - DAILY - ALL STATS
FOR: Friday January 9, 2004
Sales
Cust
Checks
Check
Dining
Amt
Count
Avg
Time
-------------------------------------------------------------------------------DINING ROOM
AM
Current
3345.27
373
179
18.68
33
Fri Avg ( 2)
4122.05
454
204
20.20
36
WTD Avg ( 7)
3361.49
390
180
18.67
32
MTD Avg ( 31)
3283.24
374
175
18.76
32
YTD Avg ( 9)
3614.51
411
188
19.22
33
YTD Total
32530.59
3701
1699
PM

Current
Fri Avg ( 2)
WTD Avg ( 7)
MTD Avg ( 31)
YTD Avg ( 9)
YTD Total

TOTAL
Current
Week,
Month
and (
Fri
Avg
2)
Year-to-Date
WTD
Avg
(
Averages (7, 31, 9) -- 7)
MTD
Avg
These
figures
are the( 31)
number
YTD
of weeks,
Avg ( 9)
months
and Total
days
YTD
averaged
in
the
AMvalues to the
Current
immediate
right.
Fri Avg ( 2)
WTD Avg ( 7)
MTD Avg ( 31)
YTD Avg ( 9)
YTD Total
PMYear-to-Date
Totals
-- The figures
Current
provide current
Fri
Avgas to( sales2)
information
WTD
Avg
activity for
cost(center7)
and
MTD
shift.Avg ( 31)
YTD Avg ( 9)
YTD Total

6454.34
6157.62
4508.74
4461.99
4536.40
40827.68
Friday Average
(2) --

702
688
502
496
509
4584

285
275
219
217
216
1948

10279.67
7870.23
7745.24
8150.91
73358.27

1075
1142
892
871
920
8285

464
479
400
392
405
3647

1036.29
1036.82
886.85
1025.08
1082.57
9743.20

71
77
67
82
80
728

71
77
68
77
81
729

14.59
of minutes from check1open time to
13.46
either check printed or1check closed
time (depending on setup).
13.04
1
13.31
1
13.36
1

1855.75
1843.07
1045.01
1077.96
1183.09
10647.89

147
140
75
73
86
774

128
130
82
85
88
793

14.49
14.17
12.74
12.68
13.44

The figures to the right are the

average of 2 Fridsays in the
current fiscal9799.61
year.

Checks
22.64
-- Multiple customers
36
comprise
check;
22.39a single guest36
therefore,
this
figure
will
20.58
35always
be 2 or 3 times less than
20.56
35
customer count.

21.00

21.11
21.46
19.67
19.75
20.12

34
72
239
1056
308

Dining Time (minutes) -- This

figure represents the average number

1
1
1
1
1

TOTAL
Check Average -- Represents
Current
2892.04
218 by customer
199
14.53
1
sales divided
count
Fri Avg ( 2)
2879.89
217you with a guest
207check 13.91
2
to provide
average
(net of tax) per151
customer.
WTD Avg ( 7)
1931.86
142
12.79
11
MTD Avg ( 31)
2103.04
155
162
12.98
44
YTD Avg ( 9)
2265.67
166
169
13.40
13
YTD Total
20391.09
1502
1522
--------------------------------------------------------------------------------

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

Daily ALL STATS: (continued)

ENTIRE HOUSE
AM
Current
Fri Avg ( 2)
WTD Avg ( 7)
MTD Avg ( 31)
YTD Avg ( 9)
YTD Total

4381.56
5158.88
4248.34
4308.32
4697.08
42273.79

444
531
457
456
492
4429

250
281
249
252
269
2428

17.52
18.35
17.06
17.09
17.46

24
52
168
713
213

Current
Fri Avg ( 2)
WTD Avg ( 7)
MTD Avg ( 31)
YTD Avg ( 9)
YTD Total

8310.09
8000.69
5553.75
5539.96
5719.50
51475.57

849
828
577
570
595
5358

413
405
302
302
304
2741

20.12
19.75
18.38
18.34
18.81

25
50
184
799
229

TOTAL
Current
Fri Avg ( 2)
WTD Avg ( 7)
MTD Avg ( 31)
YTD Avg ( 9)
YTD Total

12691.65
13159.57
9802.09
9848.28
10416.59
93749.36

1293
1359
1035
1026
1087
9787

663
686
551
554
574
5169

19.14
19.18
17.78
17.77
18.14

24
51
177
760
221

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

SALES TREND:
Weekly Snapshot

The Weekly Sales Trend Report provides Sales and Customer Count information sorted by Cost Center and
Shift and with comparative figures from this week last year. Sales for the Week is reported in the first column
with Customer Count in the second column. The number of days represented in the weeks figures is adjacent
to the date. Last years figures for the same week are shown in columns 3 and 4. The final two columns (5 & 6)
are averages of weekly sales and customer counts for this year.
Access to this information is almost instantaneous because the data from the guest check transaction file is
nightly culled into summary files and quickly retrieved from them.

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

Weekly Snapshot (continued)

GREGG'S RESTAURANT WARWICK
PAGE:
1
REPORT DATE: 11/01/2004
REPORT TIME: 20:05:04.02
-------------------------------------------------------------------------------SALES TREND REPORT - WEEKLY - SNAPSHOT
FOR THE WEEK BEGINNING: Mon. Jan. 12, 2004
Sales
Cust
Checks
Check
Dining
Amt
Count
Avg
Time
-------------------------------------------------------------------------------Current
64973.98
6758
3651
17.79
24
Previous Week
Difference
Difference %

68614.68
-3640.70
-5.31

7245
-487
-6.72

3863
-212
-5.49

17.76
0.03
0.17

25
-1
-4.00

Previous Year
Difference
Difference %

66705.50
-1731.52
-2.60

7019
-261
-3.72

3755
-104
-2.77

17.76
0.03
0.17

24
0
0.00

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

Weekly Sales & CC (Customer Count)

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

Weekly Sales & CC: (continued)

GREGG'S RESTAURANT WARWICK
PAGE:
1
REPORT DATE: 11/01/2004
REPORT TIME: 20:54:43.90
-------------------------------------------------------------------------------SALES TREND REPORT - WEEKLY SALES & CUSTOMER COUNT
FOR THE WEEKS BEGINNING: Mon. Jan. 12, 2004 AND Mon. Jan. 13, 2003
Week Of:
Mon. 01/12/98 (7)
Mon. 01/13/97 (7)
98 Week YTD Avg (18)
Sales
CC
Sales
CC
Sales
CC
-------------------------------------------------------------------------------Weekly Sales $ - These
DINING ROOM
figures are always net of tax.
AM
21309.48
2413 Sort is by Cost
22468.68
2570
24472.77
2779
Center and by
PM
30133.30
3326 Shift. These
30510.15
numbers
3420
31735.76
3549
your net of tax
TOTAL
51442.78
5739 balance with
52978.83
5990
56208.60
6335
TAKEOUT
TOTAL

sales figures in the Sales

Journal.

AM
PM

6679.99
6851.21
13531.20

581
438
1019

6973.16
6753.51
13726.67

592
437
1029

7415.80
7782.88
15198.68

581
539
1120

-------------------------------------------------------------------------------ENTIRE HOUSE
AM
27989.47
2994
29441.84
3162
31888.64
3367
PM
36984.51
3764
37263.66
3857
39518.64
4088
TOTAL
64973.98
6758
66705.50
7019
71407.35
7462
Totals from 7 days in Week-- The
figures below represent 7 days of
data. The number of days
sales figures is in parenthesis.

Weekly Sales $ &

Customer Count for same
week last year - These
figures are last years data
for comparison purposes.

491 Kilvert Street. Warwick, Rhode Island 02886

Average Weekly Sales $ &

Customer Count for weeks this year
- These figures are an average of
weekly sales and customer counts for
this year.

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

SALES TREND: Weekly All Stats

The Weekly All Stats Sales Trend Report provides Sales and Customer Count information sorted by Cost
Center and Shift and with an historical perspective. Last years sales for this same week, 1994 weekly
averages are included as well as 1994 totals. This report also includes number of checks, check averages and
dining time columns for the daily, average and total rows noted above. It is important to remember that all
figures are net of tax.
Access to this report is almost instantaneous because the data from the guest check transaction file is nightly
culled into summary files and quickly retrieved from them.

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

Weekly All Stats: (continued)

GREGG'S RESTAURANT WARWICK
PAGE:
1
REPORT DATE: 11/01/2004
REPORT TIME: 21:25:21.65
-------------------------------------------------------------------------------SALES TREND REPORT - WEEKLY - ALL STATS
FOR THE WEEKS BEGINNING: Mon. Jan. 12, 2004 AND Mon. Jan. 13, 2003
Sales
Cust
Checks
Check
Dining
Amt
Count
Avg
Time
-------------------------------------------------------------------------------DINING ROOM
AM
This Week (7)
21309.48
2413
1142
18.65
32
Last Year (7)
22468.68
2570
1205
18.64
32
2004 Avg ( 18)
24472.77
2779
1274
19.20
33
2004 YTD Total
62930.15
7161
3280
PM
This Week (7)
Last Year-- These
Last data
Year (7)
figures represent
2004
( 18)
for the same
periodAvg
a
year ago. 2004 YTD Total
TOTAL
This
Last
2004
2004

Week (7)
Year (7)
Avg ( 18)
YTD Total

2004 Average -- 3326

30133.30
This is the weekly3420
30510.15
average sales, cc, etc..
31735.76
3549
81606.38
9142

51442.78
52978.83
56208.60
144536.53

5739
5990
6335
16303

1456
1475
1519
3914

20.69
20.68
20.89

34
35
35

2598
2680
2793
7194

19.80
19.76
20.12

33
33
88

13.25
13.18
13.41

1
1
1

12.47
12.36
12.77

1
1
1

12.85
12.76
13.07

1
1
3

TAKEOUT
AM
This
Last
2004
2004

Week (7)
Year (7)
Avg ( 18)
YTD Total

19069.23

1505

1437

PM
This
Last
2004
2004

Week (7)
Year (7)
Avg ( 18)
YTD Total

6851.21
6753.51
7782.88
20013.14

438
437
539
1386

549
546
609
1566

TOTAL
This
Last
2004
2004

Week (7)
Year (7)
Avg ( 18)
YTD Total

Checks -- Multiple customers

comprise a single guest check;
6679.99
therefore, this figure
581will always 504
be 2 or 3 times less
than
6973.16
592
529
customer
count.
7415.80
581
553

Check Average -- Represents

sales divided by customer count
provide you
with a guest 1053
13531.20to
1019
check average (net of tax) per
13726.67 customer. 1029
1075

15198.68
39082.37

1120
2891

1162
3003

-------------------------------------------------------------------------------ENTIRE HOUSE
AM
This Week (7)
Last Year (7)
2004 Avg ( 18)
2004 YTD Total

Dining Time (minutes) -- This

figure represents the
average
27989.47
2994
1646
number
of
minutes
from
check open1734
29441.84
3162
time to either check printed or
31888.64
check closed time 3367
(depending on 1834
81999.38
8666
4717
setup).

491 Kilvert Street. Warwick, Rhode Island 02886

17.00
16.97
17.38

22
22
60

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

Weekly All Stats: (continued)

GREGG'S RESTAURANT WARWICK
PAGE:
2
REPORT DATE: 11/01/2004
REPORT TIME: 21:25:21.70
-------------------------------------------------------------------------------SALES TREND REPORT - WEEKLY - ALL STATS
FOR THE WEEKS BEGINNING: Mon. Jan. 12, 2004 AND Mon. Jan. 13, 2003
Sales
Cust
Checks
Check
Dining
Amt
Count
Avg
Time
-------------------------------------------------------------------------------PM
This
Last
2004
2004

Week (7)
Year (7)
Avg ( 18)
YTD Total

36984.51
37263.66
39518.64
101619.52

3764
3857
4088
10528

2005
2021
2128
5480

18.44
18.43
18.57

25
26
66

TOTAL
This
Last
2004
2004

Week (7)
Year (7)
Avg ( 18)
YTD Total

64973.98
66705.50
71407.35
183618.91

6758
7019
7462
19194

3651
3755
3962
10197

17.79
17.76
18.02

24
24
63

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

SALES TREND:
Monthly Snapshot

The Monthly Sales Trend Report provides Sales and Customer Count information sorted by Cost Center and
Shift and with comparative figures from the same month last year. Sales for the week is reported in the first
column with Customer Count in the second column. The number of days represented in the months figures is
adjacent to the date. Last years figures for the same month are shown in columns 3 and 4. The final two
columns (5 & 6) are averages of monthly sales and customer counts for this year.
Access to this information is almost instantaneous because the data from the guest check transaction file is
nightly culled into summary files and quickly retrieved from them.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

Monthly Snapshot
GREGG'S RESTAURANT WARWICK
PAGE:
1
REPORT DATE: 11/02/2004
REPORT TIME: 20:49:22.86
-------------------------------------------------------------------------------SALES TREND REPORT - MONTHLY - SNAPSHOT
FOR THE MONTH OF: Jan. 2004
Sales
Cust
Checks
Check
Dining
Amt
Count
Avg
Time
-------------------------------------------------------------------------------Current
305296.94
31828
17202
17.74
24
Previous Month
Difference
Difference %

0.00
305296.94
0.00

0
31828
0.00

0
17202
0.00

0.00
17.74
0.00

0
24
0.00

Previous Year
Difference
Difference %

192781.70
112515.23
58.36

20266
11562
57.05

10746
6456
60.08

17.93
-0.19
-1.06

24
0
0.00

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

SALES TREND:
Monthly Sales & CC (Customer Count)

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

Monthly Sales & CC (Customer Count)

GREGG'S RESTAURANT WARWICK
PAGE:
1
REPORT DATE: 11/02/2004
REPORT TIME: 21:00:33.88
-------------------------------------------------------------------------------SALES TREND REPORT - MONTHLY SALES & CUSTOMER COUNT
FOR THE MONTHS OF: Jan. 2004 AND Jan. 2003
Month Of:
Jan. 2004 (31)
Jan. 2003 (19)
2004 YTD
(31)
Sales
CC
Sales
CC
Sales
CC
-------------------------------------------------------------------------------DINING ROOM
AM
101780.63
11601
66799.76
7637
101780.63
11601
PM
138321.88
15405
85479.97
9618
138321.88
15405
TOTAL
240102.52
27006
152279.73
17255
240102.52
27006
TAKEOUT
TOTAL

AM
PM

31777.51
33416.91
65194.42

2546
2276
4822

19842.28
20659.69
40501.97

1571
1440
3011

31777.51
33416.91
65194.42

2546
2276
4822

-------------------------------------------------------------------------------ENTIRE HOUSE
AM
133558.14
14147
86642.04
9208
133558.14
14147
PM
171738.80
17681
106139.66
11058
171738.80
17681
TOTAL
305296.94
31828
192781.70
20266
305296.94
31828

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

SALES TREND:
Monthly All Stats

The Monthly All Stats Sales Trend Report provides Sales and Customer Count information sorted by Cost
Center and Shift and with an historical perspective. Last years sales for this same week, 2004 weekly
averages are included as well as 2004 totals. This report also includes number of checks, check averages and
dining time columns for the daily, average and total rows noted above. It is important to remember that all
figures are net of tax.
Access to this information is almost instantaneous because the data from the guest check transaction file is
nightly culled into summary files and quickly retrieved from them.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

Monthly All Stats: continued

GREGG'S RESTAURANT WARWICK
PAGE:
1
REPORT DATE: 11/02/2004
REPORT TIME: 21:19:50.17
-------------------------------------------------------------------------------SALES TREND REPORT - MONTHLY - ALL STATS
FOR THE MONTHS OF: Jan. 2004 AND Jan. 2003
Sales
Cust
Checks
Check
Dining
Amt
Count
Avg
Time
-------------------------------------------------------------------------------DINING ROOM
AM
This Month (31)
101780.63
11601
5430
18.74
32
Last Year (19)
66799.76
7637
3507
19.04
33
2004 YTD Total
101780.63
11601
5430
18.74
32
PM
This
(31)
Last
Year-- Month
These
Last
Year
(19)
figures
represent
data
for the
2004
same period
YTD a Total

Checks6743
-- Multiple 20.51
customers comprise a single
4114
20.77
guest check; therefore, this
6743
20.51
figure will
always be 2 or
3
times less than customer
count.

138321.88
Number
of Days in
85479.97
this Months
Statistics
- Januarys
figures
138321.88
are made up of 31 days.

15405
9618
15405

TOTAL
This Month (31)
Last Year (19)
2004 YTD Total

240102.52
152279.73
240102.52

27006
17255
27006

12173
7621
12173

19.72
19.98
19.72

34
34
34

TAKEOUT
AM
This Month (31)
Last Year (19)
2004 YTD Total

31777.51
19842.28
31777.51

2546
1571
2546

2392
1505
2392

13.28
13.18
13.28

1
1
1

year ago.

PM
This Month (31)
Last Year (19)
2004 YTD Total

33416.91
2276
20659.69
1440
Check Average -- Represents
33416.91
sales divided by customer2276
count
to provide you with a guest

2637
12.67
1620
12.75
2637
12.67 -- This
Dining Time (minutes)
figure represents the average

35
35
35

1
1
1

number of minutes from check open

check average (net of tax) per
TOTAL
time to either check printed or
customer.
This Month (31)
65194.42
4822
5029
12.96
1
check closed time
(depending on
Last Year (19)
40501.97
3011
3125
12.96
1
setup).
2004 YTD Total
65194.42
4822
5029
12.96
1
-------------------------------------------------------------------------------ENTIRE HOUSE
AM
This Month (31)
133558.14
14147
7822
17.07
22
Last Year (19)
86642.04
9208
5012
17.28
23
2004 YTD Total
133558.14
14147
7822
17.07
22

PM
This Month (31)
Last Year (19)
2004 YTD Total

171738.80
106139.66
171738.80

17681
11058
17681

9380
5734
9380

18.30
18.51
18.30

25
25
25

TOTAL
This Month (31)
Last Year (19)
2004 YTD Total

305296.94
192781.70
305296.94

31828
20266
31828

17202
10746
17202

17.74
17.93
17.74

24
24
24

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

SALES TREND:
Daily Sales & CC w/Last Yr.

The Daily Sales and Customer Count with Last Years data included is a very popular Sales Trend Report. It
provides Sales and Customer Count information sorted by Cost Center and Shift in columns 1 and 2 and
comparative numbers for sales and customer count for the same day last year in columns 3 and 4. Finally, the
report also has average sales and customer count data for the day in the current fiscal year. It is important to
remember that all figures are net of tax.
Access to this information is almost instantaneous because the data from the guest check transaction file is
nightly culled into summary files and quickly retrieved from them.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

Daily Sales & CC w/Last Yr.: (continued)

GREGG'S RESTAURANT WARWICK

PAGE:
1
REPORT DATE: 11/03/2004
REPORT TIME: 20:51:43.41
-------------------------------------------------------------------------------SALES TREND REPORT - DAILY - INCL. PREVIOUS YEAR
FOR: Fri. Jan. 9, 2004 AND Fri. Jan. 10, 2003
Current
01/10/2003
2004 Fri YTD Avg (2)
Sales
CC
Sales
CC
Sales
CC
-------------------------------------------------------------------------------DINING ROOM
AM
3345.27
373
4117.24
508
4122.05
454
PM
6454.34
702
6943.47
842
6157.62
688
TOTAL
9799.61
1075
11060.71
1350
10279.67
1142
TAKEOUT
TOTAL

AM
PM

1036.29
1855.75
2892.04

71
1207.54
147Customer Count
1693.98
- These
218numbers are from
2901.52
the values
entered by wait staff in the

83
103
186

1036.82
1843.07
2879.89

77
140
217

Friday (YTD) -- The column

number in party field on the

-------------------------------------------------------------------------------represents Year To Date
Front Screen.
ENTIRE HOUSE
figures for 2004, the current
AM
4381.56
444
5324.78
591fiscal year.
5158.88
531
PM
8310.09
849
8637.45
945
8000.69
828
TOTAL
12691.65
1293
13962.23
1536
13159.57
1359

Sales Trend Sales $ These figures are always net

of tax. The sort is by Cost
Center and by Shift. These
numbers balance with your
net of tax sales figures in the
Sales Journal.

December 2004

Comparison to same day last

year - These columns
represent sales and
customer count for the
same day for comparision
purposes.

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

SALES TREND:
Daily All Stats w/Last Yr.

The Daily All Stats with Last Years data included is also a popular Sales Trend Report because it gives the
manager/owner all the comparative figures that he or she needs. It provides Sales and Customer Count
information sorted by Cost Center and Shift for the current day, the same day last year, same day average,
week-to-date average and month-to-date average. Besides columns with Sales and Customer Counts, Guest
Checks, Average Check Amount and Dining Time are tallied for all the rows described above
Access to this information is almost instantaneous because the data from the guest check transaction file is
nightly culled into summary files and quickly retrieved from them.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

Daily All Stats w/Last Yr.: (continued)

GREGG'S RESTAURANT WARWICK
PAGE:
1
REPORT DATE: 11/03/2004
REPORT TIME: 21:20:53.89
-------------------------------------------------------------------------------SALES TREND REPORT - DAILY - ALL STATS - INCL. PREV. YEAR
FOR: Fri. Jan. 9, 2004 AND Fri. Jan. 10, 2003
Sales
Cust
Checks
Check
Dining
Amt
Count
Avg
Time
-------------------------------------------------------------------------------DINING ROOM
AM
Current
3345.27
373
179
18.68
33
01/10/03
4117.24
508
200
20.58
36
2004 Avgs
Fri Avg ( 2)
4122.05
454
204
20.20
36
WTD Avg ( 7)
3361.49
390
180
18.67
32
MTD Avg (31)
3283.24
374
175
18.76
32
PM

Current Friday Average (2) -- 6454.34

01/10/03 The figures to the right 6943.47
are
the average of 2 Fridays in
2004 Avgs
current fiscal year. 6157.62
Fri Avg (the2)
WTD Avg ( 7)
4508.74
MTD Avg (31)
4461.99
TOTAL
Current
9799.61
01/10/03
11060.71
2004 Avgs
Fri Avg ( 2)
10279.67
WTD Avg ( 7)
7870.23
MTD Avg (31)
7745.24
TAKEOUT
AM
Current
Week, Month -to01/10/03
Date Averages (7, 31)
2004-- Avgs
These figures are
Fri Avg
the number
( 2)of days
averaged
to provide
WTD Avg
( 7)
week-to-date
and
MTD Avg
(31)
month-to-date values.
PM

Current
01/10/03
2004 Avgs
Fri Avg ( 2)
WTD Avg ( 7)
MTD Avg (31)

TOTAL
Current
01/10/03
2004 Avgs
Fri Avg ( 2)
WTD Avg ( 7)
MTD Avg (31)

December 2004

1036.29
1207.54

Checks -- Multiple customers

can comprise a single guest
check; therefore, this figure will
22.64
always
be 2 or 3 times36
less than
20.91
38
customer count.

702
842

285
332

688
502
496

275
219
217

22.39
20.58
20.56

36
35
35

1075
1350

464
532

21.11
20.79

34
37

1142
892
871

479
400
392

21.46
19.67
19.75

34
35
36

Checks Average -- Represents

sales divided by customer count
to provide you with a guest
check average (net of tax) per
71
customer. 71

14.59
13.72

1036.82
886.85
1025.08

77
67
82

77
68
77

1855.75
1693.98

147
103

128
145

14.49
11.68

1843.07
1045.01
1077.96

140
75
73

130
82
85

14.17
12.74
12.68

2892.04
2901.52

218
186

199
233

14.53
12.45

2879.89
1931.86
2103.04

217
142
155

207
151
162

13.91
12.79
12.98

13.46

Dining
Time (minutes) -- This
13.04
1
figure represents the average number
13.31
of minutes from check open 1
time to
either check printed or check closed
time (depending on setup).

1
1
1
1

2
11
44

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

Daily All Stats w/Last Yr.: (continued)

-------------------------------------------------------------------------------ENTIRE HOUSE
AM
Current
4381.56
444
250
17.52
24
01/10/03
5324.78
591
288
18.48
26
2004 Avgs
Fri Avg ( 2)
5158.88
531
281
18.35
52
WTD Avg ( 7)
4248.34
457
249
17.06
168
MTD Avg (31)
4308.32
456
252
17.09
713
PM

Current
01/10/03
2004 Avgs
Fri Avg ( 2)
WTD Avg ( 7)
MTD Avg (31)

TOTAL
Current
01/10/03
2004 Avgs
Fri Avg ( 2)
WTD Avg ( 7)
MTD Avg (31)

8310.09
8637.45

849
945

413
477

20.12
18.10

25
27

8000.69
5553.75
5539.96

828
577
570

405
302
302

19.75
18.38
18.34

50
184
799

12691.65
13962.23

1293
1536

663
765

19.14
18.25

24
26

13159.57
9802.09
9848.28

1359
1035
1026

686
551
554

19.18
17.78
17.77

51
177
760

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

CATEGORY SALES TREND:

Category Sales Trend Report: For a Day

Sales Categories are groupings of Major Categories, Major and Minor Categories, Individual Items, Individual
Menu Screens, and finally Total Sales. Sales Categories are defined in SETUP > REPORTS > SALES & CAT
SALES TRND RPT > SETUP CATEGORIES > EDIT CATEGORIES.

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

There are strict rules that define the first X number of Sales Categories as 100% of your sales. The Sales
Journal Report uses the first X Sales Categories to calculate total sales for your restaurant. The value of X is
setup in SETUP > PAYMENT > SALES JOURNAL > SALES JOURNAL OPTIONS > Number of Sales
Categories. If the Sales Categories: food, liquor, gift certificates comprise 100% , the remaining 17 can be
used for tracking other groupings.
Detailed description for the setup of Sales Categories is described in the POSitouch BackOffice Reference
Manual: Windows Edition II that accompanied your system.
The data in all the category sales trend reports is net of tax. The net figures for the first X sales categories will
always balance with the same information available in the House Totals section of the Sales Journal, see
below.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

0.00
0.00
2.23
17.90
0.00
0.00
3.60
28.85
TOTAL
0.00
0.00
5.84
46.75
-------------------------------------------------------------------------------ENTIRE HOUSE
Sales
AMCategory
0.00
0.00
167.96
1343.70
PM
0.00
0.00
383.66
3069.35
TOTAL
0.00
0.00
551.63
4413.05
-------------------------------------------------------------------------------WHOLE DESS
DINING ROOM
AM
0.00
17.90
8.96
71.75
PM
13.95
26.90
23.50
188.04
TOTAL
13.95
44.80
32.47
259.79
TAKEOUT
TOTAL

AM
PM

424.74
414.83
839.57

435.50
424.55
860.05

621.81
282.15
903.96

4974.52
2257.20
7231.72

--------------------------------------------------------------------------------

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

AM
PM

0.00
0.00
0.00
0.00
2.45
0.00
0.30
2.45
TOTAL
2.45
0.00
0.30
2.45
-------------------------------------------------------------------------------ENTIRE HOUSE
AM
93.85
143.80
125.60
1004.80
PM
474.30
318.00
226.25
1810.00
TOTAL
568.15
461.80
351.85
2814.80
--------------------------------------------------------------------------------------------------------------------------------------------------------------GIFTCERT
DINING ROOM
AM
0.00
240.00
71.25
570.00
PM
20.00
20.00
22.50
180.00
TOTAL
20.00
260.00
93.75
750.00
TAKEOUT
AM
PM

0.00
0.00
3.12
25.00
0.00
0.00
13.12
105.00
TOTAL
0.00
0.00
16.25
130.00
--------------------------------------------------------------------------------

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

AM
PM

6.05
2.20
2.17
17.40
0.25
0.25
0.18
1.45
TOTAL
6.30
2.45
2.35
18.85
-------------------------------------------------------------------------------ENTIRE HOUSE
AM
6.05
2.20
2.17
17.40
PM
0.25
0.25
2.16
17.35
TOTAL
6.30
2.45
4.34
34.75
--------------------------------------------------------------------------------------------------------------------------------------------------------------TIPS 401K
DINING ROOM
AM
0.00
0.00
0.00
0.00
PM
15.00
0.00
5.00
40.00
TOTAL
15.00
0.00
5.00
40.00
TAKEOUT
AM
0.00
0.00
0.00
0.00
PM
0.00
0.00
0.00
0.00
TOTAL
0.00
0.00
0.00
0.00
-------------------------------------------------------------------------------ENTIRE HOUSE
AM
0.00
0.00
0.00
0.00
PM
15.00
0.00
5.00
40.00
TOTAL
15.00
0.00
5.00
40.00
---------------------------------------------------------------------------------------------------------------------------------------------------------------

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

CATEGORY SALES TREND:

Category Sales Trend Report: For a Week

The Category Sales Trend report for a week adds the sales for the seven days of your week as defined in
SETUP > REPORTS > SALES AND CAT SLS TREND RPT > SETUP HISTORICAL DATA. The second
column in the report compares the figures for this week with the same week last year. The third column allows
you to look at the average weekly totals for this year and compare them to the week selected. The fourth
column has cumulative sales totals for this year.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

in this period.

AM
PM

2418.47
3452.42
5870.89

2512.81
2449.93
This column represents
3271.25
4131.96
cumulative totals for6581.96
2004.
5784.06

4199.96
7083.41
11283.37

-------------------------------------------------------------------------------ENTIRE HOUSE
AM
19833.65
20944.61
24140.13
41383.16
PM
25598.83
25221.40
27987.05
47977.82
TOTAL
45432.48
46166.01
52127.18
89360.98
--------------------------------------------------------------------------------------------------------------------------------------------------------------FOODS PKG
DINING ROOM
AM
1376.55
1606.75
1132.67
1941.75
PM
2394.65
2848.15
2549.54
4370.75
TOTAL
3771.20
4454.90
3682.28
6312.50
TAKEOUT
TOTAL

AM
PM

15.90
86.55
102.45

24.85
138.15
163.00

10.43
48.16
58.59

17.90
82.60
100.50

-------------------------------------------------------------------------------ENTIRE HOUSE
AM
1392.45
1631.60
1143.10
1959.65
PM
2481.20
2986.30
2597.77
4453.35
TOTAL
3873.65
4617.90
3740.87
6413.00
--------------------------------------------------------------------------------------------------------------------------------------------------------------WHOLE DESS
DINING ROOM
AM
94.92
126.89
65.59
112.44
PM
285.71
258.77
143.36
245.79
TOTAL
380.63
385.66
208.95
358.23
TAKEOUT
TOTAL

AM
PM

3379.42
1762.56
5141.98

3534.60
1751.19
5285.79

4206.58
2143.26
6349.84

7211.34
3674.17
10885.51

--------------------------------------------------------------------------------

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

AM
PM

852.35
1538.18
2390.53

888.30
1580.47
2468.77

794.36
1720.25
2514.68

1361.82
2949.10
4310.92

-------------------------------------------------------------------------------ENTIRE HOUSE
AM
2243.63
2423.03
2418.01
4145.26
PM
4936.46
4932.61
5204.57
8922.12
TOTAL
7180.09
7355.64
7622.58
13067.38
--------------------------------------------------------------------------------------------------------------------------------------------------------------LIQUOR
DINING ROOM
AM
581.55
669.20
831.39
1425.25
PM
1718.25
1675.25
1787.87
3064.95
TOTAL
2299.80
2344.45
2619.26
4490.20
TAKEOUT
TOTAL

AM
PM

0.00
5.50
5.50

0.00
2.80
2.80

0.00
4.90
4.90

-------------------------------------------------------------------------------ENTIRE HOUSE
AM
581.55
669.20
831.39
1425.25
PM
1723.75
1680.75
1790.74
3069.85
TOTAL
2305.30
2349.95
2622.13
4495.10
--------------------------------------------------------------------------------------------------------------------------------------------------------------GIFTCERT
DINING ROOM
AM
435.00
380.00
516.25
885.00
PM
170.00
110.00
204.12
350.00
TOTAL
605.00
490.00
720.37
1235.00

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

13.85
12.60
16.38
28.10
6.00
6.95
4.06
7.00
TOTAL
19.85
19.55
20.44
35.10
-------------------------------------------------------------------------------ENTIRE HOUSE
AM
13.85
12.60
16.38
28.10
PM
6.00
6.95
13.30
22.90
TOTAL
19.85
19.55
29.75
51.00
--------------------------------------------------------------------------------------------------------------------------------------------------------------TIPS 401K
DINING ROOM
AM
15.00
15.00
0.00
0.00
PM
20.00
20.00
32.06
55.00
TOTAL
35.00
35.00
32.06
55.00
TAKEOUT

AM
PM

0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
TOTAL
0.00
0.00
0.00
0.00
-------------------------------------------------------------------------------ENTIRE HOUSE
AM
15.00
15.00
0.00
0.00
PM
20.00
20.00
32.06
55.00
TOTAL
35.00
35.00
32.06
55.00
---------------------------------------------------------------------------------------------------------------------------------------------------------------

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

CATEGORY SALES TREND:

Category Sales Trend Report: For a Month

The Category Sales Trend report for a month adds the sales for the days of the month selected. The second
column compares the figures for the selected month with the same month last year. Note that in our sample
below includes only 26 days, but the month is not as yet complete. The third column allows you to look at the
average monthly totals for this year and compare them to the month selected. The fourth column has
cumulative sales totals for this year.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

TAKEOUT
TOTAL

AM
PM

10758.62
16531.83
27290.45

6712.77
11949.88
10354.66
This column represents
15015.78
cumulative totals for 2004.
17067.43
26965.66

385.48
484.38
869.86

-------------------------------------------------------------------------------ENTIRE HOUSE
AM
95244.77
62682.00
144879.44
4673.53
PM
118027.26
72844.99
114148.20
3682.20
TOTAL
213272.03
135526.98
259027.62
8355.73
--------------------------------------------------------------------------------------------------------------------------------------------------------------FOODS PKG
DINING ROOM
AM
5359.50
3548.50
0.00
0.00
PM
11716.75
7218.90
0.00
0.00
TOTAL
17076.25
10767.40
0.00
0.00
TAKEOUT
TOTAL

AM
PM

This column represents

average for December 2003
and
January of 2004.
78.55
42.75

393.85
472.40

220.75
263.50

0.00
0.00
0.00

-------------------------------------------------------------------------------ENTIRE HOUSE
AM
5438.05
3591.25
0.00
0.00
PM
12110.60
7439.65
0.00
0.00
TOTAL
17548.65
11030.90
0.00
0.00
--------------------------------------------------------------------------------------------------------------------------------------------------------------WHOLE DESS
DINING ROOM
AM
440.17
239.33
618.45
19.95
PM
1026.14
504.56
464.69
14.99
TOTAL
1466.31
743.89
1083.14
34.94
TAKEOUT
TOTAL

AM
PM

17251.87
9125.51
26377.38

10745.94
5425.36
16171.30

52717.67
8968.30
61685.97

1700.57
289.30
1989.87

--------------------------------------------------------------------------------

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

3528.52
2250.12
5728.80
184.80
7194.57
4529.57
6950.82
224.22
TOTAL
10723.09
6779.69
12679.62
409.02
-------------------------------------------------------------------------------ENTIRE HOUSE
AM
10008.18
6670.23
17079.14
550.94
PM
22597.58
13752.79
18918.68
610.28
TOTAL
32605.76
20423.02
35997.82
1161.22
--------------------------------------------------------------------------------------------------------------------------------------------------------------LIQUOR
DINING ROOM
AM
2964.90
2162.30
6592.15
212.65
PM
7700.35
4672.35
6437.15
207.65
TOTAL
10665.25
6834.65
13029.30
420.30
TAKEOUT

AM
PM

0.00
0.00
0.00
0.00
17.75
10.40
0.00
0.00
TOTAL
17.75
10.40
0.00
0.00
-------------------------------------------------------------------------------ENTIRE HOUSE
AM
2964.90
2162.30
6592.15
212.65
PM
7718.10
4682.75
6437.15
207.65
TOTAL
10683.00
6845.05
13029.30
420.30
--------------------------------------------------------------------------------------------------------------------------------------------------------------GIFTCERT
DINING ROOM
AM
2035.00
1265.00
2790.00
90.00
PM
785.00
460.00
155.00
5.00
TOTAL
2820.00
1725.00
2945.00
95.00

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

AM
PM

54.95
40.70
127.10
4.10
23.40
13.95
0.00
0.00
TOTAL
78.35
54.65
127.10
4.10
-------------------------------------------------------------------------------ENTIRE HOUSE
AM
55.20
40.70
127.10
4.10
PM
73.60
29.85
0.00
0.00
TOTAL
128.80
70.55
127.10
4.10
--------------------------------------------------------------------------------------------------------------------------------------------------------------TIPS 401K
DINING ROOM
AM
PM
TOTAL
TAKEOUT

15.00
145.00
160.00

15.00
75.00
90.00

0.00
620.00
620.00

0.00
20.00
20.00

AM
PM

0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
TOTAL
0.00
0.00
0.00
0.00
-------------------------------------------------------------------------------ENTIRE HOUSE
AM
15.00
15.00
0.00
0.00
PM
145.00
75.00
620.00
20.00
TOTAL
160.00
90.00
620.00
20.00
---------------------------------------------------------------------------------------------------------------------------------------------------------------

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

CATEGORY SALES TREND:

Category Sales Trend Report: For an Arbitrary Period

The Category Sales Trend report for an arbitrary period tallies the sales figures for the days selected. The days
selected for the arbitrary (contiguous) period report can span months or years. The second column compares
the sales figures for the selected time period (our example of 10 days) with the same period averaged over the
current year. The third column has cumulative sales totals for the current year.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

TAKEOUT
TOTAL

AM
PM

10758.62
16531.83
27290.45

1525.60
2242.19
3767.79

0.00
0.00
0.00

-------------------------------------------------------------------------------ENTIRE HOUSE
AM
96399.45
13550.12
0.00
0.00
PM
116872.58
16672.96
0.00
0.00
TOTAL
213272.03
30223.08
0.00
0.00
--------------------------------------------------------------------------------------------------------------------------------------------------------------FOODS PKG
DINING ROOM
AM
5359.50
846.15
0.00
0.00
PM
11716.75
1783.75
0.00
0.00
TOTAL
17076.25
2629.90
0.00
0.00
TAKEOUT
TOTAL

AM
PM

78.55
393.85
472.40

8.95
105.35
114.30

0.00
0.00
0.00

-------------------------------------------------------------------------------ENTIRE HOUSE
AM
5438.05
855.10
0.00
0.00
PM
12110.60
1889.10
0.00
0.00
TOTAL
17548.65
2744.20
0.00
0.00
--------------------------------------------------------------------------------------------------------------------------------------------------------------WHOLE DESS
DINING ROOM
AM
458.15
87.92
0.00
0.00
PM
1008.16
127.87
0.00
0.00
TOTAL
1466.31
215.79
0.00
0.00
TAKEOUT
TOTAL

AM
PM

17251.87
9125.51
26377.38

2487.51
1163.67
3651.18

0.00
0.00
0.00

--------------------------------------------------------------------------------

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

AM
PM

3528.52
7194.57
10723.09

605.74
1139.27
1745.01

0.00
0.00
0.00

-------------------------------------------------------------------------------ENTIRE HOUSE
AM
10279.80
1613.67
0.00
0.00
PM
22325.96
3466.60
0.00
0.00
TOTAL
32605.76
5080.27
0.00
0.00
--------------------------------------------------------------------------------------------------------------------------------------------------------------LIQUOR
DINING ROOM
AM
3130.25
499.40
0.00
0.00
PM
7535.00
1119.50
0.00
0.00
TOTAL
10665.25
1618.90
0.00
0.00
TAKEOUT

AM
PM

0.00
0.00
0.00
0.00
17.75
5.50
0.00
0.00
TOTAL
17.75
5.50
0.00
0.00
-------------------------------------------------------------------------------ENTIRE HOUSE
AM
3130.25
499.40
0.00
0.00
PM
7552.75
1125.00
0.00
0.00
TOTAL
10683.00
1624.40
0.00
0.00
--------------------------------------------------------------------------------------------------------------------------------------------------------------GIFTCERT
DINING ROOM
AM
2035.00
280.00
0.00
0.00
PM
785.00
50.00
0.00
0.00
TOTAL
2820.00
330.00
0.00
0.00

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

AM
PM

105.00
130.00
235.00

0.00
0.00
0.00

-------------------------------------------------------------------------------ENTIRE HOUSE
AM
2140.00
280.00
0.00
0.00
PM
915.00
50.00
0.00
0.00
TOTAL
3055.00
330.00
0.00
0.00
--------------------------------------------------------------------------------------------------------------------------------------------------------------NONFOOD
DINING ROOM
AM
0.25
0.00
0.00
0.00
PM
50.20
0.00
0.00
0.00
TOTAL
50.45
0.00
0.00
0.00
TAKEOUT

54.95
7.75
0.00
0.00
23.40
4.30
0.00
0.00
TOTAL
78.35
12.05
0.00
0.00
-------------------------------------------------------------------------------ENTIRE HOUSE
AM
55.20
7.75
0.00
0.00
PM
73.60
4.30
0.00
0.00
TOTAL
128.80
12.05
0.00
0.00
--------------------------------------------------------------------------------------------------------------------------------------------------------------TIPS 401K
DINING ROOM
AM
30.00
15.00
0.00
0.00
PM
130.00
0.00
0.00
0.00
TOTAL
160.00
15.00
0.00
0.00
TAKEOUT

AM
PM

0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
TOTAL
0.00
0.00
0.00
0.00
-------------------------------------------------------------------------------ENTIRE HOUSE
AM
30.00
15.00
0.00
0.00
PM
130.00
0.00
0.00
0.00
TOTAL
160.00
15.00
0.00
0.00
--------------------------------------------------------------------------------

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

Category Sales Trend Report: For a Day w/Last Year

The Category Sales Trend report for a day compares the selected days sales figures with the same day last
year. tallies the sales figures for the days selected. The days selected for the arbitrary (contiguous) period
report can span months or years. The second column compares the sales figures for the selected time period
(our example of 10 days) with the same period averaged over the current year. The third column has
cumulative sales totals for the current year.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

AM
PM

511.46

This column represents the

average of 33 1095.06
Saturdays in
1606.52
the current year.

496.81
1062.61
1559.42

267.16
682.58
949.74

-------------------------------------------------------------------------------ENTIRE HOUSE
This column represents
AM
3561.04
sales4645.22
figures for the same day
3945.16
last year.
PM
6169.51
5956.13
6031.88
TOTAL
9730.55
10601.35
9977.04
--------------------------------------------------------------------------------------------------------------------------------------------------------------FOODS PKG
DINING ROOM
AM
0.00
0.00
0.00
PM
0.00
0.00
0.00
TOTAL
0.00
0.00
0.00
TAKEOUT
TOTAL

AM
PM

0.00
0.00
0.00

-------------------------------------------------------------------------------ENTIRE HOUSE
AM
0.00
0.00
0.00
PM
0.00
0.00
0.00
TOTAL
0.00
0.00
0.00
--------------------------------------------------------------------------------------------------------------------------------------------------------------WHOLE DESS
DINING ROOM
AM
0.00
17.90
26.70
PM
13.95
26.90
0.00
TOTAL
13.95
44.80
26.70
TAKEOUT
TOTAL

AM
PM

December 2004

424.74
414.83
839.57

435.50
424.55
860.05

790.69
578.85
1369.54

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

94.04
102.85
123.69
343.16
342.98
429.20
TOTAL
437.20
445.83
552.89
-------------------------------------------------------------------------------ENTIRE HOUSE
AM
295.88
451.58
463.40
PM
1202.25
945.46
1310.10
TOTAL
1498.13
1397.04
1773.50
--------------------------------------------------------------------------------------------------------------------------------------------------------------LIQUOR
DINING ROOM
AM
93.85
143.80
203.35
PM
471.85
318.00
382.75
TOTAL
565.70
461.80
586.10
TAKEOUT

AM
PM

0.00
0.00
0.00
2.45
0.00
0.00
TOTAL
2.45
0.00
0.00
-------------------------------------------------------------------------------ENTIRE HOUSE
AM
93.85
143.80
203.35
PM
474.30
318.00
382.75
TOTAL
568.15
461.80
586.10
--------------------------------------------------------------------------------------------------------------------------------------------------------------GIFTCERT
DINING ROOM
AM
0.00
240.00
130.00
PM
20.00
20.00
70.00
TOTAL
20.00
260.00
200.00
TAKEOUT
TOTAL

AM
PM

0.00
0.00
0.00

491 Kilvert Street. Warwick, Rhode Island 02886

0.00
0.00
0.00

25.00
0.00
25.00

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

AM
PM

6.05
0.25
6.30

2.20
0.25
2.45

1.00
3.35
4.35

-------------------------------------------------------------------------------ENTIRE HOUSE
AM
6.05
2.20
1.00
PM
0.25
0.25
3.35
TOTAL
6.30
2.45
4.35
--------------------------------------------------------------------------------------------------------------------------------------------------------------TIPS 401K
DINING ROOM
AM
PM
TOTAL
TAKEOUT
TOTAL

AM
PM

0.00
15.00
15.00

0.00
0.00
0.00

-------------------------------------------------------------------------------ENTIRE HOUSE
AM
0.00
0.00
0.00
PM
15.00
0.00
0.00
TOTAL
15.00
0.00
0.00

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

SALES JOURNAL:
Sales Journal Report: For an arbitrary period

The Sales Journal Report reads the check file directly to provide a wealth of information about POS
transactions for the period selected. This period can be one day or 365 days. This report is usually at the end
of each day in order to create an accurate record of the days transactions including: cash, check and credit card
deposits. Other functions of this report include:

Corrects transactions erroneously closed to wrong payment type and missed during
front of the house operation.

Adjusts Tip accounts - correct tips erroneously placed or misplaced during front of
the house operation.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

Correct or adjust incorrect customer count - waitstaff enters 100 instead of 10.

Correct or adjust paidouts

Add a miscellaneous deposit (from vending or music machines).

Add additional sales to your sales totals (a sale not rung through the POS, but needs
to be registered as a part of your sales).

Add or adjust overrings that were missed during front of the house operation.

Sales Journal Accounts usually are assigned appropriate general ledger account numbers for the sake of easy
transfer to accounting systems, see: SETUP > PAYMENT SYSTEM SETUP > SALES JOURNAL.
The best way to learn how adjustments in the Sales Journal work is to use the cause and effect approach. Using
the DOS copy command, make a copy of a user checkfile, e.g.,
COPY US101994.INV US010190.INV. Then select the sales journal report and enter 01/01/90 as the date.
Hit TAB to get to the adjustment screen and at that point hit the PRT SCRN (print screen) key, so that you
have a hard copy record of the original figures. Now, begin to make adjustments, printing the screen after
every adjustment and compare the results. Remember, hit the TAB key only if you want to save changes and
print the results.
DEPOSIT AMOUNTS:
After entering the beginning and ending dates for the selected period. The deposit screen shown below allows
you to enter shiftand cost center actual deposit figures which will be compared with the theoretical figures and
provide over/short results.

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

As actual deposit values are entered for each shift, totals are accumulated horizontally for the cost center and
vertically for the total deposit.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

SALES JOURNAL ADJUSTMENTS:

Move money:
Sometimes settlements from the Order Entry Screen are made to an incorrect account; Visa closed to cash a
house charge closed to a credit card. The Sales Journal adjustment screen allows you to move money from one
account to another.

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

Below let us demonstrate how to make an adjustment from the Cash Account to House Charge Account.

Select the account to decrease.

Select the account to increase.
Enter the amount of adjustment.
Enter the Cashiers employee number.
Select the Terminal number.

Move money from one account to another:

A $12.50 has been moved from the CASH account to HOUSE CHARGE. Cashier number 010 sales and
Terminal 1-Cashier both have the CASH account decreased by $12.50 and the HOUSE ACCOUNT increased.

Click on the OK command button to save the changes.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

Amount and tip in a tip account:

Note that $10.00 has been

moved from AMEX account
and Tips to Servers and
added to Expected Cash.

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

A tip was erroneously settled to VISA and should have been settled to Cash. Above, we are adjusting account
#5 or VISA and deducting $10. The system allows us to enter the server, cashier and terminal numbers so that
those reports balance with the entire house report.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

Amounts in change or issue account:

In the example below the change belongs to the Cash account. We move the $1.17 change amount and adjust
the totals for the cashier and terminal numbers.

We are moving money from GIFT-CASH, an issue account, therefore expected cash increases and the paid out
figure decreases.

We have moved $1.17 of

change from the Gift-Cash
account to Cash. Note also
the drop in paid Outs.

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

Paidouts:
Adjustments to paidouts when positive add to the paidout totals and subtract from the expected cash and total
deposit. The reverse is true when paidouts are negative, that is, expected cash and total deposit increases and
the paidout totals decrease.

A positive paid out amount, $5.00, for food purchases takes money out of the cash drawer from expected cash.
This transaction increases paid outs, decreases expected cash and the total deposit.

Paidouts are being adjusted

by $5. Expected Cash &
Total Deposit drops by $5
and Paid Outs are up $25.
account to Cash.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

Customer Count:
Errors made by waitstaff to customer counts can be adjusted for an accurate permanent record. A customer
count of 1 instead of 91 erroneously entered in the PM, Dining Room Cost Center is adjusted below by
subtracting 90 from the total of evening shift in the Dining Room.

Above note that the number to adjust is 90 in order to bring the customer count down 90. Select the shift,
then the Cost Center that you wish to reflect the adjustment.

Note the adjustment to

decrease the customer count by
90 for the PM shift in the
Dining Room.

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

Misc. Deposit:
A miscellaneous deposit is nothing more than money received from outside the Point of Sale and which you
wish to track in your Sales Journal as part of your total deposit to the bank. This option asks you only two
questions: which account to adjust and by how much.

Since CASH is the only deposit account, that is the only account that will appear for the purpose of adjusting
money for a miscellaneous deposit. Enter the dollar amount of the adjustment plus or minus.

The CASH account increases by

$100.00 from soda machine
receipts.
Since CASH is a deposit account,
your total deposit figure
appropriately adjusts.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

Additional Sales:
Additional sales are Point of Sale transactions which need to added to a selected day to make them part of the
days total sales.

Additional Sales allows you to enter a POS transaction after the fact through the backoffice. The information
includes: cost center, shift, sales category, terminal, server, cashier data as well as amount, tax, tax type,
settlement type and tip. Once you select OK,

the adjustment is visible from the adjustment screen. If it is incorrect, do not try to adjust again, EXIT (without
saving) and re-enter the additional sale.

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

The CASH account increases by

$10.70 from the additional sale of
the whole dessert.
Since CASH is a deposit account,
your total deposit figure adjusts
appropriately.
Your tax liability also increases
by $.70.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

Overrings:
Overrings allow you to decrease sales that have been erroneously rung or settled in the POS daily transactions.
In short, you are moving settlement dollars from one settlement type to another. This and all Sales Journal
adjustments are always tracked and optionally printed in the house, server or terminal cashout totals.

Overrings allow you to subtract the amount, tax and tip of a POS transaction after the fact through the
backoffice. The information includes: cost center, shift, sales category, terminal, server, cashier data as well as
amount, tax, tax type, settlement type and tip. Once you select OK, the adjustment is visible from the
adjustment screen. Remember, an overring is inherently negative. If it is incorrect, do not try to adjust again,
EXIT (without saving) and re-enter the overring adjustment.

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

The CASH account increases by

$2.00 from the overing of the
$2.00 tip.
Tips to Servers decreases by
$2.00. The Visa account
decreases by $10.00 and your tax
liability also decreases by $.70.

Above we have a before and after view of the data changes made with an overring adjustment. The cause and
effect approach allows you to see the decrease in sales that have been erroneously overrung in the POS daily
transactions. This and all Sales Journal adjustments are always tracked and optionally printed in the house,
server or terminal cashout totals.
Get a calculator or pencil and paper and figure out how the top circled numbers differ from those below given the adjustments made. If you still do not understand, give yourself more examples before you continue
to hard copy reports.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

SALES JOURNAL PRINT OPTIONS:

House Totals:
The Sales Journal report can generate a great deal of information about transactions for a selected business day
or for an arbitrary period. This section will review each section of the Sales Journal so that you understand the
significance of your numbers. This report also serves as a diagnostic tool to help both customer and support
staff to recognize improper setup or other irregularities that effect your financials.

Take the time to look over all the reports a few days after you system arrives at your restaurant. Try to
understand each report, they are much more meaningful when its your data. You will need detail of one kind
sooner rather than later so now is the time to get acquainted. You should take the time to look over the Sales
Journal report daily, with special attention to the NRT and payment sections.

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

SALES JOURNAL PRINT OPTIONS:

Sales Totals by Category for Entire House
Earlier in the section on Category Sales Reports, we spoke about setting up Sales Categories, which we
defined as groupings of Major, Major/Minor categories or individual inventory items. We noted that it is
necessary to define the first X number of Sales Categories to equal 100% of your establishments sales. In the
report for the restaurant below, six sales categories are defined to equal 100% of sales; they are: food, liquor,
whole desserts, gift certificates, holiday pies, and non-food items. The items sold in the transaction file are
read by the program and matched to the appropriate sales categories for the following results. Shift dollars and
a percentages of total break out sales.

GREGG'S RESTAURANT WARWICK

PAGE:
1
REPORT DATE: 12/05/2003
REPORT TIME: 14:18:47.63
-------------------------------------------------------------------------------SALES JOURNAL REPORT FOR 01/09/2004
SALES TOTALS BY CATEGORY for Entire house
SALES
%OF SALES
-------------------------------------------------------------------------------FOOD
AM
3561.04
28.06%
PM
6169.51
48.61%
TOTAL
9730.55
76.67%
FOODS PKG
AM
0.00
0.00%
PM
0.00
0.00%
TOTAL
0.00
0.00%
WHOLE DESS
AM
424.74
3.35%
PM
428.78
3.38%
TOTAL
853.52
6.73%
SLIC DESST
AM
295.88
2.33%
PM
1202.25
9.47%
TOTAL
1498.13
11.80%
HOLDAY PIE
AM
0.00
0.00%
PM
0.00
0.00%
TOTAL
0.00
0.00%
LIQUOR
AM
93.85
0.74%
PM
474.30
3.74%
TOTAL
568.15
4.48%
GIFTCERT
AM
0.00
0.00%
PM
20.00
0.16%
TOTAL
20.00
0.16%
NONFOOD
AM
6.05
0.05%
PM
0.25
0.00%
TOTAL
6.30
0.05%
TIPS 401K
AM
0.00
0.00%
PM
15.00
0.12%
TOTAL
15.00
0.12%
---------------TOTAL SALES
12691.65
100.00%
TOTAL TAX
804.48
---------TOTAL SALES PLUS TAX
13496.13

491 Kilvert Street. Warwick, Rhode Island 02886

This number should always be

equal to 100%. A percentage under
100% indicates that items are not
included in a sales category. A
percentage over 100% means that
certain items are being counted twice.
Error in either direction requires
scrutiny of Sales Category and Sales
Journal setup.

The total sales plus tax number should

always be equal to the TS+T figures in the
other sections of the Sales Journal report.
An in equality in any section will result in
a discrepancy on the credit/debit page of
the sales journal.
If this figure does not equal the other
TS+T figures, then the problem is in the
setup of Sales Categories or the Sales
Journal Setup itself. These sales would be
designated as unassigned.

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

SALES JOURNAL PRINT OPTIONS:

Sales Totals by Cost Center and Tax Type for Entire House
The second page of the Entire House Sales Journal Report deals with Cost Center and Tax information.
Transactions from the check file are read and based on table, menu or terminal setup, the sales are dropped in
the appropriate Cost Center. Similarly, the tax type of every item sold is read to determine if the sale was tax
added, included or exempt and how many taxes to apply.
Customer count information by Cost Center discussed in the adjustment section above is printed in this section
of the report.
Cost Center name

A Sales Journal report by Cost Center

will provide sales category break outs for
food, liquor, whole desserts, etc.

Customer Counts can be corrected in the

adjustment section of the Sales Journal.
The corrections appear in this section.

GREGG'S RESTAURANT WARWICK

PAGE:
2
REPORT DATE: 12/05/2003
REPORT TIME: 14:18:47.69
-------------------------------------------------------------------------------SALES JOURNAL REPORT FOR 01/09/2004
This number should
SALES TOTALS BY COST CENTER
always be equal to 100%.
CUST COUNT
SALES
% OF SALES
-------------------------------------------------------------------------------DINING ROOM
AM
373
3345.27
26.36%
PM
702
6454.34
50.86%
TOTAL
1075
9799.61
77.21%
TAKEOUT
71
1036.29
8.17%
Shift nameAM
PM
147
1855.75
14.62%
TOTAL
218
2892.04
22.79%
------------------TOTAL SALES
1293
12691.65
100.00%
TOTAL TAX
804.48
---------The total sales plus tax number should
TOTAL SALES PLUS TAX
13496.13

always be equal to the TS+T figures in the other

Customer Counts can be corrected in the
sections
GREGG'S
RESTAURANT
PAGE:of the
3 Sales Journal report. An
adjustment
section
of the SalesWARWICK
Journal.
inequality in any section will result in a
REPORT DATE: 12/05/2003
REPORT TIME: 14:18:47.69
The corrections
appear
in
this
section.
-------------------------------------------------------------------------------discrepancy on the credit/debit page of the
SALES JOURNAL REPORT FOR 01/09/2004
sales journal.
SALES TOTALS BY TAX TYPE for Entire house
If this figure does not equal the other TS+T
SALES
TAX
figures, then the problem is in the setup or
-------------------------------------------------------------------------------change of tables, menus and terminals as they
TAXABLE
11492.08
Cell type 6s are
relate to cost centers.
TAX
1
804.48
tax included.
Cell type 7 s are tax
exempt and discounts
can also be setup to be
tax exempt.

December 2004

TAX INCLUDED (NET)

TAX OWED 1
TAX EXEMPT
TAX OWED

0.00
0.00
1199.57

0.00
------------------TOTAL
12691.65
804.48
------------------TOTAL SALES PLUS TAX
13496.13

If this figure does not equal the other

TS+T figures, then the problem is in the
setup or change of cell type, tax rates, tax
tables or tax codes of menus.

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

SALES JOURNAL PRINT OPTIONS:

Discount Summary for Entire House
The Discount Summary shown below breaks out discounts by sales category and number sold. Discounts that
subtract from sales are identified with an asterisk are included in sales figures others are considered discounts
that subtract from sales. Consult the discount setup procedure in the BackOffice Reference Manual for
additional information.
GREGG'S RESTAURANT WARWICK
PAGE:
4
REPORT DATE: 12/05/2003
REPORT TIME: 14:18:47.74
-------------------------------------------------------------------------------SALES JOURNAL REPORT FOR 01/09/2004
DISCOUNT SUMMARY for Entire house
Discount-- MANAGER 1*
EMPLOYEE*
MANAGER 2*
G*
R.*
-------------------------------------------------------------------------------FOOD
83.83
66.47
9.20
0.00
0.00
# Sold
20.00
27.00
4.00
0.00
0.00
FOODS PKG
# Sold

0.00
0.00

WHOLE DESS
# Sold

0.00
0.00

SLIC DESST
# Sold

13.30
4.00

9.44
6.00

0.00
0.00

HOLDAY PIE
# Sold

0.00
0.00

LIQUOR
# Sold

5.90
2.00

0.00
0.00

GIFTCERT
# Sold

0.00
0.00

NONFOOD
# Sold

0.00
0.00

TIPS 401K
# Sold

0.00
0.00

0.00
3.00
--------103.03
9

0.00
2.00
--------75.91
29

0.00
0.00
--------9.20
1

0.00
0.00
--------0.00
0

SLS UNASND
# Sold
Total:
# Checks

If Discounts are
subtracted from sales,
then they will appear
here, in the Discount
Summary, and no
where else.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

GREGG'S RESTAURANT WARWICK
PAGE:
5
REPORT DATE: 12/05/2003
REPORT TIME: 14:18:47.74
-------------------------------------------------------------------------------SALES JOURNAL REPORT FOR 01/09/2004
DISCOUNT SUMMARY for Entire house
Discount--03 DISCOUNT* 06 DISCOUNT* 09 DISCOUNT* 12 DISCOUNT*
TOTAL
-------------------------------------------------------------------------------FOOD
0.00
0.00
0.00
0.00
159.50
# Sold
0.00
0.00
0.00
0.00
51.00
FOODS PKG
# Sold

0.00
0.00

WHOLE DESS
# Sold

0.00
0.00

SLIC DESST
# Sold

0.00
0.00

22.74
10.00

HOLDAY PIE
# Sold

0.00
0.00

LIQUOR
# Sold

0.00
0.00

5.90
2.00

GIFTCERT
# Sold

0.00
0.00

NONFOOD
# Sold

0.00
0.00

TIPS 401K
# Sold

0.00
0.00

0.00
0.00
--------0.00
0

0.00
5.00
--------188.14
39

SLS UNASND
# Sold
Total:
# Checks

Discounts marked * are included in sales figures.

Discounts are shown net of tax.

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

SALES JOURNAL PRINT OPTIONS:

Non-resettable Totals
Non-resettable totals include the dollar value for each and every item printed and/or sent to the kitchen, bar or
other prep station. Subtracted from this total are overrings, open tables, deleted items & tables as well as
discounts that subtract from sales. The end result should be a Total Sales plus Tax figure that equals the TS+T
figure in all the other sections of the Sales Journal Report. A non-resettable TS+T figure that does not equal
other TS+T figures will result in a NRT error message alerting the customer to this irregularity. All such
errors must be explained in some way, since one possible explanation could be a internal control problem.
GREGG'S RESTAURANT WARWICK
PAGE:
6
REPORT DATE: 12/05/2003
REPORT TIME: 14:18:47.80
-------------------------------------------------------------------------------SALES JOURNAL REPORT FOR 01/09/2004
NON-RESETABLE TOTALS
-------------------------------------------------------------------------------ENDING
7,179,831.71
-BEGINNING
7,166,216.87
------------PERIOD
13,614.84
-OVERRINGS
-OPEN TABLES
-DELETED ITEMS & TABLES
-DISCOUNTS THAT SUBTRACT
ADDITIONAL SALES
TOTAL SALES+TAX

0.00
0.00
118.71
0.00
0.00
------------13,496.13

This section of the Sales Journal needs to be checked daily or minimally once a week to look for irregularities.
Are overrings higher than usual? Memo listings displays information on overrings, who did them, for how
much and when. Managers get familiar with the average overring for their own establishment.
Why are there dollars in the open table field? Dollars in the Open Table field indicate that open checks
have been moved from one day to the next. If the amount is excessive for your shutdown time, you need to
investigate.
Who is doing all the table and item deletes? This is a figure that always merits your attention, again, if
excessive, you next stop is the Manager Activity report to learn who is responsible for the deletions, when,
why, and how much. Who was the manager on duty? You get the idea?
Discounts are unusually high; do they match hard copy coupons collected by servers or cashiers? Discounts
are tracked in the Manager Activity report. This report will give you detailed information who authorized the
discount, for which server, which discount, when, and the amount of the discount.
491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

Have additional sales been added to this checkfile from the BackOffice adjustment screen? BackOffice
adjustments can be made to change your sales figures, up or down. You can Print Adjustments to learn who
made the adjustments, when and for how much.
The few lines of the NRT section of the Sales Journal reveal a great deal about your business. Look at the
numbers, understand them and go to the detail reports to tie in the figures and determine responsibility. You
paid for this detail of information, now use it to get your money back.

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

SALES JOURNAL PRINT OPTIONS:

Payment Totals for Entire House
The Payment Totals section of the Sales Journal Report details the sales for each payment type and discount.
Paidouts are automatically subtracted from the deposit accounts in order to provide an expected deposit figure
(value below dashed line). The Total Sales plus Tax figure for all the settlement accounts and discount types
should equal the TS & T figures from the other sections of the Sales Journal Report. A version of this report
is available for servers, terminals as well as for the entire house.
GREGG'S RESTAURANT WARWICK
PAGE:
7
REPORT DATE: 12/05/2003
REPORT TIME: 14:18:47.80
-------------------------------------------------------------------------------SALES JOURNAL REPORT FOR 01/09/2004
PAYMENT TOTALS for Entire house
-------------------------------------------------------------------------------TYPE
NO
TALLY
CASH
-PAIDOUTS
10131.06
---------EXPECTED DEPOSIT

10131.06

PAIDOUTS

245.05

HOUSE CHG

51.80

TRANSMEDIA

151.83

VISA

680.70

MASTERCARD

447.70

DINER'S/CB

30.85

AMEX

613.07

GIFT-CASH

1015.00

PROMO

10.21

WALKOUT

18.56

DISCOVER

108.33

SURC: MANAGER 1

110.02

SURC: EMPLOYEE

75.91

These numbers are

plugged back in as a
negative, since they are the
values that comprise the
paid out figure above.

SURC: MANAGER 2
TIPS TO SERVERS
Chng:GIFT-CASH

9.84
-145.34
-58.46
---------13496.13

TOTAL SALES+TAX

The over/under is a
computed comparison
between expected and
actual deposit figures.

This number comes

from the totals of the
deposit accounts from the
POS.

***** DEPOSIT

RECONCILIATION *****

EXPECTED DEPOSIT
ACTUAL DEPOSIT
DIFF

SHORT

10131.06
9805.00
--------326.06

491 Kilvert Street. Warwick, Rhode Island 02886

This figure is entered by

the customer from the
actual counted cash and
other depsosit account
totals.

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

SALES JOURNAL PRINT OPTIONS:

Payment Totals for Entire House - Print Adjustments
When Print Adjustments is selected from Print Options along with House Totals, the payment totals section of
the sales journal report includes the original unadjusted tally, the amount of the adjustment as well as the final
tally. The actual adjustments are itemized on the next page. The number of Visa, Master Card and other
credit card settlements are used to balance your credit card accounts prior to deposit. If your manual tallies do
not equal the printed totals make the appropriate adjustments and reprint the report.
GREGG'S RESTAURANT WARWICK
PAGE:
7
This figure
should
REPORT DATE: 12/11/2004
REPORT TIME: 21:17:29.95
always match
the
total
-------------------------------------------------------------------------------in the paidout summary
SALES JOURNAL REPORT FOR 01/09/2004
section of the Sales
PAYMENT TOTALS for Entire house
Journal..
-------------------------------------------------------------------------------TYPE
NO AMT-TEND TIPS/CHG
UNADJ-TALLY ADJUSTMENT
TALLY
CASH
10376.11
-PAIDOUTS
-245.05
10131.06
-50.00 10081.06
-----------------------------------------------------EXPECTED DEPOSIT
PAIDOUTS
HOUSE CHG

TRANSMEDIA

10131.06

-50.00

10081.06

245.05

10.00

255.05

51.80

0.00

51.80

151.83

0.00

151.83

680.70

40.00

720.70

447.70

20.00

467.70

151.83 This column

represents the number

680.70
of each type of
447.70settlements

VISA

MASTERCARD

DINER'S/CB

30.85

0.00

30.85

AMEX

613.07

0.00

613.07

GIFT-CASH

1015.00

0.00

1015.00

PROMO

10.21

0.00

10.21

WALKOUT

18.56

0.00

18.56

DISCOVER

108.33

0.00

108.33

SURC: MANAGER

110.02

0.00

110.02

75.91

0.00

75.91

9.84

0.00

9.84

-145.34

-20.00

-165.34

SURC: EMPLOYEE
SURC: MANAGER

TIPS TO SERVERS
Chng:GIFT-CASH
TOTAL SALES+TAX

-145.34

This column indicates

the adjustment figure for
this account. Details are in
the adjustment log.

-58.46
-58.46
0.00
-58.46
-----------------------------------------------------13699.93

-203.80

13496.13

0.00

13496.13

If you delegate some of your financial duties to someone else, then we do not have to stress how important it
is for you to look at Print Adjustments as well as the Adjustment Log below to see how money is being moved.

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

SALES JOURNAL PRINT OPTIONS:

Payment Totals for Entire House - Adjustment Log
When Print Adjustments is selected from the Print Options along with House Totals, the actual adjustments
are itemized after the payment totals page. This log is useful when trying to determine if an adjustment error
has been made or why the numbers are just not balancing.
The information includes: type of adjustment, date and time of adjustment, source and destination accounts,
cost center, shift, amount of adjustment, terminal, server, cashier, tax type (added or included), tip amount,
etc.
Note the adjustments printed in the adjustment column in the payment section from the previous page, look
how they tie into to the transactions in the adjustment log.

GREGG'S RESTAURANT WARWICK

PAGE:
9
REPORT DATE: 12/11/2004
REPORT TIME: 21:17:30.88
-------------------------------------------------------------------------------SALES JOURNAL REPORT FOR 01/09/2004
Adjustment Log:
-------------------------------------------------------------------------------1: 1-One account to another
Accounts:
Source:
CASH ; Destination:
2: 4-Paidouts
Category:FOOD PURCH; Amount: $-10.00
3: 2-Amount and tip in a tip account
Account: MASTERCARD; Amount: $20.00

on: 12/11/98

at: 2117

VISA ; Amount: $40.00

;

on: 12/11/98
Terminal:

at: 2117
1; Cashier

on: 12/11/98
Server:

at: 2117
7; Cashier

491 Kilvert Street. Warwick, Rhode Island 02886

Cashier

7
7

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

SALES JOURNAL PRINT OPTIONS:

Paidout Summary:
Paidouts are broadly defined by POSitouch as money (or other form of tender) coming out of the cash drawer
for any reason. The assumption is that you want to know who took out what (or how much), why, when, and
from which cash drawer. This information is provided in the Paidout Summary report portion of the Sales
Journal.

GREGG'S RESTAURANT WARWICK

PAGE:
2
REPORT DATE: 12/12/2004
REPORT TIME: 9:59:52.67
-------------------------------------------------------------------------------SALES JOURNAL REPORT FOR 01/09/2004
PAIDOUTS TOTALS
-------------------------------------------------------------------------------TIPS PAID TO SERVERS:
TRANSMEDIA
10.51
VISA
47.58
MASTERCARD
32.00
AMEX
67.75
DISCOVER
7.50
PAYMENT TYPES WITH CASH PAIDOUT:
GIFT-CASH

58.46

MANAGER PAIDOUTS: CUSTOMER REFUNDS

MANAGER PAIDOUTS
126-RUTH BAETZEL
-Memo: APPLE PIE BAD
MANAGER PAIDOUTS: MISCL

WHO

DATE TIME
01/09 19:25

TERMINAL

The Paidout name or 12.95

account selected by the
manager is noted here.

WHEN

MANAGER PAIDOUTS
DATE TIME
TERMINAL
017-TINA PARE
01/09 15:06 PUB WITH GLASSES
-Memo: OVER CHARGED HEALTH CARE
ADJUSTMENTS
TOTAL PAIDOUTS:

WHY

28.30

The Paidout total

should always match
the paidout amount on
the payment totals page.
Read below why this is
not the case here. *

WHERE
-10.00
--------255.05

* The paidout summary includes a 10.00 paidout that was used as a sample adjustment. It ties into the paidouts in the print
adjustment page, but it is $10.00 more than the original page because of the example.

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

SALES JOURNAL PRINT OPTIONS:

Drawer Totals:
The Drawer Totals section of the Sales Journal Report is a break down of media settlements for each cash
drawer. The totals of the drawers must equal the totals for the entire house in each account. Paidouts, Visa,
Totals Sales + Tax, etc. This report is useful to balance cash drawer if a cashout slip is lost or misplaced.
This information should be identical to entire day drawer cashouts from the Point of Sale System. Key here is
that these reports are for the entire day, if you are looking for shift cashouts for the individual cash drawers,
then go to the explanation of the Shift Cashout Report.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

SALES JOURNAL PRINT OPTIONS: Drawer Totals:

GREGG'S RESTAURANT WARWICK
PAGE:
2
REPORT DATE: 12/15/2003
REPORT TIME: 12:38:23.46
-------------------------------------------------------------------------------SALES JOURNAL REPORT FOR 01/09/2004
PAYMENT TOTALS FOR TERMINAL: CASHIER
-------------------------------------------------------------------------------TYPE
NO
TALLY
CASH
-PAIDOUTS
7625.53
---------EXPECTED DEPOSIT

7625.53

PAIDOUTS

215.38

TRANSMEDIA
VISA

8
21

This is number of
transactions or checks
settled to the payment
type to the left.

171.61
650.91

MASTERCARD

DINER'S/CB

30.85

AMEX

516.49

GIFT-CASH

890.00

PROMO

10.21

WALKOUT

18.56

DISCOVER

53.53

SURC: MANAGER

100.44

SURC: EMPLOYEE

280.59

SURC: MANAGER

72.93
2

9.84

TIPS TO SERVERS

-145.34

Chng:GIFT-CASH

-41.74
----------

TOTAL SALES+TAX

10459.79

***** DEPOSIT

RECONCILIATION *****

This number is

-------------------------------------------------------------------------------from the actual

EXPECTED DEPOSIT
7625.53
deposit figures
ACTUAL DEPOSIT
7319.00
entered on the first
--------DIFF
SHORT
306.53
screen of the Sales

Journal.

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

SALES JOURNAL PRINT OPTIONS: Drawer Totals (continued):

GREGG'S RESTAURANT WARWICK
PAGE:
4
REPORT DATE: 12/15/2003
REPORT TIME: 12:38:23.51
-------------------------------------------------------------------------------SALES JOURNAL REPORT FOR 01/09/2004
PAYMENT TOTALS FOR TERMINAL: TAKEOUT LEFT
-------------------------------------------------------------------------------TYPE
NO
TALLY
CASH
-PAIDOUTS
1924.13
---------EXPECTED DEPOSIT
1924.13
PAIDOUTS

16.72

HOUSE CHG

51.80

VISA

29.79

MASTERCARD

97.31

AMEX

49.68

GIFT-CASH

125.00

SURC: MANAGER

9.58

TIPS TO SERVERS

0.00

Chng:GIFT-CASH

-16.72
----------

TOTAL SALES+TAX

2287.29
***** DEPOSIT

RECONCILIATION *****

EXPECTED DEPOSIT
ACTUAL DEPOSIT
DIFF

OVER

1924.13
2486.00
--------561.87

GREGG'S RESTAURANT WARWICK

PAGE:
5
REPORT DATE: 12/15/2003
REPORT TIME: 12:38:23.51
-------------------------------------------------------------------------------SALES JOURNAL REPORT FOR 01/09/2004
PAYMENT TOTALS FOR TERMINAL: TAKEOUT RIGHT
-------------------------------------------------------------------------------TYPE
NO
TALLY
CASH
-PAIDOUTS
561.62
EXPECTED DEPOSIT

---------561.62

PAIDOUTS

12.95

MASTERCARD

69.80

AMEX

46.90

DISCOVER

54.80

SURC: EMPLOYEE

2.98

TIPS TO SERVERS

0.00
----------

TOTAL SALES+TAX
TOTAL OF TERMINALS

491 Kilvert Street. Warwick, Rhode Island 02886

749.05
13496.13

This is the Total Sales

+ Tax number that
balances with the other
TS+T numbers.

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

SALES JOURNAL PRINT OPTIONS:

Server Cashout Totals:
Server Cashout totals is quite a voluminous report and, hence, is not printed in its entirety. However, there are
enough examples to present the reader with a clear picture of how the system distinguishes sales (checks
opened by a server) from payments (checks that are settled by a server). The Total Sales plus Tax figure that is
under the Sales Summary heading indicates the sum total of checks opened by this server. The Total Sales
plus Tax figure under the Payment Totals heading indicates the sum total of checks closed or settled by this
server. These two figures will only be equal if a server closes each and every one of his/her own checks. In a
Server banking (Servers keep their own bank) this will almost always be the case. In a Cashier banking
environment (all checks are closed by a cashier), this will almost never be the case.
Note. the same rule governs this section as all the other sections of the Sales Journal Report, the Total Sales
plus Tax of all Server Cashouts must equal the Total Sales plus Tax figure in the other sections of the Sales
Journal.

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

SALES JOURNAL PRINT OPTIONS: Server Cashout Totals (continued):

There is no need to show all the examples of server cashout totals. The examples above and below should
suffice.
GREGG'S RESTAURANT WARWICK
PAGE:
3
REPORT DATE: 12/15/2003
REPORT TIME: 20:35:17.72
-------------------------------------------------------------------------------SALES JOURNAL REPORT FOR 01/09/2004
PAYMENT TOTALS for 126-RUTH BAETZEL
-------------------------------------------------------------------------------SALES SUMMARY
This Total Sales +
TOTAL SALES+TAX:
90.63
Tax number indicates
NUMBER OF CHECKS PAID:
9
DELETED ITEMS $
#
TYPE
NO
CASH
-PAIDOUTS

0.00
0.00

checks opened by this

server.

TALLY
200.38
----------

EXPECTED DEPOSIT

200.38

PAIDOUTS

30.45

VISA

63.36

GIFT-CASH

80.00

SURC: MANAGER 1

24.91

SURC: EMPLOYEE

3.88

TIPS TO SERVERS

-10.50

Chng:GIFT-CASH

-7.00
----------

TOTAL SALES+TAX

385.48

GREGG'S RESTAURANT WARWICK

PAGE:
4
REPORT DATE: 12/15/2003
REPORT TIME: 20:35:17.77
-------------------------------------------------------------------------------SALES JOURNAL REPORT FOR 01/09/2004
PAYMENT TOTALS for 064-JUNE BALLOU
-------------------------------------------------------------------------------SALES SUMMARY
TOTAL SALES+TAX:
335.44
NUMBER OF CHECKS PAID:
14
DELETED ITEMS $
#
TYPE
NO
CASH
-PAIDOUTS

0.00
0.00
TALLY
0.00
----------

EXPECTED DEPOSIT

0.00

PAIDOUTS

0.00

TIPS TO SERVERS

0.00
----------

TOTAL SALES+TAX

491 Kilvert Street. Warwick, Rhode Island 02886

0.00

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

SALES JOURNAL PRINT OPTIONS: Server Cashout Totals (continued):

GREGG'S RESTAURANT WARWICK
PAGE:
5
REPORT DATE: 12/15/2003
REPORT TIME: 20:35:17.77
-------------------------------------------------------------------------------SALES JOURNAL REPORT FOR 01/09/2004
PAYMENT TOTALS for 512-REBECCA BARR
-------------------------------------------------------------------------------SALES SUMMARY
TOTAL SALES+TAX:
25.91
NUMBER OF CHECKS PAID:
1
DELETED ITEMS $
#
TYPE
NO
CASH
-PAIDOUTS

0.00
0.00
TALLY
28.86
----------

EXPECTED DEPOSIT

28.86

PAIDOUTS
GIFT-CASH

5.81
1

25.00

TIPS TO SERVERS

0.00

Chng:GIFT-CASH

-5.81
----------

TOTAL SALES+TAX

53.86

GREGG'S RESTAURANT WARWICK

PAGE: 18
REPORT DATE: 12/15/2003
REPORT TIME: 20:35:17.94
-------------------------------------------------------------------------------SALES JOURNAL REPORT FOR 01/09/2004
PAYMENT TOTALS for 504-LAUREN LE BEOUF
-------------------------------------------------------------------------------SALES SUMMARY
TOTAL SALES+TAX:
730.55
NUMBER OF CHECKS PAID:
49
DELETED ITEMS $
#
TYPE
NO
CASH
-PAIDOUTS
EXPECTED DEPOSIT
PAIDOUTS

0.00
0.00
TALLY
715.99
---------715.99
3.99

VISA

29.79

MASTERCARD

147.16

AMEX

7.04

GIFT-CASH

40.00

DISCOVER

54.80

SURC: EMPLOYEE

2.98

TIPS TO SERVERS

0.00

Chng:GIFT-CASH
TOTAL SALES+TAX

December 2004

-3.99
---------997.76

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

SALES JOURNAL PRINT OPTIONS: Server Cashout Totals (continued):

GREGG'S RESTAURANT WARWICK
PAGE: 32
REPORT DATE: 12/15/2003
REPORT TIME: 20:35:18.21
-------------------------------------------------------------------------------SALES JOURNAL REPORT FOR 01/09/2004
PAYMENT TOTALS for 500-SUSAN CRAIGE
-------------------------------------------------------------------------------SALES SUMMARY
TOTAL SALES+TAX:
1737.09
NUMBER OF CHECKS PAID:
92
DELETED ITEMS $
#
TYPE
NO
CASH
-PAIDOUTS

9.25
6.00
TALLY
5597.22
----------

EXPECTED DEPOSIT

5597.22

PAIDOUTS

112.03

TRANSMEDIA

131.99

437.57

MASTERCARD

263.53

DINER'S/CB

30.85

AMEX

368.59

625.00

12.57

VISA

GIFT-CASH
DISCOVER

SURC: MANAGER 1
SURC: EMPLOYEE
TIPS TO SERVERS
Chng:GIFT-CASH

TOTAL SALES+TAX

6.37

This Total Sales + Tax

number indicates checks
closed or settled by this
cashier. The two figures
rarely balance in cashier
banking and should always
balance in server banking.

TOTAL OF SERVERS

10.42
-89.58
-22.45
---------7484.11

13496.13

This Total Sales + Tax

number should balance with
the TS+T figures from the
other sections of the Sales
Journal Report.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

SALES JOURNAL PRINT OPTIONS:

Server Sales and Tip Report:
The Server Sales and Tip Report summarizes a servers Gross Sales, Sales Net of Tax, Sales Tax, Tip Factor,
Charge Tips, Number of Checks and Average Tips. These figures are available only for the servers who
opened or closed checks during the selected period.
The Credit Card with Tips column requires setting a flag to Y in Setup > Payment System Options > Form of
Payment 3 > Credit Card. If this flag is not set, all zeroes will appear in this column.
If Unknown User is the last name in the listing, then users have been deleted. Also, ignore the user number
associated with Unknown User.

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

Server Sales and Tip Report:

Average Tips is the total
amount of charge tips divided by
the number of charge checks. This
figure is used by some restaurants
to evaluate the quality of their
servers.

Sales Net of Tax plus Sales Tax equals

Gross Sales. The Tip Factor is a calculated
figure based on a per-centage defined in
SETUP > TIME CLOCK > OPTIONS 1
>Suggestted Tip Percent Declarations. The tip
factor in our example is 10% of the Sales Net
RESTAURANT WARWICK
of GREGG'S
Tax Column.

PAGE: 34
REPORT DATE: 12/15/2003
REPORT TIME: 20:35:18.21
-----------------------------------------------------------------------------------------------------------------------------------SALES JOURNAL REPORT FOR 01/09/2004
SERVER SALES AND TIPS
NAME
GROSS SALES NET
SALES
TIP
CHG-TIPS
CC SALES W/TIPS
#CKS
AVERAGE
AVG TIP
SALES
OF TAX
TAX
FACTOR
**
TIPS
%
-----------------------------------------------------------------------------------------------------------------------------------507-REGINA ALBANESA
6.37
5.95
0.42
0.60
0.00
0.00
1
*******
*******
126-RUTH BAETZEL
90.63
86.01
4.62
8.60
0.00
0.00
9
*******
*******
064-JUNE BALLOU
335.44
313.82
21.62
31.38
0.00
0.00
14
*******
*******
512-REBECCA BARR
25.91
25.91
0.00
2.59
0.00
0.00
1
*******
*******
023-C BARROWS
558.44
522.06
36.38 Tips is
52.21
0.00
0.00
23
*******
*******
Charge
the
073-LIZBETH BARRY
777.64
726.92
50.72
72.69
11.50
70.06
28
5.75
16.43
amount of tip
that
102-AMY BREWSTER
221.96
210.34 total 11.62
21.03
0.00
0.00
19
*******
*******
021-TINA CHACE
604.88
565.80 was included
39.08
on56.58
the
0.00
0.00
25
*******
*******
022-MARY DONNELLY
682.59
639.52 charge.
43.07
63.95
13.00
60.21
26
6.50
21.67
011-GERRIE DUBOIS
287.41
268.61
18.80
26.86
8.00
37.53
13
8.00
21.62
080-B G
276.92
258.81
18.11
25.88
12.58
63.96
13
4.19
19.97
007-BONNIE GRAVINO
632.17
590.96
41.21
59.10
29.50
57.17
18
14.75
51.75
066-KEVIN HATHAWAY
174.97
163.52
11.45
16.35
0.00
0.00
8
*******
*******
109-SHAWN HORTA
338.58
316.59Credit21.99
31.66
0.00
0.00
15
*******
*******
Card Sales52.09
with Tips is0.00
014-JANA LAPLANTE
556.99
520.89
36.10
0.00
26
*******
*******
the total of
charges net
of tax 0.00
504-LAUREN LE BEOUF
730.55
699.01
31.54
69.90
0.00
49
*******
*******
063-SHERYN LEACH
198.25
185.45
plus charge
12.80
tips. Requires
18.55 flags to0.00
0.00
9
*******
*******
002-SHERRI MANCUSO
621.98
581.62
40.36
58.16
3.00
26.95
25
3.00
11.54
be set in: Setup > Payment
030-JEAN MERCIER
191.14
179.05
12.09
17.91
10.00
52.62
12
5.00
19.23
System
Options
>
Form
of
101-TONY OLIVIERA
63.68
61.08
2.60
6.11
0.00
0.00
5
*******
*******
Payment
3
>
Credit
Card
Y.
052-BUNNY PANGBURN
322.26
307.20
15.06
30.72
0.00
0.00
23
*******
*******
017-TINA PARE
92.99
88.59
4.40
8.86
0.00
0.00
14
*******
*******
003-ALLISON ROBERT
35.57
33.25
2.32
3.33
0.00
0.00
5
*******
*******
091-KAREN ROLES
1378.61
1319.87
58.74
131.99
0.00
0.00
86
*******
*******
025-LISA SAN SOUCI
688.37
643.99
44.38
64.40
24.00
111.72
23
12.00
21.62
049-MARK TABER
301.32
281.62
19.70
28.16
2.51 Number
16.20
15
2.51
15.69
of checks paid. 14
068-CHARLOTTE TOURTELOT
358.62
335.14
23.48
33.51
13.00
59.40
6.50
22.03
012-ROSE VIERA
640.64
599.05
41.59
59.91
0.00
0.00
26
*******
*******
046-JULIE WAGONER
564.16
527.79
36.37
52.78
7.50
45.30
26
3.75
16.67
500-SUSAN CRAIGE
1737.09
1633.23
103.86
163.32
30.75
159.21
92
5.12
19.34
-----------------------------------------------------------------------------------------------TOTALS:
13496.13 12691.65
804.48
1269.18
165.34
760.33
663
** Sales net of tax and tips for checks paid to credit cards on which customer added a charged tip.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

SALES JOURNAL PRINT OPTIONS:

Memo Listings:
Memos can be automatic as with Country Club Charges or Credit Cards, or manually entered as with House
Charges or Gift Certificates. Memo listings can be used for a number of different purposes, a memo is freeform test which can be linked to any guest check. This information is retained in the check transaction file as
a permanent record. In its simplest form, it can be used as the basis for an accounts receivable system. In
more sophisticated systems, this data is passed to third party account receivable software.

Memo listings can be printed for only selected payment types. The screen below appears to determine which
payment types will have memo listings printed.

December 2004

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

Memo Listings:
GREGG'S RESTAURANT WARWICK
PAGE:
2
REPORT DATE: 12/16/2003
REPORT TIME: 21:46:48.66
-------------------------------------------------------------------------------SALES JOURNAL REPORT FOR 01/09/2004
MEMO LISTINGS
HOUSE CHG
AMT-TEND
TIPS
TALLY CHK-TOT
-------------------------------------------------------------------------------TWIN OAKS
091-KAREN ROLES
01/09 12:01 CHK#(S) 0036
HOUSE CHG
51.80
51.80
Form of Payment or
51.80

Server who opened

check.

Settlement type.

HOUSE CHG TOTAL:

51.80
(THIS TOTAL IS INACURATE WHEN THERE ARE PAYMENTS WITHOUTMEMOS OR PAYMENTS WITH MORE THAN ONE MEMO)
TRANSMEDIA
AMT-TEND
TIPS
TALLY CHK-TOT
-------------------------------------------------------------------------------3081370019010563|3081370020578673
017-TINA PARE
01/09 14:53 CHK#(S) 0075
TRANSMEDIA
9.92
1.25
9.92
TRANSMEDIA
9.92
1.26
9.92
17.33
3081370020238310-02-01
102-AMY BREWSTER
01/09 18:37 CHK#(S) 0384
TRANSMEDIA
21.69
21.69
21.69
...
TRANSMEDIA TOTAL:

151.83

VISA
AMT-TEND
TIPS
TALLY CHK-TOT
Total for all
-------------------------------------------------------------------------------Checks of this
009113,4798152000904968,99/02,
22.23
payment type.
017-TINA PARE
01/09 13:10 CHK#(S) 0079
VISA
27.23
5.00
27.23
22.23
009398,4124500581005289,98/03,
40.45
017-TINA PARE
01/09 13:27 CHK#(S) 0065
VISA
48.45
8.00
48.45
40.45
VISA TOTAL:

680.70

MASTERCARD
AMT-TEND
TIPS
TALLY CHK-TOT
-------------------------------------------------------------------------------022464,5396820024537302,99/04,
31.81
504-LAUREN LE BEOUF
01/09 17:13 CHK#(S) 0250
MASTERCARD
31.81
31.81
31.81
125559,5407890282189671,99/07,
29.94
504-LAUREN LE BEOUF
01/09 17:37
MASTERCARD
29.94

CHK#(S) 0307
29.94
29.94

MASTERCARD TOTAL:

447.70

DINER'S/CB
AMT-TEND
TIPS
TALLY CHK-TOT
-------------------------------------------------------------------------------0526,38647443500008,99/11,
30.85|
504-LAUREN LE BEOUF
01/09 18:00 CHK#(S) 0311
DINER'S/CB
30.85
30.85
30.85
DINER'S/CB TOTAL:
30.85
(THIS TOTAL IS INACURATE WHEN THERE ARE PAYMENTS WITHOUTMEMOS OR PAYMENTS WITH MORE THAN ONE MEMO)

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

Memo Listings:
AMEX
AMT-TEND
TIPS
TALLY CHK-TOT
-------------------------------------------------------------------------------202263,378550694522007,98/11,
46.90
101-TONY OLIVIERA
01/09 11:59 CHK#(S) 0012
AMEX
46.90
46.90
46.90
013120,372888888891020,99/05,
29.69
091-KAREN ROLES
01/09 12:34 CHK#(S) 0054
AMEX
29.69
29.69
Authorization number
29.69
Card Expiration Date
...

Credit Card number

AMEX TOTAL:
613.07
(THIS TOTAL IS INACURATE WHEN THERE ARE PAYMENTS WITHOUTMEMOS OR PAYMENTS WITH MORE THAN ONE MEMO)
PROMO
AMT-TEND
TIPS
TALLY CHK-TOT
-------------------------------------------------------------------------------SHAWN DID BIG FAVOR
017-TINA PARE
01/09 14:59 CHK#(S) 0179
PROMO
7.22
7.22
7.22

Free Form Memo.

017-TINA PARE
PROMO
CASH

01/09 15:45
2.99
24.44

CHK#(S) 0177
2.99
24.44
27.43

...
PROMO TOTAL:
10.21
(THIS TOTAL IS INACURATE WHEN THERE ARE PAYMENTS WITHOUTMEMOS OR PAYMENTS WITH MORE THAN ONE MEMO)
WALKOUT
AMT-TEND
TIPS
TALLY CHK-TOT
-------------------------------------------------------------------------------NO WHERE TO BE FOUND
017-TINA PARE
01/09 15:31 CHK#(S) 0095
WALKOUT
18.56
18.56
18.56

Free Form Memo.

WALKOUT TOTAL:
18.56
(THIS TOTAL IS INACURATE WHEN THERE ARE PAYMENTS WITHOUTMEMOS OR PAYMENTS WITH MORE THAN ONE MEMO)
DISCOVER
AMT-TEND
TIPS
TALLY CHK-TOT
-------------------------------------------------------------------------------009284,6011999991512266,99/11,
34.96|
017-TINA PARE
01/09 14:53 CHK#(S) 0124
DISCOVER
40.96
6.00
40.96
34.96
009696,6099991512512338,99/11,
54.80|
504-LAUREN LE BEOUF
01/09 17:36
DISCOVER
54.80

CHK#(S) 0333
54.80
54.80

009254,6011009999001391,99/05,
11.07|
017-TINA PARE
01/09 18:33 CHK#(S) 0381
DISCOVER
12.57
1.50
12.57
11.07
DISCOVER TOTAL:

December 2004

108.33

Restaurant Data Concepts, Inc.

POSitouch Sales Reports

SALES JOURNAL PRINT OPTIONS:

Check Listing by Check # or Server:
Check listing by check number is condensed information for each check transaction in order by check number.
Note, that gaps in the check numbering sequence is normal and is a result of transfers, table deletes and other
legitimate procedures.

Check listing by server allows you to select and print out the listings for as many as 5 servers at a time.

If there are no checks for a server, the message

above appears. You might have entered an
incorrect user number.

491 Kilvert Street. Warwick, Rhode Island 02886

Ph: (401) 732-5700 Fx: (401) 732-8550

POSitouch Sales Report

Check Listing by Server:

GREGG'S RESTAURANT WARWICK
PAGE:
2
REPORT DATE: 12/19/2003
REPORT TIME: 19:13:54.46
-------------------------------------------------------------------------------SALES JOURNAL REPORT FOR 01/09/2004
CHECK LISTING BY SERVER
CHK #
TIME
DINESERVER
CASHIER
TIME
AMT-TEND
TIPS
TALLY CHK-TOT
-------------------------------------------------------------------------------0151
14:06
0
017-TINA PARE
017-TINA PARE
CASH
3.39
3.39
3.39
Disc:EMPLOYEE
2.98
2.98
Time
Check Opened
0153

14:08

0
CASH

017-TINA PARE
2.79

017-TINA PARE
2.79
2.79

Disc:EMPLOYEE
...
...
...
0012

0018

2.45

Type of Discount
11:36

11:42

2
AMEX
1
CASH

091-KAREN ROLES
46.90

User Number

091-KAREN ROLES
22.85

101-TONY OLIVIERA
46.90
46.90
091-KAREN ROLES
22.85
22.85

0024