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Oracle AP - Zero Dollar Payments Process

The document describes how to automate zero dollar payments in an Oracle Payments system by: 1. Creating new payment formats, payment process profiles, payment documents, and payment processing rules templates that allow for zero dollar payments. 2. Updating the original payment formats to only allow payments greater than $0. 3. Processing regular payments first, then running a second process to create any zero dollar payments that were rejected.

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srikanthan
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267 views

Oracle AP - Zero Dollar Payments Process

The document describes how to automate zero dollar payments in an Oracle Payments system by: 1. Creating new payment formats, payment process profiles, payment documents, and payment processing rules templates that allow for zero dollar payments. 2. Updating the original payment formats to only allow payments greater than $0. 3. Processing regular payments first, then running a second process to create any zero dollar payments that were rejected.

Uploaded by

srikanthan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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HOW TO AUTOMATE ZERO DOLLAR PAYMENTS

Using the CNW PMT GLOBAL SETUP ADMINISTRATOR responsibility, select Go To


Task icon associated with the Formats task.

We will need to create new Formats which are basically identical to the Formats
currently in use, with only the name changed. For demonstration purposes I have
named the new Formats the same as the existing Formats but appending a 0.
Select the Create button

Enter the Code and Name and select the Data Extract and XML Publisher Template
(these last two attributes should be identical to the existing Format being copied).
Click Apply.

Now the original Format also needs to be updated to ensure that it only allows
payments greater than 0.
Enter the original Format name and click Go.

Click the Update icon.

Under the User Defined Validations, click the + icon.

In the Field Name, select Payment Amount. Select Greater Than for the Validation
Name, and enter 0 for the Parameter. Click Apply.

Now we need to create a new Payment Process Profile for the PPP associated with
the format we just changed (this will mean creating a copy of each Payment Process
Profile currently in use).
From the Oracle Payments Setup page, select the Go To Task icon associated with
the Payment Process Profiles task.

Click the Create button

Enter the Code and Name for the new PPP, and select the new Format created
above as the Payment Instruction Format.

Copy the Usage Rules and Payment Instruction Creation Rules from the original PPP.
Click Apply.

Using responsibility CNW CM GLOBAL ADMINISTRATOR, navigate: Setup > Banks


> Bank Accounts

Search for the disbursement Bank Account that is used when processing the
payment batches associated with the PPP (this essentially means doing this step for
all bank accounts). Click the Select radio button for the Bank Account row, then
click on the Update Account button.

Select the Account Controls link.

Click the Allow Zero Payments check box to enable zero payments for this account.
Click Finish button.

Back in the Bank Accounts screen, click the Select radio button for the Bank Account
row, then click on the Manage Payment Documents button.

Click the Create button.

Enter the Document Name and select the new Format created above. Enter the First
Available Document Number, e.g. 1. Select Yes in the AUTOMATED PAYMENT DFF.
Click the Apply button.

Now, create a new PPR Template which will call the newly created PPP, and the
newly created payment Document setup under the existing bank account (again,
this means creating a separate new PPR for all PPRs currently in use). As was done
with the new Format, the new PPP and the new Payment Documents, give the new
PPR Template a slightly different name than the existing PPR Template.
Using the CNW AP GLOBAL PAYMENTS responsibility, navigate: Payments >
Entry > Payments Manager

Select the Templates tab

Click on the Create button

Enter the new PPR Name (in this example we used the original PPR Name and
appended a 0). Enter/select the Scheduled Payment Selection Criteria from the
original PPR. Also check the Include Zero Amount checkbox. Select the Payment
Attributes tab.

Select the Disbursement Bank Account as on the original PPR, then select the new
Payment Document created above. The Payment Process Profile should default
based on the Payment Document. Select Corporate as the Payment Exchange Rate
Type. Select the Validation Failure Results tab.

Select Reject Only Documents with Errors as the validation for documents and
Reject Only Payments with Errors as the validation for Payment. Click Apply.

Now, when processing daily or biweekly payment requests, use the original setup to
run an initial PPR, and it will create payments for the invoices that are needing to be
paid.
Then, once the Build Payments Program has completed for that first batch, and any
zero amount payments and their associated invoices have been rejected and
removed from the batch, run a second PPR which utilizes the new setup to create
the zero amount payments.

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